Digitally signed by:

Rate Contract B S Khati

Government of India Email Id:
Directorate General of Supplies & Disposals bskhati@dgsnd.gov.in
Jeevan Tara Building, 5 Sansad Marg
New Delhi-110001
Tel Number 23360610/23360537

Rate Contract no. DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362

Dated 13-MAY-10

To,
HEWLETT PACKARD INDIA SALES PVT LIMITED
Hewlett Packard India Sales Pvt Limited (DGS&D Cell), 24 Salarpuria
Arena, Adugodi Hosur Road
Bangalore

Sub: Rate Contract for supply of Digital Copier and Multifunctional Office Machines(with composite cartridge)
Validity: From 13-MAY-10 To 30-NOV-10 .

Ref:(1) This Office Tender Enquiry No. DCMOM-PB/IT-1/RC-D10P0000/0411/81

Opened on 27-APR-10.
(2) Your Quotation No. DGS&D/DCMOM/2010-11 And Dated
23-APR-10.

Dear Sir,

You are hereby informed that your above refered tender read with subsequent letters mentioned above for the Stores
specified in the Schedules annexed has been accepted. This rate contract will be governed by the terms and conditions
brought in the Form no. DGS&D 1001 available from dgs&d sales counter on payment of Rs. 50/- .The Rate Contract
and the schedules annexed here to shall be the sole repository of this Rate Contract/Transaction.

SCHEDULES ANNEXED

1.Schedule "A" Description of stores,prices,duties/taxes.

2.Schedule "B" special conditions of contract / Other information.
3.Schedule "C" Information to DDOs about parallel rate contracts.
4.Annexure - Technical Specification

Yours Faithfully,

( )
Assistant Director(S)/Section Officer/Dy.Director
For and on behalf of the purchaser named in the Form DGS&D 1001.

Page 1 of 12 Download Date: 28-DEC-10

 COPY TO:

1.The Chief Controller of Accounts,Department of commerce,New Delhi/

COA Mumbai/COA Kolkata,COA Chennai.
(Through authentication cell) This issues with the approval of competent authority.
2.Deputy Director General of Supplies & Disposals,Chennai -10 copies each
3.Deputy Director General of Supplies & Disposals,Kolkata -10 copies each
4.Deputy Director General of Supplies & Disposals,Mumbai -10 copies each
5.Deputy Director General (QA),Kolkata -10 copies each
6.Deputy Director General (QA),Chennai -10 copies each
7.Deputy Director General (QA),Mumbai -10 copies each
8.Deputy Director General (QA),DGS&D -10 copies each
9.Inspection Authority ADG(QA) DGS&D New Delhi - 110001.
10.Quality assurance Officer Director (QA) Delhi Directorate/ Mumbai,Chennai/Kolkata.
11.Concurrent Audit
12.MIS Cell
13.Ledger clerk
14.O.L.Section
15.All Direct Demanding Officers as per mailing list maintained by DGS&D.

( )
Assistant Director (S) / Section Officer / Deputy Director
FOR DIRECTOR GENERAL OF SUPPLIES & DISPOSALS

Page 2 of 12 Download Date: 28-DEC-10

 SCHEDULE - A

1.Rate Contract No.:-DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362

Dated 13-MAY-10 For the Supply of Digital Copier and Multifunctional Office Machines(with composite
cartridge)

2.Advance Rate Contract No.:-

Dated

3.(a) Name and Full Address of the Firm :-

HEWLETT PACKARD INDIA SALES PVT LIMITED

Hewlett Packard India Sales Pvt Limited (DGS&D Cell), 24
Salarpuria Arena, Adugodi Hosur Road
Bangalore
KARNATAKA - 560030
Tel. No. -
Fax -
Email - hitesh.vaidya@hp.com

(b) Name and Full Address of Manufacturer :-

M/s Hewlett Packard International Sarl, 150 Route Du
-d" Avril Ch 1217 Meyrin 2, Geneva, Switzerland

(c) Brand: HP

4.Validity of Rate Contract: 13-MAY-10 To 30-NOV-10

5.Description of Item, Specification,Unit, Rate

---------------------------------------------------------------------------------------------------------------------------------------------
Item Model Store Description Unit Rate
No. No. (in Rs.)
---------------------------------------------------------------------------------------------------------------------------------------------

