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CONTENTS PAGE
CV Checklist……………………………………………………………… Leadership
Target your CV at the2 skills
Necessary Preparation required in the job
For each vacancy… Teamwork
Organisatio
1. Research the key skills required…………………………………………………….. 3 n
2. Identify when you’ve shown the required skills……………………………………. 4
3. Choose the most appropriate CV format (Skills based or traditional)…………… 4
Writing your CV
General…………………………………………………………………………………….. 5
Personal Details…………………………………………………………………………… 5
Education…………………………………………………………………………………... 6
Work Experience………………………………………………………………………….. 7
Interests……………………………………………………………………………………. 9
Referees…………………………………………………………………………………… 9
Key Words / Positive action words……………………………………………………… 10
Optional Sections (Personal Profile / Positions of Responsibility / Additional Skills) 10
Some Hints on Using Microsoft Word…………………………………………………... 11
Chronological (Traditional)………………………………………………………………. 14
Skills-Based…..…………………………………………………………………………… 18
Academic………………………………………………………………………………….. 22
CV Checklist
• A bar job may require good teamwork skills and excellent verbal
communication skills
• A publishers may require good written communication skills and commercial
awareness
Most employers require a mix of technical skills and transferable skills such as teamwork
and good organisation
3.
Look at the skills required for similar vacancies
4. Conta
ct the organisation and ask for an informal chat (good networking opportunity)
Employers have
The Top 26 Skills Required by Employers about a minute to
read your CV – if
Willingness to learn it’s not clearly
Flexibility
Commitment focussed on the
Initiative skills required it
Dependability/reliability Can summarise key issues will end up in the
Self-motivation Logical argument bin
Team work Adaptability (intellectual)
Leadership Numeracy
Communication skills (oral) Adaptability (organisational)
Co-operation Can cope with pressure/stress
Communication skills (written) Time management
Drive/energy Rapid conceptualisation of issues
Self-management Enquiry and research skills
Desire to achieve/motivation Self-confidence
Problem solving ability Analytical ability
5
The table below shows how you might provide evidence for two key skills. Note
how the examples provided are taken from a wide range of activities.
Writing Your CV
Before putting pen to paper it is first necessary to research the skills required in
the job you’re going for, and identify when you have demonstrated them.
General
• No more than 2 sides of A4 (can be more for
academic CVs)
• Typed, with a clear, simple font (minimum size: 11 point)
• Short paragraphs of text (3/4 lines max)
• Mixture of bullet points and text (not too muchKISS: Keep it Short and Sweet
of each)
• Allocate space according to relevance of information
• Don’t try to squash in as many words as possible – leave wide margins and plenty of
white space (less is more)
• Use key words from the application and positive ‘action’ words (see page…)
• Make sure dates are easy to see (don’t leave any gaps)
• You choose the headings but include:
− Personal Details − Interests
− Education − Contact details for referees
− Work Experience
Personal Details
Example 2:
Address
Clear, attractive font with dates
Cynthia Xiu Whien
Term Address: (Until July 20) Home Address (From July 20 – October 8)
23 Ches Avenue, 63 Deancroft Avenue
London Queensbury
LS6 9VQ London NW13 9EP
Tel: 01425 2537766 / 0151 4478321 Tel: 01233 205 1830 / 07845 345444
Skills Gained: Developed a wide range of transferable skills within the fields of analysis and
qualitative research. For my dissertation on the economies of South East Asia I analysed and
interpreted information from various sources including the Internet, libraries and museum
archives
Relate your degree to the skills
1993–2001 Westminister School for Boys, London required in the job your applying
for (in this case – research skills)
A levels: History (A), Geography (B), Maths (B)
GCSEs : 8 subjects all passed at grade “B” or above, including English Language and Maths
Dates easy to see Allocate space according to importance
(reverse chronological order) of qualification (more for degree than A Levels)
2000 – Present University of London MEng, Civil Engineering, 2:1 pass predicted
Include relevant modules and
Mixture
Key Modules: outline a relevant dissertation
Research Methods
of bullet Computing
pointsPresenting Ideas to Clients Information Technology
and textSurveying Mathematics
• Research Methods • Computing
Remember –
relate your work
experience to the
job
Work Experience
− Include volunteer work, part-time jobs and vacation work, include most recent
and relevant, e.g. over the last 4 years
− Include dates, the job title, the name of the organisation and the town or city
− Dates do not have to be exact (Summer 2002 or June – Sep. 2001 will do)
− Include a short job description highlighting the duties and achievements which
are relevant to the job you’re applying for
− For chronological CVs also relate your experience to the skills required (See
page…)
• Research Assistant on the ‘Works of Robert Boyle and Correspondence of Robert Boyle’
− Proof correction and manuscript work, editing skills
September 2000 - May 2001 and September 2001 – present:
Queen Mary College, London University
Additional Employment
• Associate Researcher
− Conducting surveys, editing and compiling reports, IT, networking, professional and
communication skills with a wide range of clients
Interests
Relate your interests to the job you’re applying for just as you do for your education
and work experience. You have to pass the ‘So what?’ test
Vice Captain University Football Team: Organised venues and fixtures for
three teams as well as playing in the First XI.
