Final Year Research Project Guidelines FOR Supervisors and Students

Doc. Ref. No.
: UTP-ACA-PROG-FYP-01
Issue Version : 2.0
Date :
FINAL YEAR RESEARCH PROJECT

GUIDELINES
FOR
SUPERVISORS AND STUDENTS
UNIVERSITI TEKNOLOGI PETRONAS

Bandar Seri Iskandar, 31750 Tronoh,
Perak Darul Ridzuan
Tel: (05) 368-7565 Fax: (05) 365-6176
i
TABLE OF CONTENTS
1. INTRODUCTION 1
2. PURPOSE 2
3. SCOPE OF WORK 2
4. RESPONSIBILITIES 2
4.1 FYP Committee
4.2 Supervisor
4.3 Co-supervisor
4.4 Panel of examiners
4.5 Students
5. PROJECT PROCESS FLOW 7

5.1 Submission of Titles and Project Synopsis
5.2 Approval on Project Title, Synopsis and Assignment of Supervisor
5.3 Selection of Project Titles
5.4 Allocation of Approved Project Title
5.5 Approval for Purchase and Usage of Resources and Services
5.6 Submission of Preliminary Report/Progress Report
5.7 Submission of Progress Report
5.8 Submission of Interim/Final Draft
5.9 Submission of Bound Copy of Project Dissertation
5.10 Seminar
5.11 Project Exhibition
5.12 Oral Presentation
5.13 Grading of Project
6. WRITING FORMAT 13
6.1 Preliminary Report/Progress Report/Interim Report/
Dissertation Outline
6.2 General Writing Format
6.3 General Content
7. SEMINAR 20
8. EVALUATION 20
9. GRADING SCHEME 22
10. CLAIMS 22
11. BARRING OF STUDENT 22
12. PLAGIARISM 23
13. COPYRIGHT 23
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14. APPENDICES 24
APPENDIX 1-1: Organisation Chart on Management of the Final Year Project
APPENDIX 1-2: Final Year Project Process Flow
APPENDIX 2-1: Suggested Milestone for the First Semester of 2 Semester FYP
APPENDIX 2-2: Suggested Milestone for the Second Semes ter of 2 Semester FYP
APPENDIX 2-3: Suggested Milestone for the One Semester Final Year Project
APPENDIX 3-1: FORM 01
APPENDIX 4-1: SAMPLE OF PAGE SETUP
APPENDIX 5-1: SAMPLE OF DOCUMENTING SOURCES
APPENDIX 5-2: SAMPLE OF REFERENCE FORMATS
APPENDIX 6-1: SAMPLE OF TITLE PAGE
APPENDIX 6-2: SAMPLE OF FRONT HARD COVER
APPENDIX 7-1: SAMPLE OF CERTIFICATION OF APPROVAL
APPENDIX 7-2: SAMPLE OF CERTIFICATION OF ORIGINALITY
APPENDIX 8-1: SAMPLE OF ABSTRACT
APPENDIX 9-1: SAMPLE OF TABLE OF CONTENTS
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1. INTRODUCTION
All final year students in UTP are required to undertake a final year project (FYP)
paper, which is a design and/or research-based subject. This course is a compulsory
element in all programmes offered in UTP except for chemical engineering students
where this course becomes elective for students with CGPA higher than 3.0. T he
credit hours and the semesters in which it is offered vary according to programmes as
in Table 1 below.
Table 1: FYP Credit hours/Semesters fo r each Programme
Programmes Course Code Credit hours / Semester

Chemical Engineering CAB 4163 3 credit hours / 1 semester
Mechanical Engineering MAB4012/4024 6 credit hours / 2 semesters
Electrical Engineering EAB4012/4034 6 credit hours / 2 semesters
Civil Engineering VAB4022/4034 6 credit hours / 2 semesters
Information Technology TAB3012/4014 6 credit hours / 2 semesters
Information System TAB3012/4014 6 credit hours / 2 semester
Petroleum Engineering 6 credit hours / 2 semester
It requires students to do research, design and/or development work in each discipline,
especially on real-world problems which would motivate them to produce practical
solutions. It is an opportunity for students to use the tools and techniques of problem-
solving to s olve the problems they have encountered. With this approach, the learning
process is gained through 'by-doing' experience. Management concepts which provide
students with skills required for managing a project are also incorporated. Thus, the
students are expected to be well rounded by mastering various useful disciplines,
which will enable them to participate and prepare for future employment.
