ICS- CMITS

COLLEGE OF ARTS, SCIENCE &

COMMERCE
KHED (RATNAGIRI)

AFFILIATED TO
UNIVERSITY OF MUMBAI

A
PROJECT REPORT
ON
“GAS DISTRIBUTION SYSTEM”

SUBMITTED BY
Miss. Madhavi Ananda Pawale
(SEAT NO. 870)

IN
ACADEMIC YEAR 2010-2011

UNDER THE GUIDANCE OF

(Prof. Viraj Oak)

SUBMITTED IN THE PARTIAL FULL

FILLMENT OF THE EQUIREMENTS OF
QUALIFYING B.Sc. (I.T.)

HP GAS DISTRIBUTION SYSTEM, KHED 1

ACKNOWLEDGEMENT ۩
۩

WELCOME

TO

“GAS DISTRIBUTION SYSTEM”

OF

HP GAS DISTRIBUTION,KHED
BY

Miss. Madhavi Ananda Pawale

(T.Y.BSc.I.T.)

HP GAS DISTRIBUTION SYSTEM, KHED 2

INDEX

Sr. No Title Page No

1. Introduction (Synopsis)

2. System Environment (Uses of VB, Edition, Hardware

& Software Environment)

System Analysis(System Definition, Existing System,

3.
Reports)

4. System Design (File Design, Input & Output design,

System Chart, DFD, Database Design)

5. Screens

6. System Testing (Unit Testing, White Box & Black

Box Testing)

7. Conclusion

8. Scope for Enhancement

9. Bibliography

HP GAS DISTRIBUTION SYSTEM, KHED 3

 Synopsis

Data is increasingly regarded as a vital co-operate resource which must be organized,

so as to maximize their value. In modern, world, fast access to data, steady reaction to
problem, fast resource to customers and fast response to information needs the vital
aspect in the competitive World. The usage of forms and databases is solution for a
flexible system and optimal use of computer facilities. Hence, the project is
implemented.
The project aims to implement the GAS DISTRIBUTION SYSTEM using VISUAL
BASIC on WINDOWS XP environment.
This GAS DISTRIBUTION SYSTEM for HP Gas Distribution, Khed project allows
the user to manage and maintain the various information about Customer which will be
used for Gas Distribution purposes more easily and more quickly. This project is
created using the Visual Basic Programming. The home page of this project displays
the different links to different forms. It contains the fields such as Application details,
Customer details, Transaction details, Delivery details, New Booking Details, Stock
Details, Stock updation Details and Reports of all that information.
This home page contains the Labels of different information such as Application
details, Customer details, Transaction details, Delivery details, New Booking Details,
Stock Details, Stock updation and Reports. In the click events of those labels different
forms are connected. For e.g. when the user click on the Application details the form
which holds the Applicant information get displayed. On that form user can see the
information about the Applicant such as Applicant Name, Applicant No., Applicant
Address, Applicant contact numbers etc. User can add, save and delete this data using
shown these buttons on that form. This form contains one more button named CLOSE
which will close this window and allow the user to move to the home page of the
project.
When the user clicks on the Customer Details the form which holds the Customer
information get displayed. It contains the fields such as Customer number, Customer
name, Customer Address, Customer contact numbers etc. Here user can add save and

HP GAS DISTRIBUTION SYSTEM, KHED 4

delete the record. CLOSE button click event closes the current window and return the
user to home page.
Also clicking event on the labels such as Delivery details, New Booking details,
Transaction details and Stock details shows the appropriate information for that labels.
User can add, save and delete the information. CLOSE button click event closes the
current window and return the user to home page.
In the form load events the first records for that specific fields is viewed in the text
boxes. The user can browse the record using the first; next, last buttons of the bar has
shown the screen.
Finally the user can view and prints the reports generated for Application details,
Customers details, Transaction details, Delivery details, New Booking details, Stock
details and Reports. To log in to this project the user has to enter the valid user name
and the password.

1. The objective of this project:

The main goal of this project is to manage the various information needed for Goods
Suppliers business means transportations businesses more effectively and quickly.

