MS-Word Record Programs

Q1. Create a two pages of Curriculum Vita of an MCA Graduate with the
following specification.
1. Appropriate Left and Right Margins
2. Page size as A4 Size
3. Format each page with your name at the top right side
4. page numbers at the Bottom Centre
5. Format half page using two columns approach your Table show
qualifications with proper headings.

Solutions :
1. Select Start → Program → Microsoft Office → Microsoft Word 2003
and select New Blank Document.

2. Select File → Page Setup. In the displayed Dialog Box choose ‘Margins‘
Tab and Select the appropriate Margins.

3. Select ‘Paper’ Tab for setting Paper size as ‘A4’ in Paper Size. Then click on
‘OK’ Button.

4. Select View → Header and Footer Option. Switch to Header area and then
type your name at Right side. Just press down arrow key for switch to Footer
Area, place the cursor on centre and click on Page Number button in the
Header and Footer Tool Bar to display page number on each and every page.

5. Place the Tab mark in Ruler line at “3.25” inch to divide page into the two
columns.

6. Type the Entire Resume.

7. Place the cursor where you are typing Qualifications.

8. Select Table → Insert →Table. Select 5 Columns and 4 Rows in the Table
Size, then click on ‘OK’ Button. Table will place in the cursor position and
type the necessary information in an appropriate Columns.

9. Type other necessary information and then save it will desired name.

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 MS-Word Record Programs

CURRICULUM VITA

Name of the Person : Xxyz

Father’s Name :Abc

Date of Birth : Aug 4th ,1979

Educational Qualifications :

S.No. Class Name of Institution Year of Passing Division

1 SSC Z.P High School 2002 First
2 Intermediate Govt. Junior College for Girls 2004 First
3 Degree Govt. Degree College for Women 2007 First

Other Qualifications : 1. Computer Hardware and Networking

2. Tally 9

Address for Correspondence : Xxyz,

S/o Abc,
“KKSP” Nilayam,
Srinagar Colony,
MADANAPALLI.

Permanent Address : Xxyz,

S/o Abc,
“KKSP” Nilayam,
Srinagar Colony,
MADANAPALLI.

Games : Batmen tent

Language Known : Telugu, Hindi, English

Phone Number : 9440003871

Email-Id : chandu00006@yahoo.com

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 MS-Word Record Programs

Q2. Create a Table with the following columns and display the result in separate
cells for the following.

1. The table consists of columns employee name, Basic pay, HRA and DA and
Net salary.
2. Calculate the Total Salary of each Employee
3. Calculate the grand Total Salary of all Employees
4. Sort all the Employees details in Ascending Order with Employee Name as a
Key

Solution:
1. Select Start → Program → Microsoft Office → Microsoft Word 2003
and select New Blank Document.

2. Select Table → Insert →Table. Select 6 Columns and 8 Rows in the Table
Size, then click on ‘OK’ Button. Table will place in the cursor position and
type the necessary information in an appropriate Columns.

3. Type the Field Names in the First Row and Enter the Records only for the
S.No, Name, Basic Salary Columns.

4. Place the Cursor at Field HRA in Row1, to calculate HRA we have to go

Table →Formula and paste the function in ‘Formula’ in the below form
=product(c2,0.15)
In the same way find the HRA for the remaining records.

5. Place the Cursor at Field DA in Row1, to calculate DA we have to go

Table →Formula and paste the function in ‘Formula’ in the below form
=product(c2,0.10)
In the same way find the DA for the remaining records.

6. Place the Cursor at Field Net Salary in Row1, to calculate Net Salary we have
to go Table →Formula and paste the function in ‘Formula’ in the below form
=sum(left)
In the same way find the Net Salary for the remaining records.
7. At Last Column in Last Row place the Cursor, for Find Grand Total of all Net
Salary’s we have to go Table →Formula and paste the function in ‘Formula’
in the below form
=sum(above)

8. Select the Second Column( Name) and choose Table →Sort. Select Type is
Ascending in Sort Type in displayed Dialog Box and click on “OK” Button.
The Records will be displays in an ascending order .
9. Save the Document in desired Name .