Working under the guidance of supervisor(s), students may shape the direction of
what they want to be in the near future, as well as gain better understanding of the
responsibilities they have to shoulder when they undertake a project. Teamwork spirit
will be inculcated with the development of good and professional relationship with
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their supervisor(s) and colleagues. The undertaken project can also be used as a basis
for job employment by fully exploiting the learning process they have gone through,
the skills they have gathered and the experience they have gained from undertaking
the project.
This guideline is prepared for students and supervisors to enable them to execute
their respective roles and responsibilities in an effective manner, hence benefiting
both parties. With that, the success of implementation of this course can then be
realised.
2. PURPOSE
The purpose of the project is to develop a framework, which will enhance students'
skills in the process of applying knowledge, expanding thoughts, solving problems
independently and presenting findings through minimum guidance and supervision.
3. SCOPE OF WORK
The project can be in the form of laboratory experiments, computer programming,
modelling, simulations, analysis and product design. The area and scope of the project
should be narrowed down so that the project is feasible and could be completed within
the allocated time frame. The project work must exhibit element of originality, which
indicates the maturity level for the final year bachelor degree programme.
4. RESPONSIBILITIES
A team comprising of FYP Commit tee, Coordinator, Supervisor, Co-supervisor, Panel
of examiners and Students is formed to manage the final year project paper. They
should work closely with each other as shown in Appendix 1-1. It is the
responsibilities of each party to ensure that a project would be completed and
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delivered within the project time frame. The team responsibilities are indicated as in
the Project Process Flow in Appendix 1-2.
4.1 FYP Committee
The Chairman of the FYP Committee for each Programme is the respective
Head of Department. The Coordinator and committee members are appointed
by the Head of Department.
4.1.1 The main tasks and responsibilities of the Coordinator are as follows:
a) To produce a milestone for managing final year project as
shown in Appendix 2-1, 2-2 and 2-3.
b) To identify the students who have registered for a final year
project.
c) To distribute the FYP Guidelines to students and supervisors.
d) To plan and manage the final year project process.
e) To collect the suggestions of project title proposal from the
lecturers, trainee lecturers, other staff and students. Please refer
to Form 01 in Appendix 3 -1.
f) To submit all the project proposals to FYP Committee for
approval and to assign supervisor(s).
g) To release the list of approved projects for students' selection.
h) To collect the list of project titles selected by students. Please
refer to Form 02 in Appendix 3-2.
i) To forward Form 02 to FYP Committee for approval.
j) To release the FYP Committee's decision on project titles and
supervisor(s).
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k) To brief the students and supervisors on the project
requirements based on the guidelines.
l) To co-ordinate a committee meeting to appoint panel of
examiners.
m) To endorse Form 03 and forward the form to FYP Committee
Chairman for approval on purchasing consumables and
equipment, technical support, nomination of advisors and other
related resources for the project. Please refer to Form 03 in
Appendix 3-3.
n) To arrange students’ oral presentation at the end of the
semester.
o) To collect the interim report/dissertation final draft from
students and forward it to the examiner for evaluation during
oral presentation at the end of the semester.
p) To compile the students’ assessment marks.
q) To collect three (3 ) hard cover copies of final dissertation from
students.
r) To coordinate post-mortem exercise. Please refer to Form 08
and 09 in Appendix 3-08 and 3-09.
s) To compile and retain Form 01, 02, 03, 04, 05, 06, 07, 08, 09,
10, 11, 12 and 13 for at least one year after graduation for
auditing purposes.
4.1.2 The tasks of the FYP Committee Chairman and Committee
Members are as follo ws:
a) The Chairman is responsible for all final decision based on the
committee’s recommendations.
