Power Point Study

방글라데시 국가직업훈련 역량강화사업
Program to Enhance the Vocational Training Capacity of Bangladesh
Introduction to
PowerPoint
Chick-Youl Lee
jylee@kut.ac.kr, KUT
2007
한국기술교육대학교
Korea University of Technology and Education
개도국기술이전연구소
Technology Transfer Institute
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Image & Charts
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Trusty Toolbars
Finding the toolbars
Standard Toolbar
It has buttons for
common tasks such
as saving, printing,
checking spelling,
and inserting charts
and tables.
Menu
bar Standard
Toolbar
Formatting Toolbar
Formatting Toolbar
Use these buttons to
change the font type
or size, make text
bold or italic, indent
text, and insert
bullets.
Drawing Toolbar
It has tools for
drawing shapes,
adding lines and
curves, and inserting
text boxes and
WordArt. Drawing Toolbar
Moving the toolbars to
new locations
A move handle on the
left or top of the toolbar
indicates that the toolbar
is docked.
A title bar indicates that
the toolbar is floating.
Move
handle
Docking a toolbar
Click the title bar on the
Common Tasks toolbar.
Drag the toolbar upwards,
until the toolbar outline
snaps into place along
the edge of the program
window.
Program
window
Common tasks Title bar
toolbar
Adding and removing
toolbars
Adding a toolbar
Click the View menu, and
then point to Toolbars.
In the submenu, click the
check box next to
animation effects. A
picture toolbar appears in
the PowerPoint window.
Removing a toolbar
Click the View menu, and
then point to Toolbar.
In the submenu, click the
check box next to Picture
to deselect it.
Toolbar option
Toolbar options
You know a toolbar is successfully docked
when...
it moves to the side of the page.
it turns a different color.
move handles appear on it.
a loud whistling sound comes from your computer
speakers.
Activating and using the Office
Assistant:
Office Assistant
To activate the Office
Assistant, click the Help
menu, then point to Show
the Office Assistant.
How do you know when the Office Assistant
has a tip?
You will see a flashing light on the bottom of your
screen.
You will see a paperclip spinning around.
You will be asked to insert a graphic.
You will see an animated character.
Using PowerPoint vocabulary
Slide
Presentation File
Object
Slide Show
■ Transition
A Transition is a special effect used to...
introduce a slide during a slide show.
add text to your presentation.
display slides in sequence.
save your file to disk.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
New Slides
Creating a slide from
scratch
Open the PowerPoint
program.
In the Open window,

click New Slide.
Click the File menu, then
Click New. And then
click Bland presentation.
Adding text to a slide
Click in the Title text
box.
Type a title.
Click the Subtitle text
box and type a subtitle.
Adding another slide
Click on the Insert
dropdown menu and
choose New Slide.
The Slide Layout

window will appear on
when you create a new
slide.
Moving from slide to
slide
To move to a previous
slide:
Click the upper double-
arrow button on the
lower right corner of
To move to the next
slide:
Click the lower double-
arrow button on the
lower right corner of
You know the text box is selected when...
a New Presentation dialog box appears.
PowerPoint is first launched.
a thick gray border appears around it.
the cursor stops flashing.
Orderly Outlines
Switching to Outline
View
To switch to Outline
View, click the Outline
Tab in the upper left-
hand corner of the
PowerPoint window.
Adding a slide to your
outline
Click the Insert menu,
and select New Slide.
A new slide will appear.

You can change the slide
layout by going to the
Slide Layout window
and clicking on a layout.
Adding text to your
outline
Type a title beside the
slide icon.
After the slide title, press

the Enter key.
PowerPoint adds a new
slide.
You can also add new slides quickly by
using the _____ key.
Insert
Enter
Tab
Ctrl
Wise Wizards
Creating a
Presentation using the
AutoContent Wizard.
click New
In the New Presentation

window, click From
AutoContent Wizard.
Working with the
AutoContent Wizard
Read the information on
the start screen, then
click Next.
Select the type of

presentation you want to
give, then click Next to
advance to the next
dialog box.
The AutoContent Wizard offers suggestions
for...
your lunch menu.
presentation topics.
information on the start screen.
templates to use.
Creating a presentation using
templates
click New. The New
Presentation window
appears.
Under Templates window,

click On my computer. The
New Presentation dialog
box will open. Click Design
Templates tab or
Presentation tab. Then select
the template you wish to use.
What is another name for a template?
blank presentation
dialog box
presentation design
Hank
Saving Your Presentation
Click the File menu, and
then click Save As.
In the File name box, type a

