2 Labr Law Compl

Plant/Office/Godown Name
Labour Law Compliance Report for the Month : March

Instructions for filling up:
- Put '1' in the 'Yes'case you are complying with the provision as stated. Incase you are not
complying put'1" in the 'No' column
- If a provision is not relevant keep it blank in both coliumns
Sr.
No. Act/ Rules Yes No
1 Factories’ Act/Rules
Is Approved site/building plans & layout of machineries available? 1
Have we obtained Factory licence/renewed every year? 1
Have we complied with Declaration of Occupier/Notice of Change of Occupier? 1
Have we sent Notice of change of Manager in Form 4A ? 1
Are we maintaining whitewashing/painting registers registers? 1
Have we obtained approval from Pollution Control Board for disposal of waste and effluents? 1
Are we providing cool drinking water if more than 250 employees and the portability has
been tested or not? 1
Have we provided Latrine & Urinals as per the provisions? 1
Have we provided drainage facilities in the factory? 1
Are the Spittoons provided with adequate numbers 1
Are the prime moving items properly guarded and the pressure plants examined by
competent person/obtained certificate/maintaining register? 1
Have we obtained Testing certificate of compressors/lifting tackles/hoists? 1
Have we obtained Stability Certificate for buildings? 1
Have we exhibited Fire Safety plan of the factory 1
Have we provided Fire Fighting equipments/fire buckets/hydrants as per the Factories’ Act? 1
Have we ensured that 1/4th of the employees of the unit are trained in handling fire fighting
equipments? 1
Are the fire exits provided and marked properly for easy identification? 1
Are we conducting mock fire drill once in a year? 1
Have we provided automatic fire alarm if more than 500 employees and manual alarm if more
than 25 employees? 1
Are the employees trained in first aid and their names exhibited? 1
Are we maintaining First aid box with required medicines/equipments? 1
Is Canteen provided if more than 250 employees and run on no profit no loss basis? 1
Is the Canteen building situated 15.2 mtrs away from Latrine/Boiler house etc. which is
approved by Directorate of Factories 1
Is Canteen Committee managing Canteen & maintaining Minutes of Meeting? 1
Are we maintaining Register of adult workers/compulsary holidays? 1
Do we comply with working hours/overtime rules/maintaining OT register/Compensatroy Off
Register? 1
Have we displayed the periods of notice of work? 1
Are we maintaining Register of leave with wages/leave book? 1
What was the loss time accidents (LTA) in the last two years and has it been investigated to
avoid future accidents?
Are we maintaining accident reports/registers/records? 1
Do we have Safety Officer if more than 1000 employees
Is regular Safety Committee Meeting takes place/Minutes maintained? 1
Are we submitting half yearly/yearly returns regularly to Inspector of Factories? 1
Is the factory declared as “No Smoking Zone” and strictly enforcing it?
Have we obtained Nomination for disbursing wages in case of death? 1
Have
Are we
we conducted
having Vision test
Occupational for forklift
Health Centredrivers/electricians?
with part time Doctor if less than 200 employees? 1
1
Have we given a copy of the health & safety policy to employees 1
Is Ambulance provided if more than 500 employees and a full time Doctor with qualified
compounders
Are we carrying out Medical examination of employees once in six months and maintaining
the register in Form-17 1
Have we exhibited Health & Safety/environment policy of factory in the notice board? 1
Are we keeping the records for 3 years for inspection? 1
Have we displayed the abstract of Factories’ Act/Rules near entrance? 1
Sr.
Is the drinking water test conducted as required by the Act - through the CMO 1 Being teste
We are paying OT as per the double the rate 1
Do we have necessary approval for giving OT 1
All Notices are displayed in vernacular as required by the Act 1
Canteen provided is as per the specification 1
Wash Rooms provided are as per the number required and as per the specifications 1
Rest rooms provided is as per specifications 1
Do we comply with the Provision that no one can work for more than 10 days at a stretch 1
Do we comply with the provision that there cannot be more than 12 hours ot in a week for a
worker 1
Do we comply with the provision that there cannot be more than 50 hours ot in a quarter for a
worker 1
Are we maintaining an OT register 1
Have we given a Leave book to all Employees 1
Do we have a leave register 1
Is the Form 11 certified and displayed 1 Relates for Pre
Is the abstarct of the Act displayed 1
Have we got niminations from all employees in case of death 1
2 Contract Labour Act/Rules
Has the unit obtained Registration Certificate for engaging Contract Labour? 1
Do we maintain Registers of Contractors? 1
All Contractors who are required to take a licence have a valid licence 1
Do we ensure that the Contractors renew their Licence every year? 1
