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Uvw UVW Const Sdn Bhd.

RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Uvw Const. Sdn Bhd

PROJECT QUALITY PLAN


The construction of 40-storey Grade “A” Office Building located
at Jalan Sidek,Kuala Lumpur

UVW/PQP

CONTROLLED DOCUMENT

Issued By: ISSUED TO:

Ir. Ismail Bin Ibrahim


Azman Salim
Management Representative
RHB Dev Berhad
(XYZ Consultant)

Approved By: DEPARTMENT:


QUALITY

CHIEF EXECUTIVE OFFICER COPY NO.: MASTER

Copyright © by Jurutera Perunding XYZ Sdn Bhd. All Rights Reserved.

Issuance Date: 1/11/2010 PQP: 1


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

REVISION RECORD SHEET


REV DATE SECTION DETAILS OF REVISION AUTHORISATION
NO.

Issuance Date: 1/11/2010 PQP: 2


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

TABLE OF CONTENT

1.0 INTRODUCTION 4
2.0 PROJECT QUALITY OBJECTIVES 7
3.0 PROJECT ORGANIZATION CHART & SITE LAYOUT PLAN 8
4.0 RESPONSIBILTIES & AUTHORITIES OF PRINCIPAL STAFF AT SITE 10
5.0 RESPONSIBILTIES & AUTHORITIES OF PRINCIPAL STAFF AT
HEAD OFFICE 15
6.0 PROJECT PROGRAMMES AND MONITORING 17
7.0 SCOPE OF WORK 18
8.0 METHOD STATEMENT 19
9.0 INTEGRATED MANAGEMENT SYSTEM (IMS) PROCEDURES &
OTHER FORMS 21
10.0 HEALTH, SAFETY, ENVIRONMENTAL & TECHNICAL STANDARDS 23
11.0 MAJOR CHANGES TO THE CONTRACT DIRECTLY AFFECTING
THIS QUALITY PLAN 25
12.0 INSPECTION & TEST PLANS 30
13.0 QA/QC FORMS 34
14.0 PROJECT INTEGRATED MANAGEMENT SYSTEM (IMS) AUDITS 35
15.0 MANAGEMENT REVIEW OF SITE QUALITY PLAN 36
16.0 TYPE OF MEETINGS PLANNED & THEIR FRECUENCY 37
17.0 TYPES OF RECORDS TO BE MAINTAINED & THEIR FREQUENCY 39
18.0 PROJECT DOCUMENT CONTROL 40
19.0 CONTRACT DETAILS OF OTHER PARTICIPANTS IN THE PROJECT
INCLUDING LOCAL AUTHORITIES, CONSULTANTS, ETC. 51
20.0 HANDOVER PROJECT 52
Attachment A - Company Quality Policy 55
Attachment B - Inspection & Test Plan Requirement (sample) 56
Attachment C - QA/QC Inspection Register List (sample) 57
Attachment D - QA/QC Inspection Forms (sample) 58
Attachment E – Document Control Register List (sample) 59
Attachment F - Document Control Inspection Form Request (Sample) 60

Issuance Date: 1/11/2010 PQP: 3


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

1.0 INTRODUCTION

This project is awarded to UVW Const. Sdn Bhd, as such, UVW Const. Fully subscribes
to common Quality Policy, Quality Mannual and Quality Procedures adopted by the
company. The common QUALITY POLICY presently subscribes by TUV Const. is
attached in ATTACHMENT A.

1.1 PROJECT BRIEF

The construction of 40-storey Grade “A” Office Building, comprises of two (2) level
basement car park, ground floor, mezzanine floor and 39 floors of 6000m square office
in every floor complete with male and female toilet, pantry, AHU rooms, maintenance
room, 3 lifts and additional BOMBA lift located at Jalan Sidek, Kuala Lumpur.

1.2 SCOPE OF WORKS

The works covered by this Contract comprises the following;


a) Architectural
b) Civil and Structural
c) Mechanical and Electrical and
d) All Related External Works

1.3 CONTRACT INFORMATION

a) Contract Sum: RM 82, 500, 000.00


b) Date of Completion: 14 October 2013
c) Defect and Liability Period: 12 months
d) Client: RHB Dev. Berhad.
e) Turnkey Contractor: TUV Const. Sdn Bhd.
f) Consulting Engineer: Jurutera Perunding XYZ Sdn Bhd.

Issuance Date: 1/11/2010 PQP: 4


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

g) Contract No. : 40/OB/KL/2010


h) Date of Site Possession: 15th October 2010
i) Commencement Date: 15th October 2010
j) Contract Completion Date: 14th October 2013
k) Contractor’s All Risk Policy No: 007
l) Contractor’s Workmen Compensation Policy No: 008
m) Sum of Performance Bond: 5% of the Contract Sum
n) Contract Period: 36 months.

1.4 IMPLEMENTATION

The contract of the execution and completion of structural, architectural, mechanical


and electrical, related external works for RHB Dev. Berhad.

The site team member comprises of UVW Const. and sub-contractors site management
teams.

1.5 PURPOSE

The project Quality Plan is intended to ensure that all the activities are both effectively
and efficiently managed by the site team to meet project requirements. The areas of
site management are as follows;
i) Communication Management.
ii) Contract Management.
iii) Progress Management
iv) Quality Management.

Issuance Date: 1/11/2010 PQP: 5


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

This PQP should be read in conjunction with the following supporting quality documents;

1. Quality Manual
Based upon the requirement of ISO 9001:2008, the manual outlines UVW’s general
policies on quality.

2. Quality Procedure and Guideline


Internal documents which described quality control methods, responsibility and records.

3. Method Statements
Documents which described the construction method sequence, material and equipment
used in each activity.

4. Project Contract Document, Specification Requirements and Drawings.

Issuance Date: 1/11/2010 PQP: 6


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

2.0 PROJECT QUALITY OBJECTIVES

Implementation of this project will be supportive of the core objectives of the company as
stated in the Quality Policy Statement. The following objectives have been specifically
adopted for this project;

1) To conduct kick-off meeting with all new sub-contractors highlighting quality


issues.
2) To ensure no repetitive NCR or complaints of similar type.
3) Timely completion of works before agreed handover dates.
4) To maintain good working relationship with Client and S.O
5) To meet customer expectation quality, sustainability and safety.

Issuance Date: 1/11/2010 PQP: 7


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

3.0 PROJECT ORGANIZATION CHART & SITE LAYOUT PLAN

3.1 PROJECT ORGANIZATION CHART (refer to next page)

Issuance Date: 1/11/2010 PQP: 8


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

3.2 SITE LOCALITY PLAN

Issuance Date: 1/11/2010 PQP: 9


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

4.0 RESPONSIBILTIES & AUTHORITIES OF PRINCIPAL STAFF AT SITE

4.1 General

The project organization chart, Job Description, Competency requirements, Group


Procedures & Authorities (GPA) and Business Process Map had been established to define
the responsibility, authority and the interrelation of personnel who manage, perform and
verify the work affecting the quality of the services.

