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follows: 35
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
as Committees
empowered operate
agents of Com m itt ee
Pre sid ent -
Chie f Lega l Coun s el Exec ut ive Co mm it tee o f B oard
the
per Board Charter/terms
their as of Pas s eng er c ar s
reference.
Targets set by them as O per ati ons
Com m itt ee Chi ef Fin anc ial He ad Sm all Et hic s and Com plian c e
O ffi ce r Ca r Pr ojec t Co mm it tee
agreed
management are with the
reviewed
periodically
and mid-course corrections H ead ERC H ead PCB U -IB Spec ia l Ne ed
B as ed Co mm it tee s
are
carried also The minutes
out.
VP -H R H ead -C orp Com m
of of
all the meetings
Committees of
before the
the Board
Board are
for placed H ead C VB U- IB C om pany Sec ret ar y
discussions/noting.
The relationship between the
H ead - Corp Plan nin g Sr. GM
Board,
Committees and the the senior (Go v t. aff ai r s & c ol l a b
s)
management
functions is illustrated Chi ef St rat egi c Chi ef In ter nal
Au dit or c u m Ch ief
alongside. So urc in g Eth ic s Co un se llor
4. AUDIT
COMMITTEE
4.1. The Audit Committee functions according to its Charter that
defines
accordance its withpowers, scope and Act,
the Companies role 1956,
in listing requirements and US
Company regulations
and isapplicable
reviewedto the
from time to time. Whilst, the full
Charteris
given below ais available
gist of on
the the Company ’s website,
scope of the Audit Committee:
36
a. Reviewing the quarterly financial statements before submission to
the on:Board, focusing primarily
•Compliance with accounting standards and changes in
•Major accounting policies and practices;
entries involving estimates based on exercise of
•Audit judgment by Management;
Qualificationsand significant adjustments arising
•Analysisout of audit; effects of
the alternative GAAP methods
•Compliance
on the
with financial
listing statements;
and other legal requirements concerning
•ReviewfinancialReportsstatements;
on the Management Discussion and Analysis
of financial
Operations and the condition,
Directors’ results of
•Overseeing
Responsibility
the Company’s Statement;
financial reporting process and
disclosure
including of
earnings its financial
press release information,
to ensure that the financial
and statements are correct, sufficient
•Disclosures made under the CEO and CFO certification and related
credible;
party
Boardtransactions
and to the
b. Shareholders.
Reviewing with the management, external auditorand internal
auditor,
systems adequacy of
and recommending internal control
improvementsto
c. Recommendingthe management.
the appointment/removalof the statutory auditor,
fixing audit fees and services
non-audit/consulting approving provided by the statutory auditors’
firms to
subsidiaries; evaluatingthe Company
auditors’ and its
performance, qualifications and
d. independence.
Reviewing the adequacy of internal audit function, coverage
and appointment,
frequency removal,
of internal audit,
terms of remuneration of the
e. Discussing performance
with the andinternal auditorand chief seniorinternal
managementauditor.
significant
follow-upinternal audit findings and
f. Reviewing thereon.
the findings of any internal investigation into
matters involving or suspected
irregularity a fraud
failure of or internal controlsystems of a
Board. material nature and report the matter to the
g. Discussing with the external auditorbefore the audit commences,
the wellnature
as and conduct
scope of post-audit
audit, as discussions to
h. Reviewing ascertain
the any area
Company’s of
financial concern.
and
i. risk management
Reviewing the policies.
functioning of the Whistle-Blower and
j. the legal
Reviewing the compliance
financialmechanism.
statements and investments
made by subsidiary companies.
4.2. During the year, the Committee reviewed 128 audit reportscovering
operational,
areas. financial
Key Management and compliance
personnel presented their risk mitigation plan to
the the Committee.
internal It
controlsystem also subsidiary
in reviewed companies, status on compliance
of
under the the
Charter Committees’ obligations that it
and confirmed fulfilled
4.3. its
The Chairmanduties and
of responsibilities.
the Audit Committee briefs the Board members
about Committee
Audit the significant discussions at
4.4. The meetings.
Committee comprises of 3 Independent Directors, all of
whom are and/or
finance financially literate and Mr
audit exposure. have Srelevant
M Palia is the financial
membersexpert. The
or quorum
one-third of the
its Committee
members, iswhichever
two is higher.
