IT infrastructure analysis of Matrix Institute of

Information Technology

Management Information System Assignment

3rd Year
GROUP NO: 9

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Group Members

Index Reg.No

1) EWWN Chamara 8195 9563

2) RCB Fonseka 8349 9594

3) TD Jayasinghe 8308 9618

4) LWK Tharanga 8240 9749

5) SMC Siriwardena 8235 9737

6) KS Ganepola 8201 9599

7) IU Landewattta 8356 9641

8) DSL Thanthirige 8380 9748

9) HAMDS Attanayake 8192 9556

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CONTENTS

Title Page no

1. Introduction 04

2. Student Registration process 05

3. Handling library Transaction 06

4. Information flow for the 07

Student Registration process

5. Information flow for the 08

library member Registration process

6. Information flow for the 09

library system

7. Computer Lab 11

8. Suggestions 12

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 Introduction
Matrix Institute of Information Technology (Pvt.) Ltd,
No. 279/3, Galle Road,
Colombo 04.

Is an institute which conducts BCS, BIT, ACS, ICDL, some external degree programs of
foreign universities and some job oriented courses like SCJP, MCTS, etc.,

Is a private limited company which governed by a director board of 4 directors.

They gather and discuss about the company process & its’ portfolios monthly or may be
weekly and about promoting the institute.
There is a CEO (head of the director board)

Mainly information flows starting from directors, then to coordinators (which assigned
for different course programs), then to instructors & to tutors, finally to minor staff
(including receptionists)

There are visiting lecturers who conduct lectures of several courses programs
There are internal lecturers (Coordinators, Instructors, tutors) who conduct lectures as
well.

Mainly IT infrastructure
established on
• Student registration
• Handling Library Transactions
• Handling income for the company

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Student registration
When student come for registering to a course, he/she given a form to provide personal &
registration details (on expected course of registration)

When receptionist receive completed form, they enter all details to a fully automated
Institute system with relevant discounts (which only offered for undergraduates of local
universities), system will generate relevant course fee and payment scheme which accept
payments in full or in installment basis.

Payments will be accepted in cash or in Cheque or in credit cards.

Finally computer generated receipt will be given to the student with confirming the
registration.

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Handling Library Transactions

Handles library members, library deposits (every members has to provide specified
amount for validating membership), Membership fees, Lending, Returns, Fines charged
due to late returns

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 Information flow for the Student Registration System

Give Enter
Student Receptionist System
details Details

Update db

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Information flow for the Library member Registration System

Librarian

Enter student
details

No
Detail
s O.k END

Yes

Register

Update db

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Information flow for the Library System

Librarian

Enter student
details

No
Detail End
s O.K

Yes

Yes
Is Overdue End
Books?

No

No
Is book End
available

Yes

Issue Book

Update db

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These two systems use two separate databases which implemented on a
single separate server (which isolated from internal LAN used for computer
labs) for implementing high security. But those databases are interconnected
and library member being a registered student is a must.

Databases are backed up each day after closing all transaction of the day.

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Computer Lab

There are two well maintained computer labs with 20 computers for each.
Unlimited Internet access with high speed ADSL connection
Well maintained proxy server with blocking unwanted web sites (sociology sites, some
chat programs, etc.)

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Suggestions – for improving IT infrastructure
1) Use current system to forecast future failure or improvements of income

2) Generate more graphical reports with analyzing past income of the company with
more details

3) Use interconnected network structure on Automated Institute System with high

security for handling student’s user logins in the computer lab with
interconnection of registration(if so user login will be created just after student is
registered to a new course for using computer lab)

4) Use library system and registration system interconnected with high security
features(if so, when library membership is expired it will be notified in the
registration system when student come for paying his next installment)

5) Use attendance checking system with issuing barcode for each student(if so,
notifications can be given on due payments, library late returns through the
system when he is attending the classes)

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