1.1 Application details: By clicking this label user can view various information
about the Applicants. Such as Applicant number, Applicant name, Applicant Address
etc.
1.2 Customer details: By clicking this label user can view various information
about the Customer such as Customer number, Customer name, Customer Address etc.
1.3 Transaction details: By clicking this label user can view various information
about the transaction such as driver Date of Booking, Date of Delivery, Number of
Cylinders etc.
1.4 New Booking details: By clicking this label user can view various information
about the Booking such as Booking Number, No. of Cylinders Booked, Date of Supply,
Due Date etc.
1.5 Stock details: By clicking this label user can view various information about the
Stock such as Stock Details details.

HP GAS DISTRIBUTION SYSTEM, KHED 5

 1.6 Stock Upadtion details: By clicking this label user can view various information
about the Stock updation such as Total Balance Stock, Current Balance Stock details.
1.7 Reports: By clicking this label user can view various reports for all of the
records stored.
1.8 Exit: By clicking this label user can exit from the Project.

Problem overview

In this mechanical world, time seems to be a precious thing. Keeping time as a vital
factor that transportation has been developed, it implements the storage and retrieval
system of day-to-day activities which involves daily Booking report, monthly report on
Booking of the customers, and enquires which enables us to provide efficient and
accurate methods of organizing and accessing different types of information.
Keeping the various records about Customers and their booking also for their
Booking details, for booking information is very big field. There are many Customer
and many booking and booking for that customers in the booking system. So to keep all
this information manually is quite hard difficult to handle. Because a businessman is
also one person who cannot handle all this records and hence cannot satisfy the
demands. Many times we need to delete some records and also want to access many
records more quickly.
But only one person cannot handle all this operations because this record contains
very large information which is beyond the limit of the one person. So this process gets
delay and lead to error prone. Also it becomes time consuming. So there is a need to
solve this problem or to overcome this problem.
The “HP Gas Distribution System, Khed” project solves this problem. This project’s
home page contains the Labels of different information such as Application details,

HP GAS DISTRIBUTION SYSTEM, KHED 6

Customer details, Transaction details, Delivery details, New Booking Details, Stock
Details, Stock updation Details and Reports. In the click events of those labels different
forms are connected. For e.g. when the user click on the Application details the form
which holds the Applicants information get displayed. This process happens for every
label means by clicking appropriate label we can view relating records more quickly
and more easily. So using the HP Gas Distribution System, Khed project it is easy to
handle and update the Goods Suppliers business.

HP GAS DISTRIBUTION SYSTEM, KHED 7

 SYSTEM ENVIRONMENT

VISUAL BASIC CODE LINES AND COMMENTS

Normally, we enter VISUAL BASIC on one line. Meaning that end of the physical
line indicated the end of the statement. Thus we can think of the line as an usual
implicit end-of-statement marker. This stand in contrast with usage in more highly
structured languages.

There is essentially no limit to theoretical length of a VISUAL BASIC statement

entered this way on a single line. However, it is a poor coding practice to create
statements that don’t fit on one line.

USES OF VISUAL BASIC

A data access object allows us to create databases and front-end tools applications for
most popular database formats, including Microsoft SQL server and other Enterprise-
Level databases.

ActiveX technologies allow us the functionality provided by other applications, such

as Microsoft word processor, Microsoft excels spread sheet, and other windows
application. We can even automate and objects created using professional or enterprise
editions of visual basic.

An Internet capability makes it easy to provide access to documents and applications

across the Internet from within our applications.

Our finished applications are a true exe file that uses a run time DYNAMIC LINK
LIBRARY (DLL) that we can freely distribute.

HP GAS DISTRIBUTION SYSTEM, KHED 8

 VISUAL BASIC EDITION
VISUAL BASIC is available in three versions, each geared to meet specific set
development requirements. All are 32 bit applications.

LEARNING EDITIONS:
The VISUAL BASIC learning edition allows the programmers to easily create
powerful applications for Microsoft Windows 98 and Windows NT. It includes all
intrinsic controls, plus grid, tab and data bound controls.

PROFESSONAL EDITION:
The VISUAL BASIC professional edition provides the computer professional with
full featured set of tools for developing solutions for others it includes all the features of
learning editions, plus edition ACTIVEX controls, including all internet controls, and
the Crystal Report Writer.

