SCHEME

OF

NATIONAL FACILITIES IN ENGINEERING & TECHNOLOGY

WITH INDUSTRIAL COLLABORATION

(NAFETIC)

GUIDELINES AND FORMAT

All India Council for Technical Education

IG Sports Complex, IP Estate
New Delhi- 110 002

2
 INDEX

S. No. Contents Page

1. Introduction and General Information 1-6
2. Procedure for application 7
3. Format for Title Cover (Annexure - I) 8
4. Format for Summary Sheet (Annexure - II) 9-10
5. Format for submission of proposals (Annexure - III) 11
6. Format for Resume of Chief Coordinator & Co-coordinator 12-13
(Annexure - IV)
7. Format for Profile of the Department (Annexure - V) 14-15
8. Format for Profile of the Institution (Annexure -VI) 16-18
9. Format for Additional Information from self- Financing 19
Institutions Accredited by AICTE (Annexure - VII)
10. Format for proposed NAFETIC (Annexure – VIII) 20-22
11. Endorsement from the Head of the Institution 23

(Annexure – IX)
12. Terms and Conditions (Annexure - X) 24-26
13. Format for UC (DPR Stage) (Annexure –XI) 27
14. Format for Annual Progress Report (Annexure –XII) 28-29
15. Format for Utilisation Certificate (Annexure – XIII) 30
16. Format for Audited Utilisation Certificate (Annexure –XIV) 31

17. Format for General Finance Rules (Annexure –XV) 32

3
 INTRODUCTION

All India Council for Technical Education (AICTE) was established by an Act of
Parliament in 1987 with a view to promote proper planning and coordinated
development of technical education system throughout the country. AICTE helps
promotion of qualitative improvements in technical education in relation to the planned
quantitative growth and regulates proper maintenance of norms and standards and
matters connected therewith. The technical education covers programmes of education,
research, training in Engineering & Technology, Architecture, Town Planning,
Management, Pharmacy, Applied Arts and Crafts and other related areas in
Engineering & Technology.

As a part of its functions, AICTE provides financial assistance to promote research and
development in technical institutions and to enhance industry Institute Interaction under
various schemes like Industry Institute Partnership Programme (IIP), Entrepreneurship
And Management Development (EMD), National Facilities in Engineering and
Technology with Industrial Collaboration (NAFETIC) and Nationally Coordinated
Projects (NCP) in the field of Engineering & Technology through the Bureau of
Research & Institutional Development. To ensure effective implementation of these
programmes, the Council has set up a high powered Board of Industry Institute
Interaction (BOIII) comprising eminent scientists, engineers, academicians, industrialists
and technologists. Guidelines for applying under the Scheme of NAFETIC are given in
this brochure.

1
NATIONAL FACILITIES IN ENGINEERING AND TECHNOLOGY WITH INDUSTRIAL
COLLABORATION
(NAFETIC)

PREAMBLE

The new economic policy and the WTO regime have facilitated the entry of
multinationals and have resulted in a competitive industrial environment in the country.
To survive and grow in this environment, Indian industry will have to effectively
assimilate the latest advances in engineering and technology and maintain global
standards of quality, cost, reliability and service.

In this effort, Industry, will not only need creative and competent people who could
provide critical intellectual input, but also sophisticated facilities for design,
instrumentation, testing and manufacturing. Technical institutions of higher learning
should come forward to set up such facilities at National level in collaboration with
industry, in emerging areas of engineering and technology.

OBJECTIVE

AICTE launched a scheme of National Facilities in Engineering and Technology with

Industrial Collaboration (NAFETIC), aimed at establishment of National Facilities in the
frontier areas of engineering and Technology in collaboration with industry.

Some of the representative activities admissible under proposed National Facilities are
as follows:

1. To provide state-of-the-art R&D facilities in specific areas of engineering and

technology for intramural research and development, education and training.

2. To provide sophisticated testing, instrumentation and design facilities to industry

in specialized/ emerging areas of engineering and technology.