22 HP CLJ Digital Copier & Printer Type: Laser,Mono/Colour: No./Km 114080

CM3530 Multifuctional Office Colour,Minimum Printing Speed (ppm): 30 Rs. ONE
Machines BW,30Colour,Category: LAKHS
Simplex,ADF/DADF: ADF,Networking: FOURTEEN
YES,Fax: NO THOUSAN
D EIGHTY
ONLY
23 HP LJ Digital Multifunctional Min. Copying speed (cpm): 25/25,Paper NOS. 172319
M5025 + Copier Machines Size (Original/Image): A3/A3,RAM Rs. ONE
Duplex + (MB): 128,Hard Disk: With 20GB HDD,Bye LAKHS
Trolley Pass: 50 Sheets SEVENTY-
TWO
THOUSAN
D THREE
HUNDRED
NINETEEN
ONLY
24 HP LJ Digital Multifunctional Min. Copying speed (cpm): 25/25,Paper NOS. 119524

Page 3 of 12 Download Date: 28-DEC-10

 M5025 Copier Machines Size (Original/Image): A3/A3,RAM Rs. ONE
(MB): 128,Hard Disk: With 20GB HDD,Bye LAKHS
Pass: 50 Sheets(Simplex, No Trolley) NINETEEN
THOUSAN
D FIVE
HUNDRED
TWENTY-
FOUR
ONLY
26 HP LJ Digital Multifunctional Min. Copying speed (cpm): 35/35,Paper NOS. 196951
M5035 Copier Machines Size (Original/Image): A3/A3,RAM Rs. ONE
(MB): 256,Hard Disk: With 20GB HDD,Bye LAKHS
Pass: 50 Sheets(Simplex, No Trolley) NINETY-
SIX
THOUSAN
D NINE
HUNDRED
FIFTY-ONE
ONLY
35 HP OJ Digital Copier & Printer Type: Inkjet,Mono/Colour: NOS. 7260
4500Desktop Multifuctional Office Colour,Minimum Printing Speed (ppm): 25 Rs. SEVEN
AIO Machines(Inkjet) BW/ 20 Colour,Category: THOUSAN
Simplex,ADF/DADF: No,Networking: D TWO
No,Fax: No HUNDRED
SIXTY
ONLY

6-Terms of Delivery: As per Schedule-B

7-Excise Duty: N.A.
8-Sales Tax: CST/VAT extra @ 5%.
9-Delivery Period: 6-8 weeks from the date of commercially clear order along with
financial certificate and road permit.
10(a)-Annual Turnover: Without limit

(b)-Monetary Limit:
11-Payment Terms: As per Schedule-B
12-Slab Discount Clause: Nil
13-Prices: FIXED
14-Quantity Offered: No limit
15-Minimum Quantity in Single Supply Order: One
16-Minimum order Value in Single Supply Order: Rs.50,000/- .
17-Status of the RC Holding Firm: LSI

18-Paying Authority: The Chief Controller of Accounts, Deptt. of Supply

16A, AKBAR ROAD
New Delhi -110011
19-Inspection Authority: For Civil
ADG(QA),Jeevan Tara Building,Parliament Street

Page 4 of 12 Download Date: 28-DEC-10

 New Delhi
20-Quality Assurance Officer: For Civil
Director(QA), Delhi Directorate,
Jeevan Tara Building, 4th Floor, Sansad Marg
New Delhi
DELHI -110001

21-Place where the Stores are to be Tendered NOT APPLICABLE - GREEN CHANNEL HOLDING
for Inspection: FIRM.
22-R/C is DDOs Operated: Yes

With effect from First October two thousand eight ( 01-10-2008 ),all supply order(s) against this Rate Contract must
be placed by Direct Demanding Officer(s) on-line through D.G.S&D web site (www.dgsnd.gov.in) (indentor's page) only.
Supply order(s) in any other form placed on or after 01-10-2008 shall not be valid and shall not be acted upon by the
contractor or any other concerned agencies.
DDO shall download the supply order and send an ink signed copy to the concerned paying authority specified in the
rate contract through Registered / speed post immediately after on-line placement of Supply Order(s).

23-Packing & Specification : see annexure

( )
Asstt. Director (S) / Section Officer / Dy. Director
For and behalf of the purchaser named in the Form DGS&D 1001.