Duringthe
Committee period were
meetings under held
review,on 10
May Audit 2007, June 15,
17, 2007, July
24, 30,
2007, 2007, August29,
October 22,
2007, 2007, September
November 29, 2007, January 30, 2008,
Februaryof
The composition 14,
the 2008
Audit and March 18,
Committee and 2008.
attendance
at its meetings is as follows:
Composition V R Mehta (Chairman) S A Naik * S M Palia * R A Mashelkar * N N Wadia*
Meetings attended
*part of the year
10 2 9 4 1
37
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
4.5. The Chairman of the Audit Committee also attended the last
Annual General Meeting of the Company.
4.6. The Committee meetings are held at the Company’s Corporate
Headquarters
and are or
usually at its
attended plant bylocations
the Managing Director, the
Executive
Statutory Auditor Director,
and the Chief Internal
Cost Auditor. Auditor,
The Business the and
Operation
required. Heads are
The Company invitedto the
Secretary meetings,
acts as as
the Secretary of
headedbythe Audit Chief
the Committee.
InternalThe Auditor,
Internal Audit functionthe
reportsto Audit
Committee to ensure its independence.
4.7. The Committee relies on the expertise and knowledge of
management, the
independent Statutory internal
Auditor auditors
in carrying the out
and its oversight
if responsibilities.
required. It
Management is also uses external
responsible for expertise,
the preparation,
presentation
financial and
statements integrity
including of the Company’s
consolidated statements, accounting and
financial
Management is reporting principles.
also responsible for internal control over financial
designedreporting
to and compliance
ensure all procedures are
with accounting standards, applicable laws
and reviewing
objectively regulations and as well as
evaluating for
the adequacy, effectiveness and
of qualityof
internal the Company’s system
control.
4.8. Deloitte Haskins & Sells (Deloitte), the Company’s independent
Statutory
performing Auditor,
an is responsible
independent audit offor the Financial Statements and
expressing of
conformity an opinionfinancialon
those the
statements with accounting principles
generally accepted in India.
5. REMUNERATION
COMMITTEE
5.1. The Remuneration Committee of the Company is empowered
to review
Managing the
Director remuneration
and the of the
Executive Director, retirement benefits
to be
Retirement Benefit paid to them under
Guidelines approved the by the Board and deal
with matters
Stock Option pertaining to Employees’
Scheme.
5.2. The Remuneration Committee comprises of 2 Independent Directors
(including
Committee) and 2 the Chairman of
Non-Executive the Directors. Duringthe year under
meeting review, 1
was held on RemunerationCommittee
May 18, 2007. The composition of the
its RemunerationCommittee and attendance at
meeting
is as
follows: Wadia
Composition N N (Chairman) Ratan N Tata N A Soonawala V R Mehta S A Naik *
Meeting attended 1 1 1 1 1
* part of the year
Retirement
Name Salary Perquisites & (1 )
Allowances Commission Benefits (2 )
8. SUBSIDIARY
COMPANIES
8.1. The Company does not have any material non-listed Indian
subsidiary
required tocompany
have an and hence, it
Independent is
Director not of the Company on
Audit Committee
the Board also
of reviews the
such subsidiary financial
company. statements
The of the
Subsidiary
Committee Companies. investments
also reviewed The Board madeand by Audit the Company’s non-listed
under subsidiaries during the year
8.2. The minutes of all the subsidiaries are placed before the
review.
Board of
attention ofDirectors
the of the isCompany
Directors drawn toand allthe significant
transactions
subsidiary and arrangements entered into by the
companies.