3. To provide necessary expertise, facilities and know-how for undertaking R&D

projects on a turnkey basis, in emerging inter-disciplinary areas of relevance to
industry.

4. To aim and achieve break–through in relevant specific technology areas.

2
 5. To aim at intensifying technology transfer from participating Institution for the
benefit of industrial development.

6. Provide technology incubator facility in the early stages of commercialization of

new technologies.

7. To plan, coordinate and execute integrated R&D programmes, involving

interested institutions, R&D organizations and industries, at national level.

8. To promote the culture of hardware and applied research relevant to socio-

economic needs of the country in academic institutions.

9. To provide advanced knowledge and know-how to industry in the new areas of

relevance through short-term training/continuing education programmes.

10. To provide effective linkage between industry and academic institutions for
sponsored research and consultancy.

General Information

The areas where a national facility is to be setup must be clearly identified by an

academic institution / university in consultation with industry, keeping in view its own
strength with regard to availability of expert manpower and infrastructural facilities within
the institution. The National Facility should be planned so as to run on a corporate
basis, and to be self-supporting from the resources generated from the use organisation
by providing testing, design, training, fabrication and R&D services.

The participating industry/ industries will be entitled to avail various facilities/services

established at NAFETIC on a priority basis at concessional rate of payment. The rate of
payment may be based on a percentage discount on the financial contribution made
towards the capital cost of the national facility and/ or the profit share earned by
NAFETIC at mutually agreed rates indicated in the approved MOU.

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FINANCIAL ASSISTANCE

A) AICTE Seed Grant

The academic institution proposing to set up a National Facility shall prepare a detailed
project report in consultation with the concerned industry/ industries. This may require
meeting with the industrial partners, visits to and from industry, brain–storming
sessions/ workshop etc.

AICTE will facilitate this activity by sanctioning a one-time seed grant not exceeding
Rs.50,000/- . Any additional money needed for this purpose shall have to be provided
by the academic institution.

Before applying for the AICTE seed grant as per the prescribed format given in
the Appendix-1 the institution is expected to have carried out preliminary
discussions with the industry/ industries and to have obtained letters of intent
from the industry/ industries to collaborate in setting up the proposed National
Facility on cost sharing basis as outlined earlier.

The application for AICTE seed grant for preparing the DPR must be accompanied by a
brief write up, giving justification for the setting up of the National Facility, the suitability
of the institutions to undertake the work and the letters of the intent from the partner
industry/industries to collaborate in the programme.

Educational institutions having good rapport with industries can submit proposals for the
AICTE seed grant of up to Rs.50,000/- to prepare the Detailed Project Report for setting
up of NAFETIC in emerging or thrust areas of engineering and technology.

B) DETAILED PROJECT REPORT (DPR)

Of the total seed money, AICTE shall initially release Rs. 40,000/-. All activity for
preparing the Detailed Project Report for NAFETIC including interaction with the
participating industry/ industries letters of intent/ the MOU/protocol signed with them etc,
should be completed within 3 months of the receipt of the first installment and reported
to AICTE. The remaining installment up to a maximum of Rs. 10,000/- shall be
reimbursed on submission of Utilization Certificate, Statement of Expenditure and the
Detailed Project Report.

In the event of non-submission of DPR within the stipulated time frame, the sanctioned
AICTE seed grant must be refunded back to AICTE.

4
The academic institution proposing creation of NAFETIC will prepare a Detailed Project
Report, (DPR) in consultation with industry/ industries, which should include the
following aspects:

1. Pertinent details of the institutions and the concerned Departments.

2. Justification for the creation of proposed Faculty.

3. Details the facility proposed.

4. Infrastructural requirements and equipment needed.

5. Particulars and academic profile of the faculty to be involved with NAFETIC.

6. Manpower requirement.

7. Details of management and governance proposed for NAFETIC.

8. Details of Capital investment required for the establishment of NAFETIC.

9. Recurring expenditure for a transition period of 5 years (given in a tabular form)

during which the NAFETIC is expected to become self-supporting from revenue
earned from the user organization/ industries for providing expert service.