name for your presentation.
It's a good idea to save your work...
often.
occasionally.
once.
after you shut off your computer.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Changing text box
Moving a text box
Click the text box you
want to move.
Place the pointer on the
border. The pointer will
change into a four-
headed arrow.
Resizing a text box
Click the text box to
select it
Place the pointer on a
resizing handle.
Adding a new text box
On the drawing toolbar, click
the Text Box button
Click on the slide where you
want to place the text. A small
text box will appear.
Copying a text box
Click the text box to select it.
Click the Edit menu, then
click Copy.
Deleting a text box
select it.
Click the border and
press the Delete key.
What are the square handles on a selected
box called?
text or image handles.
selection or resizing handles.
dialog handles.
pointer handles
Adding color to a text box
select it.
On the drawing toolbar,

click the arrow beside
the Fill Color button,
then click the green
color box.
Outlining a text box
select it.

click the arrow beside
the Line Color button
Next, click the Line
Style button, and then
click 3 pt.
Finally, click the Dash

Style button
If you want a permanent outline around
your text box, use the...
Standard Toolbar.
Formatting Toolbar.
Drawing Toolbar.
Common Tasks Toolbar.
Changing your font
Click the text box to select it.
Click the Format menu,

then click Font.
In the Font style list, click

Bold
Selecting a new bullet style
Click anywhere in the
bulleted text to select it.

then click Bullets and
Numbering.
Click one of the bullet

styles shown.
A bullet is a _____ you can use to offset a
list of text.
dotted line.
round character.
shaded box.
asterisk.
Changing your background color
then click Background.
In the Background fill

section, click the arrow
on the list box to open it.
Changing your background pattern
then click Background.
Click the Background

Fill list box, then click
Fill Effects.
What do background patterns add to a
presentation?
information.
alignment.
font.
texture.
Checking your spelling
On the Standard toolbar,
click the Spelling button.
If a spelling error is
detected a Spelling
dialog box appears.
Turning the automatic spell checker
off
Click the Tools menu,
then click Options. The
Options dialog box
appears.
Click the Spelling and

Style tab.
If a spelling error is detected...
a Spelling dialog box appears.
your hard drive will crash.
the Tools menu will disappear.
the automatic spelling checker will turn off.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Adding a shape
Click the AutoShapes
button on the drawing
toolbar, point to Stars
and Banners, and then
click the 5-point star
shape.
To make the shape

larger (or smaller), drag
a resizing handle.
Moving a shape
star. The pointer turns
into a four-headed
arrow.
Click and hold down

the mouse button, then
drag the star to the new
location.
Adding color to a shape
Click the star shape to
select it.
Click the arrow beside

the Fill Color button
Click the Standard tab,

then under Colors
Adding some texture to the shape.
Click the star shape to
select it.
Click the arrow beside
the Fill Color button,
then click Fill Effects.
What shape must the pointer be in order to
move a shape?
a two-headed arrow.
a blinking line.
a four-headed arrow.
a star shape.
Adding clip art
Go to the Insert menu,
click Picture, then select
Clip Art.
The Clip Art window

appears on the right side
of your screen.
Click an image to select

it.
Or, search for any clip
art
Resizing clip art
Click the cartoon image
to select it.
Place the pointer on a

resizing handle. The
pointer will change into
a two-headed arrow.
Cropping clip art
Click the image to select
it. Resizing handles will
appear around the image.
On the picture toolbar,

click the Crop button.
The resizing handles
change to crop handles
to indicate the crop
mode is active.
Place the pointer over
one of the crop handles.
The pointer will change
into a cropping tool.
Holding down the

mouse button, drag
inwards. A part of the
image will disappear.
When you crop an image, you actually...
make it larger or smaller.
remove parts of it.
change its color.
plant it in your garden.
Adding your own works of art
point to Picture, and
then click From File.
In the File name box,

enter the name of the
file. Then click the
Insert button.
Layering images
Click the orange square

to select it.
click the Draw button.
Point to Order, and then
click Send to Back.
Adding shadows to images
Click the shape to select
it.
Shadow
Style
Button
On the Drawing
Toolbar, click the
Shadow Style button
The ordering function allows you to...
layer images.
change the color of your images.
resize images.
boss everyone around for the entire day.
Adding a chart
and select Chart
On the data
sheet, click in
the first row
of column A.
Type in the
number 50,
then press
Enter.
Adding and deleting information
Go to the next empty
column on the data
sheet and click inside a
cell. Type the numbers
50, 60, and 70 in the
first three rows.
Notice how a new set of

bars appears in the chart.
Click the column
heading of the column
you want to delete. For
example, Column D.
Click the Edit menu,

then click Delete.
Changing the type of chart
Double-click
the chart you
want to change.
Click the Chart

menu, then
click Chart
Type.
In the Chart Type list,
click Pie
A higher number in the data sheet results
in...
a shorter corresponding bar.
a taller corresponding bar.
a new dialog box opening.
no corresponding bar.
Adding a table
then select Table
In the Insert Table

dialog box, choose the
number of rows and
columns
Type information into
the work table.
Adjusting the height and width of
cells
Double-click the table
to enter the table work
window.

