CG – CDI 105

ASIA PACIFIC COLLEGE OF ADVANCED STUDIES

COLLEGE DEPARTMENT

CDI 105- Technical English 1 (Technical Report Writing and Presentation)

1st Semester AY 2020-2021
COURSE GUIDE
COURSE OUTCOMES

After completing this course, you should be able to:

A. Apply and understand the basic concept of police report writing applicable in law
enforcement administration, public safety and criminal justice.

B. Prepare police report writing in the investigation and detection of crime.

C. Apply the principles of police blotter, affidavit, complaint, information and the like in judicial
proceedings

COURSE OUTLINE

I. Report Writing
a. The Importance and Purposes of Police Report Writing Qualities of a Good Report

II. Fundamental Styles of Police Report Writing

a. The Basic Requirements of Police Report Writing

III. Classes of Reports Categories of Reports Two General Types of Reports Specific Types of
Police Reports

IV. Administrative Issuances Legal Forms Legal Forms Related to Law Enforcement Complaints
in Criminal Cases
a. Official Notices

V. The Nature of Police Records Purposes, Functions and Importance of Police Records
a. Types of Police Records
b. Police Records Management Supervision of Records Duties of Record Element Personnel
c. The Decimal System of Reports
d. Standard Police Record Procedure s and Filing System Philippine National Police Uniform
e. Crime Periodic Reporting

VI. The Police Blotter Procedure for Making Blotter Forms Units Required and Supply
a. Accountability of Police Blotter Additional Guidelines and Procedures
CG – CDI 105

b. Blotter Procedure Flowchart

VII. Nature and importance of incident report

a. Purposes of incident report form
b. The police incident report procedure

VIII. Nature and importance of spot report

a. Purpose and use of spot report
b. The spot report writing procedure

IX. Nature and importance of initial report

a. Purpose and use of initial report
b. The initial report writing procedure

X. Nature and importance of investigation report

a. Purpose and use of investigation report
b. The investigation report writing procedure

XI. Nature and importance of progress report

a. Purpose and use of progress report
b. The progress report writing procedure

XII. Nature and importance of final investigation report

a. Purpose and use of final investigation report
b. The final investigation report writing procedure

XIII. Nature and importance of memorandum

a. Purpose and use of memorandum
b. The memorandum writing procedure
c. Sample of memorandum
d. Memorandum type/format
e. Heading template
f. Addressee
g. Subject/date
h. Reference
i. Authority
j. Facts of the case
k. Matters investigated
l. Action taken
m. Comment & recommendation
n. Signatory

XIV. Nature and importance of special report

a. Purpose and use of special report
b. The special report writing procedure
c. Other types of special report
CG – CDI 105

References:

Foster, Raymond E., HI-Tech Criminal Justice, Principles of Investigations and Report Writing
Bajado, Maria Christina, NANO, MAT, Pioquinto, Paulino Ventic, MSC, CSP, Technical Report
Writing 1 for Criminology students
Corpuz, Rhem Rick N., Ph.D, Comprehensive Studies in Criminal Detection Investigation, 2019
Marilyn Fetalyo-Balares, Ph.D. Crim, Mary Jane Anannayo-Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report Writing

Note: The materials listed in the references are available online. Please get your e-copy as soon
as possible. Other materials are indicated in the Reference column of the Study Schedule. Those
materials are also available online. Some of these resources will be uploaded in the Schoology
course site. Apart from all the resources which will be provided, you are encouraged to use
other relevant, credible materials to understand the topics further.

GRADING SYSTEM
Term Grade
Weekly Output 30%
Quizzes 30%
Major Exam 40%

Semestral Grade
Revalida 5%
Prelim+Midterm+Finals 95%
3

COURSE REQUIREMENTS
Weekly Output (WO)
There will be a total of 5 outputs per term which aim to enrich your understanding of the
topics recently discussed in class. These outputs may be in a form of written output (like essays,
reflections, letters), products (like drawings, images, crafts) or performances (audio or video
recordings of dance, speech, movement).
The details of each output are discussed in the Weekly Output guides made available in
the course site.