• Music: guitarist in my own band which performs gigs in and around the London area
• Travel: Backpacking in Asia and North America
• Sport: University Hockey team player
References
Either: Include a professional referee (a current employer or one from your recent
past) and an academic referee (a tutor from your course, e.g. your personal tutor)
• Make sure you ask your referee’s permission to use them as your referee
and tell them what sort of work you’re applying for
• Include all contact details
Example
Academic Professional
References
Dr C H Glove Mr G Speed
Personal Tutor Market Research Division
School of History J. Sainsbury plc
University of Exeter Stamford Street
0123 765 4835 London SE1 9LL
drchg@exe.com 01238 456 7890
11
Key Words
Before writing your CV highlight the key words included in the job description / personal
specification for the vacancy (and similar vacancies). Include these words as you write your
CV and when you’ve finished check to see if there all there.
Optional Sections
Personal Profile / Career Objective
CVs are increasingly prefaced with a personal profile and / or a career objective, usually
placed just below the personal details. The jury’s out at present as to whether employers
look favourably on them. On the one hand they may be viewed as a good way of
summarising a candidate’s abilities and experience, whilst on the other hand they are often
seen as a verbose, self-indulgent re-hash of what should be written in a covering letter.
Ask yourself if the profile is absolutely necessary (i.e. whether or not it will actually increase
your chances of securing an interview).
If you do decide to include a profile and / or career objective then make them specific,
substantiated claims, frame it in the third person (don’t refer to yourself as ‘I’ or ‘my’), and
use positive ‘action’ words.
Some Examples
Career Profile
Example
I.T: Regular user of Microsoft Word, Microsoft Excel, Maple 6 (mathematics software) and am
familiar with research on the Internet and using E-mail.
Brownie Leader: I am an active leader for the Brownies which involves taking girls on pack holidays
and day trips, helping to prepare badge work and developing evening meeting programmes and
developing. Improves stamina, imagination and patience.
Hints for Using Microsoft Word (Press Help within word for more guidance)
Tables
One way to align personal details and references is by using a table and colouring the lines white
so they’re invisible.
• To draw a table press ‘Table’ on the top bar, then press ‘Insert’ / ‘table’ and follow
directions
• To change colour line
− Press ‘Table’
− Press ‘Draw Table’
− On the toolbar which appears press the border colour button and change the colour to white
− Press the pencil button
− Go over the black lines with your pencil and turn the lines white
Adjusting Margins
On the top bar press File / Page setup…
Bold Text
Highlight the text to be copied then either:
• On the keyboard press ‘Control’ and ‘B’ at the same time
• Or: Highlight the text then press ‘B’ on Formatting bar at the top of the
page
Cut Text
Highlight the text to be copied then either:
• On the keyboard press ‘Control’ and ‘X’ at the same time
• Or: Press the scissors icon on the standard toolbar
Copy Text
Highlight the text to be copied then either:
• On the keyboard press ‘Control’ and ‘C’ at the same time
• Or: Press the icon showing two pieces of paper on the standard toolbar
Paste Text
• On the keyboard press ‘Control’ and ‘V’ at the same time
• Or: Press the clipboard icon on the standard toolbar
14
Aligning Text
Example CVs
PAGE
Key Modules:
Dates easy
to see • Qualitative Research Skills • Economic History
• Social Statistics • Politics in Post War Britain
• Market Forces • Tiger Economies: Dead or Asleep?
16
•
Allocate space Post-war Europe and the USA
according to
importance
of qualification Skills Gained: Research
(more for degree Developed a comprehensive range of transferable skills within the fields of
than A Levels…) analysis and qualitative research. For my dissertation on the economies of South
East Asia I analysed and interpreted information from a wide range of sources
including the Internet, libraries and museum archives.