Have they taken Separate code number for PF and ESI coverage and contributions are
remitted accordingly? 1
Do the Contractors maintain attendance/wages registers/register of advance? 1
Do the Contractors maintain Register of persons employed by them? 1
Are the Contractors keeping the registers/records relevant to the employment 3 kms nearer
to the work place? 1
Do the Contractors maintain Register of fines/deductions/overtime? 1
Do the Contractors issue Service Certificate to their workers on termination? 1
Have they displayed Notice showing rates of wages/hours of work/wage period/date of
payment of wages/date of payment of unpaid wages & the name and address of the
Inspector having jurisdiction over the Unit? 1
Have they displayed Name and address of the Inspector having jurisdiction 1
Have they issued Employment Card/Wage slips to their workers? 1
Do we ensure that the payment of wages is witnessed by Management Representative? 1
Are the contract employees covered under ESI/WC Act? 1
Have we entered into legal agreement with the Contractors ? 1
Are we ensuring that the canteen facility is provided if more than 100 persons employed? 1
Are we ensuring submission of half yearly returns by contractors? 1
Are we ensuring submission of annual returns by principal employer? 1
Have we displayed the abstract of the Contract Labour Act/Rules? 1
Do we ensure that the contract labour usage is as per Annexure -1? 1
Are the work in which contract labour is engaged as per the Contract labour Registration
certificate 1
Do we have multiple contractors for similar jobs 1
We do not engage contractor labour for work incidental to and connected with manufacturing
activity 1
We do not engage Contract labour in operennial nature of job 1
we do not engage contract labour in jobs in which we also engage a considerable number of
own employee 1
3 PF Act/Rules
Have we obtained separate Code Number for the Unit? 1
Sr.
Have we ensured coverage of all employees under PF @ 12%? 1
Have we obtained PF Nomination in Form-2 from the employees? 1
Are we submitting monthly/annual returns promptly? 1
Do we disburse yearly PF statements to the employees? 1
Do we ensure settlement of PF dues on the day separation/retirement? 1
Are we maintaining Inspection Book? 1
Have we supplied PF passbooks to the employees? 1
We are ensuring PF deduction and all other formalities of of PF act is made for all contract
labour even for a day 1
4 Employees Pension Scheme
Are we depositing Contribution of 8.33% from PF under EPS? 1
Have we obtained Nomination Forms from employees? 1
Are we submitting Return on no. of persons joined/left in the Scheme every month? 1
Are we ensuring settlement of pension to all the eligible employees? 1
Are we submitting annual statement of contributions to RPFC? 1
Do we have the list of active members/non-members in EPS? 1
5 Payment of Wages Act/Rules
Have we exhibited in vernacular on the rate of wages for different categories of employees
and the date of disbursement? 1
Are we maintaining Register of wages/issuing wage slips to employees? 1
Are we maintaining Register of advances/deductions? 1
Are we maintaining Register of fines? 1
Are we submitting Annual Returns regularly? 1
Have we displayed the abstract of the Act/Rules? 1
6 Minimum Wages Act/Rules
Do we ensure that the minimum wages are paid as per the Govt. Notification? 1
IS anybody being paid less than minimum wages? 1
Are we issuing Wage Slips? 1
Are we maintaining Register of Wages? 1
Are we maintaining Muster Roll Register? 1
Are we submitting Annual Returns? 1
7 Payment of Bonus Act/Rules
Do we ensure maximum of Rs.3,500/- for bonus eligibility? 1
Are we maintaining Form A & B for Allocable Surplus? 1
Are we maintaining Form C for bonus amount paid to employees? 1
Are we ensuring that the Bonus is paid to everyone who have worked for 30 days & above? 1
Are we submitting Annual Returns to appropriate authority in Form D? 1
All Contractors are paying bonus to its labours as per the payment of Bonus Act 1
8 Payment of Gratuity Act/Rules
Have we ensured Notice in Form A regarding opening/change/closure of the Unit? 1
Have we obtained Nomination from employees in Fomr-F and deposit gratuity with
Appr.Auth. in case of no nomination? 1
Do we ensure that the gratuity is paid if 5 years of continuous service is 1
rendered and do we settle gratuity within 30 days?
Are we ensuring that the gratuity is calculated based on 26 days wages? 1
Have we displayed the Notice of person authorised to receive notices and displayed the
abstract of the Act/Rules? 1
9 The Indl. Employment Standing Orders Act/Rules
Are we displaying Certified Standing Orders in English & vernacular if more than 100
employees? 1
Are we following/exhibiting the Model Standing Order if less than 100 employees? 1
Sr.
We are sending te required information after a vacancy has been filled up 1
Are we sending quarterly returns within 30 days ( ER I) 1
Are we implementing the Standing orders in all resoect 1