ENTERPRISE EDITION:
The VISUAL BASIC enterprise edition allows professional to create robust
distributed applications in a term setting. It includes all the features of the professional
edition, plus the AUTOMATION MANAGER, COMPONENT MANAGER,
DATABASE MANAGEMENT TOOLS, MICROSOFT VISUAL SOURCE safe
project-oriented version control system and more…

Ms-Access
Ms-Access is a relational database Management System. It is used to store data. We
can create tables. Add records in it and retrieve data whenever we want to see. We have
created relationship between all tables.

HP GAS DISTRIBUTION SYSTEM, KHED 9

 HARDWARE ENVIRONMENT

SYSTEM : ANY COMPATIBLE MACHINE WHICH CAN RUN VISUAL

BASIC
6.0 AND MS ACCESS

CPU SPEED : 400 MHZ

BASE MEMORY: 1GB

HARDDISK : 180 GB

MONITOR : HCL COLOR

KEYBORD : 104 KEY WITH 12

FUNCTION KEY AND
NUMERIC PAD

SOFTWARE ENVIRONMENT

OPERATING SYSTEM : WINDOWS XP

SOFTWARES : VISUAL BASIC 6.0(FRONTEND)

MS-ACCESS (BACK END)

HP GAS DISTRIBUTION SYSTEM, KHED 10

 SYSTEM ANALYSIS

SYSTEM DEFINATION
After detailed system study by conducting interviews, referring manuals, reports and
observations it is found that the existing system has some minor drawbacks. They are as
follows:
No proper system maintenance
Minor modifications are needed in the documents
No proper formats of reports

In order to overcome these drawbacks in the existing system a new system is

proposed with few modifications.

EXISTING SYSTEM
This project maintains the following modules:

 Applicants Details
 Customers Details
 Stock Details
 Delivery Details
 New Booking Details
 Transaction Details
 Stock Updation Details

REPORTS:

HP GAS DISTRIBUTION SYSTEM, KHED 11

 This module involves the preparation of the following reports.
• Applicant REPORT
• Customer REPORT
• Transaction REPORT
• New Booking REPORT
• Stock REPORT
• Delivery REPORT
• Stock Updation REPORT

SYSTEM DESIGN

The entire system design can be divided into 3 different parts which includes:
• File Design
• Input Design
• Output Design

FILE DESIGN:

The design base files are the most important of the system. The performance of the
system depends on how the system is design. It has been given at most attention to
reduce the size of files and redundancy. At the same time all the files are design to
incorporate all relevant information regarding each entities. A single database with
information about all the entities will make the system more complicated. The functions
and structure of each of the database files are given below.

1. APPLICANTS

HP GAS DISTRIBUTION SYSTEM, KHED 12

 This file is used to store the Applicants Number, Applicants Name, Applicants
Address, Applicants Contact Number etc.

2. CUSTOMERS
This file is used to store the Customer’s Number, Customers’ Name, Customers
Address, Customers Contact Number etc.

3. TRANSACTION
This file is use to store the details of Date of Booking, Date of Delivery, No. of
Cylinders, Amount etc.

4. DELIVERY
This file is used to store the No. of Cylinders, Date of Delivery, Transportation Name,
Consignment Name etc.

5. NEW BOOKING
This file is used to store the Booking Number, Due Date, Receipt Number, Cylinders
Supplied, Date of Supply etc.

6. STOCK
This file is used to store the Transaction Number, Date, No. of Cylinders Arrived, and
Serial Number From, Serial Number To etc.

7. STOCK UPDATION
This file is used to store the Total Balance Stock, Current Balance Stock,Total
Cylinders Supplied. Date etc.

OUTPUT FROM THE SYSTEM

The output generated is:

HP GAS DISTRIBUTION SYSTEM, KHED 13

SCREENS:
The data entry screens are:
• Applicant Details ------add, delete, edit, close.

• Customers Details ------add, delete, edit, close.

• Delivery Details -----add, delete, edit, close.

• New Booking Details ------add, delete, edit, close.

• Stock Details ------add, delete, edit, close.

• Transaction Details ------add, delete, edit, close.

• Stock Updation Details ------add, delete, edit, close.