9. GENERAL BODY
MEETINGS
9.1. Location and time of
General
Date Year Type Meetings
Venue Time
July 9, 2007 2006-2007 Annual General Meeting Birla 3:00
July Matushri2006 2005-2006
11, SabhagarAnnual General 19, Sir
July Meeting 3:00
11, p.m
2005 2004-2005 Annual General Thackersey p.m.
April Meeting 3.30
26, p.m. Court
2005 2005-2006 Convened Mumbai –Marg,
Vithaldas
Meeting 4:00 p.m. 400
9.2. All resolutions moved at the last Annual General Meeting
020
were passedofby members
majority a show of hands by the requisite
9.3. The attending
following theare meeting.
the Special Resolutions passed at the
General
AGM/EGM heldMeetings
on Summary held in the past 3 years:
July 9, 2007 Change in place
July of
11, keeping
2006 registers/records
Raising of additional long term resources not
exceeding incremental
Rs.3000 crores orfunds itsof equivalent of
July 11, the
2005 No Special Resolution Company.
was
April passed 2005
26, in this
(EGM) meeting. convened
Court meeting for approving the
Scheme of Finance Limited
Re-organisation andwith Amalgamation
the of Tata
Company.
9.4. None of the items to be transacted at the ensuing
meeting is required to be passed by postal ballot.
10.
DISCLOSURES
10.1. Besides the transactions mentioned elsewhere in the Annual
significant
Report, there related
were partyno transactions that may have potential
other materially conflict
at with the interests of the Company
10.2. The Company has complied with various rules and regulations
large.
and Exchange
prescribed by Board Stock ofExchanges,
India orSecurities
any other statutory authority
last 3relatingyears. No to the capital or
penalties marketsstrictures
during have
the been
10.3. The imposed
Managing byDirector them on(CEO) the Company.
and the Chief Financial Officer
accordance
(CFO) have with Clause 49to ( V)
certified the ofBoardthein Listing Agreement pertaining
Financialto CEO/CFO
Year ended Marchcertification for the
10.4. The Audit2008.
31, Committee and the Board have adopted a Whistle-Blower
mechanism
Policy whichfor all
provides employees
a formalof the Company to approach
the
Committee Management
in of
case where the Company
concern (Audit
involves the Senior
to the Management
Management) and about
make unethical
protective behaviour,
disclosures actual or suspected
Code of fraud Conduct
or violation
or of
ethics the
policy. Company’s
The disclosures reported are
time frames prescribed
addressed in in
the the
mannerPolicy.Theand Company
within the affirms that
no
denied access employee
to the of
Audit the Company has been
Committee.
10.5. All mandatory requirements as per Clause 49 of the Listing
Agreement have been complied
Company. with by the
10.6. The status of compliance in respect of non-mandatory requirements of Clause 49 of
Listing
Agreement is as follows:-
• Chairman of the Being the Group Chairman, the Company does
Board:
incurred by the not reimburseChairman
Non-Executive expensesfor maintenance
of a separate Chairman’s office.
42
• Remuneration Committee: Detailsare given under the heading .
• Shareholder Rights: A half ‘Remuneration
yearly declaration Committee’
of financial performance,
significant events inincluding
the last six
summary months,
of is sent to all
Resultsthe are also put
shareholders. The up on
Quarterly/Annualthe Company’s
Financial website,
www.sebiedifar.nic/Corporate
besides being available Filing and
on Dissemination
the SEBI’s website
• Audit System
Qualifications: During the
(CFDS). year under review, there was no
Company’s financial auditstatements. Thein Company
qualification the continues to adopt
of unqualified
best practices financial
to ensure a regime
• Trainingstatements.of Board The Directors interact with the
open
Members:manner on information
management that in may a be very required
free and by
Independent
them Directors
on are
orientation encouraged to
and factoryvisits. attend
The training programmes
interestthat to may thebe Directors
of in
relevance discharging
and their responsibilities
• Mechanism
to thefor Company’s
evaluating stakeholders.
non-executive Board The performance evaluation
executive
Members: members is done by the Board annuallyof based
non- on
Board/Committee
criteriaof Meetings
attendance as and also for
contributions the
at role
• Whistleplayed other than Blowerat The Company
Meetings. has adopted a Whistle-Blower
Mechanism: given
disclosure Policy. Please refer to
11. above.