Are we sending Biennial returs in ER II 1
10 Apprentices Act/Rules
Are we maintaining Registration of contracts of apprenticeship? 1
Are we maintaining particulars of Apprentices and their progress report? 1
Are we ensuring that the Apprentices are paid as per Act? 1
Are we submitting Half Yearly/Annual Returns? 1
Are we having the required number of Apprantices as per the quita allotted to us 1
We are not engaging apprentice under the Act for Production jobs 1
Hours of work, leave and shift working is as per the Act 1
We are sending the Card Index (Envelope) in APP I within 15 days of registration of contract 1
We are sending the Record of Basic Trg & RI (to be kept inside APP-I) in APP IA after the year
of every half year 1
We are sending Report with APP-I-A at the end of every half year 1
We are sending report on eligibility to sit for examination in May and November every year to
sit for examination in APP III 1
We are sending APP VI after end of each quarter 1
We are submitting the form in APP-4 within 7 days of joining of an Apprentice 1
11 National & Festival Holidays Act
Have we displayed the paid Holidays notice duly approved by the Labour/Factory Inspector 1
We are getting options from employees working on a Natinal Holiday as required by the Act. 1
Calculation of daily average wage is as per the act 1
Issue of notice at least three days before the commencement of NH 1
Information is sent to the Inspector in Form I 1
Register of National Holidays is maintained in Form II 1
12 Employment
Have Exchange
we ensured (Compul.
submission Notifi.
of quarterly of Vacancies)
returns Act/Rules
within 30 days after the quarter/submission
of 1
biennial returns once in 2 years?
We are notifying all vacancies as required by the act 1
13 Equal Remuneration Act/ Rules
We are paying same wages for people who are working on similar jobs 1
14 Workmens’ Compensation Act/Rules
Have we ensured submission of Annual Returns? 1
Have we exhibitited the abstract of the Act/Rules? 1
Have we ensured deduction of contribution of Welfare Fund and remitted with the details
once a year? 1
Have we remitted the unpaid wages/other payments in Labour Welfare Fund as per the Act? 1
15 Shops and Establishment Act (For Offices)
Registration by the owner of the shop within 3 mths
Term and renewal of registration certificate
Hours of business as specified
Hours of work and OT
five hrs in case of child
Six hrs for young persons
Eight hrs in the case of any other employee
Total hrs of work and OT not to exceed ten hrs
Wages at twice the ordinary rate for every OT work
A day consisting of eight hours
Interval of not less than 1/2 an hr after not more than 5 hrs of cont. work
Spreadover-12 hrs
Sr.
Close day-one day in a week;public holidays in a year
Notice of close day to be conspicuously displayed
Close day not to be altered except with prior permission
Holidays
Every emp will have a holiday on close day which is a public holiday
one whole day in each week
EL - not less than 15 days in a calendar yr
SL - not less than 15 days in a calendar yr
CL - not less than 10 days in a calendar yr
EL carry forward but not to exceed 45 days
Encashment of EL on termination
Payment for leave refused
Wages for holidays and leave
No wage period to exceed one month
Wages to be paid within the period specified
Payment of wages for period of EL
Deductions from wages
Fines on employees-not to exceed 3% of the wage
Register of fines
Recovery of wages-same as in Payment of Wages Act, 1936
Discharge of employee by his employer
only when the post has been retrenched
is physically unfit
Termination of employment by an employee
Notice to be given mentioning the ground of discharge-not less than 30 days
16 Labour Welfare Fund Act
Have we ensured deduction of contribution of Welfare Fund and remitted with the details
once a year? 1
Have we remitted the unpaid wages/other payments in Labour Welfare Fund as per the Act? 1
17 ESI Act
Have we obtained Registration of the Unit and Code Number? 1
Are we ensuring coverage of all employees under ESI Scheme if applicable and have they
been given ID Cards? 1
Are we reporting the accidents & maintaining accident register? 1
Are we maintaining Register of employees? 1
Are we ensuring that the contributions are remitted within 21 days of closing the month? 1
Are we submitting monthly/half yearly/yearly returns regularly? 1
Have we displayed the abstract of the ESI Act/Rules? 1
Are we maintaining Inspection Book? 1
18 Municipal Act/Rules – Licences etc.
Is the Approved plans/drawings of the building available? 1
Is the Local Licence to run the Industry obtained? 1
Is the Sanitary Licence obtained for waste water/drainage/sewage water? 1
19 Maternity Act/Rules
Are confirmed women employees given 12 weeks maternity leave? 1
Are we giving 6 weeks leave maternity benefit for miscarriage? 1
Are we maintaining women employees register? 1
Are we submitting Annual Returns? 1
20 Total Score 128 43

