Leaders,

We’re excited to have you and your students here with us this weekend and we hope that
this retreat will have significant impact on your youth group. We’ve put together what we
hope will be a fun and exciting weekend for all of you but, truth be told, fun isn’t the most
important thing for us. Our goal is to create a positive environment and give your students
ample opportunity to connect with each other and with you as leaders.

Our Role This Weekend:

As you’ll see on your schedule, there’s a lot going on this weekend and our goal is to take
care of the details so that you won’t have to worry about any of it. Covenant Harbor staff and
volunteers will be running activities, facilitating large group sessions, hosting meals, and
handling situations as they come. Feel free to ask any of our staff or volunteers (we’ll be
wearing nametags) any questions you may have and we’ll be glad to answer them or find an
answer for you. Our job is to make your job easier this weekend and allow you to build
relationships with your students.

Your Role This Weekend:

As youth leaders and volunteers your main role this weekend is to connect with your
students and build relationships, so that through those relationships God can be shared and
glorified. Another large role for leaders is student supervision. Aside from Saturday
afternoon free time, we expect students to be more or less under your supervision.
Obviously, we’re not expecting you to have your kids within eyesight at all times but you
should generally know where they are and what they’re doing. Covenant Harbor does not
have enough staff to supervise all the students here at Deep Freeze this weekend. Lastly,
and maybe most importantly, is your role as encouragers. It can be a huge help when
leaders work with us to encourage students to engage and embrace what we’ve
programmed for the weekend. Often, if you as adults are excited, your students will “Catch
Fire” and the weekend will be that much more fun for everyone.

God is great! We hope that by playing goofy games, doing fun activities, having awesome
worship and listening to challenging speakers, the youth here this weekend will come to
know the greatness of God in their hearts. Thank you for being here this weekend and
allowing us to be a part of your ministry this winter.

In Him,
Rob Scott
Youth Ministry Coordinator
 Saturday Morning Bonding
Saturday morning there will be an activity time designed for your church to take part in a
game or activity all together. At the leaders meeting you will sign up for the Activity, Game,
or Experience you wish your students to share.
Big Game
This fun relay race competition is a chance for your group to bond through physical
exertion, goofy activities and teamwork. Meet on the big field and work together in
your church groups to win this race full of fiery fun.
Team Building
This is a chance for your group to get to know each other better and improve how they
work as a team.
Activities
If you and your group just want some time to hang out together and take part in a fun
activity, sign up for one of these. These options will be on your own but you will be
provided with all the necessary supplies and instructions.
Mini Golf Service Project Tubing
Arts and Crafts Broomball Carpetball
Tree Swing Trip to Town Cross County Skiing
Belly Bumpers Snow Sculpting Dodgeball
Two Minute Movies

Saturday Evening
Session & Talk Back Time
This evening’s session often involves a gospel presentation of some sort and can be
an intense evening for some students. We’ve built in a full hour of talk back time to
allow for as much discussion and break down as necessary. Please take as much
time as needed for these conversations as they are far more important than the
activities scheduled later in the evening.
Bonfire & Hayrides
After talk back time we’re having a bonfire in the “Kishwauketoe” area of camp. This
giant blaze will be lit just before 9:00 pm so as your group finishes your conversations
head up to the road outside the topside of the JAC and we’ll direct you towards the
giant flame. Along with our bonfire feel free to hop on one of the hayrides and spend
5-10 minutes enjoying the beauty of the night sky.
Fiesta!
We hope you brought your appetite for dancing and spicy food. This event provides
opportunity for both your high energy and laid back students. It’ll be great!
 BROOMBALL RULES
“The best game in the world!”- Anyone who’s ever played
1. 7 minute halves & a three minute half-time where teams will switch ends and
rest.

2. 7 people playing on each team. If there is no female on your team you must
play one person short. Leader participation will be determined at the leader
meeting.

3. There aren’t any “positions” aside from goalie (which it is not required to have).

4. No high sticking (above the waist). You will receive one warning. After the first
warning, players will receive a penalty or be removed from the game if safety
becomes an issue.