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b) To ensure the initial project proposal is relevant to student’s
field of study.
c) To approve project title proposals.
d) To assign project supervisor(s).
e) To assign project titles to students.
f) To appoint Panel of Examiners.
g) To endorse final project grades.
h) To approve proposal on purchasing consumables and
equipment, technical support, nomination of advisors and other
resources related to projects.
4.2 Supervisor
Students will be supervised by one main supervisor, who is knowledgeable in
relevant field of expertise. Their responsibilities can be summarised as
follows:
(a) To work together with students until the submission of the final report.
(b) To assist students on the accessibility of the tools needed in the project.
(c) To monitor the schedule and progress of the students and their projects.
(d) To assist and guide students on the project and the preparation of
preliminary report (initial proposal), progress report and interim
report/dissertation according to the approved format.
(e) To assess students’ performance.
(f) To deliver their part of evaluation. Please refer to grading structure of
Table 3 in Section 8.
(g) To nominate a co-supervisor and notify the Coordinator.
(h) To forward proposal to Coordinator for endorsement on purchasing
consumables and equipment, technical support, nomination of advisors
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and other related resources for the project. Please refer to Form 03 in
Appendix 3-3.
(i) To nominate Examiner(s) to FYP Committee.
(j) To compile and retain all evaluation for at least one year after
graduation for auditing purposes.
4.3 Co-Supervisor
The Co-Supervisor may be nominated by the Supervisor to assist students in
very specialized areas. The Co-Super visor can be internal or external (from
outside UTP). The Co-Supervisor must be officially appointed and is entitled
for payment. The Co-Supervisor’s responsibility is to guide students in
solving specific task within his expertise as and when necessary within the
project time frame. In certain cases, the Co-Supervisor may represent on
behalf of the Supervisor in oral presentation, evaluating the students’ progress
and final dissertation.
4.4 Panel of Examiners
The FYP Committee appoints the Panel of Examiners. The Examiners will
function as project evaluators who are responsible to evaluate the oral
presentation and dissertation. Refer to Table 3 in Section 8. The Examiners
will be one from industry and one lecturer from other programmes. If it is not
possible to get an External Examiner from industry, FYP Committee can
appoint another lecturer from the same programme as a replacement.
4.5 Students
In completing the project, students are required to demonstrate their ability to
integrate fundamental knowledge in developing techniques, methods and
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analyses. Students should take their own initiative such as proposing a title for
their project on their own. They are also required to work independently
through exercising self -discipline, self-management and job co-ordination
while undertaking the project. If working in a group, the students are expected
to exercise teamwork, co-operation, and trustworthiness to ensure the success
of the project.
Among the expected responsibilities are:
(a) To select a project topic on their own or the one suggested by the
Supervisor.
(b) To produce a preliminary report which clearly defines the objective(s)
and the scope of project work.
(c) To plan meeting schedule with their Supervisor.
(d) To adhere to the meeting schedule with the Supervisor for the purpose
of updating the progress and seeking advice on project matters.
(e) To record progress activities of their project in a logbook weekly and
compile it properly for record keeping.
(f) To submit the logbook to Supervis or during each meeting and to be
endorsed by Supervisor.
(g) To be responsible in finding alternative solutions for problems
encountered such as computer crashes and instrument failure.
(h) To submit all reports on time with no exception.
5. PROJECT PROCESS FLOW
The final year Project Flow Sheet is shown in Appendix 1 -2.
5.1 Submission of Titles and Project Synopsis
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(a) Lecturers will submit project proposals according to their interests and
expertises to the coordinator
(b) Students are also encouraged to propose their own project proposals based
on their interest and experience.
(c) All proposals must be submitted to FYP Coordin ator for each department
using Form 01 as in Appendix 3 -1 before the start of the new semester.