10. Time frame for establishing and commissioning NAFETIC (give a bar chart).

11. List of collaborating organizations/ industries, their brief profile and the financial
contributions committed by each one of them. (Enclose copies of MOU/protocols
signed)

12. Services that would be provided by NAFETIC for testing/ design/fabrication/R&D

work etc.

13. Since the level of obsolescence in design and sustenance of the NAFETIC are
anticipated to be very high the DPR must indicate steps proposed to be taken to
overcome these grey areas either through external funding/ collaboration, which
will sustain them beyond AICTE funding.

5
 C) AICTE Financial Contribution for NAFETIC

The financial contribution of the partner/participating industry/industries for creating the

facility must add up to minimum of 50% of the estimated total cost (capital &recurring) of
NAFETIC. The facility is required to become self- supporting after a five–year period of
development.

Fifty percent (50%) contribution of the partner industry/industries could be partly in cash
and partly in kind. The remaining 50% of the estimated total cost of NAFETIC will be
provided by AICTE in installments on approval of the proposal.

The maximum limit of grant-in-aid (from AICTE) is Rs.Fifty Lakhs for a period of
three years.

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 PROCEDURE FOR APPLICATION

1. The University/ Institute may nominate a permanent staff member as

Chief Coordinator preferably not below the rank of Reader to coordinate the
activities of the cell and also nominate a Co-coordinator not below the rank of
Assistant Professor.
1
2. Proposals under NAFETIC scheme should be submitted in the prescribed proforma
to the Bureau Research and Institutional Development of AICTE through the
executive head of the Institute / University duly certifying that the Institution
/department will discharge all its obligations.

3. Proposals from Departments of self-financing Institutions shall be considered, only if

they are accredited by AICTE. However, this condition does not apply to the five
years old Institutions located in the region of Jammu & Kashmir and North Eastern
States.

4. Applications should be addressed to:

The Adviser,
RID Bureau - All India Council for Technical Education
NBCC Place, 4th Floor East Wing, Pragati Vihar,
Bhisham Pitamaha Marg
New Delhi-110 003

5. Last Date for receiving the project proposal(s) in AICTE, New Delhi is 30
September 2005.

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 ANNEXURE – I

(FORMAT)
for Internal Office Code No.
TITLE COVER

TITLE OF THE PROJECT

(1)

SCHEME
(2)

NAME OF THE CHIEF COORDINATOR

(3)

NAME OF THE INSTITUTION AND ADDRESS INSTITUTE TYPE

Name U Govt. PGA SF
Address D (Accredited
City Pin code by AICTE)
STD code
Telephone No.
Fax No.
E-mail

8
 ANNEXURE – II

(FORMAT)
for Internal Office Code No.
SUMMARY SHEET

1. Name of Scheme

2. Name of the Institute

3. Address of the Institute

City

State

Pin code

STD code

Phone No. Fax No. E-mail/internet

4. Type of Institute (Please √ )

University Department Govt. College

Private (Govt. Aided) Self-Financing

Accredited by AICTE

Jammu & Kashmir North East (5 years old)

(5 years old)

5. Year of Establishment of the Institute

Is the Institute approved by AICTE (Yes/No)
(File No. & Date of AICTE Approval)

6. Name of Head of the Institute

7. Name of the Chief Coordinator

8. Programme Title

9. Relevance of Programme

9
 10. Proposed Cost

11. Status of on going Projects of the Institute, if any:

Sl. Year Title Funding Amount Status/

No agency Sanctioned Ongoing/Completed

12. Whether Industry Institute Partnership Cell is already functioning?

(Yes/ No), If yes

a. Give relevant details

b. If no, please give details of the proposed activity to be undertaken.

Place :

Date :

Head of the Institution

(Signature & Seal)

10
 ANNEXURE – III

Internal Office Code No.