5. No kicking the ball (you may use your foot to block or stop the ball but not to
advance or pass it), you must pass, shoot and defend the ball with your stick.

6. No spikes or “official” broomball shoes allowed.

7. If a ball goes out of bounds, the other team gets to take the ball into play from
that point.

8. If an unsuccessful attempt to score goes out of bounds, the other team’s

goalie gets the ball.

9. Boundaries are established by the snow boarders of the court.

10. Goalies are the only players who can use hands, but they can only use the
hockey mitt to grab the ball. Goalies are the only players who can throw the ball
but, again, only with their glove.

11. PLAY NICE! This is a friendly game so please play fairly and without
aggressive physical contact. Let’s try and avoid injuries when at all possible.

12. All broomball players must wear helmets while they are on the playing
surface.
 Camp Rules
Campers and leaders stick together: Campers should stay with their leaders or at a supervised
activity area.

Keep Quiet Hours: Out of respect for neighbors outside noise should be kept to a minimum after
11 pm. Leaders can decide when students need to crash but we need to have everyone in their
cabins and quiet by 12:00 pm. Please be sensitive to others in your cabin or cabin areas who want
to sleep.

Camp boundaries: Campers may not leave the Covenant Harbor grounds unless they are with
designated leaders on an approved trip. Do not enter any other cabin but your own.

Obey the rules at each activity: Ropes Course, Broomball, Tubing, Sledding, X-Country Skiing,
and other activities can all be risky if kids don’t follow the specific rules. Campers may not use any
recreational equipment or be in an activity area without proper adult supervision.

No purple: Guys are blue and girls are pink. No purple allowed. P.D.A. (Public Display of
Affection) is a big distraction. No one may enter a cabin of the opposite sex.

No teasing, fighting or put-downs: We need to treat one another with respect. Teasing and
joking can turn ugly fast. Stay on top of it.

Keep Covenant Harbor looking good: No littering or destruction of camp property. This includes
writing on the cabin walls or bunks. Leaders are responsible to clean up. Be careful with mud and
snow.

No ice, rock or stick throwing, raids, sneaking out, pranks or fireworks: Campers found
possessing or using weapons, alcohol, drugs or tobacco will be sent home. Medications brought
to camp must be given to the cabin leader. NO ipods, personal electronics, etc. Keep campers’
with you.

Off limits for campers: Fire extinguishers, fire places, camp buildings not using, kitchen, phone
(unless arrangements have been made).

Sleep in the room with the kids assigned to you. Do not leave the building when the kids are
sleeping without notifying another adult counselor who will supervise your students while you are
gone. Only leave if you need to run a quick errand.

Dining Room Etiquette: Help out in the dining room by keeping noise levels down during any
announcements. Please help your students follows our clean-up procedure

Lead by doing. During the speaker’s sessions, sit with your group, help with crowd control and
model active listening. Get excited to sing the songs and do the activities. They’ll look to you for
what is and isn’t appropriate.

Lake Access: Please do not go on the ice unless there is a Harbor Staff member there to
supervise the activities.
 Emergency Information
In Case of Camper Injury/Emergency:
1. Call 911, if necessary.
2. Contact your host (262-749-0116). Your host will give you information and directions
necessary to visit off-site medical facilities.
3. Contact student’s parents
4. Fill out necessary camp paperwork
5. Keep updating parents and Harbor staff with student’s condition, throughout the weekend.
Phone Numbers: Office (262) 248-3600 On Site Staff: (262) 749-0116
Please don’t hesitate to call.
Fire Emergency:
In the event of a fire in any camp building, please evacuate the structure immediately. Call 911 and
tell them that you are staying at Covenant Harbor Bible Camp, 1724 Main Street. Given them the
name of the building where the fire is located.
After 911 has been called, assemble your group and take attendance. Contact your host at (262)
749-0116.
Severe Weather/Tornado:
In the event of severe weather, please try to stay indoors. Your host will advise you regarding
severe weather precautions that should be taken.
In the event of tornado sirens, all guests must move into a tornado shelter until your host gives the
all clear. Tornado shelters are: Lower Carriage House, Lower Engebretson, Lower level bathrooms
and interior stairway in the Jackson Family Activity Center (JAC), and the lowest level of the Geneva
Bay Centre.
Power Outage:
In the event of a power outage, please contact your host. Your host will distribute flashlights and
lanterns as needed.
Emergency Medical Care/Hospitals:
Please advise your host of any injury or medical incident as soon as you are able. In the event of
an emergency medical situation, dial 911. We are serviced by the Lake Geneva Fire Department.
If a trip to the emergency room or hospital is needed, there are two options –