The site is where the project takes place and where a major part of the Quality System is
implemented,

The Site Office Operation covers procedures as follows:


• Construction supervision
• Site document control
• Inspection and testing
• Final inspection and handover
• Non-conformance and corrective action
• Handling and storage

4.2 The responsibilities of key personnel are as follows:

(a) Project Manager (PM)


The Project Manager has overall authority in the determination of all matters
affecting the implementation and operation of the project. He reports to the Head
of Construction (Project Director). He is responsible for:-

 To ensure the quality of workmanship on the project;


 Organizing audits in accordance with the quality assurance plan;
 Reviewing the status and adequacy of the project quality plan; and
 Reviewing the effectiveness of the quality assurance plan.
 Monitor the overall work programme.

Issuance Date: 1/11/2010 PQP: 10


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

 Liaison with other departments og the HQ support.


 Ensures resources are available to support the site project teams.

(b) Assistant Project Manager (APM)


Shall assist Project Manager in overall project matters implementation and
operation of the project. He reports to the Project Manager (PM). He shall be
responsible for the following in the absent of PM:-

 To ensure the quality of workmanship on the project;


 Organizing audits in accordance with the quality assurance plan;
 Reviewing the status and adequacy of the project quality plan; and
 Reviewing the effectiveness of the quality assurance plan.
 Monitor the overall work programme.
 Liaison with other departments og the HQ support.
 Ensures resources are available to support the site project teams.

(c) Construction Manager (CM)


 Report to PM
 Planning and scheduling of works, sub-contractors.
 Daily planning and the execution of works.
 Liaison with authorities, consultants and client on project matters.
 Monitoring and ensuring the timely completion of the project.
 Coordinating with sub-contractors.
 Liaise on work tasks and construction methods to be used with the sub
contractors;
 Keep track on variation and claims of contract and cost impact, and feedback
information to PM.
 Implementation coat control measures to meet project budget.
 Coordinate with QA/QC Department to ensure quality performance of project
to meet customer requirements.
 Review technical/construction matters and corrective actions.
 To ensure the company safety and health policy is implemented at site.

Issuance Date: 1/11/2010 PQP: 11


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

(d) Project Engineer/Planner (PE)


The Project Engineer reports to Construction Manager and he is responsible
for:-
 Plans daily and weekly work;
 Liaise with the sub contractors, consultants, suppliers, local authorities and
land owner.
 Ensure quality of works meet specifications.
 Monitor progress of works for timely completion of project.
 Implementation of project method statement; and
 Inspection and test plans.
 Liaison with QQ/QC Dept. On quality matters related works.
 Construction works programme scheduling and monitoring
 Produce monthly and weekly report.
 To ensure work is carried out in safe manner and conforming to
environmental requirements.

(c) Site Agent/Liason Officer (SOM)


The Site Agent reports to Project Engineer and he is responsible for:-
 Maintain and track the actual progress against planning; and
 Monitors progress of work, quality of workmanship compliance with
requirements.

(d) HSE Officer


The HSE Officer shall advise Project Manager on safety construction
regulations, health, safety and environmental matters at work. He or she is
responsible for:-

 Establish the Emergency Response Plan (ERP);


 Practice relevant safety matters;
 Promote safe conduct of work;
 Ensure everyone wearing personnel protection equipment when entering
site;
 ensure that fire precaution equipment and first aid kit are readily

Issuance Date: 1/11/2010 PQP: 12


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

available;
 Investigate the cause of any accident and recommends means of
prevention; and
 Conduct monthly safety meeting and weekly tool box meeting.

* For Emergency Response Plan (ERP), the document shall be submitted


seperately .

(e) Surveyor (S)


The Surveyor reports directly to the Project Manager. He is responsible for:-

 To carry out and confirm all of the necessary survey works (ROW, OGL,
Cadastral & As-built survey);
 Verify all survey data; and
 To produce survey reports (daily, weekly, monthly and final).

(f) Quantity Surveyor (QS)


The Quantity Surveyor report directly to the Project Manager, He is
responsible for:-

 Handled the preparation of progress payment claim to Client and


preparation of progress payment certificate to sub contractors;
 Preparation of variation orders;
 Preparation of material schedule, cash flow and verification of material
requisition;
 Monitor and schedule the financial progress; and
 Advise Project Manager on contractual matters.

(g) QAQC Engineer (QA/QC Eng)

The QAQC Engineer is assisting QA and QC Manager on implementing,


maintaining, monitoring QAQC scope for the works. Operationally he will
liaise with Project Manager on QAQC matters. He is responsible for:-

Issuance Date: 1/11/2010 PQP: 13


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

 Ensure that the Project Quality Plan is established;


 Ensure the implementation of the quality management system is in
accordance with ISO 9001:2008, ISO 14001:2004 & OHSAS
18001:2007 requirements; and
 Monitor and manage all site office QAQC documents

(k) Site Supervisor (SS)


(Structure Supervisor / Civil Supervisor / M&E Supervisor)
The site supervisors are responsible for:-

 Handled the quality control of architectural/engineering component of


project;
 He shall notify Project Engineer promptly of any problems may arise on
site; and
 He maintains and record daily site activities.

(l) Administration Officer cum Document Controller (AO/DC)

The Document Controller is responsible to record and distribute incoming


and outgoing document and establish filing system. The Document
Controller shall distribute revised document and issue drawings to respective
parties.

Issuance Date: 1/11/2010 PQP: 14


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

5.0 RESPONSIBILTIES & AUTHORITIES OF PRINCIPAL STAFF AT


HEAD OFFICE

5.1 General

The group organization chart, Group Procedures & Authorities (GPA) and Business
Process Map had been establish to define the responsibility, authority and the
interrelation of personnel who manage, perform and verify the work affecting the
quality of the services.

The Head Office is responsible for the value of chain of the company’s business
which includes the securing of contracts and activities associated with construction.

It serves as the Headquarters of the Company and also provides support activities to
the Site Officers such as finance, administration, procurement, information
management and training.

5.2 The responsibilities of key personnel are as follows:

(a) Project Director

The Project Director is responsible for the successful execution of performance


and completion of the project. He monitors the program, progress and
performance of the project. He shall review and approve commercial and
contractual matters, resolve internal and external disputes. He approve of
Master Construction Programme, Project Quality Plan and Environmental,
Safety and Security Plan. He also control of project budget and expenditures
and highlight variance to Senior Executive Director.