(FORMAT)
for
SUBMISSION OF PROPOSALS UNDER THE SCHEME OF
NATIONAL FACILITIES IN ENGINEERING & TECHNOLOGY WITH INDUSTRIAL
COLLABORATION (NAFETIC)

1. Title of the Programme

2. Programme Details

2.1 Programme Summary

2.2 Objectives of the proposed programme

BUDGET ESTIMATE

(A) Non-Recurring (Equipment)

S. Name of Equipment/ Specifications of No. of Estimated

No. Facilities to be procured equipment Units cost as on
date

(B) Recurring

S. Envisaged Period Expected expenditure

No. activities
for the
year
Office exp. Hospitality Publication Traveling
/Printing exp.

Place :

Date :

Signature of the Chief Coordinator Head of the Institution

(Signature & Seal)

11
 ANNEXURE – IV

Internal Office Code No.

(FORMAT)
for
RESUME OF CHIEF COORDINATOR/CO-COORDINATORS

1. Name, Designation & date of joining

2. Age as on date

3. Name of the Institution

4. Department

5. Field of Specialization

6. Academic Qualifications

7. Technical Qualifications

8. Presentations of CC/ National & International

9. Awards / Prizes / Certificates etc. won by the Chief Coordinator

10. No. of Projects completed / ongoing as Chief Coordinator/ Co- Investigator.

S. Name Name of Programme Year of Duration Amount Status

No. of the the Title Funding Sanctioned Completed */
funding Scheme Ongoing
agency
(AICTE/
Others)

12
11. Publications:

S. Title of Author(s) Name & Vol. of Journal & Page No.

No. Paper/Report/Book Year
From To

Place :
Date :

Signature of the Chief Coordinator Head of the Institution

(Signature & Seal)

ANNEXURE - V

13
 Internal Office Code No.

FORMAT
For
PROFILE OF THE DEPARTMENT

1. Name of the Department

2. Name of the Head of the Department

3. Full Address
(Please include STD code, Phone No., Fax No.,
E-mail/website)

4. Whether the Department is approved by AICTE Yes No

File No. and Date of Approval
(for Self-financing / Private Institutions)

5. Number of specialized subject areas available in the department

6. Information about faculty members with specialization in the proposed

area of IIP activities / consultancy / continuing education .

S. Name Designation Highest Specialization Total no. of years

No. Academic of experience
Degree

7. List of Collaborative Programmes, if any

(National / International)
(Details of the consultancy projects handled by the dept).

8. Has the department been accredited by ACITE

(If yes, mention)

Year Validity from

to

14
 9. Major equipment (costing more than Rs.5.0 lakhs) available in the
department
S. Major Cost Specifications Year of purchase
No. Equipment (Rs. In
lakhs)

10. Courses available in the department

Level Course/ Whether the programme is File No. and

Programme approved by AICTE date of approval
Diploma
UG
PG
M.Phil
Doctoral
Post doctoral

Place:

Date:

Head of the Institution

(Signature & Seal)

15
 ANNEXURE - VI

Internal Office Code No.

FORMAT
for
PROFILE OF THE INSTITUTION

1. Name of the Institution with full address

including Phone, Fax, E-mail, STD No., Internet Address

2. Name of the Head of Institution

3. Whether the Institute is approved by AICTE Yes No

File No. and Date of Approval

4. Type of Institution (Please  )

i. University / Deemed to be University

ii. Govt. Institution

iii. Private-Govt.aided

iv. Self – financing - Accredited by AICTE

v. Self- financing- Not accredited by AICTE

5 Information about faculty members

S. Name Designation Highest Specialization No of Pay

No. Academic Years of Scale
Degree Experience

6. Courses available in the Institute

Level Course/ Whether the programme File No. and date

Programme is approved by AICTE of approval
Diploma
UG
PG
Doctoral
Post doctoral

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7. Major facilities available in the Institution (Please)

i. Library networking ii. E-mail/Internet

iii. Consultancy Cell iv Placement Cell

8. Infrastructural facilities available in the institution:

I Auditorium
II Laboratories (Dept. Wise)
III Library
IV Conference Hall

9. Major equipment (costing more than Rs. 5.0 lakhs) available in the institute

S. Major Equipment No. of units Cost Specifications

No. (Rs. In lakhs)

10 List of collaborative Programmes run by the Institute/ University, if any

(National/ International)

S. Programme Title of the Project Instt. /University Status of

No completion

11 Achievement in Academic / R&D/ Consultancy service etc, and funds generated

in last three years.