ADDITIONAL SKILLS
REFEREES
Academic Professional
Dr C H Glyns Mr G Spender
Personal Tutor Market Research Division
School of History J. Sainsbury plc
University of London Stamford Street
London LS2 9JT London SE1 9LL
01234 765 4835 01238 456 8679
chjk@leess.com jdjd@kkkl.co.uk
Include all contact details and make sure you’ve
told your referees before including their names
Chronological CV (traditional) for a science student aiming at a job in the Civil Service
LISA CARTWRIGHT
26 Stanley Park Gardens, London, London, LS2 9HG
2001 – Present BSc (Hons) Biology, predicted 2:1 Relate your degree to the
skills required in the job
The University of London
you’re going for
Skills Gained:
Analytical Skills: Requisites for my Biology degree include problem solving, logical
Dates easy thinking and calculating. I enjoy using numbers to back up discussions.
to see
18
Time Management: I am punctual and reliable through balancing education with
shift work in factories, sales and catering. I like to always be organised and present
myself well.
1999 – 2001 3 ‘A’ Levels; Biology (A), Physics (B) & Maths (C)
Cheltenham 6th Form College, Gloucester
1997 – 1999 10 GCSE’s (A* - B) including Mathematics, Science and English
Cheltenham High School, Gloucester Allocate space according to
importance
WORK HISTORY: of qualification (more for
degree than A Levels…)
April ’99 – present (vacations only)
Shop Assistant, Levi’s Store, Cheltenham
• Five years of retail vacation work has given me a wide knowledge of the structural
and procedural elements of a store, this relevant experience can be adapted to other retail
stores where loyalty and satisfaction of customers is paramount.
• The enthusiasm and initiative I showed towards the job enabled me to gain more
responsibility when last summer I was promoted to Acting Assistant Manager.
• My responsibilities included opening up, motivating, leading and persuading the
team of staff to deliver prompt and personal service, developing my communication and
interpersonal skills.
I.T: Regular user of Microsoft Word, Microsoft Excel, Maple 6 (mathematics software)
and am familiar with research on the Internet and using E-mail.
Brownie Leader: I am an active leader for the Brownies which involves taking girls on
pack holidays and day trips, helping to prepare badge work and developing evening
meeting programmes and developing. Improves stamina, imagination and patience.
19
MUSIC: I have played the piano for many years and have reached Grade 6 practical
and Grade 5 Theory of Music.
SPORT: I was Captain of the Hockey and Tennis teams during my entire school years
and still pursue tennis now and regularly attend the gym.
SOCIETIES: I am also a member of the University Horse Riding Club and the Circus
Skills Society, which involve meeting regularly to discuss possible events,
teamworking on activities and co-ordinating events.
REFEREES:
Skills - based CV (for a science student aiming at a job in the service sector)
Term Address: (Until July 20) Home Address (From July 20 – October 8):
23 Ches Avenue, 63 Deancroft Avenue
London Queensbury
LS6 9VQ London NW13 9EP
Tel: 01425 2537766 / 0151 4478321 Tel: 01233 205 1830 / 07845 345444
2000 – Present University of London MEng, Civil Engineering, 2:1 pass predicted
20
Modules Include:
Research Methods Computing
Reverse Presenting Ideas to Clients Information Technology
chronological Surveying Mathematics
order
Interests / Achievements
• Music: guitarist in my own band which performs gigs in and around the
London area
• Travel: Backpacking in Asia and North America
• Sport: University Hockey team player
Tailor the headings in your skills profile according to
the skills required by each different employer
Relate your degree, work
experience, and interests to the
job you’re seeking
Skills Profile
Organisation: The key to my role at Brighams was the ability to organise a series
of holidays, from co-coordinating the bookings and liaising with the customers to
checking the equipment and planning advertisements in the local media. No matter
what aspect of the job I was working on, I was constantly aware of the fact that
there was a limited time in which to complete the day's tasks. Throughout my
studies I have also been able to allocate a certain amount of time to leisure
activities and work without allowing my studies to suffer.
Communication: I have always achieved high grades in my written and oral work
at university. I have given a number of presentations in tutorials. My experience at
Homestyle and Brighams has also given me the skills and confidence to deal
effectively with the general public, as well as colleagues. Avoid too much
scene setting
Additional skills
• Full clean driving licence
• Conversational Spanish
• Excellent knowledge of web design and Windows-based computer packages
1995 - 1997 3 ‘A’ Levels - Information Technology (B), French (C), Biology (C)
New College Sixth Form College, Pontefract.
TEAMWORK
• Teamwork involving good listening skills, encouragement and negotiation was an
essential part of every group work exercise conducted at university to ensure a
successful result.
• Working as a Silver Service Waiter and bar assistant encouraged me to work efficiently
and competently in a team to please customers.
COMMUNICATION
• Good communication skills gained from conducting presentations in front of large
audiences consisting of both lecturers and students.