Quizzes
There are two quizzes, 50pts each, that you have to take per term. The types of tests in
the quiz may vary to assess different levels of learning.
CG – CDI 105

Revalida
Revalida will be in a form of book review entries, where in you have to record your
learnings for the week on your Revalida Journal. For ELT3, you are required to list 5 important
terminologies with their comprehensive meanings and/or facts about the topics discussed on a
weekly basis, for a total of 25 items per term. Revalida journal shall be submitted at the end of
the semester.

Major Exam
You will take 3 major exams for this sem (labeled as Prelim Exam, Midterm Exam and
Final Exam). Before taking any major exam, you have to secure an exam permit first.
 CG – CDI 105
STUDY SCHEDULE
In preparing for the discussion of each topic and all the class requirements in advance, you may refer to this schedule as your guide.
However, you are highly encouraged to check our Schoology course site at least twice a week for the specific instructions and the
latest announcements, so you will be able to adjust accordingly. Please note that real-time classes will be conducted via Zoom
following your class schedule.
Week Learning Outcome/s
Week 1 Discuss the fundamentals of
August 24-29 report writing, its purpose and
nature
Identify the points to consider
in writing reports
Follow the strategies in writing
a good report
Identify the qualities of a good
report
Compare and contrast the three
types of report writers
Describe the fundamental
styles of police report writing -
Use the basic requirements of
police report writing ( 5w’s
and 1h)
in writing reports
Week 2 Discuss the legal forms related
August 31- to law enforcement
September 5 Distinguish the complaints in
criminal cases
Identify the kinds of official
Topic
Course overview
Report Writing
The Importance and Purposes of
Police Report Writing
Qualities of a Good Report
Fundamental Styles of Police Report
Writing
The Basic Requirements of Police
Report Writing
Classes of Reports
Categories of Reports
Specific Types of Police Reports
Administrative Issuances
Legal Forms
Teacher’s
Students’ Activities
Resources
A. Join real-time Virtual Class Resource Unit
(Via Google Meet) Visual Material
B. Write a self-introductory essay Detailed lecture of
in Google Classroom the lesson
C. Familiarize self with course Weekly Output 1
procedures, guidelines,
requirements.
D. Read detailed lecture of the
topic
E. Read Marilyn Fetalyo-Balares,
Ph.D. Crim, Mary Jane Anannayo-
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing page 1-5
F. Accomplish Weekly Output 1
(Written sample of Basic Police
Report)
G. Work on your Revalida Book
Review Entry
A. Join real-time Virtual Class Resource Unit
(Via Google Meet) Visual Material
B. Read detailed lecture of the Detailed lecture of
topic the lesson
C. Read Marilyn Fetalyo-Balares, Weekly Output 2
 CG – CDI 105
notices
Discuss the nature of police
records, its purposes, functions
and importance Identify the
types of police records
Week 3 Discuss police records
September 7-12 management Explain how
reports are supervised Discuss
the duties of record personnel
Identify the decimal system of
reports
Legal Forms Related to Law
Enforcement
Complaints in Criminal Cases
Official Notices
The Nature of Police Records
Purposes, Functions and Importance
of Police Records
Types of Police Records
Police Records Management
Supervision of Records
Duties of Record Element Personnel
The Decimal System of Reports
Ph.D. Crim, Mary Jane Anannayo-
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing page 67
D. Accomplish WO 2 (Written
sample of official notices)
E. Work on your Revalida Book
Review Entry
A. Join real-time Virtual Class Resource Unit
(Via Google Meet) Visual Material
B. Read detailed lecture of the Detailed lecture of
topic the lesson
c. Read https://ucr.fbi.gov/law- Weekly Output 3
enforcement-records-management- Quiz 1
system?
__cf_chl_jschl_tk__=6a7a258744abd
eb1e02a19b4e68cc7a6eca21c00-
1593252980-0-
AaHNp7DPpTcH_FsB1qpJPVwS2PiUy
0ufjBdv60Cf2JzZBETdlFurO7y_DFZNrr
9pprfTZ_T62PgCg5PVQtOMC3OjPuL
Nknv3WEQgyGOwDi0tFOMOnG4_r
WyrFTB1WNGRgAK5_318xb4EDIJfh4
pq-
xEzNBzYjPgDhD9Y_AGHBGY290W1kX
f7jcJAU4QAf5t246j7GBDV4UdBvA82r
ZfNUm1AE6DCDJ5AKSuWLY4xsWaDC
-
Qo76Qn2ZGeVWV2eHOhQsKJQX419
CUczCa-
pnJ6jYWXeIBKeqFe4Rjw213lH8Mjz1
HGD5hHXCIGKnkq76t2xA
C. Accomplish WO 3
 CG – CDI 105