S. Consultancy, Training, Name of Amount Date of Date of

No Testing,R&D Projects Industry / starting completion
Agency

17
12. Name and address of Industries where possible interaction (R&D/sponsored
project / Consultancy / Related services) in the specific areas can be developed.

S.No. Name and add. of Industries Areas Type of Interaction

13. Details of Projects sanctioned by AICTE during last three years.

S. No. Name of Scheme Year of Amount sanctioned

Programme Sanction

14. Grant generated during last 3 years through collaboration / Industry-

Institute Interaction.

S. No. Industry / Agency Amount Date of starting Date of completion

15. Any other information to support the proposal:

16. Period for which AICTE support would be required to establish the Cell.
(between 3 to 5 years)

Place:

Date:

Head of the Institution

(Signature & Seal)

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 ANNEXURE – VII

FORMAT
For
ADDITIONAL INFORMATION
FOR SELF – FINANCING INSTITUTIONS

Name of the Institute :

Year of establishment of the Institute :

Affiliated to (Name of University) :

Accredited by AICTE (detail) :

1. Statistical Information about Intake and Performance of Students:

Period Name of Number of Pass

(Last 4 Department Students Percentage
years) Admitted

2. Status of Faculty in the Institution:

Department No. of Faculty Number Qualification

required as per in
PhD P.G. Graduate
AICTE norms position

3. Latest Audited accounts must be submitted to AICTE.

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 ANNEXURE-VIII

FORMAT FOR PROPOSED NAFETIC

PROFILE OF INSTITUTION

A.1 Name and address of the Institution

Phone :
Fax :
E- mail :
Web-site :

A. 2 Type of the Institution

(Please tick \/) i. University/ Deemed to be University

ii. Govt. aided /Private Institution

iii Govt. Institution

iv Self-financing accredited

v J&K

vi North Eastern region

A.3 Name of the Head of the Institution:

A.4
i) Year of Establishment of the Institution
ii) Approval status of AICTE
iii) Year in which the first UG & First PG Course was started
iv) Details of ongoing Under - graduate and Post-graduate Courses

S.No. U.G. Courses & Year of starting Intake

P..G. Courses Capacity
(Current year)

20
 B. PROFILE OF THE PROPOSED NAFETIC

B.1
I) Name of the proposed centre.
II) Major areas of activity of the centre.
III) Justification for the proposed NAFETIC in the present context of Indian
Industry
IV) Major equipments/machines and infrastructure available in the institution,
which will be committed to NAFETIC.
V) List of Faculty likely to be involved in the proposed NAFETIC.

Name & Date of Department Field of Highest

Designation Joining of Specialization Degree
Institution

VI) Name of the co-ordinator and designation.

VII) Detailed Resume of the chief co-cordinator/Co-coordinator

B.2 Particulars of Sponsored Research / Consultancy Project (ongoing/ completed) in

the proposed area of NAFETIC undertaken during last 5 years by the faculty of
the Institution.
S. Projec Name Total Year of Project status
No t Title of cost Sanctio (ongoing/Completed)
Funding n
Agency

B.3 Particulars of interactions of the Faculty listed in B.1.(V) with the sponsoring
organistion(s),industry(industries) during last 3 years , if any.
S.No. Name of the Faculty Name of Organization/ particulars of Industry
interaction

21
 C. PROFILE OF COLLABORATING / PARTICIPATING ORGANISATION (S)
/INDUSTRY/INDUSTRIES

C1. Details of collaborating / participating Industry/ Organization (s)

S. No Organization/ Contact Date of Main Annual Main

Address, Person & Joining Product Turn- Customers
Fax, Phone, Designation Activity Over
Email etc.