(b) Deputy Project Director

In the event of the absence of Project Director, Deputy Project Director will take
over the responsibility of Project Director. He will monitor the program, progress

Issuance Date: 1/11/2010 PQP: 15


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

and performance of the project. He shall review and approve commercial and
contractual matters, resolve internal and external disputes. He approve of
Master Construction Programme, Project Quality Plan and Environmental,
Safety and Security Plan.

Issuance Date: 1/11/2010 PQP: 16


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

6.0 PROJECT PROGRAMMES AND MONITORING

The Project Manager is responsible for the leading of the project team in the
planning and programming of the construction activities for the project.

The project scheduling showing key dates for commencement & completion,
milestone, phases of project etc. shall be done by the use of Microsoft Project
software/ Primavera software.

Issuance Date: 1/11/2010 PQP: 17


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

7.0 SCOPE OF WORK

The Works to be executed under this Contract for a period of 36 months include the
followings :-

(1) Provision of bank guarantees, insurances, workmen compensation and SOCSO,


survey and setting out, site facilities arrangement, mobilisation and
demobilisation of plant, testing, safety & health care and all other necessary
preliminaries and general;

(2) Site clearing, demolition of existing obstruction and removal and disposal of the
same;

(3) Excavation, filling, trimming, compaction and all necessary earthwork;

(4) Construction of earth drains, concrete drains culverts, stream diversion and all
other drainage structures;

(5) Construction of road pavement and road shoulders,

(6) Construction of the 4o storeys building and all other associated structures;

(7) Provision of pavement markings, traffic signs, guard rails and all other road
furniture;

(8) Turfing, retaining walls, gabion walls and all other slope protection structures;

(9) Maintenance of existing road and provision of access for others where required;

(10) Locating temporary diversion, relocation, replacement of existing utility services,


liaison with appropriate authority or owner, obtaining approval, inter-phasing and
all incidental works including addition of necessary new services and testing
required by the appropriate authority;

(11) Environmental Management and Mitigation Measures; and

(12) Any works incidental to and necessary for the completion of the specified works.

Issuance Date: 1/11/2010 PQP: 18


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

8.0 METHOD STATEMENT

The following Method of Statement as enclosed are to be observed. The Method Statement
for this project shall not be limited to the following attached method statement. Other works
method statement will be submitted in stages as work at site progress.

Listed below are the lists of Method Statements. Method Statements are to be submitted to
the Resident Engineer (RE) prior to be commencement of works on site.

A. Civil & Structural

1) Earthwork
2) Road work
3) Drainage
4) Sewerage
5) Water supply
6) Concreting
7) Tilling/Finish
8) Reinforcement
9) Formwork
10) Brickwall
11) Glass Pannel
12) Pilling work
13) Maintained load test
14) Pile dynamic test (PDA)
15) Crib wall
16) Water proofing work

B. Mechanical

1) Air-conditioning and ventilating system


2) Fire protection system
3) Plumbing services
4) Lift installation
5) LPG system
6) Kitchen eqipment

C. Electrical

1) Lightning protection system


2) Ducting and manhole for TNB (11 & 33KV)
3) Earthing system
4) Underground HT and LV cable system
5) Installation generator set system
6) Installation electrical trunking, conduit and wiring system
7) Installation of uninterrupted power supply ups
8) Installation of Ht system for transformers and swtichgears
9) Installation internal and outdoor lighting
10) Testing & Commussioning
Issuance Date: 1/11/2010 PQP: 19
Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

D. Architectural

1) Water proofing work at concrete flat roof and terrace


2) Water proofing at wet area
3) Installation of rainwater down pipe
4) Plastering works.
5) Concrete block wall
6) Installation of lightweight concrete wall
7) Aluminium works eg. Louvers and windows.
8) Wall glass
9) Floor trap and grating
10) Vinyl floor
11) Composite panel
12) Protection system e.g. grab rail, guard rail and etc.
13) Installation of WC and valve system

All method statement shall be registered with the revision status and maintain at site
office. The current list of method statement will be kept and controlled at site office.

Issuance Date: 1/11/2010 PQP: 20


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

9.0 INTEGRATED MANAGEMENT SYSTEM (IMS) PROCEDURES & OTHER


FORMS

The Integrated Management System (IMS) for the project will be implemented in
accordance with the ISO 9001:2008, ISO 14001:2004 & OHSAS 18001:2007 requirements,
Client and Statutory & Regulatory requirements.

The management has established the quality policy as its commitment to quality
management in the company. The management shall be responsible to ensure that this
policy is communicated and understood at all levels of the company.

Quality Policy may sometimes be summarised and included in PQMP as per


ATTACHMENT A.

The Integrated Management System (IMS) which consists of Quality Manual and
Safety, Health & Environmental Manual shall be the guidelines for the Quality
Assurance, Quality Control and Safety, Health & Environmental activities of this
Project.

The following are the list of Process/Procedure and relevant documentation / record which
are applicable to the execution of this Project

Issuance Date: 1/11/2010 PQP: 21


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Table 1:

Item Process / Procedure Reference Documentation / Record

1 Project Progress Monitoring • Daily Site Diary

• Gantt Chart/Work Programme

2 Civil & Structural Works • Inspection & Test Plan


• Related QAQC-HSE Forms

3 Mechanical & Electrical Works • Inspection & Test Plan


• Related QAQC-HSE Forms

4 Testing & Commissioning • Tender Specifications


• Project Schedule
Testing & Commissioning

Certificate
• Operation Manual

Certificate of Practical
5 Handover to Client • Completion (CPC)

Issuance Date: 1/11/2010 PQP: 22


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

10.0 HEALTH, SAFETY, ENVIRONMENTAL & TECHNICAL STANDARDS

10.1 Health and Safety Measures

The objectives of Safety and Health Measures are;

• To secure the safety, health and welfare of persons of work against risks to
safety or health arising out of the activities on site.
• To promote an healthy and safe occupational environment at work site

Health Measure:-

a) Sewage System
• The site shall have a sewage system with proper discharge outlet for the
usage of the persons at work;
b) Drainage System
• The site existing drainage system is to be cleared periodically to prevent
accumulation of water or flood which might cause spread of disease.
Earth drain excavation for surface run off from site shall be provided in
due time.
c) Workers Quarters
• The quarters shall have rubbish bin, perimeter earth drain and washing
area
d) Toilets
• Reasonable numbers of toilets / wash area shall be provided for the
usage of the personnel on site. Cleanliness is to be maintained at all
time.