D. Work on your Revalida Book

Review Entry

Week 4 Follow standard police record Standard police record procedure A. Join real-time Virtual Class Resource Unit
September 14- procedures and filing system and filing system (Via Google Meet) Visual Material
19 -explain the Philippine Police uniform crime periodic B. Read detailed lecture of the Detailed lecture of
National Police Uniform Crime reporting topic the lesson
Periodic Reporting C. Read Marilyn Fetalyo-Balares, Weekly Output 4
Ph.D. Crim, Mary Jane Anannayo-
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing and
https://pnpacg.ph/main/images/dow
nloads/EBooks/POP.pdf
C. Accomplish WO 4 (Police
blotter excerpt)
D. Answer Quiz 1 made available
at Google classroom course site
E. Work on your Revalida Book
Review Entry
Week 5 Identify the Circular and SOP Circular and Standard Operating A. Join real-time Virtual Class Resource Unit
September 21- that give mandates to the Procedure in proper usage of police (Via Google Meet) Visual Material
26 proper usage of police blotter blotter B. Read detailed lecture of the Detailed lecture of
Discuss the meaning and Meaning and description of a police topic the lesson
description of a police blotter blotter C. Read Marilyn Fetalyo-Balares, Weekly Output 5
Follow the points and Points and procedure in writing Ph.D. Crim, Mary Jane Anannayo- Quiz 2
procedures and additional blotter entries Sanao, Ph.D., Nicasio Lanite
guidelines in writing blotter Garcia, MS Crim, Police Report
entries Writing and
http://pnpdhrdd.ph/jdownloads/STP
-Standard%20Training
%20Package/ftos_investigation.pdf
D. Accomplish WO 5 (Police
 CG – CDI 105

Blotter Report)
E. Prepare for Prelim Major Exam
F. Work on your Revalida Book
Review Entry
Week 6
September 29 – Preliminary Exam Take Prelim Exam
October 3

Week 7 Identify the nature and usage Nature and importance of incident A. Join real-time Virtual Class Resource Unit
October 5-10 of incident report form report (Via Google Meet) Visual Material
Distinguish the procedures in Purposes of incident report form B. Familiarize self with course Detailed lecture of
recording and in filing out the procedures, guidelines, the lesson
Incident requirements. Weekly Output 1
Record C. Read detailed lecture of the
topic
D. Read Marilyn Fetalyo-Balares,
Ph.D. Crim, Mary Jane Anannayo-
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing and
https://www.eaglenews.ph/from-
old-blotter-system-to-incident-
record-form-irf-the-pnp-
upgrades-for-2015/
E. Accomplish Weekly Output 1
(Incident report)
F. Work on your Revalida Book
Review Entry