C.2 Give particulars of intent/ willingness shown by the industry/ organisation

(s) to participate in setting up the proposed NAFETIC (Enclose copy of the
letters showing intent of the industry & details of financial commitment
with probable dates of sanction)

ANNEXURE-IX

22
 ENDORSEMENT FROM THE HEAD OF THE INSTITUTION

It is certified that:

1. the institution / University agrees to set-up the proposed NAFETIC and will
provide the necessary infrastructure and other support.

2. the institution agrees to provide additional funds, if needed for preparing DPR for
the proposed industrial interaction required to set up the proposed NAFETIC
over and above AICTE seed grant of Rs. 50,000/-

3. the institution agrees to refund the first installment of AICTE seed grant,
amounting to Rs. 40,000/-, in the event of non submission of DPR within the
stipulated time frame.

4. the institution agrees to submit to AICTE a report on the activities carried out and
expenses incurred for setting up the proposed NAFETIC within the time frame
specified by AICTE.

Date:
Place
Signature & Name of the Head of
Institution/University (Seal)

23
 ANNEXURE-X

ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

NEW DELHI

TERMS & CONDITIONS

For Implementing the Programme sanctioned under NAFETIC

1. Each Programme sanctioned by AICTE is assigned a specific File No. All

Correspondence addressed to AICTE regarding the programme must invariably
quote this number along with the year in which the programme was sanctioned
and should be addressed to the concerned Bureau Officer.

2. The chief coordinator/ University/ Institute should inform the council of their
consent to implement the programme as approved, by way of Acceptance Letter.
If the Acceptance Letter is not received by the AICTE within one month of issue
of letter, it may be presumed that Chief Coordinator/ University/ Institution is not
interested to take up the programme, and the approval of the programme shall
stand withdrawn.

3. The date of receipt of the Bank Draft of the first installment of the grant by the
Institution shall be taken as the date of commencement of the programme. The
Institutions/ Coordinator should intimate this date immediately to AICTE. The
approved duration of the programme is reckoned from this date.

4. A separate Bank Account shall be opened in a Nationalized Bank in the joint

name of the Chief Coordinator of the programme and the institutional head or its
nominee.

5. The grant-in-aid will be utilized strictly for the specific programme and should be
exclusively spent on the programme and within the time frame as specified in the
sanction letter. Re-appropriation of funds from one stipulated head to another
head is not permitted without prior approval of council.

6. If the University/ Institution is unable to start the programme within six months of
the receipt of the grant-in-aid, the approval shall ipso facto lapse.

7. Any expenditure incurred prior to the issuance of the approval letter and after the
expiry of tenure of the programme is not allowed for any adjustment in the grant-
in-aid.

24
8. Interest earned on the programme fund, if any, shall be treated as a part of the
sanctioned grant-in-aid and shall be used to procure equipment or for other
purposes of the programme approved by the Council.

9. The grant-in-aid released under these programmes cannot be spent on creating

infrastructural facilities such as construction of roads and building, purchase of
vehicles, air-conditioning.

10. AICTE reserves the right to terminate the project at any stage if it is convinced
that the grant-in-aid has not been properly utilized and/or sufficient progress is
not achieved towards the purpose for which the grant -in-aid was sanctioned.

11. The assets acquired out of the grant-in-aid shall be the property of the Institute.
No assets acquired out of the grant-in-aid shall be disposed off without the
permission of the Council.

12. The council shall not provide any maintenance grant-in-aid after the expiry of the
incubation period for the programme.

13. The Comptroller and Auditor General of India and/or AICTE or its authorized
representative shall have the right to access the books and accounts of the
Institute in respect of the grant received from AICTE. The Institute must,
therefore, maintain separate records of expenditure and audited accounts of the
project.

14. The Grantee Institution shall observe all financial norms and guidelines as
prescribed by the AICTE/GOI from time to time.