5.2 Approval on Project Proposal and Assignment of Supervisor
a) The Coordinator will forward the list to the FYP committee for
approval.
b) The project proposal will be reviewed by the FYP Committee to ensure
the viability of the project.
c) The proposer will be called by the FYP Committee, if any cla rification
is required.
d) Once the project is approved, the FYP Committee will endorse a
supervisor for the project.
e) The Coordinator will advertise the list of approved projects to the
students.
5.3 Selection of Project Titles
a) Students who did not submit a project proposal or their proposal have
been rejected by the FYP committee of the department, have to select a
maximum of three (3) titles from the given list in any order of
preference and submit to the Coordinator by using Form 02 in
Appendix 3-2.
b) The Coordinator will forward the students’ selections list to the FYP
Committee for them to assign approved projects to students.
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5.4 Allocation of Approved Project Title
Students will be informed by the Coordinator on the awarded project
5.5 Approval for Purchase and Usage of Resources and Services
a) If required, Supervisor will forward Form 03 (Appendix 3-3) to
Coordinator for the purchase of consumables and equipment,
nomination of Advisor(s), request for technical support, visit and other
resources related to the project as necessary. The Coordinator will then
forward the form to FYP Chairman for approval.
5.6 Submission of Preliminary Report/ Progress Report 1
Towards this submission, student should be able to fulfil the criteria as in
Form 04.
a) Write an abstract of the study
b) Identify problem statement, objective and scope of the study
c) Write the literature review
d) Explain the methodology to be used in the study
The procedure of the submission is as follows:
a) Students submit Preliminary Report/ Progress Report 1 to Supervisor.
b) Supervisor will evaluate the report and submit the marks to the
Coordinator using Form 04 (Appendix 3-4).
5.7 Submission of Progress Report / Progress Report 2 (Semester 1)
Towards the submission, students should be able to:
a) Write an abstract of the study
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b) Identify problem statement, objective and scope of the study
c) Write the literature review
d) Explain the methodology to be used in the study
e) Report on the findings of the study
The procedures for submission are as follows:
a) Students will submit a Progress Report / Progress Report 2 to the
Supervisor.
b) Supervisor will evaluate the Progress Report and submit the marks to
the Coordinator using Form 05/Form 08 as in Appendix 3-
5/Appendix 3 -8.
5.8 Submission of Interim / Final Draft (Semester 2)
Towards the submission, students should be able to explain in writing about
the contents of the project and its significance, like the problem statement,
objectives, scope, literature review, methodology used, results, conclusions
and recommendations.
The procedures for submission are as follows:
a) Students are required to submit a draft for supervisors to vet and
approve.
b) Students will submit three (3) copies of final draft of their dissertation
to the Coordinator who will distribute them to the Examiners. For two
semester projects, students have to submit an interim report whereby
the contents are slightly similar to the final dissertation.
c) Examiners will evaluate the draft using Form 06/Form 09 in
Appendix 3-6/Appendix 3-9 after the oral presentation.
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5.9 Submission of Hard-Bound Copy of Project Dissertation
a) Students must submit three (3) copies of project dissertations to Co-
ordinator as a reference for:
i. Supervisor
ii. Department
iii. Library
b) Students who fail to submit the hard-bound dissertation will not
receive their transcript results from the Examination Unit.
5.10 Seminar
In this seminar students should be able to verbally report the progress of their
project with the supervisor, fellow students and other lecturers attending the
seminar. The seminar is also an avenue for the student to get feedback on how
to improve their project. The seminar can be organised in small or large
groups.
5.11 Project Exhibition
In this section, students should be able to:
a) Explain verbally to the audience about their project, through the poster
that they have designed.
b) Demonstrate their ability to answer questions from the audience
effectively.
The procedures of project exhibition are as follows:
a) Students are required to produce poster for an exhibition at
departmental level.
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b) The evaluation of the poster is using Form 13 in Appendix 3 -13.
c) The appointed internal examiner within the department will evaluate
the students’ posters.
5.12 Oral Presentation
In this session, students should be able to:
a) verbally report the outcome of their final year project.
b) demonstrate how well they are able to explain and understand the
project that they have been working on.
c) utilize their skills in oral presentation.