S.No. Name Basic Salary HRA 15% DA 10% Net Salary

1 Chandu 5000 750 500 6250
2 Sekhar 8000 1200 800 6250
3 Balaji 10000 1500 1000 12500
Total 25000

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 MS-Word Record Programs

Q3. Create an Interview call letter for Ten persons by using Mail Merge .

Solution:

1. Select Start → Program → Microsoft Office → Microsoft Word 2003

and select New Blank Document.

2. Type the Interview call Letter and save it with a desired name.

3. Create one more New Document and type the interview call letter

4. Select Tools → Letters & Mailings → Mail Merge

5. In the displayed Mail Merge dialogue box, Select Document type→ Letters
Then click on Next: Starting document in the Step 1 of 6 Section.

6. In Select starting document → Use the current document and click on

Next: Select recipients in the Step 2 of 6 Section.

7. In Select recipients → Type a new list, in Type a new list → click Create.

8. New Address List dialog box will displays on the select an Appropriate
Fields.

9. Input 10 persons data in that New Address List dialog box by clicking
‘New Entry’ Button. At last click on ‘OK’.

10. In the displayed dialog box give database name and save the addresses.

11. In the Current Document Insert an appropriate Fields by using Mail Merge
Tool Box.

12. Then click on <<ABC>> option in Mail Merge Tool box. The Field Names
can be Merged with the data based on existed database.

13. Select Merge to New Document Option in Mail Merge Tool Box.

14. In New Document all the Ten persons Interview Call Letters will be displays
and by pressing the Merge to print option we can take all the printouts.

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 MS-Word Record Programs

CALL LETTER
Aug 4, 2007
«Name»
«DrNo»
«Street»
«City» «PostalCode»
Dear «Name»

We are Informing u that, In the entry level u r selected for Satyam

computers . Further selections you have to attend HR Round on 12-Dec-2007
at Hyderabad . So, please get ready and attend Interview if you are having
Interest.
Thanking you,
K.Chandra Sekhar,
SE,
Q4. Create a Macro , to Format a document as given below.
Satyam Solutions,
Hyderabad.
Email:chandu00006@satyam.com
Cell: +91 944 000 3871

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 MS-Word Record Programs

Q4. Create a Macro for Format a document as given below

1. Set line Spacing as “Double”
2. Paragraph Indent at 0.10 on Both sides
3. Justification Format Style
4. Arial Font, Font Size 12 points
5. Font Style Bold.

Solution:

1. Select Start → Program → Microsoft Office → Microsoft Word 2003 and

select New Blank Document.

2. Type at least 10 to 15 lines matter in the current document.

3. Highlight the matter, Select Tools→ Macro→ Record a New Macro

4. In the displayed dialogue box give desired Macro Name and Assign a
Shortcut Key, click on ‘OK’ button.

5. This records your transactions.

6. Select Format → Paragraph. In the displayed dialogue box choose

General→ Alignment→ Justification
Indentation→ Left & Right margins as “0.10”
Spacing→ Line Spacing→ Double
Then click on ‘OK’ for applying that in the current document.

7. Select Format → Font. In the displayed dialogue box choose

Font Name → Arial , Font Style → Bold, Font Size→ 12
Then click on ‘OK’ for applying the effects in the current document.

8. Select Tools→ Stop recording (or) choose ‘Stop Recording’ in Macro Tool
Bar.

9. Exit the current document, create New Document and type at least 10 to 15
lines of matter, select all mater.

10. Press the assigned Short Cut Key or from Tools→ Macro →Macros and
select macro name then press ‘Run’ Button.

11. All the Formatting actions will be applies for the current document.

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 MS-Word Record Programs

Result:

The quick brown fox jumps over the lazy dog. The quick brown

fox jumps over the lazy dog. The quick brown fox jumps over the

lazy dog. The quick brown fox jumps over the lazy dog. The quick

brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown

fox jumps over the lazy dog. The quick brown fox jumps over the

lazy dog. The quick brown fox jumps over the lazy dog. The quick

brown fox jumps over the lazy dog.

The quick brown fox jumps over the lazy dog. The quick brown

fox jumps over the lazy dog. The quick brown fox jumps over the

lazy dog. The quick brown fox jumps over the lazy dog. The quick

brown fox jumps over the lazy dog.

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