15. The technical Institution/ technical departments of the University should form an
Annual Performance Committee to review and monitor the performance of the IIP
Cell in respect of various benefits to be accrued of the same. The composition of
the committee should be as follows:

A Director / Principal / Dean of the Institute / College / University (Chairman

of the Committee).

B Dean (Research/ Planning) (Member)

C Head of three Departments (by rotation) (Member)

D Three to five representatives from different industries of the region

(Member)

E Chief coordinator (Convenor / Secretary)

Minutes of the meeting should be sent to the AICTE.

25
16. The Chief- Coordinator must submit Annual Progress Report in the prescribed
format, which is given at Annexure - I every year indicating the progress of the
cell and the status of the grant-in-aid utilized. If it is found that the grant-in-aid
released is not utilized for the purposes for which it was intended for and the
progress of the programmes is not satisfactory, the programmes may be closed
down. Action may be taken to seek refund of grant released. Further extension
of financial support from AICTE shall be based on the progress of the cell and
effective utilization of the earlier grant-in-aid provided.

17. The chief coordinator must take steps to ensure that the audited Utilization
Certificate and statement of accounts for the grant-in-aid are submitted by the
Institute/University department as stated below:

A The statement of expenditure and Utilization Certificate should be certified

by the Accounts Officer and countersigned by Finance Officer, Registrar/
administrator of the University/ Institute and submitted to AICTE WITHIN ONE
MONTH OF COMPLETION OF FINANCIAL YEAR.

B An audited statement of expenditure and U.C. duly certified by the

statutory audit authority of the Institution should also be sent in the due
course.

18. AICTE shall review the progress of the cells from time to time. The
Chief Coordinator will be invited to present the progress of the cells before the
experts in the Monitoring Committees to ascertain the progress of the cell and
guide the Chief Coordinator in implementing the programme. The
recommendations of the Committee may be conveyed to the Chief Coordinator /
Institution / University for implementation. AICTE may also constitute a
Monitoring Committee to visit the Institution to review the progress of the
programme and to verify proper utilization of grant-in-aid.

19. If the chief coordinator leaves the institution, retires, or goes on long leave, the
institute will appoint another Chief Coordinator to the programme, under
intimation to the council immediately.

20. As per govt. of India’s Decision (7) (b) under Rule 149 (3) assets created
procured out of the project grant should be submitted to the funding agency. The
assets thus created/procured out of the grant-in-aid should be maintained and
submitted to AICTE, as per the format as given in Annexure XV, along with the
progress report.

26
 ANNEXURE - XI

FORMAT FOR UTILISATION CERTIFICATE

(to be submitted with detailed project report )

1. F.No.
2. Date of sanction
3. Chief Coordinator
4. Date of completion of DPR
5. Seed money sanctioned by AICTE
6. Seed money released by AICTE
7. Details of expenditure

S. Activities Period Cost

No. undertaken
Office Hospitality Publication Traveling
exp. /Printing exp.

Total

8. Details of MOU's signed with participating Industry / Industries

(please enclose letters of intent with details of financial assistance and probable
date of sanction).

Certified that the grant has been utilized for the purpose for which it was sanctioned
in accordance with the “Terms and Conditions” attached to the grant. If, as a result
of check or audit objection some irregularity is sanctioned at a latter stage, action will
be taken to refund, adjust or regularize the amount objected to.

---------------------------------- ------------------------------------
Finance Officer Registrar /Principal/ Director
(Signature & Seal) (Signature & Seal)

Date: Name and Address of the

University/ Institution

Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case
of Colleges and Executive Heads of other Institutions will sign The Utilization
Certificate (UC). The internal auditors may countersign the Provisional UC
wherever the system of the internal audit exists. In case of the Self-Financing/
Private Institutions, UC has to be signed by a Chartered Accountant.