Week 8 Identify the nature and usage The police incident report procedure A. Join real-time Virtual Class Resource Unit
October 12-17 of spot report form Nature and importance of spot report (Google Meet) Visual Material
Distinguish the procedures in Purpose and use of spot report B. Read detailed lecture of the Detailed lecture of
recording and in filing out the topic the lesson
 CG – CDI 105
spot report
Discuss the difference between
spot report and incident record
form/report
Week 9 Identify the nature and usage
October 19-24 of initial report
Distinguish the procedures in
recording and in filing out the
initial report
Discuss the difference of initial
report to spot report
Week 10 Identify the nature and usage The initial report writing procedure
October 26-31 of investigation report
Distinguish the procedures in investigation report
recording and in filing out the
C. Read Marilyn Fetalyo-Balares, Weekly Output 2
Ph.D. Crim, Mary Jane Anannayo- Quiz 1
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing and
http://pnpdhrdd.ph/jdownloads/STP
-Standard%20Training
%20Package/ftos_investigation.pdf
D. Accomplish WO 2 (Police
incident report)
E. Answer Quiz 2 made available
at Google Classroom course site
F. Work on your Revalida Book
Review Entry
The spot report writing procedure A. Join real-time Virtual Class Resource Unit
Nature and importance of initial (Via Google Meet) Visual Material
report B. Read detailed lecture of the Detailed lecture of
Purpose and use of initial report topic the lesson
C. Read Marilyn Fetalyo-Balares, Weekly Output 3
Ph.D. Crim, Mary Jane Anannayo- Guidelines
Sanao, Ph.D., Nicasio Lanite Quiz 1
Garcia, MS Crim, Police Report
Writing
D. Accomplish WO 3 (Spot
report)
E. Work on your Revalida Book
Review Entry
A. Join real-time Virtual Class Resource Unit
Nature and importance of (Via Google Meet) Visual Material
B. Read detailed lecture of the Detailed lecture of
topic the lesson
 CG – CDI 105

investigation report C. Read the following: Weekly Output 4

Discuss the difference of initial
report to investigation report
Week 11 Identify the nature and usage Purpose and use of investigation A. Join real-time Virtual Class
November 3-7 of investigation report
Distinguish the procedures in
recording and in filing out the
investigation report
Discuss the difference of initial
report to investigation report
Week 12 MIDTERM EXAMINATION
November 9-14
D. Accomplish WO 4 ( Quiz 2
E. Answer Quiz 2 made available
at Google classroom course site
F. Work on your Revalida Book
Review Entry
Resource Unit
report (Via Google Meet) Visual Material
B. Read detailed lecture of the Detailed lecture of
topic the lesson
C. Read Marilyn Fetalyo-Balares, Weekly Output 5
Ph.D. Crim, Mary Jane Anannayo- Quiz 2
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing
D. Accomplish WO 5
(Investigation report)
E. Prepare for Midterm Major
Exam
F. Work on your Revalida Book
Review Entry
Take Midterm Exam

Week 13 Identify the nature and usage Nature and importance of progress A. Join real-time Virtual Class Resource Unit
November 16- of progress report report (Google Meet) Visual Material
21 Distinguish the procedures in Purpose and use of progress report B. Familiarize self with course Detailed lecture of
recording and in filing out the The progress report writing procedures, guidelines, the lesson
progress report procedure requirements. Weekly Output 1
Discuss the difference of C. Read detailed lecture of the
investigation report to progress topic
report D. Read Marilyn Fetalyo-Balares,
 CG – CDI 105

Ph.D. Crim, Mary Jane Anannayo-

Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing
E. Accomplish Weekly Output 1
(progress report)
F. Work on your Revalida Book
Review Entry
Week 14 Identify the nature and usage Nature and importance of final A. Join real-time Virtual Class Resource Unit
November 23- of final investigation report investigation report (Via Google Meet) Visual Material
28 Distinguish the procedures in Purpose and use of final B. Read detailed lecture of the Detailed lecture of
recording and in filing out the investigation report topic the lesson
final investigation report The progress report writing C. Read Marilyn Fetalyo-Balares, Weekly Output 2
procedure Ph.D. Crim, Mary Jane Anannayo- Quiz 1
Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing and
http://pnpdhrdd.ph/jdownloads/STP
-Standard%20Training
%20Package/ftos_investigation.pdf
D. Accomplish WO 2 (Final
investigation report)
E. Work on your Revalida Book
Review Entry