Aurora Lakeland Medical Center Mercy-Walworth Urgent Care

W3985 County Rd. NN N2950 State Road 67
Elkhorn, WI 53121 Lake Geneva, WI 53147
(262) 741-2000 (262) 245-0535

Please contact your host before leaving for offsite medical treatment, as certain medical forms are
required for treatment and/or admittance
 Love in the Name of Christ
At Deep Freeze 2012 we will be raising money for Love INC. Our hope is to remind students
who have so much to remember those who have little. More than 14% of Americans live in
poverty, and the need to provide food, shelter and clothing to these people is significant.

Love INC (in the name of Christ) is a “movement of Christian churches working together to
show God’s love to the poor and needy.” Currently there are more than 150 Love INC
affiliates in 30 states, representing a network of more than 9,000 churches, 7,000 community-
based organizations, and nearly 300,000 volunteers meeting more than 1 million needs each
year.

Through their Clearinghouse program, Love INC is directly involved in helping families in need.
The process is described clearly below, as taken from their own website (www.loveinc.org):

The Clearinghouse is the foundation of all Love INC affiliates and includes these basic steps:

1. Receive request for help. Requests for help are received in the Love INC Clearinghouse
either directly from a person in need or when a person is referred to Love INC by a local
agency or church.
2. Assess the need. Trained Love INC volunteers or staff screen the request to determine
legitimacy and extent of the need, and to discover any deeper issues fueling the crisis.
Love INC determines what help the client has already received from agencies or
churches, and ensures the need is manageable and specific.
3. Refer to help. Love INC connects the need to the most appropriate church ministry,
church volunteer, and/or local agency and the need is met.
4. Follow up. Love INC reviews the outcome. Was the immediate need met? Is there a core
issue that requires longer-term attention? The follow-up also provides an opportunity for
the recipient to become connected to a local church if he or she desires.

Other Love INC programs link Churches or other ministries and resources with people in need,
train Church members to build long-term relationships with people in need to help them
develop self-sustaining life skills, and work with communities to address deeper issues that
contribute to poverty and hopelessness.

Covenant Harbor will pass on 100% of the funds raised at each Deep Freeze weekend to a
Love INC affiliate in the Greater Chicago area.

Learn more at www.loveinc.org.

Interested in doing more than just giving a few bucks? Consider Love INC’s “Soundoff for
Poverty” media fast to raise money and awareness to fight poverty. Visit their website to learn
more.
 Deep Freeze 2012
Set aside the dates now to come back for Deep Freeze 2012.

Age Group Dates Speaker

Junior/Senior High January 13-15 Ricky Jenkins
Junior High #1 January 20-22 Kara Stromberg
Junior High #2 February 10-12 Craig & Molly Sanborn
Senior High February 17-19 Judy Howard Peterson
Watch your mailbox for a save the date flyer in May. Registration and Promotional
Materials will be sent in September.