Issuance Date: 1/11/2010 PQP: 23


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Safety Measure:-

a) Safety Wears
• All personnel on site shall wear safety helmets and boots at all time on
site.
b) Signages
• Warning signages shall be erected where necessary with clear visibility.
c) Fencing
• Hoardings / fencing shall be set up surrounding the site, if necessary.
d) First Aid
• The site office shall equip with a complete set of first aid kit.
e) Safety Officer
• An officer to ensure full implementation of the safety measures.

9.2 Environmental Control

The following are the few measures to be practiced by XYZ CONSULTING SDN.
BHD..

a) Drainage System
• No oils or deleterious materials to be discharged into the drainage system.
• Discharge water from wash out directly into the drainage system is not
allowed.
b) Dust
• Site access roads and other areas to be sprinkled with water is necessary to
prevent excessive dust.
c) Waste Materials
• Disposed to local council’s approved dumping ground.

* For details please refer to “Project Safety & Health Plan”.

Issuance Date: 1/11/2010 PQP: 24


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

11.0 MAJOR CHANGES TO THE CONTRACT DIRECTLY AFFECTING


THIS QUALITY PLAN

Any addition of new processes or modification of existing processes in the QAQC-


HSE Plan shall follow the relevant procedures as outlines in NAIM’s Company
Integrated Management System (IMS).

The General Process Flow used in this project is as followed:-

• Flowchart For Request For Inspection On Material;

• Flowchart For Request For Inspection On Work Done;

• Flowchart For Non Conformance Report; and

• Flowchart For Corrective Action Report.

Issuance Date: 1/11/2010 PQP: 25


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

11.1 Flowchart for Request for Inspection on Material;

Start

Identification of
Material to be
inspected

Submission of Request for


Inspection (RFI) Form

Arrange for
Inspection

Not OK
Inspectio
Reject the Material
n Status

OK

Maintain Records
& Update Daily
Site Diary

End

Issuance Date: 1/11/2010 PQP: 26


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

11.2 Flowchart for Request for Inspection on Work Done

Start

Identification of Work
to be inspected

Submission of Request for


Inspection (RFI) Form

Arrange for
Inspection

Not OK
Inspectio
Rectify the Work
n Status Done

OK

Maintain Records
& Update Daily
Site Diary

End

Issuance Date: 1/11/2010 PQP: 27


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

11.3 Flowchart For Non Conformance Report

Start

Identify Non-Conformance
e.g Violation of specified
requirements, deviations from
drawing.

Raised Non-Conformance
Report and forward to
concerned party.

Register NC in NCR Log

Record action taken in NCR


form and investigate root cause.
Review necessary corrective
action to be taken

No

Action
Required
?

Yes
Determine & implement Action
taken

Effectiv
e?
No Yes
CAR Closed and Update CAR
Log

End

Issuance Date: 1/11/2010 PQP: 28


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

11.4 Flowchart For Corrective Action Report

Start

Non-conformities detected from internal


Initiation of CAR with PM quality audit and from daily operation

Conduct investigation,
determine root cause of non-
conformity.

Evaluate need of Action

Determine & Implement


Corrective Active Needed

Return CAR form to QAQC


Record CAR into CAR status
Log
No

Follow-up implementation &


monitor effectiveness

Upon due date of completion or


notification of completion, an Auditor
Effectiv for follow-up
e?

Yes
Record result of Action
The information of corrective action
will be compiled, analyzed to identify
Close the issue, revise affected trend & where applicable the need for
documents, if any prevention action. To be reported
during Management Review.

End

Issuance Date: 1/11/2010 PQP: 29


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

12.0 INSPECTION & TEST PLANS

Procedures for Inspection and Test Plan shall be made available prior to the start of
the relevant inspections as required by the Client. The procedure should include the
followings:

• The scope and purpose of the procedure


• The sequence of actions to show an operation is carried out
• The person responsible in the execution
• The person responsible for the checks, if any
• Reference to supplementary literature, such as the statutory acts and
regulations, product standards and codes of practice

12.1.1 Receipt, Inspection and Testing

Incoming supplies, on receipt shall be inspected or otherwise verified as conforming


to the specified requirements. These supplies shall not be used or processed unless
verified or inspected in accordance with the quality assurance plan or documented
procedures/instructions.

Where incoming supplies are released for production purposes pending full
verification of accompanying documentation, they shall be positively identified and
documented. This is to permit immediate recall and replacement in the event of non-
conformance to specified requirements.

Incoming inspection and test shall be carried out as detailed in inspection and testing
or in the respective Inspection and Test Plan.

12.1.2 In-process Inspection and Testing

Works conformance will be determined by acceptance criteria laid down in the

Issuance Date: 1/11/2010 PQP: 30


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

contract specification and Inspection and Test Plans.

The works shall not proceed further until all the Inspection and Tests has been
completed or the necessary reports verified. Where works are allowed to proceed
further pending completion of Inspection and Tests, They shall be positively identified
and documented as detailed in the non-conformance report/corrective action.

During in-process inspection and testing, any non-conformances detected shall be


identified and documented in accordance with – Non Conformance report.

* A standard Inspection and Test Plan for Architectural Works, Civil & Structural
Works, and Mechanical & Electrical Works are as shown in ATTACHMENT B.

12.1.3 Final Inspection, Testing and Commissioning

All completed works items shall undergo final inspection and testing in accordance
with specified contractual requirements prior to hand over to the client. All final
inspection and testing shall be carried out by QAQC personnel in accordance with the
project Inspection and Test Plan instruction.

Completed works shall only be accepted when:-


a) All inspection, test and commission activities have been accepted and sign off.
b) All relevant inspection, test and commission documents are completed.
c) All non-conformances – action have been taken, documented and resolved.
No work shall be hand over until all the activities specified in PQP or documented
procedures and instructions have been satisfactorily completed.

12.1.4 Inspection and Test Records

Inspection and Test Records shall be maintained to provide evidence that the works
have passed the required inspection and/or test in accordance with the contract
specifications.

Issuance Date: 1/11/2010 PQP: 31


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Inspection, Test and Commission Records shall be form part of the Quality records.

12.2 Control of Non-Conforming Products

12.2.1 General

The Control of Non-Conforming Products is to ensure that all non-conforming


products/works are identified, reported and reviewed.

Any products/completed works that do not conform to specified requirements shall


be prevented from installation. The procedure for identification, classification,
documentation, notification, evaluation, review and disposition of the non-
conforming work is detailed in Non-Conformance report.

12.2.2 Non-Conformity Review and Disposition


The non-conformance report shall be reviewed to determine whether to:

a) Rework to meet the contract requirements; or


b) Accept the product without rework/repair by seeking concession from client;
or
c) Re-grade the work for alternative application; or
d) Reject the work.