Week 15 Identify the nature and usage Nature and importance of A. Join real-time Virtual Class Resource Unit
December 1-5 of memorandum memorandum (Via Google Meet) Visual Material
Distinguish the procedures in Purpose and use of memorandum B. Read detailed lecture of the Detailed lecture of
filing out the final The memorandum writing procedure topic the lesson
memorandum Sample of memorandum c. Read Marilyn Fetalyo-Balares, Weekly Output 3
Give examples of the official Memorandum type/format Ph.D. Crim, Mary Jane Anannayo-
memorandum used in the Sanao, Ph.D., Nicasio Lanite
Philippine National Police and Garcia, MS Crim, Police Report
 CG – CDI 105

other agencies Writing

C. Accomplish WO 3 ()
D. Work on your Revalida Book
Review Entry
Week 16 Identify the nature and usage Heading template A. Join real-time Virtual Class Resource Unit
December 7-12 of memorandum Addressee (Via Google Meet) Visual Material
Distinguish the procedures in Subject/date B. Read detailed lecture of the Detailed lecture of
filing out the final Reference topic the lesson
memorandum Authority C. Read the following: Weekly Output 4
Give examples of the official Facts of the case a. Quiz 2
memorandum used in the Matters investigated D. Accomplish WO 4 (Sample of
Philippine National Police and Action taken memorandum)
other agencies Comment & recommendation D. Answer Quiz 2 made available
Signatory at Google Classroom course site
E. Work on your Revalida Book
Review Entry
Week 17 Identify the nature and usage Nature and importance of special A. Join real-time Virtual Class Resource Unit
December 14- of special report report (Via Google Meet) Visual Material
19 Distinguish the procedures in Purpose and use of special report B. Read detailed lecture of the Detailed lecture of
recording and filing out the The special report writing procedure topic the lesson
special report Other types of special report C. Read Marilyn Fetalyo-Balares, Weekly Output 5
Enumerate and discuss the Ph.D. Crim, Mary Jane Anannayo-
different types of special report Sanao, Ph.D., Nicasio Lanite
Garcia, MS Crim, Police Report
Writing
D. Accomplish WO 5 (Special
report)
D. Prepare for Final Major Exam
E. Work on your Revalida Book
Review Entry
 CG – CDI 105

Week 18 FINAL EXAM Take Final Exam

December 21-
23
CG – CDI 105

GENERAL POLICIES
A. Late submissions. You are expected to submit requirements on time. However, in some
unavoidable situations when you cannot do so, your submissions will still be accepted but
will receive mark deduction of 1 point per day late including weekends.
B. Where to submit. All are encouraged to submit all requirements online, in the proper
submission bins assigned for a particular assignment. However, in case of internet
inaccessibility, you may personally get all resources/materials from the CPDO.
Submission of outputs and taking quizzes and major exams may also be done personally
at school as scheduled and via appointment.
C. Identifying your submission.
File names (for online submission)
Make sure that all your word documents are saved as MS Word documents (.docx). If
you happen to use an Apple device (i.e. Mac), convert the pages file to MS Word. Do not
submit a PDF file unless specifically asked to do so.
Family name_First and middle name initials-ELT3-requirement.docx
Example: Santos_JM-ELT3-WO1.docx

Your submission, either online or personal, should always have a header that bears your
complete name and the name of the submission for easy referencing. You may use this
header format:
Example:
SANTOS, JENNYFER M.
WO1

D. Getting in touch with your FIC. The best way to get in touch with your instructor for
personal concerns is through a message sent via course site, or any other communication
channel that is available. Do not hesitate to ask questions or communicate your concerns.
E. Learning Platforms
a. Schoology. The Learning Management System (LMS) that will be utilized in this
course is Schoology. All materials, resources, assignments and assessments will be made
available in the Schoology course site. It is your responsibility to familiarize yourself
with the system.
b. Zoom. Real-time classes shall be conducted using Zoom. Invitation links for Zoom
Meetings shall be provided in the course site and other communication channels. You are
highly encouraged to join and participate in this virtual class as scheduled. Attendance
shall be checked and monitored.
c. Kotobee Reader. Some materials like lectures and other discussions shall be made
available in different e-book formats. These shall be uploaded in the course site, which
you may download and read offline using your Kotobee Reader, although other e-book
readers may also work just fine.