Unit Accountant Check list

Unit MONTH:
Sl Name of the Report Status Remarks
1 Tally Accounts
1 Verification of Physical Cash, DFR Cash and Cash book in Tally OK
2 Cut Notes / Fake Notes Details (Amount) NO CUT NOTE
3 Bank Reconciliation Statement - File OK
4 Statutory Payments like ESI, VAT & PT NO
5 Forwarding Debit Notes intime or any delay OK
6 Updation of Fixed Assets Register & Physical Verification & Debit Notes OK
7 Verification of Employees Advance & Loans - Statement OK
8 Following the Proper Head Of Accounts & Narrations (Chart of Accounts) OK
9 Verification of all provision entries for a particular month OK
10 Verification of Transport Expenses OK
11 Earnings paid without recovery of Advances / Loans OK

2 Fines & Penalties

1 Excess Telephone Bills OK
2 Excess Travelling Bills OK
3 Audit Recovery Fines OK

4 Reports:
1 Payment Approvals / Appontment Letters OK
2 Verification of Tripsheets/GRN's/DCST/DC/All Reports OK
3 Opening Stock & Stock Reconiliations along with Reports OK
4 Verification of Lodge Bills, Tour Bills, Tea Bills, Xerox Bills, Bank Charges OK

5 Accountant Records
1 All Approval Letters/circulars/Special Aproval letters OK
2 Courier Register OK
3 Leave Register along with Leave Applications, On duty forms OK
4 Fixed Assets Register OK
5 FCO Records

6 Security Office Records & Other Registers

1 Movement Register OK
2 Attendance Register OK
3 In & Out Register OK
4 Visitors Register OK
5 Gate Entry Register OK

7 Stock Records
1 Invonery ledger of FG,RM,PM OK
2 Stock inward & Outward Records
3 Production Register OK
4 Wages Register OK
5 Works Attendence Register
 OBSERVATION REPORT
Unit MONTH:
Sl Rectified
Observation Dept. Amount Rectification Remarks
No Amount

BANK PAYMENT VOUCHER NO 47-TOTALAMOUNT

OF ELECTRICITY BILL AMOUNT 36841,IN AMOUNT
1 ACC 4118 M NARAYANA REDDY 4118
INCLUDED SURCHARGE-4118,DISCUSING THE DEO
REDUCING THE TOTAL AMOUNT PAID 32722

2
 SPECIAL APPROVALS STATEMENT

UNITS:GAJRAULA MONTH: JAN'11

Approved Approved Approval
Sl Date Purpose Approved By Remarks
Amount Date (Written/Oral)

CONVENCY&FOOD
1 13.01.11 880 13.1.11 ADV PRADESH SIR Oral
AND BEVARAGES

2 18.1.11 EXICE DEPORTMENT 1000 18.1.11 VENKATRAO SIR Oral

MANAGING DIRECTOR
 Registers

Registerts/Declarations 1 Week 2nd Week 3rd Week 4th Week Remarks

MOVEMENT REGISTER MAINTENED MAINTENED MAINTENED

TELEPHONE REGISTER MAINTENED MAINTENED MAINTENED

INTERNET REGISTER MAINTENED MAINTENED MAINTENED

TWO WHEELER LOG BOOK MAINTENED MAINTENED MAINTENED

COURIER REGISTER MAINTENED MAINTENED MAINTENED

DFR MAINTENED MAINTENED MAINTENED

DAR MAINTENED MAINTENED MAINTENED

FINANCE TALLY MAINTENED MAINTENED MAINTENED

INVENTORY TALLY MAINTENED MAINTENED MAINTENED

LONG FORMAT MAINTENED MAINTENED MAINTENED

 SCRAP GENERATION & DISPOSALS STATEMENT FOR THE
MONTH OF JAN 11

UNIT : GAJRAULA

Received From
Name of the Opening Present Sales Name of Customer Receipt
S.No Total Amount Balance Qty. Branches/Units/
Item/Stationery Balance Month Qty. Address & Phone No. No.& Date Stock Points

0 0
1

0 0
2

0 0
3

0 0
4

0 0
5

0 0
6
Details
 CHEQUE ISSUE REGISTER FOR THE
MONTH OF: jan11

NAME OF THE BANK :STATE BANK OF INDIA A\C:-11396071230

Amount
Date Cheque No. Issued To Purpose Remarks
(Rs.)

05.1.11 SELF UNIT OPERATION

1967 PURPOSE 50000

13.1.11 EEEDD ELECTIRICI CHARGES

1968 PURPOSE 32722

19.1.11 MOVE IT INFRA BABCOTREPAIR

1969 PURPOSE 6289
 BANK RECONCILIATION STATEMENT AS ON
NAME OF THE BANK : SBI MONTH:-
ACCOUNT NUMBER :-11396071230 PU:GAJRAULA

PARTICULARS AMOUNT AMOUNT

I. BANK BALANCE AS PER OUR BOOKS : 60000

ADD :

II CHEQUES ISSUED BUT NOT PRESENTED FOR PAYMENT:

CH.NO DATE PARTY NAME AMOUNT

15000

SUB TOTAL 15000

TOTAL 75000

LESS:

III CHEQUES/DDS DEPOSITED BUT NOT YET CLEARED : -

CQ NO./DDNO. DATE PARTY NAME AMOUNT

680510 11.8.09 VIVEK AGRWALA

IV BANK CHARGES DEBITED IN BANK BOOKS ONLY : 0

SUB TOTAL 0

V BALANCE AS PER BANK PASS BOOK : 75000

75000