gridline between the
first and second rows.
The pointer will change
into a two-headed arrow.
Jazzing up your table
Double-click the table
Open the Tables and

Borders toolbar.
Other formatting
features of a table are
changed by using the
Format Table dialog
box.
It's easy to navigate from one table cell to
another by using the...
arrow keys
Shift key.
Page Up and Page Down keys
Alt + TAB keys.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Slippery Slides
Switching to Slide
Sorter View
Click the View menu,

then click Slide Sorter.
Moving slides around
Click one slide and hold
down the mouse button.
Drag the pointer to the

slide's new position.
When you go to Slide Sorter View, you see...
enlargements of all the slides in the presentation.
miniatures of all the slides in the presentation.
a new clip art library.
a corresponding bar.
Twirling Transitions
Adding a Transition
In Slide Sorter View,
click the slide you want
to add the transition to.
Click the Slide Show

menu, then click Slide
Transition.
A Slide Transition
window will appear.
In the Apply to selected
slides box, click
Checkerboard Across.
Click the Speed
dropdown box.
In the seconds box, type
the number of seconds to
remain
Click the Play button.
Reviewing
slide
transition
effect
In Slide
Sorter View,
you can see
the slide
transition
scheme
If you want your slide show to run
automatically, you must add _____ to the
slides.
tables.
charts.
transitions.
timing.
Active Animation
Active Animation
Adding your own
artwork
On the slide, click the
cartoon image to select it.
From the Slide Show
menu, select Custom
Animation.
From the Custom
Animation task pane,
click the Add Effect
button
90
80
70
60
50 East
40 West
30 North
20
10
0
1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
Animating Text
In Slide View, select the
text you want to animate
From the Slide Show
menu, select Custom
Animation. The Custom
Animation task pane will
appear.
Click the Add Effect
button
Welcome
Animating a chart
Click the chart you want
to animate
From the Slide Show
menu, select Custom
Animation.
Click the Add Effect
button, and select an
effect.
Jan. Feb.
30 70
Changing animation
order
Click the object you
want to change.
Now drag the animation
effect to the position you
want it to appear.
Previewing an
animation
double-click the slide
you want to preview.
menu, then click Custom
Animation.
Click the Play button to
see a preview.
You specify the way the elements of the
chart will appear in the ...
Custom Animation task pane.
mini preview slide.
animation effect.
view show box.
Smooth Slide Shows
Watching the Slide
Show
menu, then click View
Show. The first slide of
the show will appear.
Starting the Slide
Show somewhere in
the middle
click Custom Animation.
Click the slide you want
the Slide Show to start
with.
Click the play button.
Stopping the Slide
Show
Move the pointer on the
screen and wait for the
buttons to appear in the
lower, left-hand corner
of the screen.
Right click on your
mouse and select the End
Show option.
PowerPoint lets you stop the slide show...
only if your computer is too slow.
only if the power goes out.
only if there is a fire drill.
for any reason.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Sound Start Chime
Bell
Adding sound to
object animations
In Slide View, select the
animated object.
Animation.
Select the animation
effect. Then click the
arrow and from the drop-
down menu, choose
Effect Options.
From the Effect tab,
select a sound effect
from the Sound drop-
down menu.
Click OK to add the
sound to the animation.
The sound is added to
the animated object.
Adding sound to slide
transitions
In Slide Sorter View, click
the slide with the transition
you are adding sound to.
Click the Slide Show menu,
and then click Slide
Transition.
Select a sound effect from
the Sound drop-down list.
The sound is added to the
transition.
Inserting sound
files
From the insert
menu, click the
moves and
sounds Slide,
and then click
sound from file..
What do you need to have installed in your
computer if you want to hear the sound
effects?
a modem.
a sound card.
a video card.
an enhanced keyboard.
Taped Talk
Recording your own
sound files
Go to Slide View and
display the slide you want
to add a recording to.
point to Movies and Sounds,
then click Record Sound.
When the Record Sound
dialog box appears, type a
name for your recording in
the Name box.
Re-recording sound
files
In the Record Sound
dialog box, click the
Cancel button. The
Record Sound dialog box
closes.
point to Movies and
Sound, then click Record
Sound.
Start recording.
On the Record Sound dialog box, the button
with the red dot is the _____ button.
Record.
Play.
Rewind.
Belly.
Prompt Play
Playing your sound
files from the slide
In Slide View, double-
click the speaker icon.
The sound file will begin
to play.
Attaching your sound files
to objects
In Slide View, display the
slide you want to add the
sound file to.
Record your narration.
In Slide View, click the object
that you want to add the
recording to.
Click the Slide Show menu,
then click Custom Animation.
The Custom Animation task
pane will appear.
Click the Add Effects tab.
If the object isn't
animated yet, select an
effect using the Add
Effect button.
From the Custom
Animation task pane,
select your animation
effect. Then click the
arrow and choose Effect
Options.
Removing Animation
effect
In Slide View, click the
object that you want to
remove the animation
effect.
Click the Remove button
in the Custom Animation
task pane.
How do you stop the sound file before it
finishes playing?
yell "Stop!" as loudly as you can.
click anywhere on the slide.
click the Effects tab.
add narration.
Tooting Tunes
Adding music from
CDs
In Slide View, display
the slide you want to add
the music track to.
point to Movies and
Sounds, and then click
Play CD Audio Track.
Under Clip Selection,
enter the music track
number in the Start and
End Track boxes
provided.
To play the CD track,
double-click the CD icon.
But make sure the CD is
in the drive. Otherwise,
the music won't play.