Reporting and documenting of the non conformity that has been accepted, and of
repairs, shall be carried out as detailed in Non-Conformance Report.

Repaired and rectified works shall be re-inspected and verified in accordance with
the specified inspection and acceptance requirements.

Issuance Date: 1/11/2010 PQP: 32


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

12.3 Corrective and Prevention Action

12.3.1 General

Corrective and prevention action is to ensure that corrective actions are initiated.
Documented and verified to prevent recurrence.

Corrective Action shall be initiated where:-


a) The cause of non-conformance requires the necessary corrective action to
prevent recurrence.
b) The analysis of all work progress, quality records, that there is a need to
detect and eliminate potential non-conformance.
c) The type and extend of non-conformance is documented in order to establish
trends and identify possible areas for improvement.

12.3.2 Corrective Action Reporting

The report shall contain the following:-


a) Initiating preventative actions to deal with problems.
b) Applying control (eg. Verification) to ensure that corrective action taken is
effective.
c) Implementing and documenting changes in procedures resulting from
corrective action.

Issuance Date: 1/11/2010 PQP: 33


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

13.0 QA/QC FORMS

QAQC forms are used to implement the Quality Assurance Plan or as an audit tools
(Quality Audit).

The Inspection Register is as shown in ATTACHMENT C and the sample of


Inspection form shown in ATTACHMENT D.

Issuance Date: 1/11/2010 PQP: 34


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

14.0 PROJECT INTEGRATED MANAGEMENT SYSTEM (IMS) AUDITS

Documented procedures are established to define the responsibilities and


requirements for planning and conducting IMS audits. Integrated Management
System audits shall be conducted at planned intervals in order to determine whether
the integrated management system conforms the planned arrangement, to the
requirements of quality, environmental and OHS standards and to the quality
management system requirements established and is effectively implemented and
maintained.

Project IMS Audits will be carried out by competence and independent internal
QAQC-HSE Department Team in accordance with the Client, Regulatory & Statutory,
ISO 9001:2008, ISO14001:2004, OHSAS 18001:2007 and XYZ CONSULTING SDN.
BHD.’s requirements. Third party audits by certification bodies will also be carry on an
annual basis.

In addition to the above Project IMS Audits, the QAQC Engineer and HSE Officer
shall be responsible to conduct regular system compliance audit to verify the
implementation of respective Inspection & Test Plan and Quality Procedures & Work
Instructions adopted. All findings will be forwarded to the Responsible Person for any
corrections and corrective actions. Verification of the action taken and reporting of
verification results will be conducted by QAQC Engineer and HSE Officer.

Issuance Date: 1/11/2010 PQP: 35


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

15.0 MANAGEMENT REVIEW OF SITE QUALITY PLAN

The quality system shall be review at least once a year to ensure its continuing
suitability, adequacy and effectiveness. QA Department shall advise Project Manager
to convene the management review meeting.

Corrective and preventive actions are assigned and tracked for closure. Actions will
be reviewed in the following cycle to close the loop.

Issuance Date: 1/11/2010 PQP: 36


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

16.0 TYPE OF MEETINGS PLANNED & THEIR FRECUENCY

16.1 Meetings
The following meetings are scheduled:

Site Meetings
Frequency : Monthly
Chairman : Client
Minutes : Client
Attendees : Client, Consultants, Project Manager
Minutes Distributed to : All the above

Coordination Meetings
Frequency : Fortnightly / Monthly
Chairman : Project Manager
Minutes : Project Manager
Attendees : Consultants, Project Manager,
Minutes Distributed to : All the above

Sub Contractors Site Meetings


Frequency : Fortnightly
Chairman : Project Manager
Minutes : Project Engineer
Attendees : Project Manager, Assistant Project
Manager, Project Engineers, Sub
Contractor
Minutes Distributed to : All the above

Safety Meetings
Frequency : Monthly
Chairman : Project Manager
Minutes : Safety Officer
Attendees : Project Manager, Safety Officer, Sub
Contractor’s Representative
Minutes Distributed to : All the above and Project Manager

Staff Meetings
Frequency : Monthly / When Necessary
Chairman : Project Manager

Issuance Date: 1/11/2010 PQP: 37


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Minutes : Planning Engineer


Attendees : All Staff
Minutes Distributed to : All the above

Issuance Date: 1/11/2010 PQP: 38


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

17.0 TYPES OF RECORDS TO BE MAINTAINED & THEIR FREQUENCY

Table 2:

Type of Record Frequency Person Responsible

1 Inspection Daily Project Engineer

2 Daily Site Record Daily Project Engineer

3 Project Status Report Monthly Project Manager

4 Progress Report Monthly Project Manager

Summary of Integrated
5 Management System Audit Monthly/Quarterly QAQC Engineer
Report

6 Memo/Minutes of Meeting Ad-Hoc Project Manager

HSE Record / Tool box


7 Weekly HSE Officer
Meeting

8 HSE Monthly Report Monthly HSE Officer

Issuance Date: 1/11/2010 PQP: 39


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.0 PROJECT DOCUMENT CONTROL

18.1 Purpose

• To ensure that all incoming documents and data are transmitted to appropriate
personnel for follow up action and all outgoing documents and data are issued
promptly.

• To ensure that Controlled Documents requiring changes with the required


approvals are revised in a timely manner.

• To ensure that controlled documents are of current issue.

• To define the method of establishing, approving, changing, maintaining,


replacing and distributing Controlled Documents.

18.2 Responsibilities

18.2.1 Quality Procedures

o The Document Controller shall oversee the control of all documents relating to
the Quality Procedures and keeps a Master List of the location of such
documents.

o The Document Controller shall distribute the revised controlled documents


according to the distribution list.

18.2.2 Project Specific Document and Data

• All staff shall maintain and upkeep documents and data. This includes fax
messages, letters transmittals, drawings, diskettes and calculation reports.

Issuance Date: 1/11/2010 PQP: 40


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

• The Project Manager shall ensure that all drawings, diskettes produced or
received are kept, maintained and readily identifiable.

• The Project Manager shall ensure that fax messages, letters, transmittals and
reports are kept and maintained in the appropriate files or folders.

18.2.3 Procedure for Quality Procedures

• Identification of Controlled Copy

Controlled copies are indicated by the stamping ‘Control Copy’ on the cover
page in blue or red colour.

• Master List

The Document Controller shall maintain a Master List of Approved Documents


with their current revision numbers.

• Revisions

All company staff can initiate a change to a document by completing a


Document Change Request for the Document Controller to review the change
request.

The Document Controller shall then submit the request to the Project Manager
for approval. If the change is approved, the Document Controller is
responsible for updating affected documents.