The procedures are as follows:
a) Oral presentation and evaluation will be conducted at scheduled time
using Form 07/Form 10 in Appendix 3-7/Appendix 3-10.
b) The Examiners will give comments on the final draft / interim report
and the oral presentation of the project.
c) Students have to defend their findings in the reports and make
necessary amendments as suggested by the Examiner before
submitting the final dissertation or interim report.
d) The presentation contents may focus on the following items:
§ Problem Statement
§ Objectives and Scope of Study
§ Literature Review
§ Procedure/Methodology
§ Results and Findings
§ Conclusion and Recommendation
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e) The Panel of Examiners comprises the supervisor, an external
examiner and an internal examiner.
f) For FYP I, the FYP Committee may not necessarily invite the external
examiner to evaluate the oral presentation and the interim report in the
first semester.
5.13 Grading of Project
a) The Coordinator will compile all the marks and obtain endorsement
from the FYP Committee.
b) The Coordinator will submit the endor sed result to the Exam Unit or
grading as mentioned in Section 9 .
6. WRITING FORMAT
The writing of the preliminary report (initial report), progress report, interim report
and dissertation should adhere to the following format.
6.1 Preliminary Report/Progre ss Report/Interim Report/Dissertation Outline
The report consists of many parts arranged in a certain order. It is
recommended that the contents be arranged in the following order:
a) Title Page
b) Certification (only applicable for dissertation)
c) Abstract
d) Acknowledgements (only applicable for dissertation)
e) Table of Contents
f) List of Figures
g) List of Tables
h) Abbreviations and Nomenclatures

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i) Chapter 1: Introduction
- Background
- Problem Statement
- Objectives and Scope of Study
j) Chapter 2: Literature Review and/or Theory
k) Chapter 3: Methodology/Project Work
l) Chapter 4: Results and Discussion
m) Chapter 5: Conclusion and Recommendation
n) References
o) Appendices
Students may write more than five chapters in their dissertations.
6.2 General Writing Format
Students must follow specific guidelines for writing all the reports as indicated
in Section 6 .
a) Language
The dissertation must be written in an acceptable and formal English.
Use the passive voice.
b) Font and Spacing
All text should be 1.5 spacing between lines and 3 spacing between
paragraphs (Times New Roman regular font-style, size 12) written on a
white A4 paper on one side of each sheet.
The following however should be single spaced:
§ Tables and figures
§ Computer programs/source codes (must be reduced to font size 8)
c) Length
The maximum length of the report, excluding appendices is as follows:
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Preliminary Report - 5 pages
Progress Report - 15 pages
Interim Report - 25 pages
Dissertation - 50 pages
Students are encouraged to use brief and straightforward wordings and
avoid jargon and passive voice as much as possible.
d) Pagination
All pages must be numbered in proper sequence from introduction to
the end of the report including pages on figures, tables, computer
programs and appendices. All front materials are numbered in small
Roman numerals (e.g. i, ii, iii). Page numbers appear by themselves
and are not to be enclosed in parenthesis, hyphens or other decorative
symbols. Page number must be positioned at the bottom and centred.
Please refer to Appendix 4 -1.
e) Margin
The top, bottom and right margins are 25 mm except the left margin,
which is 40 mm. Please refer to Appendix 4-1. All paragraphs should
start from the left margin.
f) Mathematical Equations
Mathematical equations must be spaced out; superscript and subscript
must be clearly shown and numbered.
g) Heading
The report should not have more than three levels of numbered
headings as follows:
1 FIRST-LEVEL HEAD
1.1 Second-Level Head
1.1.1 Third-Level Head
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All headings should be in Times New Roman and bold. Chapter and
major headings should be in capitals and in 14 font size and 12 font
size, respectively. Secondary and tertiary headings should be in title
case and in 12 font size. If there are more than three levels of headings,
please use italised bold font.