Making music play
automatically
In Slide, click the CD
icon to select it.
Animation. Click the Add
Effect and select Sound
Actions and Play .
You can change how it
starts by using the Start
function listed in the
Modify section of the
Custom Animation task
pane. Click on the arrow
and choose With
Previous from the drop-
down list. Now the audio
will play automatically
To add an effect to the
audio, select it, then click
on the Change button.
Pick an animation effect
from the drop-down list
that appears.
Which menu do you click when you want to
add WAV sounds saved on your hard
drive?
the Insert menu.
the Format menu.
the Tools menu.
the Dinner menu.
Adding sound files
from other sources
point to Movies and
Sounds, then click Sound
from File.
In the Look in box,
specify the drive and
folder where the sound
file is located.
Vivid Video
Adding a video clip
point to Movies and
Movie from Clip
Organizer.
In the Clip Art task pane,
type a search term for the
type of video you want
to add, and click Go to
get the search results.
Decide which
video clip you
want. If you
click within the
video clip icon,
it will be
automatically
added to the
current slide
showing.
Adding a video clip
from other sources
point to Movies and
Movie from File.
Select the video clip file
from the file list
Changing when a
video clip plays
In Slide View, click the
video screen icon to
select it.
Animation.
You can change how the
video clip starts by using
the Start function
One way to play a video clip during a slide
show is to click...
the Effects tab.
the video screen icon.
the Custom Animation task pane.
your heels together.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Neat Notes
Creating speaker notes
In Slide View, display
the slide you want to
create notes for.
Click the View menu,
then click Notes Page. A
page will appear
containing the slide and a
text box.
Adjust the Zoom to
100% on the Standard
toolbar.
Click in the text box and
type your notes.
Printing your speaker
notes
From the File menu,
select Print Preview.
In the Print What box,
from the drop-down list,
click Notes Pages.
Click the Print icon. The
Print dialog box will
appear. Check your
printer settings.
Where can you see your speaker's notes?
in Note Page View.
in Slide Sorter View.
only during your presentation.
in your computer speakers.
Talk Time
Timing your
presentation
menu, and then click
Rehearse Timings.
Rehearse your
presentation until it's
finished.
After you're done, a
message box appears.
The timing is displayed in the...
Slide View.
Custom Animation task pane.
transitions.
Rehearsal dialog box.
Auto Act
Automating your
presentation
menu, then click
Rehearse Timings.
Rehearse your Slide
Show as you did in the
previous section.
When your presentation
is done, a message box
appears, asking you if
you want to record the
timings.
Creating a self-run
kiosk presentation
menu, then click Set Up
Show.
Under Show type, click
Browsed at a kiosk (full
screen).
Under Advance slides,
click Using timings, if
present.
In an automated presentation the slides
advance...
when you press the Advance button.
when you press the Enter key.
by themselves.
after your audience claps loudly enough.
Slide Show
Letting the viewer run
the show
menu, the click Set Up
Show.
Under Show type, click
the option Presented by
a speaker (full screen).
Under Advance slides,
click the option
Manually.
Adding your own
buttons
menu, point to Action
Buttons, then click the
Forward Action button.
Click on the slide and
drag, until the action
button is the size you
want.
What is the major benefit of adding an
action button to a slide?
it looks cool.
you give the viewer an obvious place to click the
mouse.
your presentation will be quicker.
your slides will be more colorful.
Contents
Meeting PowerPoint
Creating Slides
Making changes
Adding Motion
Adding Sound
Timing & Rehearsing
Taking It With You
Dashing Disk
Packing your
presentation
Insert a disk CD into
your CD drive.
Open the presentation
you want to pack.
click Package for CD.
Unpacking your
presentation
Place your CD in the CD
drive of the destination
computer.
Open up My Computer
from Start on the
Windows Desktop.
Double-click the CD
icon. The presentation
will automatically run.
What kind of computer can play your
packed presentation?
one that has a DVD drive.
one that must have PowerPoint installed.
one that runs Windows 95.
one that runs Windows 98 2nd Edition or later.
Portable Print
Printing your
presentation
then click Print.
In the Print what list box,
select what slide contents
you want printed.
To print your presentation, you must first
click the _____ menu.
File.
Tools.
Format.
Help.
World Wide Web
Converting your
presentation into Web
pages
Open the presentation
you want to convert.
then click Save as Web
Page.
Click Save to convert
your presentation.
Viewing your
presentation on your
computer
Open the Internet
Explorer browser.
click Open.
Click the Browse button
and locate the page with
the filename index.htm.
Publishing your pages on the Web
The Web pages you created in PowerPoint do not
automatically appear on the World Wide Web
(WWW).
You must make arrangements to have the pages
stored on a Web server. Only then is your
presentation available to Web users. You can
usually publish your Web pages through an
Internet Service Provider (ISP).
Where can you find options for how your
presentation looks on the Internet?
in the Web Page Preview.
in the Slide Design task bar.
in the Package for CD dialog box.
in the Publish as Web Page dialog box.
Voyaging Video
Transferring your If your PowerPoint
presentation has sound
presentation to a video clips or effects, you can
tape transfer them to video,
too. Simply plug audio
Turn off your computer, cables into your
television and VCR. computer's audio output
jacks, and attach the
Set up all the cable other end to the audio
connections input jacks on your VCR.
Turn on all of the
machines. Open your
PowerPoint program.
Thank You !!
한국기술교육대학교
Korea University of Technology and Education
개도국기술이전연구소
Technology Transfer Institute