• Change Record

A record of changes is found in the Document Revision History. The Document


Controller is responsible for maintaining the change record.
Issuance Date: 1/11/2010 PQP: 41
Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.2.4 Procedure for Project Document and Data

• Distribution

When an Administration Staff receives a document or data via post, fax


machine, courier or e-mail, he shall where necessary, print or plot out the
document and/or data and stamps on it with the word “Received” with date.

Concerned Administrative Staff shall the deliver the document to the relevant
interested parties

• Project Control

A Project Master List is established and kept by the Document Controller who
shall assign new serial numbers.

The Document Controller shall ensure that all files, box folders are labelled.

• Working / Shop Drawing and Materials / Sample Control

The Construction / Shop Drawings Master List and Materials / Sample Master
List are kept in project files, These Master Lists are prepared and updated by
the Document Controller and filed

All construction drawings and materials / sample are delivered to consultants


or sub contractors via Transmittal Form or cover letter.

After acknowledgement by the recipient, the Document Controller then sends


the Transmittal Form for filing.

For submission to authorities, the drawings shall be transmitted via a covering


letter together with the appropriate forms.

Issuance Date: 1/11/2010 PQP: 42


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Superseded Construction Drawing Master List and Materials / Sample Master


List shall be stamped “Superseded” once the list is updated. This shall be kept
in the file for future reference (Superseded File)

• Fax Message, Letters and Transmittals Control

The Project Manager shall direct the respective project staff to follow up on all
incoming fax messages, letters and transmittal to ensure that the information
is responded and updated where necessary.

If the follow up is by fax messages, letters or transmittals the Document


Controller shall vet through them. The Administrative Staff shall file all related
correspondences in the respective files.

All in-coming fax messages, letters and transmittals received are initialed by
concerned staff. The date of response is indicated on the first page of the
document before passing it to the functional head for reference or comments.

Comments can be written on any blank spaces on the fax messages, letters or
other means for transmittal.

The Transmittal Form number may also be used in conjunction with the issue
of drawings, calculations and reports.

18.3 Updates on Standards / Codes of Practice

Authorities may inform the public on the updates of their requirement through
circulars or seminars. If such is the case concerned staff may attend such seminars
on behalf of XYZ CONSULTING Sdn Bhd.

At the conclusion of such seminar, the attendee shall inform the company about such
revisions or updates. Seminar notes or any circulars on the updates shall then be
circulated to those affected and subsequently maintained as a reference documents.

Issuance Date: 1/11/2010 PQP: 43


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.4 Documentation and Data Control

Table 3:

Method of Distribution
Document Approved By Distributed To
Registering Record
Project Manager
Consultant
(acceptance Drawing • Site Office (2 sets)
Drawings, Transmittal
only) Register • Works Contractors
Schedules, etc
Client
Shop Drawing Site Office (2 sets)
Consultant Transmittal
Drawings Register Works Contractors

Client
Construction Site Office
Project Manager Not required Transmittal
Programme Works Contractors

Client
Sub-Elements
Project Manager Not required Transmittal Consultants
Programme
As per distribution list
Project Quality
Client Not required Transmittal in Plan
Plan
As per distribution list
Project Safety
Project Manager Not required Transmittal in Plan
Plan
Client
Consultants
Method Project Engineer Document
Transmittal Site Office
Statements / QC Manager Register
Works Contractors

Site Project Manager


SI Register Memo/fax As indicated
Instructions
Inwards
Corresponden N/A Not required N/A As indicated
ce
Project Controlled
As indicated
Procedures Project Manager Document Transmittal
Register

Issuance Date: 1/11/2010 PQP: 44


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.5 Correspondence

18.5.1 Correspondence to Client

All correspondence to Client shall be signed by the Project Director. Only persons
designated by the Project Director to do so may sign in the event of his absence.

Correspondence to Client shall be done by one of the following methods:

- Letter
- Request for Information
- Fax Cover Sheet
- Documents Transmittal
- Confirmation of Instruction (to confirm verbal instruction)

Correspondence to client must be issued by XYZ CONSULTING SDN. BHD.. All


personnel sub-contractors and suppliers under the project shall not be permitted to
address directly to the Client or the Client’s Representative.

Address all correspondence to:

XYZ CONSULTING SDN BHD


Jln Aman,
Kuala Lumpur

Copies to be issued as follows :


- Project Director
- Project Manager
- Consultants (If necessary)

Correspondence to be on XYZ CONSULTING SDN. BHD. letterhead and reference


be made to the project name.

Issuance Date: 1/11/2010 PQP: 45


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.5.2 Correspondence from Client

Correspondence from Client shall be:


- Date stamped upon receipt
- Read by the Project Director who would decide on the action to be taken
either distribution for action or information
- Coped and forwarded to Head Office for information
- Copied and filed chronologically under “Client Correspondence – “In-Out” by
Document Controller.

18.5.3 Verbal Instruction from Client

Verbal instruction from Client must be confirmed in writing using the “Confirmation of
Instruction Form” with copies of confirmation send to organizations shown on the
form.

18.5.4 Correspondence to Work Contractors

All correspondence to Work Contractors shall be jointly signed by the Project


Manager and other executive. Only persons designated by the Project Manager to
do so may sign in the event of his absence. All correspondence are to be deposited
at XYZ CONSULTING SDN. BHD.’s Site Office pigeon holes for their collection.

Memos/faxes can be raised by respective person in charge of the department.

Correspondence to Work Contractors shall be done by one of the following


methods:
- Letter
- Site Instruction
- Documents Transmittal
- Notice to Comply

Issuance Date: 1/11/2010 PQP: 46


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

The following XYZ CONSULTING SDN. BHD. staff may formally communicate with
Work Contractors:

- Project Director/Manager
- Contractors/sub-contractor
- Project Engineer

All correspondence to work Contractor other than the Documents Transmittal must
be sighted by the Project Manager and copy to be kept by document controller
according to relevant work contractor/ works package.

A Register of Site Instructions to be kept by the Document Controller.

18.5.5 Correspondence from Work Contractor

A site mail box must be established in the Project Office and Works Contractors
instructed to deliver correspondence via this mail box or by fax addressed to the
Project Manager.

All correspondence from work contractor must be date stamped upon receipt.

Project Manager must review all correspondence/s and decide further distribution
and original copy to be kept and filed by document controller according to relevant
work contractor/ works package.

