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Before any system can be used, it has to be “set up”. Hence usage follows setup. This is something
common. Therefore before the module GL becomes financials; it must be set up.
Oracle General Ledger is a complete financial management system for recording transactions, maintaining
A] VALUE SETS
The value set contains a predefined name which contains information regarding segments, viz., the data
type for the segment, maximum size of the segment (not more than 25 characters) minimum and maximum
values of the segments. Value set is required to ensure that there is consistency as regards codes used. For
the consistency a set of regulating rules have to be recorded. These rules ensure that only the values testing
positively against these conditions are accepted. It is a group of values and related attributed you assign to
INDEPENDENT: It is an individual value set and there is no relation to this value set.
TABLE: This value set is used for retrieving the data or values existed in a table by using select statements.
NONE: Values cannot be stored by using this value set. During the transaction level values are entered.
PAIR :
FIELD: It is an area where data can be entered, updated and from where it can be deleted.
FLEXFIELD: A flexfield is a field made up of sub fields or segments. A flexfield appears on your forms as a
pop up window that contains a prompt for each segment. Each segment has a name and a set of valid rules.
Key Flexfield: The flexfield used for pinpointing accurate information are called key flexfields. It is made up
of segments where each segment has both a value and a meaning, so we can think of flexfield as an
intelligent field that business can use to store information represented as codes.
Descriptive flexfield: The flexfield used for describing an entity is termed as descriptive flexfield. According
to the business requirements, descriptive flexfields are used to expand oracle application or to customize the
The OGL module contains only one key flexfield “ accounting key flexfield’, which will give us the financial
information like how the data will be entered, how to generate reports, viz., financial statements. Without
B] SEGMENT
Segment is a single sub field within a flexfield. You can define the structure and meaning of individual
segment when customizing a flexfield. It is also a part of the organization where information regarding
Organization
Company
Department
Accounts
In GL module, there should be a minimum of 2 segments (company & accounts) and a maximum of 30
segments.
VIEW: Using the view name, the rest of the modules of oracle application can be mapped for reports.
ALLOW DYNAMIC INSERT [check box]: It allows the user to enter a new unique code combination required.
Segment separator: They are . : – . Using segment separators the code combination values can be
identified.
Freeze Flexfield definition: After enabling this checkbox, the structural information cannot be modified. For
Compile (push button): Once the freeze flexfield checkbox is enabled, the compile push button is activated.
This push button will create the code combinations and flexfield view for the flexfield structure. After clicking
the compile push button, the system will provide the user a “request”.
Request: It is the feedback information from the server. It finds the status of your structure and whether
the program is successfully compiled. For knowing about the request status the following path is to be used.
View – request.
Stand by
Running
Pending
Error
Warning
Inactive
No manager
Completed
C] QUALIFIERS
Qualifiers are words that explain the functions performed by a particular segment. There are four flexfield
Balancing segment
Cost center segmen
Natural accounts
Inter-company adjustment
Balancing Segment: The balancing segment qualifier is to be assigned to the company segment or
enterprise segment or corporation segment. This assignment ensures that the debits at the company level
are equal to the credits by compiling with the matching principle of accounting.
Cost Center Segment: The cost center segment qualifier allows us to draw special readymade reports
provided by the module oracle assets. The use of it is high utility. Cost center assignment pertains to the
fixed assets. Use of cost center qualifier is not mandatory, it is optional. By attaching this qualifier to any
segment, income and expenditure of any cost division can be found out viz., department-wise, division-wise,
Natural Accounts: This qualifier allows the user to specify the account types. The standard account types
provided are:
Expenses
Revenue
Assets
Liabilities
Inter-company adjustment: For adjustment of inter-company transactions, this qualifier is used. It is not
mandatory.
Segment Qualifiers:
Allow Posting: By attaching this qualifier at any segment, the journals will be allowed to post at that
segment level.
Allow Budgeting: Budgets will be prepared at segment level when this qualifier is attached.
Account Type: The account types, viz., expenses, revenues, assets, liabilities, stockholder / ownership
describes the type of account. In addition to ‘allow posting’ and ‘allow budgeting’, this qualifier is also
attached to accounts.
Reconciliation Flag: For account segment to reconcile the accounts with any sub accounts.
Using the currency code, we can record the expenses and income of every country. Whenever, oracle
application is installed, it creates all the ISO currency codes. If those defined currencies are to be used, we
E] PERIOD TYPES
Using period types, you can divide the financial year as per requirements for reporting purposes. In a fiscal
Future Period: If the user gives No1 option, one future period will be opened.
F] CALENDAR
Accounting calendar
This calendar defines your accounting periods and fiscal years in OGL. Using accounting calendar window,
accounting calendars are defined. Oracle financial analyzer will automatically create a “Time Dimension”
using your accounting calendar. Give a prefix to every period to identify the same.
Fiscal Calendar
Without relation to a calendar year, any yearly accounting period is called a fiscal year. If fiscal year has
been defined, the user should specify the AD of termination of the year.
Calendar Year
If the calendar year has been defined, the user can specify the AD of commencement.
Transaction Calendar
Using this calendar, you can setup the business on and off days (i.e., holidays). Apart from weekly holidays,
additional holidays can be included. This calendar helps to restrict the user to enter any transactions on any
holiday or business off days. The financial institutions will generate average balances reports with the help
of this calendar.
G] SET OF BOOKS
A financial reporting entity that uses a particular chart of accounts, functional currency and accounting
calendar, at least one set of books has to be defined for each business location.
Standard Options
Journal approval
Mandatory Accounts
Retained Earnings: The earlier period or earlier year balances will be transferred whenever the user closes
Suspense account: The difference in the amounts of debit and credit of the transactions will be transferred
to this account. If the user, enables the ‘allow suspense posting’ checkbox in the standard option then this
Rounding off adjustment: The transaction total amounts can be adjusted (rounded off) to the nearest
Translation Adjustment account: If the user wants to translate the functional currency balances to foreign
currency and if there is fluctuation in the currency rates in between the periods then the difference because
Reserve for encumbrance: Prepayments or anticipated expenditure is called as encumbrance. If budgets are
to be prepared, this account will be created by enabling ”budget control” in the budget control option.
Net Income: If the average balance option is enabled in the set of books, enabling “average balance” check
box in standard options will create the net income account. This account is not to be posted manually.
Account Name
Retained Earnings
Suspense Account
Translation Adjustment
Net Income
H] USER PROFILE
After defining set of books, the books will have to be assigned to a single or multiple users. After assigning
the books, the user can perform and record transaction in the set of books.
After assigning the set of books, for recording the accounting transactions, the user should open the desired
accounting period. Once the transactions are completed, the period can be closed.
Never Opened
Open
Future period
Closed
Permanently closed
J] DETAILS OF TABLES IN GL
Fnd_Applications
Fnd_ID_Flex_Structure
Fnd_ID_Flex_Code
Fnd_Tables
Fnd_Flex_Values
Fnd_ID_Value_Sets
Fnd_Columns
Gl_Code_Combination (view)
GL_Set_Of_Books
STEPS FOR DEFINATION OF SET OF BOOKS
Other: Profile
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