Power Point Study

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방글라데시 국가직업훈련 역량강화사업

Program to Enhance the Vocational Training Capacity of Bangladesh

 In the Open window,

 The Slide Layout

 A new slide will appear.

 After the slide title, press

 In the New Presentation

 Select the type of

 Under Templates window,

 In the File name box, type a

 On the drawing toolbar,

 On the drawing toolbar,

 Finally, click the Dash

 Click the Format menu,

 In the Font style list, click

 Click the Format menu,

 Click one of the bullet

 In the Background fill

 Click the Background

 Click the Spelling and

 To make the shape

 Click and hold down

 Click the arrow beside

 Click the Standard tab,

 The Clip Art window

 Click an image to select

 Place the pointer on a

 On the picture toolbar,

 Holding down the

 In the File name box,

 Click the orange square

 Notice how a new set of

 Click the Edit menu,

 Click the Chart

 In the Insert Table

 Place the pointer on the

 Open the Tables and

 Click the View menu,

 Drag the pointer to the

 Click the Slide Show

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In the Open window,

The Slide Layout

A new slide will appear.

After the slide title, press

In the New Presentation

Select the type of

Under Templates window,

In the File name box, type a

On the drawing toolbar,

On the drawing toolbar,

Finally, click the Dash

Click the Format menu,

In the Font style list, click

Click the Format menu,

Click one of the bullet

In the Background fill

Click the Background

Click the Spelling and

To make the shape

Click and hold down

Click the arrow beside

Click the Standard tab,

The Clip Art window

Click an image to select

Place the pointer on a

On the picture toolbar,

Holding down the

In the File name box,

Click the orange square

Notice how a new set of

Click the Edit menu,

Click the Chart

In the Insert Table

Place the pointer on the

Open the Tables and

Click the View menu,

Drag the pointer to the

Click the Slide Show