MEANS OF
COMMUNICATION
The Quarterly, Half Yearly and Annual results are regularly submitted
with
to the
the ListingAgreement
Stock Exchanges and in are published
accordance in Indian Express,
These Financial
results are Express
simultaneously posted on
and Loksatta the Company’s web-site
(Marathi). -
www.tatamotors.com.
information regarding the The
performance of the Company is shared with
throughthe ashareholders
half yearly
every communiqué
six monthsand the Annual Report.
made to The institutional
official news releases
investors/analysts and also
are presentations
posted on
The ‘Investor the Company’s
Relations’ website.
sectionserves to inform the investors by
like details
providing of Directors, Financial
key and timely information Results, Annual Reports,
AnalystsShareholding Pattern,
etc. Members presentations
also have the made facilityof
to raising their
throughqueries/complaints
a facilityprovided
on share on
related the
matters
The Annual ‘Investor Relations’
Report, section.
quarterly results,shareholding pattern of the
EDIFAR
Company website were also www.sebiedifar.nic.in
posted on the SEBI till the quarterended December
31,
was replaced 2007, with
after Corporate
which the same and Dissemination
Filing System
to view
(CFDS). information
The filed
CFDS by portal listed
is companies.
a single From
source the quarterbeginning
and communications
October 1, to
2007, BSE
all and NSE are
disclosures filed electronically through
the
said disclosures CFDS andportal. correspondence
Hard copies of the
are also filed
with the Stock Exchanges.
12. GENERAL INFORMATION FOR
MEMBERS
12.1. Annual General
Meeting
Date and Time Thursday, July 24,
Venue Birla Matushriat
2008 Sabhagar,
3:00 19, Sir Vithaldas
Date of Book Closure June Thackersey
p.m.
18, 2008 Marg, June
to Mumbai 400 020
Dividend Payment Date July 26,
25, 2008
2008. (both dividend
The days warrants will be
inclusive)on
posted or after July 25, 2008
12.2. Postal Ballot
The Company is in the process of conducting the Postal
Ballot
the for
following obtaining shareholders approval for
Item No.resolutions:
Description of Resolution
1 Ordinary Resolution to accord the consent of the Company
for of increase
the in Capital
the ClauseAuthorised
in the Share Capital and alteration
2 Special Memorandum to of accord
Resolution Association
the of
consent of the the
3 SpecialCompany Company.
Resolutionfor alteration
to of
accord the the
consent Articles
of of
the
Association.
4 Ordinary
CompanyResolution for raising accord
to of additionalconsent
the long
of term
the
resources.Resolution
Company
5 Ordinary for increase
to in
accord borrowing
the consent limits.
of
The the
results of Company
the for creation
Postal Ballot will be of charges.
noted
and taken on
record at
Meeting ofthe forthcoming Annual General
the 43
Company.
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
175
150
12 6
125
100
93
85
75
50
25
0
2 - Apr - 0 7 7 - Ma y - 0 7 6 - Jun - 0 7 6 - Jul - 0 7 7 - Aug- 0 7 7 -S ep- 0 7 1 0 - Oc t - 0 7 9 - N ov - 0 7 1 1 - D ec - 07 1 4 - Ja n - 0 8 1 3- F eb- 0 8 1 7- Ma r - 0 8
45
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
46
12.16.Top shareholders (holding in excess of 1% of capital) as on March 31, 2008
Name of Shareholder No. of shares held % to paid-up capital
Tata Sons 84487717 21.92
Ltd.
Citibank NA as Depository for
Tata ADR
Steel holders 48912955 12.69 32378410 8.40
Life Ltd.
Insurance Corporation of
India 37878751
Daimler Chrysler 9.83 25596476 6.64
HSBC AG Global Inv Funds A/c HSBC Global Investment
Tata Funds
IndustriesMauritius Ltd. 7942466 2.06 7734255 2.01
FID Ltd.