All the R/C particulars including prices in respect of individual R/Cs are available on DGS&D website which can be
accessed by all.The DGS&D website is http://dgsnd.gov.in

Page 5 of 12 Download Date: 28-DEC-10

 SCHEDULE - B

RC Specification: Special Conditions of Contract:

1. Country of Origin:-

i). M/s Hewlett Packard International Sarl

No. 23, Huai He West Road, Electronic & Technical Dev. Zone, Dalian, China

ii). M/s Hewlett Packard International Sarl

1280, Kunitomo-cho Nagahama-City Shiga-Prefecture, Japan

2. Insurance: As per DGS&D standard transit insurance clause, it will be responsibility of supplier for safe arrival of stores in
full and good conditions at user's point and purchaser will not pay separately for transit insurance clause.

3. Warranty Terms: All Printers will be covered by onsite warranty for a period of three years from the date of commissioning.

4. Payment terms: 98% against proof of Consignee Receipt Certificate Copy No. 1, 2 & 3 ( as per format attached ) by consignee
for having received the stores on said to contain basis. Balance 2% after installation, commissioning and Consignee Receipt
Certificate Copy No. 4, 5 & 6 ( as per format attached ) by consignee and on submission of Bank Guarantee for the balance 2%
value of the order valid till warranty period indemnifying the purchaser against all losses incurred during the warranty/guarantee
period.

Firm would deliver the goods along with their Warranty / Guarantee Certificate (as per copy of format enclosed ) under Self
Certification.
Advance Payment Copy of C.R.C. Copy No. 1, 2 & 3 for claiming 98% payment:

This is a provisional receipt. It only be tokens the receipt of stores by the consignee and is without prejudice to his rights of
rejection under the general condition to contact. It is issued on said to contain basis the Contractor remaining responsible for
proving the total quantities actually delivered. Consignee mentioned in the CRC Copy No. 1, 2 & 3 should sign (in INK) & put his
official rubber stamp on the Advance Payment Copy of CRC Copy no. 1, 2 & 3 IMMEDIATELY on the receipt of the material
and handover the same to the company's authorized representative. Where this is not possible or inconvenient, it should be signed
(in INK) by an official authorized by the consignee in that behalf. In such cases, the official signing the receipt certificate should
indicate his designation and the official on whose behalf he is signing; and put his official rubber stamp.

Balance payment & Accounts Copy of C.R.C. No. 4, 5 & 6 for claiming 2% balance payment.

(i) Within 90 days from the date of material received, Consignee mentioned in the C.R.C. Copy No. 1, 2 & 3 should sign (in INK)
& put his official rubber stamp on the Balance & Accounts office copy of C.R.C. Certificate No. 4, 5 & 6 and should fill up the
columns of CRC.

(ii) In cases where the supply is incomplete or defective or the supplier do not carry out commissioning/demonstration of the stores
within the period as per (i) above, the consignee shall report such cases immediately to the supplier and DGS&D.

(iii) In cases where the consignees do not release copy no 4, 5 & 6 of C.R.C. within the period as (i) above for the reasons which
are considered not valid by the supplier, they may approach DGS&D with complete details for authorization of balance payment
without copy 4, 5 & 6 of C.R.C. and the same shall be considered by DGS&D on merits of each case.

5. No assistance for import of finished product or raw material will be provided.

6. `NIL' against Octroi Exemption Certificate to be provided by the indenter along with order otherwise extra, if applicable.

7. Octroi Duty and Local Taxes:

Page 6 of 12 Download Date: 28-DEC-10

 Normally materials to be supplied to Govt. Department against Govt. contracts are exempted from levy of town duty, Octroi duty,
terminal tax and other levies of local bodies. The local Town/Municipal Body regulations at times, however, provide for such
exemption only on production of such exemption certificate from any authorized officer. Contractors should ensure that stores
ordered against contracts placed by this office are exempted from levy of town duty/Octroi duty, Terminal tax or other local taxes
and duties. Wherever required, they should obtain the exemption certificate from the purchase officer or indenter concerned, to
avoid payment of such local taxes or duties. Octroi, entry tax etc. on buyers account in absence of relevant exemption certificate.

8. Supply of Road Permits/ Way bill by the indenter/consignees:

In all such cases where the requirement of Road Permit/Way Bills for entry of goods into a particular State is mandatory, the
following provisions shall be strictly followed: -.

(a) The supplier shall request the indenter/consignee for providing Road permit/ Way bill within 10 days of the receipt of the
Supply order. The supplier shall furnish all the necessary information and documents in this regard to Indenter/consignee.

(b) On receipt of the above request from the supplier, the indenter/consignee concerned shall arrange to provide the Road
permit/Way Bill in the prescribed form to the supplier within a maximum period of two weeks so that the same reaches the supplier
before the dispatch of the stores. However, in cases where the Road permit/Way Bill is issued on proof of actual invoice of the
material, the consignee shall arrange to provide the Road permit/Way Bill from appropriate authorities within a maximum period
of 5 days from the receipt of invoice.