21 % Compliance of labour laws 33.59
Being tested through Govt. approved laboratories
Relates for Pressure Vessels/Plant

Environment Law Compliance Report for the Month : March
- Put '1' in the 'Yes'case you are complying with the provision as stated. Incase you
are not complying put'1" in the 'No' column
1 The Water (Preservation & Control of Pollution) Act Yes No
We have a required consent 1
Present Consent valid till 31.03.2008 1
Whether remarks in the past consent implemented 1
Disposal of effluents is as per the consent 1
Agreement executed with the board
ETP Plant running at full capacity 1
Regular checking of Effluent 1
Records are mnaintained as per the Act 1
Samples are being taken as per norms 1
Result of sample analysis 1
Streams or wells being used for the disposal of pollutants
Req permission to discharge been taken 1
Clearance on new discharge and outlets 1
Any alteration work required
Any apprehension regarding discharge
2 The Air (Prevention & Control of Pollution) Act
Area declared as APC area 1
Consent obtained 1
Present Consent valid till 31.03.2008 1
Whether remarks in the past consent implemented 1
Any fuels declared to be prohibited
Any appliance declared as approved appliance
Any restriction put on the burning of material 1
Application for consent under Sec 21 in Form I 1
Standards of emmisions being met 1
Intimation of information of accident occoured /apprehended 1
Any inf been called for by the SPCB
Any samples been taken
3 The Environment (Protection) Act, 1936
Does the coy have an int. env policy in place 1
Is the estb. aware of it 1
Is an Env. Audit done 1
Are the reports being sent for non-compliance to the Mgr. Concerned 1
Are the emissions standards being met 1
Any notice of intention to have a sample analyzed been taken
Inf to con officilas in case of excess occoured/ apprehended
Is the estb using any substance declared as hazardous 1
Does the estb submit an Env Statement for the financial year ending 1
31st March in Form Vto the SPCB on or before 30th Sept.
Total Score 25 1
% Compliance of Environmental laws 96%
Plant/Office/Godown Name:
Income Tax, Excise & Sales tax Laws Compliance Report for the Month : March
- Put '1' in the 'Yes'case you are complying with the provision as stated. Incase you are
not complying put'1" in the 'No' column
S. No. Act/ Rules Yes No
1 Income Taxt Act, 1961
Is TDS & TCS being deposited on monthly basis within due date 1
Is TDS & TCS Return being submitted on quarterly basis within due date 1
Whether TAN Number is obtained for each location 1
Is Fringe Benefit Tax being deposited on Quarterly basis 1
Is Advance Tax being deposited on Quarterly basis 1
Is Annual Income Tax return is submitted before the due date 1
2 Sales Tax Act/VAT

Is Sales Tax/VAT being deposited within due date 1
Is Sales Tax/VAT return being submitted within due date 1
3 Central Excise Act

Is Excise Duty being deposited within due date 1
Is Excise return being submitted within due date 1
Total Score 10 0
% Compliance of labour laws 100%
- Put '1' in the 'Yes'case you are complying with the provision as stated. Incase you
are not complying put'1" in the 'No' column
1 Gas Cylinder's Act, 1981 Yes No
Marking on Cylinders 1
Markings on valves 1
Identification colours 1
Labelling of cylinders 1
Prohibition of employment of children 1
Prohibition of children /intoxicated person on the premises 1
Prohibition of smoking, fires, lights and dangerous substances 1
General precaution 1
No oil or similar lubricants sh be used on any valves or other fittings 1
No cylinder sub to high temp, to the sun, stored with inflammable/explosive materials.
1
Owners record 1
License and possession 1
Notice of accident 1
2 The Indian Electricity Act
Code of practice of the Bureau 1
Protective insulation 1
Clear marking of the electrical install., access to authorized persons only 1
Handling of supply line 1
Instructions displayed 1
Intimation of Accident 1
Work done by licensed elect. contractors 1
Reports of leakages 1
Meters secured 1
Site approval by the Supplier and Inspector 1
Any electrical audit done 1
Permission available for captive generation 1
Agreement executed with the Board for captive generation 1
Loads sanctioned verus utilised 1
3 The Boilers Act, 1923
Boiler registered
Transfer
Renewal
Prior permission in case of alterations
Intimation to the Boiler Inspector in case of accident
Are Drawings available ? 1
Gas Cylinder's Act, 1981
4 Marking on Cylinders
Markings on valves
Identification colours
Labelling of cylinders
Prohibition of employment of children
Prohibition of children /intoxicated person on the premises
Prohibition of smoking, fires, lights and dangerous substances
General precaution
No oil or similar lubricants sh be used on any valves or other fittings
No cylinder sub to high temp, to the sun, stored with inflammable/explosive materials.
Owners record
License and possession
Notice of accident
Total Score 27 1
% Compliance of Other laws 96%

2 Labr Law Compl

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Plant/Office/Godown Name

Labour Law Compliance Report for the Month : March

20 Total Score 128 43

Relates for Pressure Vessels/Plant

2 Sales Tax Act/VAT

3 Central Excise Act

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