More about our speakers:

Ricky Jenkins - Ricky is currently serving at Fellowship Memphis (Tennessee) as the Pastor of the
Downtown Outpost. He was born in Pearl, MS, and accepted Jesus Christ at the age of 16. He
attended Mississippi College and credits his college years as life changing times in which he accepted
the call to ministry and preached several times to the Student Body. After college, Ricky continued to
work in ministry with youth from his home church and community. He also served as senior pastor at
Emmanuel Church in Oakland, California. The growing church opened its doors to community
nonprofits and became a hub in its East Oakland neighborhood for outreach to the local community.
Ricky is passionate about sharing Christ with students and motivating Churches and Christians to
represent Christ to the poor and underserved.
Kara Stromberg – works at Youth Leadership, training youth workers and youth ministry graduate
students through a partnership with Bethel Seminary. A former youth pastor, she tries to stay cool and
relevant through involvement with a community youth outreach center. She loves sunny days, time
with family, feeding her caffeine addiction and avoiding housework. She lives in St. Paul, MN with her
husband, Nate, and two kids.
Craig & Molly Sanborn – Craig (Molly’s husband) started as a youth pastor at Trinity Baptist
Church in St. Paul, MN but in the fall of 2004 Craig made the transition to a full time youth speaker and
communicator. These days, Craig continues to pursue speaking opportunities while also investing into
the local church as the Youth Pastor at First Baptist Church in Long Prairie, MN. Molly (Craig’s wife) is
living her dream of speaking to teenagers on knowing God and other youth related material while she
challenges them to keep their eyes on Jesus. Her degree in elementary ed helped prepare her for the
diverse “classrooms” in which she speaks. From camps to schools, churches and conferences, Molly
gets her energy from meeting new people and traveling the globe.

Judy Howard Peterson - Judy Howard Peterson is the campus pastor for North Park University.
She comes to this role after previously serving congregations in Madison, Wisconsin and Elgin, Illinois.
Judy is passionate about communicating good news in everyday language and travels across the
United States speaking to audiences about how to put feet to their faith. Her passion for walking it out
took the form of walking across the United States for her internship toward her Master of Divinity
degree at North Park Theological Seminary. While the walk across the United States is how Judy first
received the name “walking pastor” it is her day to day desire to walk into the lives of others that
continues to make the title well deserved. Judy is happily married to Jeff Peterson.
 Talkback Tips
Talkbacks are a great time to get into the lives of your students as a whole group and discuss the
session’s teaching. Talkbacks are the Youth Leader’s opportunity to connect what was presented in
the large group with your youth group. You will be given lots of material related to the Session topic
(questions, possible object lessons, etc.) to help discussion.

1. Be prepared: You have 30-45 minutes for talkbacks. (Feel Free to take more time if your group
is having great discussion) Coming to each Talkback with more material than you think you will
use is a good idea.
2. Provide a safe atmosphere: Some students are apprehensive about sharing; it is quite a risk to
expose your thoughts to others when you don’t know how they will react to you. Talkbacks are a
great time for kids to feel that they can ask questions and discuss answers without being laughed
at or thought of as “weird.”
3. Listen: During Talkbacks, the leader should spend at least 50% of the time listening. Kids will
sometimes surprise you with the depth of their questioning. Students are amazingly thoughtful,
and will open up and share when they feel that someone truly wants to hear what they have to
say. Don’t rush through questions – allow students to take time to thoughtfully respond.
4. Be patient and feel free to ask for help: Let’s face it, every group discussion will not be a grand
success. It is only successful if the members want it to be, will give of themselves and make an
effort. As relationships grow deeper, small group discussions get better.
5. Use questions to draw campers out:
To clarify what someone said, ask:
Can you give me an example?
What do you mean by . . . ?
What else are you feeling?
Ask open ended questions.
Tell me about your family?
instead of
Do your parents get along?
To redirect the discussion to include someone else:
John, what do you think about what Ben said?
Let’s hear what Gayle thinks.
Beth, I’m glad you like this topic. Would anyone else like to add something?
How to direct a conversation to Christ:
Where are you in your relationship with God?
Where would you like to be?
What would help you get there? How can I help?
To resolve conflict in the discussion group:
Have we really heard what you’re trying to say?
I had no idea everyone felt so strongly about this.
Let’s take a break and when we come back, let’s answer the question.
Notes