Fund (Mauritius) Limited
5928309
Europacific 1.54 Fund
Growth
5872644
The 1.52
New India Assurance
First Co.
Eagle Ltd.
Funds5281110
A/c 1.37First Eagle
Global Fund 4362480 1.13
12.17. Dematerialisation of shares
Electronic holding as on March 31, 2008 by Members comprises
90.37%paid-up (previous
Ordinaryyear–90.09%) of
Share Capital the of the Company held through
88.90% the National
(Previous Securities
Year – Depository
88.69%) Limited-
and Central Depository Services
1.40%).(India) 74.52%
Limited –
of 1.47% number
the (Previous Year– shareholders hold shares in
of
dematerialised form (previous year 65.99%).
12.18. Outstanding securities
Foreign Currency Convertible Notes
•60–1%Convertible Notes (due 2008) of US$ 1000 each, aggregating US$
100
2003 may, million at issued
the in July
option of the Note holders, be
converted
Rs.250.745 per into at
share 11045 anytime
ADSs/Ordinary Shares at
•2910 -ZerouptoCoupon
July 1, Convertible
2008. Notes (due 2009) of US$ 1000 each,
aggregating
issued in US$2004100 may,
April million
at the option of the Note holders,
be
Shares/ADSs atconverted into
Rs.573.106 per 2,22,678 Ordinary
share at any
•3,00,000-1% Convertible Notes (due 2011) of
time upto March 28, 2009. US$ 1000 each, aggregating
in US$April3002004million
may, at issued the option of the Note holders, be
ADSs atconverted into per
Rs.780.400 168,56,740 Ordinary
share at any Shares/
•1176 - timeZero uptoCoupon
March 28, Convertible
2011. Notes (due 2011) of JP¥
10,000,000 each aggregating
11,760,000,000 (equivalent JP¥US$ 100 million) issued in March 2006
may,
holders, at
be the option
converted of the Note
into 44,14,916 Ordinary Shares/ADSs at
Rs.1001.39 per
February share at any time upto
•4900 - 19,2011.
Zero Coupon Convertible Alternative Reference Securities
(due 2012)
aggregating US$of 490 US$million
100,000 issued
each
in July 2007 may, at the
option of
into 2,06,97,115 the Note Shares/Qualified
Ordinary holders, be converted
Securities/ADSs at
Rs.960.96
June 12, per share at any time upto
The following 2012.
are the relevant
details of the notes:
Type Description Currency Cusip ISIN Nos. Listing at
1% Notes (due 2008) Rule 144A US$ 876568AD8
US876568AD85 Luxembourg Stock Exchange
1% Notes (due 2008) Reg S US$
Y8548TAD3
Notes (due USY8548TAD38
2009) Reg S US$ Y8548TAE1 USY8548TAE11
Singapore Stock Exchange
1% Notes (due 2011) Reg S US$
Y8548TAF8 USY8548TAF85
Zero Coupon Notes (due 2011) Reg S JP ¥
024521788 XS0245217889
Zero Coupon Notes (due 2012) Reg S US$
030788176 XS0307881762
47
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
12.20 Address
- for correspondence
580007
Tata Motors Limited, Bombay House,24 Homi Mody
Street, Mumbai - 400 001, India.
12.21 Action required regarding non-receipt of dividends, proceeds of matured dep osits and
redeemed and interest thereon:-
debentures
(i) Pursuant to Sections 205A and 205C of the Act, all
unclaimed/unpaid
money, dividend,
debentureapplication
interest and interest on deposits
and as well as
deposits principalto
pertaining amount
the of
Company debentures
and erstwhile Tata
Financeor
unpaid Limited
unclaimed ( TFL)a
for remaining
period of 7 years from the
date they to
been transferred becamethe due for
Investors payment,
Education have Protection
and Fund
(IEPF)
Government. established by the Central
(ii) In case of non receipt/non encashment of the dividend
warrants, Members
correspond with theare Company’s
requested Registrars/the
to Registrar of Companies,
as mentioned hereunder:
Dividend for Whether it Contact Office Action to be taken
can be claimed
2002-03 to 2006-07 Yes TSR Darashaw
Limited Letter on plain paper.