• Often being left in charge of the Queens Hotel Conference and Banqueting department
required excellent communication to fellow employees and to customers.
• As part of a module exercise, I was elected to be a mentor to a small group of Computer
Science first year students. Whilst monitoring their progression, the task expanded my
communication skills and encouraged me to listen and to be understood.
• My vast retail experience has led me to develop excellent customer service skills where
communication is a core tool. This also involved dealing with complaints and difficulties
calmly and professionally.
Tailor the headings in your skills
profile according to the skills
required by each different employer
LEADERSHIP
• Leadership qualities have been shown through numerous group exercises throughout
my university career where I adopt a dominant but yet supportive and positive role.
• Captaining a university rugby team required respect from team members, an essential
component of good leadership.
PROBLEM SOLVING
• Problem solving has been dominant throughout my education. It was an essential skill in
a number of modules such as operational research, database management and
information systems development.
• Often dealing with customer complaints and difficulties has led me to find solutions to
problems in a calm and efficient manner.
PROJECT MANAGEMENT
23
My final year project allowed me to acquire essential project management skills, such as
written communication, self-management and problem-solving skills through a 300-hour
investigation and production of a 50-page report.
LANGUAGES
• French - intermediate written and spoken.
• German - basic understanding.
EMPLOYMENT SUMMARY
Travelling 6-month journey through Australia with en-route visits to Bangkok and
Singapore. This has undoubtedly been one of the most influential
experiences of my life. It has not only made me a more confident person but
has helped me to integrate with all nationalities and broaden my horizons.
Fund Raising I have helped in the fund raising campaign for the construction of my local
community centre, which eventually raised £400 000. I have taken part in
many sponsored events ranging from small local fun runs to marathons to
raise money for charities in Nottingham.
Sport I consider myself an extremely active person who enjoys a wide range of
sports such as rugby, long distance running, swimming and golf. I have been
a keen rugby player for many years and frequently compete in university,
departmental and national tournaments.
References
Available upon request
Three pages
Academic CV 1
John Smith
Address: 96 Green Road Email: j.smith@London.com
London Tel: 01234 275 3456
London Tel (work and/or mobile):
LS13 6HG Date of Birth: 20 September 1978
Education
2001 – 2004 PhD “Insert Title Here”
University of London
24
Supervised by……. – due for submission… (E.g. autumn 2004)
Brief outline your thesis relating it to the post you’re applying for, e.g:
Outline projects undertaken and mention any collaborations with
industry. Think about the length of the paragraph – is it readable?
Research Interests
A couple of paragraphs on
• where your research interests lie
• what you are currently investigating
• what your future research plans are
Research Experience
Summer 2001 Research Assistant
Department of Chemistry, University of London
Successfully managed a six week research project to …………….,
under the direction of Professor X.
Outline what the work involved, i.e. novel approaches tried, what you
achieved, any further work carried out as a result of what you did –
mention any publications that have come from it.
Highlight deadlines that you had to meet, or budgets that you had to
work within.
What did you learn? Think about technical skills – for example
analytical techniques (e.g. NMR, Mass Spectroscopy and HPLC),
specialist software or particular research methodologies used.
25
Publications
1. Can include journal articles, conference papers, presentation and work in
progress etc.
2. Use the Harvard System to reference
Professional Memberships
Include if appropriate
IT Skills
Extensive knowledge of Microsoft Office programmes and proficient at using… -
include all specialist packages, e.g. SPSS, ChemDraw, CAD/CAM packages
References
26
First Reference Second Reference [Another academic, preferably in a field
Research Supervisor related to the position applying for]
Full name and title Full name and title
Address Address
Phone number Phone number
Email Email
Attach
Three pages
Academic CV 2
Jane Smith
Address: 96 Green Road Email: j.smith@London.com
London Tel (Home): 01234 275 3456
London Tel (Work or Mobile):
LS13 6HG Date of Birth: 20 September 1978
Education
27
2001 – 2004 PhD “Insert Title Here”
University of London
Supervised by……. – due for submission… (E.g. autumn 2004)
Research Experience
Outline what the work involved, i.e. novel approaches tried, what you
achieved, any further work carried out as a result of what you did –
mention any publications that have come from it.
Highlight deadlines that you had to meet, or budgets that you had to
work within.
Other Experience
Highlight skills that are relevant to the post you are applying for,
e.g. leadership, management, communication, etc.
Professional Memberships
Include if appropriate
IT Skills
References
Appendix
Research Abstract
Summarise research carried out here. If you would normally describe your research
using diagrams then include them in your abstract for clarity.
Publications