REPORTS:
• APPLICANTS REPORT

• CUSTOMERS REPORT

• DELIVERY REPORT

• STOCK REPORT

• NEW BOOKING REPORT

• STOCK UPDATION REPORT

• TRANSACTION REPORT

HP GAS DISTRIBUTION SYSTEM, KHED 14

 SYSTEM CHART

Gas Distribution System

USER’S SCREEN
REPORTS EXIT

APPLICANT
APPLICANT APPLICANT
DETAILS
DETAILS REPORT

CUSTOMER CUSTOMER
DETAILS REPORT

STOCK STOCK
DETAILS REPORT

DELIVERY DELIVERY
DETAILS REPORT

NEW BOOKING NEW BOOKING

DETAILS REPORT

TRANSACTION TRANSACTION
DETAILS REPORT

STOCK UPDATION STOCK UPDATION

DETAILS REPORT

HP GAS DISTRIBUTION SYSTEM, KHED 15

DATA FLOW DIAGRAM :

HP GAS DISTRIBUTION SYSTEM, KHED 16

DATA BASE DESIGN

Structure of Database: APPLICANTS DETAILS

Applicant number Double

Applicant Name Text

Applicant Address Text

Applicant contact number Double

Number of Cylinders Integer

Reshning Card Number Long
Type of Connection Text
Approve/Reject Text
Date of Application Date/Time

Structure of Database: CUSTOMERS DETAILS

Customer Number Text

Customer Name Text
Customer Address Text
Customer Phone Number Double
Date of Connection Date/Time
Type of Connection Text
Number of Cylinders Integer
Reshning Card Number Long

HP GAS DISTRIBUTION SYSTEM, KHED 17

Structure of Database: TRANSACTIONS DETAILS

Customer ID Number Text

Date of Booking Date/Time
Date of Delivery Date/Time
Number of Cylinders Integer
Amount Double

Structure of Database: DELIVERY DETAILS

Number of Cylinders Integer

Date of Delivery Date/Time
Transportation Name Text
Consignment Name Integer

Structure of Database: NEW BOOKING DETAILS

Booking Number Double

Due Date Date/Time
Number of Cylinder Booked Integer
Date of Supply Date/Time
Receipt Number Integer
Cylinders Supplied Integer
Customer Number Double

HP GAS DISTRIBUTION SYSTEM, KHED 18

Structure of Database: STOCK DETAILS

Transaction Number Integer

Date Date/Time
Number of Cylinder Arrived Double
Serial Number From Double
Serial Number To Double

Structure of Database: STOCK UPDATION DETAILS

Total Balance Stock Double

Current Balance Stock Double
Total Cylinders Supplied Double
Date Date/Time

HP GAS DISTRIBUTION SYSTEM, KHED 19

 SYSTEM TESTING

In a software development project, errors can be injected at any stage during the
development. Testing performs a very critical role for quality and for ensuring the
reliability of software. During testing, the program to be tested is executed with set of
test cases, and the output of the program for the test cases is evaluated to determine if
the program is performing as it is expected to. Due to its approach, dynamic testing can
only ascertain the presence of error in the program; the exact nature of the error is not
usually decided by testing. Testing forms the first step in determining the errors in the
program. Clearly the success of testing in revealing errors in programs depends
critically on the test cases.
Testing is usually relied upon to detect the faults that occur during any phase of the
software development cycle, in addition to the faults that introduced during the coding
phase itself. For this, different levels of testing are used which perform different tasks
and aim to test different aspects of the system. The basic levels of testing are unit
testing, integration testing, system and acceptance testing. The different levels of testing
attempt to detect different types of faults.

Test Plan:

A Test plan is a general document for the entire project, which defines the scope
approach to be taken, and the schedule of testing, as well as identifying the test items
for the entire testing process and the personnel responsible for the different activities of
testing commences and can be done in parallel with the coding and design phases, the
inputs for the test plan are:

HP GAS DISTRIBUTION SYSTEM, KHED 20

  Project plan

 Requirements Document

 System Design Document

The project plan is needed to make sure that the test is consistent with overall plan for
the project and the testing schedule matches that of the project plan the requirements
document and the design document are the basic document Used for selecting the test
unit and deciding the approaches to be employed during testing .A test plan should
contain the Following:
 Test unit specification

 Features to be Tested

 Approach for Testing

 Test Deliverables

 Schedule

Test unit

It is a set of one or more modules together with associated data which are the forms a
single computer program and which are the object of testing. It can occur at any level
and can contain from a single module to the entire system. This is carried out at every
stage of the project i.e., after completion of every module.