2000-01 and 2001-02 N.A. - Not
Applicable due to non declaration of
dividend
1995-96 to 1999-2000 No TSR Darashaw Limited None.
1978-79 Already transferred
to to IEPF.
1994-95 Yes Office of Claim in II the
the Registrar of Companies,
Complex, ‘A’ Wing, 2nd Unpaid Form
Dividend
CGO CBD –floor, Next
Belapur,to RBI,
Navi (TransferNo.
General Revenueof
to Companies
Maharashtra
MumbaiTel. :- Central Government)
Account of the
400614. 91 22 2757 Rules, 1978.
(iii) Following table gives information relating 6802 to outstanding dividend
accounts
for and dates when due
transfer
to
Financial Year Dividend / Payment Date Proposed Date for transfer to IEPF *
IEPF:-
2002-03 July 22, 2003
August 18, 2010
2003-04 (Interim) February 20, 2004
March 20, 2011
2003-04 (Final) July 8, 2004
August 16, 2012
2004-05 July 12, 2005
August 20, 2013
2005-06 July 12, 2006
August 20,
2006-07 July 2014
10, 2007
August 18, 2015
* Indicative dates and actual dates may vary.
48
(iv) While the Company’s Registrar has already written to the
Members, Debenture
Depositors informing holders and
them about the due dates of transfer to
of IEPF stakeholders
the for these is
payments, attention
again drawn to this
(v) Investors matter
of through
the the
Company Annual
and of Report.
the erstwhile TFL
who unpaid
have amounts
not yet are encashed
requestedtheir tounclaimed/
do so at the earliest.
12.22.Other facilities of interest to shareholders holding shares in physical form
• Nomination facility: Shareholders who hold shares in single name and wish
nomination in to
respectof make/change
their shares asthe permitted under Section
109A
Registrars of the
and Transfer Act, may
Agents,submit to
the the
• prescribed Form 2B.
Bank details: Shareholders are requested to notify/send the following
and Share Transferto the
Agentsto Company’s Registrars
facilitate
a. better services:-
Any changein their
b. address/mandate/bank
Particulars of the details,and
bank account in which they wish
their have
dividend
not to
been be credited, in case they
furnished earlier.
Shareholders are advised that respective bank details and address
as furnished
Company by them
will be to the
printedon their dividend warrants as a
measure
encashment. of protection againstfraudulent
• Odd lot facility: Having regard to the difficulties experienced by
shares held by shareholders
them in oddin lots,disposing
the off
Company’sthe Registrars and
for Transfer
the Agentshave
purchase of frameda
such shares.scheme Interested shareholders may
contact
details. the Registrars for further
49
MOTORS
Sixty-third annual report
2007-08
Tata Motors Limited
TO THE MEMBERS
OF
TATA MOTORS
LIMITED
We have examined the compliance of the conditions of Corporate
Governance
year ended on by
March Tata 2008,
31, Motorsas Limited
stipulated for
in the
Clause 49 of the
the ListingAgreement of
stock the said Company with
exchanges.
The compliance of the conditions of Corporate Governance is the
responsibility was
examination of the
limitedtoManagement. Our and implementations
procedures thereof, adopted
the by the
compliance Company
of the for ensuring
conditions of Corporate Governance. It is
on neither financial
the an audit statements
nor an expression of opinion
of the Company.
In our opinion and to the best of our information and
according
representations to
made the
by explanations
the given and
Directors to us,
the and the we
Management, certify
the that the
conditions Company
of has
Corporate complied
Governance as with stipulated in the
above mentioned ListingAgreement.
We state that such compliance is neither an assurance as to
the
efficiency future effectiveness
or viability of
with the
which Company
the nor has
Management the conducted
the affairs of the Company.
For Deloitte
Haskins
Chartered &
Sells
Accountants
M S
DHARMADHIKARI
Partner
Membership
No.30802
Mumbai, June
3, 2008
50