(c) The supplier shall not be held responsible for any delay in supply due to non- supply/delayed supply of Road permit/Way bill
by the indenter/consignee.

(d) All cases of abnormal delay in providing requisite details/ documents by the supplier or issue of Road permit/Way bill by
indenter/consignee, the same shall be reported to DGS&D.

9. Environmental Test Report will be submitted at the time of Inspection.

Schedule -D

Special Instructions to R/C holders:

Rate contract holders are advised that before entertaining the supply order, they should ensure the availability of following
certificates from DDO's.

a) That they are Central Government Department drawing funds from consolidated fund of India.
b) The expenditure involved for the purchase has received the sanction of the competent financial authority.
c) The funds are available under the proper head in the sanctioned budget allotment for the year.
d) They have been fully authorized by the department to sign the supply order and incur the liability in respect of stores being
ordered.

( B.S. Khati )
ASSISTANT DIRECTOR (S)
For and on behalf of the purchasers named in the schedule/Form DGS&D-1001

Page 7 of 12 Download Date: 28-DEC-10

 SCHEDULE - C

List of Parallel Rate Contract For Digital Copier and Multifunctional Office Machines(with composite
cartridge)

Sr.No. NAME & FULL ADDRESS OF FIRM R/C NO & DATE

NOTE:

(1) Before placing supply order, DDOs are advised to check with DGS&D or on the website whether any further RCs
have been awarded or amendments to Rate Contract have been issued.

(2) All the R/C particulars including prices in respect of individual R/C's are available on DGS&D website,which can be
accessed by all. The access code of DGS&D website is http://dgsnd.gov.in.

Page 8 of 12 Download Date: 28-DEC-10

 ANNEXURE

"Requirements for Digital Copier & Multifunctional Office Machines"

1. All the items shall be Energy Star Compliant (Version 1.1 or higher) based on
OEM
self declaration.

2. The machines with above 20 cpm (copies per minute) for copying as well as
printing
shall have electronic sorting feature.

3. The machines shall have Single Cartridge containing drum as well as toner.

4. Tenderers shall furnish type test report for the each model at the time of
registeration as well as inspection. Type tests shall consist of verification
of all the features & functional requirements including environmental tests
and shall be from any government laboratory.

The environmental tests sequence will be as under:

(a) Dry Heat Test : For 16 hrs. At a temp. of 55 degree C in accordance with
IS:9000/part-3/section-5/1977 (reaffirmed in 2004).
(b) Cold Test : For 4 hrs. At a temp. of 0 degree C in accordance with
IS:9000/part-2/section-4/1977 (reaffirmed in 2004).
(c) Damp Heat Test : For 2 Cycles of 24 h each at a temp. of 40 degree C & 95%
RH in accordance with IS:9000/part-5/section-1/1991
(reaffirmed in 2004).

After each environmental test and a recovery period of two hours, the
machine shall be checked for complete functional parameters ,which should
not show any deterioration in comparison to the values obtained before the
environmental tests.

The copier can also be accepted on the basis of UL or CE certificate along

with a certificate from OEM confirming compliance of the quoted models to
the environmental conditions as per the clause (4) and functional parameters
as per the clause (1) under common requirements for all the items.

The OEM certificate should be from the manufacturer on their letter head
duly stamped by them and counter-signed by the Indian supplier.

"Requirements for Digital Fax & Multifunctional Machines"

1. All the Fax machines shall have Interface Approval Certificate issued by
Telecommunication Engineering Centre (TEC), Department of Telecommunication.

"Common Requirements for all the items "

1. Suppliers shall possess Acceptance test facilities at the place of inspection

as under:
(a) Verification of all features & functional performance of the machine.
(b) Verification of it suitability for electrical parameters of voltage &
power
consumption.
(c) High Voltage test at 1000 V.
(d) Insulation resistance test.

Page 9 of 12 Download Date: 28-DEC-10

 2. Suppliers shall furnish the following Documents at the time of inspection of
bulk supplies for each & every lot of imported stores.
(a) Bill of entry.
(b) Packing list.
(c) Certificate of origin.
(d) Serial number along with model number pertaining/corresponding to imports
covered by above documents.
(e) Manufacturer's test certificate for the particular machine.