27
 ANNEXURE-XII

FORMAT
FOR
Annual Progress Report for AICTE funded project under NAFETIC

File No. : ------------------------------------------------------------

(As mentioned in sanction letter)

Date of Sanction :-----------------------------------------------------------------

1. Chief Coordinator :
(Name & address)
2. Programme Title :
3. Date of commencement of the Programme:
4. Duration of Project :
5. Amount sanctioned by AICTE :
6. Amount released by AICTE :
7. Details of Expenditure :

A. NON-RECURRING

S. List of List of Major specifications No. of Date of Expenditure

No. approved procured of Equipment units purchase
equipment equipment procured

Total

B. Recurring (Service charges etc.)

S. Particulars of Period Expenditure

No. activities
Office Hospitality Publication Traveling
exp. /Printing exp.

Total

Total (A & B)

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 8. Whether there is any deviation from the purpose for which:
Grant was released. If so detail of amount to be given

9. Give details of the activities carried out during the year:

9a. Details of individual activities.

9b. Outputs of significance:

9b1. Details of patents.

9b2. Details of publications.

9b3. Details of copyrights

9b4. Other reports / communications etc.

9c. Details of training imparted.

Date: Coordinator Registrar/ Director/ Principal

(Signature & Seal)

ANNEXURE - XIII
FORMAT FOR

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 UTILISATION CERTIFICATE
Sanction Letter No. Date:

NON-RECURRING

S. List of the List of the Date of Amount Amount Unspent

No approved equipment purchase Sanctioned Utilised Balance
equipment procured (Itemwise)

RECURRING

S. Activities Period Amount Amount Utilised Unspent

No undertaken Sanctioned (Itemwise) Balance

Certified that the grant has been utilized for the purpose for which it was sanctioned in
accordance with the “Terms and Conditions” attached to the grant. If, as a result of
check or audit objection some irregularity is sanctioned at a latter stage, action will be
taken to refund, adjust or regularize the amount objected to.

-------------------------------------- ------------------------------------
Finance Officer Registrar /Principal/ Director
(Signature & Seal) (Signature & Seal)

Date: Name and Address of the

University/ Institution

Note: : The Registrar/ Finance Officer in the case of Universities, Principals in the case
of Colleges and Executive Heads of other Institutions will sign The Utilization
Certificate (UC). The internal auditors may countersign the Provisional UC
wherever the system of the internal audit exists. In case of the Self-Financing/
Private Institutions, UC has to be signed by a Chartered Accountant.

*This is to be submitted for every financial year along with the detailed
expenditure statement.

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 ANNEXURE –XIV

FORMAT FOR
AUDITED UTILISATION CERTIFICATE

Certified that out of Rs.__________________________ of Grant- in – aid sanctioned

during the year _____________________ vide Letter
No._________________________ Rs._______________________________
has been utilized for the purpose of _________________________ for which it was
sanctioned and the balance of
Rs. ___________________________ remaining unutilized at the end of the year has
been surrendered to All India Council for Technical Education (vide cheque/
Draft No. _____________________________ dated ________________________)

/ will be adjusted towards the Grant – in – aid payable during the next year i.e,
______________________as per the details attached.

Certified that the grant has been utilized as per laid down terms and conditions for
which it was sanctioned.

________________ ___________________
Finance Officer Registrar/Principal/Director
(Signature & Seal) (Signature & Seal)

Date:

______________________
Chartered Accountant
(Signature &Seal)

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 ANNEXURE –XV

FORMAT FOR GENERAL FINANCIAL RULES

(GFR- 19)
Assets acquired wholly or substantially out of Government grants
Register maintained by grantee institution
Block Account maintained by sanctioning Authorities
Name of Sanctioning Authority
1. Serial No. :

2. Name of Grantee Institution :

3. No. and date of sanction :

4. Amount of the Sanctioned grant :

5. Brief purpose of the grant :

6. Whether any condition regarding the

Right of ownership of Government
In the property or other assets
acquired out of the grant was incorp-
orated in the grant -in-aid sanction. :

7. Particulars of assets actually created

or acquired :

8. Value of the Assets as on :

9. Purpose for which utilized at present :

10. Encumbered or not :

11. Reasons if encumbered :

12. Disposed of or not :

13. Reasons and authority, if any,

for disposal :

14. Amount realized on disposal :

15. Remarks :

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