Features to be tested:
Include all software Features and combinations of features and combination of
features to be tested. It includes functionality, performance, design constraints and
attributes.

Approach for testing:

HP GAS DISTRIBUTION SYSTEM, KHED 21

 Specifies the overall approach to be followed in the current project. This is some
times called testing criteria, or the criteria evaluating the set of test cases used in testing.

Testing deliverables should be specified in the test plan, before the actual testing
begins. Deliverables could be a list of test cases that were used detailed results of
testing, test summary report, test log and data about the code coverage.

Schedule:

Specifies the amount of time and effort to be spent on different activities of testing
and testing of different units have been identified.

UNIT TESTING

Unit testing is a dynamic method for verification, where the programs is actually
compiled and executed .It is one of the most widely used method, and the coding phase
is sometimes called “coding and unit testing phase”, as in other forms of testing, unit
testing involves executing the code with some test cases and then evaluating the results.
The goal of unit testing is to test modules or ”units” and not the entire software
system. The programmer himself most often does unit testing, the programmer, after
finishing the coding of a module, test it with some data. The tested module is then
delivered for system integration and further testing there are 4 categories of tests that a
programmer will typically perform on a program unit

Functional tests:

Specify operating conditions, input values and expected results.

Performance tests:

HP GAS DISTRIBUTION SYSTEM, KHED 22

 It should be designed to verify response time, execution time, throughput Primary and
secondary memory utilization.

Stress tests:
Stress tests are designed to overload a system in various ways. Structural tests are
concerned with examining internal process logic of software system.

Integration tests:
After the unit testing the modules is gradually integrated into subsystem, which are
then integrated them to eventually form the entire system. During integration of
modules Integration testing is performed .The goal of this testing is to detect design
errors, while focusing on testing the interconnection between modules.

System Testing:

After the system is put together, system testing is performed. here the system is tested
against the system requirements to see if all the requirements are met and the system
performs as specified by requirements. The entire software is tested and the goal is to
see if the software meets the requirements

Alpha-beta Testing:
A customer does the alpha test at the developer site .the software is used in a natural
setting with the developer and usage problems.
The beta testing is conducted at one or more customer areas of the end of software.
The problems are recorded and updated.

White Box Testing:

A white box testing technique is described as follows:

HP GAS DISTRIBUTION SYSTEM, KHED 23

 Control Structure Testing:

Conditional testing is a test case design method that exercises the logical condition in
a program module. The possible types of components in a condition include a Boolean
operator, Boolean variable, pair of Boolean parenthesis relational operator or an
arithmetic operator.

Data Flow Testing:

Data flow testing method selects test path of program according to the location of
definition and uses of variables in the program .they are useful for selecting test. They
are useful for selecting test paths of a program containing nested if and loop statements.

Loop Testing:

Loops are the cornerstone for the vast majority of all algorithm implemented in
software loop testing is a white box technique that focuses exclusively on validity of
loop construct.

Black box Testing:

Black box testing method focuses on the functional requirements of the software.
Black box testing method attempts to find in the following categories.

 Incorrect or missing functions

 Interface errors.
 Error in data structure or external databases access
 Performance errors
 Initialization and termination error

HP GAS DISTRIBUTION SYSTEM, KHED 24

BIBLIOGRAPHY

1. MASTERING VISUAL BASIC 6.0

- EVEN GELOS
PETROUTSOS

2. MICROSOFT VISUAL BASIC 6.0

- MICROSOFT CORPORATION

3. VISUAL BASIC DEVOLOPER HAND BOOK

- EVEN GELOS PETROUTSOS

4. VISUAL BASIC 6.0 PROGRAMMING BLACK BOOK

- STEVEN HOLZNER

HP GAS DISTRIBUTION SYSTEM, KHED 25