Any notice of discrepancy, obscurity of meaning etc. shall be forwarded by the


subcontractor to the Project Director or Project Manager and any reply from the
Project Director or Project Manager shall be by means of a Tender Addendum or
Revised Construction Drawing

18.5.6 Standard Forms

The following standard forms shall be used:

Issuance Date: 1/11/2010 PQP: 47


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

- Request for Information


- Documents Transmittal
- Confirmation of Instruction
- Site Instruction
- Notice to Comply
- RFI Register
- Site Instruction Register
- Client Instruction Register

18.5.7 Filing System

Responsibility:

- The Project Manager is responsible for the overall running of the Site Office
administration.
- Document Controller is responsible for the filing system ensuring they are
legible, readily identifiable and retrievable.

Procedure:

- The system shall be established by the preparation of a list of all the


proposed files. A numbering system for the files shall then be created.
- The original document or record must always be filed in the central filing
system.
- Archiving at the completion of the project as follows:
 Update the file listings
 Place central filing system records into numbered and labelled
boxes
 Enclose a list of all records on the box
 Send a copy of the box lists to head office

Issuance Date: 1/11/2010 PQP: 48


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

18.5.8 Daily Site Records

Responsibility:
- The Project Manager is responsible for the Site Establishment including all
Site Records.
- The Site Engineer and his supporting staffs are responsible for the keeping
of Site Dairy and the preparation of the Site Daily Reports and the Day-
works Record etc.

Procedure:
- The Site Dairy and Site Daily Report shall be completed every day without
fail.
- The Day-Works Record shall be completed as and when the Day-Works are
carried out.
- To submit the Site Diary daily – before 3.30pm on the following day.
- To submit Approval Chit and QAQC Forms / Inspection List – before 3.30pm
for inspection the next morning.
- To submit Material Inspection Form for all construction material used in the
construction works within 24 hours upon delivery.

Filing:
- Ensure that the original record is filed in the filing system
- Site Personnel may maintain their own files in the file but original must
always be filed in the central filing system.

Archiving:
- At the completion of the project, update the file listings
- Place all central filing system records into numbered and labelled boxes
- Enclose a list of all records in the box
- Send a copy of the box lists to head office

Issuance Date: 1/11/2010 PQP: 49


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Reports
Progress Report shall include the following :

• Financial and Physical Status


• Photos
• Work Programme
• Weather Report
• Site Organisation
• Site Machinery and Manpower
• Site Activities / Work Done

18.7 Valid Calibration Record

Record of calibration report shall be kept, maintained and updated continuously.


Document Controller shall keep the updated record list in the file.

Issuance Date: 1/11/2010 PQP: 50


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

19.0 CONTRACT DETAILS OF OTHER PARTICIPANTS IN THE PROJECT


INCLUDING LOCAL AUTHORITIES, CONSULTANTS, ETC.

19.1 Local Authorities

Contract drawings and documents shall comply with the client’s requirements
and approved by the relevant authorities.

The relevant authorities are as follows:

a) State Planning Authority


b) Land and Survey Department
c) Municipal Council(s)
d) Bomba Department
e) TNB
f) Telekom
g) Syabas
h) Other relevant authorities, if any

19.2 Project Contact

Contact Office
No Organization Designation Fax Number
Person(s) Telephone
1. Client
RHB Dev. Berhad, Azman Salim Project 03-2055 4000 03-2055 4555
Director 03-2055 4008 03-2055 4666
Wisma RHB, Jln TAR,
Kuala Lumpur.
2. Contractor
UVW S/B Ir. Razman Project 03-9570 6001 03-9570 6007
Jalan Pinang, Adam Manager
Kuala Lumpur
3. Project Consultants
XYZ CONSULTING S/B
Jln Aman, Ir. Ismail Ibrahim Project 03-9300 7000 03-9300 7001
Kuala Lumpur Manager

Issuance Date: 1/11/2010 PQP: 51


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

20.0 HANDOVER PROJECT

It is UVW’s responsibility to handover the project to Client after completed all the major
works at site in accordance to the contract requirements. The handover dates shall be
completion dates (Final completion or Sectional completional) as stated in the contract
document.

20.1 Final Inspection and Testing

Upon receiving the notification from the sub-contractor regarding the Final Inspection,
the site supervisor shall notify the PM, who in turn would arrange with the Employer for a
joint inspection (where relevant) comprising the following personnel;

a) Employer or Employer’s Representative


b) Consultants
c) Sub-contractor (where relevant)

20.2 Defect List

All non-conformances are clearly recorded on the defect list, confirmed and endorsed by
all parties at the end of the inspection.

The scope and targeted date are to be completed by all personnel involve in the
inspection.

The PM ensures the defect lists are forwarded to the sub-contractor for rectification.

Where possible, the subcontractor is required to submit their proposed rectification


schedule within 14 days upon receipt of the defects lists. The proposed rectification
schedule shall include the proposed date for re- inspection by the same team (where
relevant)

Issuance Date: 1/11/2010 PQP: 52


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

The respective Site Supervisor shall monitor and follow-up with the rectification of the
defects and ensure they are being carried out timely.

Issuance Date: 1/11/2010 PQP: 53


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

21.0 APPENDICES

Attachment A Quality Policy

Attachment B Inspection & Test Plan Requirement (sample)

Attachment C QA/QC Inspection Register List (sample)

Attachment D QA/QC Inspection Forms Request (sample)

Attachment E Document Control Register List (sample)

Attachment F Document Control Register Inspection Form (Sample)

Issuance Date: 1/11/2010 PQP: 54


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment A - Company Quality Policy

UAV Const is totally committed to quality in the performance of our work to


ensure that all our projects are constructed to standards specified by our
Customer and regulatory requirements that govern such projects, within
Malaysia.

This Quality System manual together with the management and operational
Quality Procedures that support it, are the foundation of UVW Const‘s Quality
Management System.

In its commitment to Quality, the Managing Director has appointed the Quality
Management Representative, to ensure the effective implementation and
continual improvement of the Quality Management System throughout UVW
Const.

To sustain the above quality policy we strive;

1) To achieve excellence in quality and productivity in all works.


2) To develop a positive attitude towards quality and motivate our personnel
through appropriate recognition of efforts in improving works quality.
3) To improve and update technology, methods of operation and management
skills of our staff to efficiently manage our project.
4) To maintain an atmosphere of mutual understanding and cooperation with
open communications.
5) To exemplify professional and honesty in dealings amongst ourselves,
customer and the public.
6) To provide the leadership in promoting quality in our works as well as our
subcontractors and suppliers with reward and recognition for
achievements.

It is our goal that all the staff, in all functions, performs their duties according to the
documented Quality Management System.

Haron Ismail Date: 20/11/2008


..........................................

