DURANT TRAILS HOA, INC.

Meeting minutes for October 19, 2010

I. Call to order – Meeting called to order at 6:05pm

II. Designation of Quorum/Election of Officers
Attendees: Board Members – Bebee Arnold, Mark Eisele, Jennifer Hicks,
Rebecca Kaiser ,Johnny Popson, Sue Reynolds, Fred Waddle, Kevin Wagers, and
Matoka Snuggs from Charleston Management.

III. Approval of Prior Meeting Minutes(May annual meeting)

a. September 2010 minutes were approved
i. Please note that Fred Wagers should read “Fred Waddle”
IV. Treasurer’s Report…
a. All accounts are in good shape.
b. If you would like to see the report call Charleston Management.
V. Management Report
a. Unpaid dues are around $4500 down from about $14,000 last month.
b. We will continue to send overdue notices to homeowners who are late on
dues.
c. Bebee will sign the new Charleston Management contract. The only
changes are copy cost, now $.20 up from $.15 and meetings will need to
begin by 6:00.
VI. Committee Reports
a. The Reserve, not present
b. Architectural Review, Bebee Arnold
i. Letters will be sent to several homes on Hiking trail
1. Time letter for non-compliance
2. Resubmit a new color request due to guideline violation
3. Repaint trim
ii. A home on Loyal Lane had been issued a stop paint order due to a
color approval error. After a motion from Johnny, all board
members were in favor of reimbursing the homeowner, up to
$2800, to repaint the home back to the original color
c. Communications, Sue Reynolds
i. The minutes and newsletter continue to be posted on the website.
ii. Topics for upcoming Winter newsletter: Dues info, Safety/crime,
School info, new guideline update
iii. Web site software has a virus. Kevin is in the process of removing
the virus. Once it is up and running he will make the necessary
updates, activities, Reserve, budget, minutes and newsletters.
d. Landscaping and Grounds, David Jares
 i. David meet with Beth. Entry way fall planting is complete. Spring
bulbs will be planted soon.
ii. Matoka will talk with David about the shrubs
iii. Lighting is the next step but all plantings need to be complete.
iv. Tennis screen needs to be replaced
e. Activities
i. Movie Night, October 30, 2010
1. 7:00 The Great Pumpkin Charlie Brown
2. 7:30 The Monster House
ii. Pictures with Santa either Dec 4 or 11. Ken has volunteered to be
the Santa again.
f. Pool
i. Pool is covered
ii. Work will begin on the deck sometime next week
iii. Trellis needs to be repainted

VII. Unfinished Business, Clubhouse

a. Dan Huffman AIA, LEED AP presented two options for a new clubhouse.
One option is in the common area and would include an outside patio.
The other option is in-line with the current pool building and upgrading
our entry way. Each option is about 900 square feet.
b. After meeting with a couple of architects, Johnny motioned to accept Mr.
Huffman as our architect and all were in favor.
c. We will have a special meeting on December 14 at Sue Reynolds’ house
to confirm all details. We plan to send a survey to homeowners in Dec or
early Jan.
d. In additional to a new clubhouse it was decided that we will also be
upgrading the existing pool house as well.
e. Johnny will contact Mr. Huffman and ask him to come up with two plan
options to include more details. Before our next board meeting board
member will reflect on pros and cons of the two option.

VIII. New Business

a. Architectural Guidelines Discussion
i. From now on the only acceptable colors to repaint your home will
be in the Williamsburg color palette which is original to our
neighborhood. Bebee will purchase several books that can be
checked out through Charleston Management. Rebecca mentioned
that Ben Moore has a Williamsburg Palette book. This does not
mean you need to use Ben Moore but your color will need to be
similar to the color. Flat paint will be the only option for painting
siding. Eggshell or gloss for trim.

IX. Next Board Meeting—November 16, 2010 6pm Charleston Management

Meeting adjourned at 7:40