Digital Copier & Multifuctional Office Machines

Specification :

1. Type : Multifunctional Office Machines with composite

cartridge
(single cartridge having drum and toner)
2. Document Size : A4 Size
3. Effective Scanning : A4 Size
& Recording Width
4. Modem Speed for : 33600 bps
Faxing
5. Printing Paper Size : A4 Size
6. Zoom Ratio : 50% to 200%
7. Printing Resolution : 600 x 600 dpi (minimum)
7. Automatic Document : Where Specified
Feeder
8. Port : 1 USB
9. Power Supply : AC 230 +/-10% Volts, 50 Hz

Note :The specified capacity in ppm (prints per minute) will correspond
to A4 size /Legal size paper.
Digital Multifunctional Copier Machines

Specification :

1. Type : Digital multifunctional copier machine with

composite
cartridge (a single cartridge having drum and toner)
2. Printing Type : Laser
3. Document Size : A3 Size
3. Type of Copying : Duplex from A3 size original to A3 size
4. Copying Speed : Capable of multiple copying up to 99 copies
5. Zoom Ratio : 50% to 200% in increment of 1%
5. Presets : For enlargement and reduction steps
7. Image Resolution : 600 x 600 dpi (minimum)
8. Bye Pass Tray : 250 Sheets
Capacity
9. Other Features : Scanning and networking
10. Trolly : To be provided (except where specified not to be
provided)
9. Power Supply : AC 230 +/-10% Volts, 50 Hz

Digital Copier & Multifuctional Office Machines(Inkjet)

Specification :

1. Type : Multifunctional Office Machines with inkjet

Page 10 of 12 Download Date: 28-DEC-10

 cartridge
2. Document Size : A4 Size
3. Image Size for : A4 Size
Printing & Copying
4. Modem Speed for : 33600 bps (Where Applicable)
Faxing
5. Printing Paper Size : A4 Size
6. Printing Resolution : 600 x 600 dpi (minimum)
7. Zoom Ratio : 50% to 200%
8. Automatic Document : Where Specified
Feeder
9. Port : 1 USB
10. Power Supply : AC 230 +/-10% Volts, 50 Hz

Spares for Digital Copier

Specification :

Single Cartidge with drum & toner for Digital copier and Multifunctional
office Machine.
Digital Fax Machines, Plain Paper Type

Specification :

1. Type : Desk Top Digital Fax machine

2. Line Type : PSTN/EPABX.
3. Printing Technology : Inkjet/Laser/Thermal Transfer as specified.
4. Document size : A4, 210x297 mm
5. Effective scanning & : A4, Min 200 mm for A4 size
Recording width
6. Printing Paper Size : A4, 210x297 mm
7. Capacity of Paper Tray : Minimum 50 sheets
8. Scanning & Printing : 200 x 100 DPI (Standard Mode)
Resolution in fax mode 200 x 200 DPI (Fine Mode)
9. Modem Speed : 14400 bps (Fine Mode)
10. Memory : 400 KB (minimum)
or 20 pages of ITU test chart with 5% coverage
11. Display : LED/LCD
12. Consumables : Toner/Cartridge/30 m paper roll to be supplied with
machine as applicable for first filling.
13. Power Supply : 230V +/- 10% ,50 Hz+/- 3%
14. Power Consumption : To be declared by Tenderers in stand-by and
operation mode.
15. Dimension & Weight : To be declared by Tenderers.
16. Operating Environment : Temperature 10 degree C to 35 degree C, 80% RH
at 35 degree C.
17. The machine shall have the following minimum features.

(a) Redialing facility

(b) Automatic Document Feeder Capacity : 5 Sheets (minimum)
(c) Activity Report
(d) Successful Transmission Completion Report
(e) Tx Terminal Identification
(f) Remote Terminal Identification
(g) Error Code Indication
(h) Error Indicator

Page 11 of 12 Download Date: 28-DEC-10

 LIST OF ALL AMENDMENTS

For RC No. DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362

Sr No. Amendment No. Amendment Effective Amendment In

Date From
1 DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362/33855 30-NOV-10 30-NOV-10 Amendment in
Annexure & Clauses
2 DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362/33682 16-NOV-10 16-NOV-10 Amendment in
Annexure & Clauses
3 DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362/32525 20-AUG-10 20-AUG-10 Amendment in
Rate,Annexure &
Clauses
4 DCMOM-PB/IT-1/RC-D10P0000/0411/81/F0516/3362/31774 24-JUN-10 24-JUN-10 Amendment in
Rate,Annexure &
Clauses

Page 12 of 12 Download Date: 28-DEC-10