Managing Directors

Issuance Date: 1/11/2010 PQP: 55


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment B - Inspection & Test Plan Requirement (sample)

METHOD OF
ACTION CHECKING
ITEM TEST & TESTING/
DESCRIPTION FREQUENCY RESPONSIBILIT RESPONSIBILI
NO INSPECTION PROCEDURE
Y TY
REF

Boundary Topography CRE/ RE/


1 Once Survey Surveyor
survey Survey C.O.W/ QAM

Every CRE/ RE/


2 Setting out Survey Report Survey Surveyor
package C.O.W/ QAM

Inspection Test Plan – Concrete Work


METHOD OF CHECKING
ITEM TEST & ACTION
DESCRIPTION FREQUENCY TESTING/ RESPONSIBI
NO INSPECTION RESPONSIBILITY
PROCEDURE REF LITY

1 Concrete Material As instructed BS 5328 QAE/ Project CRE/ RE/


by CE Engineer C.O.W/ QAM
BS 1881

Workability As instructed Slump Test, BS QAE/ Project CRE/ RE/


by CE 1881: Part 102 Engineer / Site C.O.W/ QAM
Supervisor

Sampling As instructed BS 1881: Part 101 QAE/ Project CRE/ RE/


by CE Engineer / C.O.W/ QAM
MS 26 Site Supervisor

Compressive Each cube BS 1881 QAE/ Project CRE/ RE/


Strength Engineer / Site C.O.W/ QAM
Supervisor

Curing / As instructed MS 26: Part 4 QAE/ Project CRE/ RE/


Protection by CE Engineer / Site C.O.W/ QAM
Supervisor

2 Steel Material Each batch BS 4466 QAE/ Project CRE/ RE/


Reinforcement Engineer C.O.W/ QAM
As instructed
by CE

Fixing of Each structure Visual Project Engineer / CRE/ RE/


reinforcement Site Supervisor C.O.W/ QAM

3 Formwork Fixing of Each structure As approved by CE Project Engineer / CRE/ RE/


formwork Site Supervisor C.O.W/ QAM

Removal of Each structure As approved by CE Project Engineer / CRE/ RE/


formwork Site Supervisor C.O.W/ QAM

Issuance Date: 1/11/2010 PQP: 56


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment C - QA/QC Inspection Register List (sample)

Inspection Register – (sample)

Revision
Reference No. Description
No.
XYZ/PQMP/40s Works/G-00 PRECONCRETING INSPECTION FORM 0
XYZ/PQMP/40s Works/G-01
POST CONCRETING INSPECTION FORM 0
XYZ/PQMP/40s Works/G-02
REQUEST TO STRIKE FORMWORK 0
XYZ/PQMP/40s Works/G-03
GENERAL JOINT MEASUREMENT SHEET 0
XYZ/PQMP/40s Works/G-04
PILE HEAVE MONITORING REPORT 0
XYZ/PQMP/40s Works/G-05 SUMMARY OF BORED PILE INSTALLATION
RECORD
0
XYZ/PQMP/40s Works/G-06
BORING RECORD 0
XYZ/PQMP/40s Works/G-07
CONCRETING RECORDS FOR BORED PILE 0
XYZ/PQMP/40s Works/G-08
BORE PILE RECORD 0
XYZ/PQMP/40s Works/G-09 INSPECTION PRIOR TO LAYING OF
REBARS AND DUCTS CHECKLIST
0
XYZ/PQMP/40s Works/G-10 REBARS INSPECTION PRE-CONCRETING
CHECKLIST
0
XYZ/PQMP/40s Works/G-11
CONCRETE POURING CHECKLIST 0
XYZ/PQMP/40s Works/G-12
DEMOULDING CHECKLIST 0
XYZ/PQMP/40s Works/G-13
GIRDER STRESSING RECORD 0
XYZ/PQMP/40s Works/G014
GROUTING WORKS CHECKLIST 0

Issuance Date: 1/11/2010 PQP: 57


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment D - QA/QC Inspection Forms Request (sample)

Issuance Date: 1/11/2010 PQP: 58


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment E – Document Control Register List (sample)

MASTER DOCUMENT REGISTER – (Sample)

Revision
Reference No. Description
No.
XYZ/PQMP/40s Building/G-00 MASTER DOCUMENT REGISTER - GENERAL 0

XYZ/PQMP/40s Building/G-01 REQUEST FOR INSPECTION 0

XYZ/PQMP/40s Building/G-02 REQUEST FOR INFORMATION 0

XYZ/PQMP/40s Building/G-03 CONFIRMATION OF VERBAL INSTRUCTION 0

XYZ/PQMP/40s Building/G-04 SITE INSTRUCTION 0

XYZ/PQMP/40s Building/G-05 NON-CONFORMANCE REPORT 0

XYZ/PQMP/40s Building/G-06 SITE DAILY REPORT 0

XYZ/PQMP/40s Building/G-07 INSPECTION OF MATERIAL DELIVERY 0

XYZ/PQMP/40s Building/G-08 CALIBRATION REPORT 0

XYZ/PQMP/40s Building/G-09 DRAWING TRANSMITTAL FORM 0

XYZ/PQMP/40s Building/G-10 DISTRIBUTION LIST 0

XYZ/PQMP/40s Building/G-11 DOCUMENT CHANGE REQUEST 0

XYZ/PQMP/40s Building/G-12 MEETING ATTENDANCE 0

XYZ/PQMP/40s Building/G-13 METHOD STATEMENT 0

XYZ/PQMP/40s Building/G-14 DESIGN CHANGE REQUEST 0

Issuance Date: 1/11/2010 PQP: 59


Uvw UVW Const Sdn Bhd.
RHB/KL/PQP/01

Const Project Quality Plan Rev. 0


The construction of 40-storey Grade “A” Office Building located at Jalan Sidek, Kuala Lumpur.

Attachment F - Document Control Inspection Form (Sample)

REQUEST FOR INSPECTION

REF. NO. : _____________________________


Date : _____________________________
Location : _____________________________
Dwg. Ref. : _____________________________

We request for inspection and permission to proceed with the following work :

Date :
am/pm
Time :
*

Description of works :

Requested By, Agreed By, Received By,

Signature : _____________ Signature : ____________ Signature : ______________


Name : _____________ Name : ____________ Name : ______________
Date : _____________ Date : ____________ Date : ______________

Sub-Contractor Representative XYZ Supervisor / Engineer (Consultant Representative)

Your request to proceed with the above-mentioned work is

Remarks/ comment :

Checked & Agreed By, Approved By, Received By,

Signature : _____________ Signature : ____________ Signature : ______________


Name : _____________ Name : ____________ Name : ______________
Date : _____________ Date : ____________ Date : ______________
Clerk of Work (Consultant) Resident Engineer (Consultant) QAQC Clerk (XYZ)

Issuance Date: 1/11/2010 PQP: 60