h) Tables and Figures
Tables and figures are considered part of the report if it is within the
main text. If they have the size that less than a page, they should be
inserted into the text near the point of reference with a 3 spacing from
the text. Tables should be on the same page. Margin limits of figures
and tables should be the same as the full-page text. All tables and
figures should be numbered consecutively. Table heading should be
positioned at the top middle of each table. The numbers for figure
should be positioned at the bottom middle of each figure. Refer to each
table or figure clearly in the text before placing it on the page. (For
example, “Figure 1 below shows ….)
i) Documenting Sources
Students are required to cite the sources from which ideas they are
using. Please refer to Appendix 5-1. The documentation system to be
used is American Psychological Association (APA).
j) References
The method of writing references must follow the standard format. The
sample reference format is in Appendix 5-2. This sample is using the
APA system.
k) Title Page
The title page of preliminary report (initial proposal), progress report
and interim report/dissertation should be set out in accordance with the
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attached specimen sheet in Appendix 6-1 and should include the
following:
§ The title of the dissertation.
§ The full name of the candidate in FULL.
§ The degree for which he/she is submitting the dissertation.
§ The month and year in which the dissertation is submitted.
§ The Universiti Teknologi PETRONAS address.
Students must submit three (3) hard cover copies of their dissertation to the
Coordinator. The Academic Office will keep one copy and the other one will
be kept in the Library. The hard cover colour for each programme is listed in
Table 2. Please refer to Appendix 6 -2 for the writing format for the front hard
cover.
Table 2: Hard cover colour for each Programme
Programme Colour
Chemical Engineering Dark Green

Electrical & Electronic Engineering Dark Brown
Mechanical Engineering Maroon
Civil Engineering Black
Information Technology/Information System Dark Blue
Petroleum Engineering & Geoscience Dark Red
6.3 General Content
This section will elaborate more about the general content needed in each part
for each report format.
a) Title Page
The title of the report should reflect the focus on core issues of the
project work or related to it.
b) Certification
This section is divided into two: certification of approval and

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certification of originality, as in Appendix 7-1 and 7-2. The
certification of approval should be signed by Supervisor after he/she is
satisfied with the corrections or amendments done by the student.
c) Abstract
An abstract is a short version of a report. It covers the report’s purpose,
scope, methodology, results and conclusion. Abstract should be not
more than one page as in Appendix 8-1.
d) Acknowledgements
Acknowledgements should include the names of the contributors to the
project work including the supervisors and the members of the group,
preferably not more than one page.
e) Table of Contents
Table of Contents lists all headings and sub-headings, tables, figures,
appendices, bibliography with the page numbers. It also includes the
certification, abstract and acknowledgement (if applicable). Please
refer to the sample in Appendix 9 -1.
f) Introduction
Introduction must include the background of the project, the problem
statement, the objective(s) and scope of the study. Problem statement
needs to focus on the situation of the problem and research question
which lead to the objective(s) of the study. Students are required to
clarify the boundary project work to ensure the feasibility within the
given time frame.
g) Literature Review and/or Theory
Literature Review is the analytical, critical and objective review of
written materials on the chosen topic and area. It provides the
background information on the research question and to identify what
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others have said and/or discovered about the question. It contains all
relevant theories, hypotheses, facts and data which are relevant to the
objective and the findings of the project.
h) Methodology/Project Work
Methodology refers to methods/procedure used by the student to
achieve the objective(s) of the project. The methods/procedure must be
relevant and acceptable.
i) Results and Discussion
This section presents the finding or outcome of project work. All the
gathered data from the project work must be presented in the form of
tables and figures such as graph, diagram or others. The data need to be
analysed, and the results need to be discussed.
j) Conclusion and Recommendation
Conclusion highlights the most significant findings in relation to the
objective(s) of the project. This section should also include
recommendations for future project work.
k) References
This section is the list of refere nces used in the project. The method of
writing references must follow the standard format. Please refer to the
sample of reference format in Appendix 5-2.
l) Appendices
Lengthy calculations, figures, raw data, computer programs/source
codes, outputs, etc. are to be enclosed as appendices. They should be
titled and numbered in chronological order and capital letters. The
appendices and their titles need to be listed in the Table of Contents.
Provide title for each appendix, like “Appendix 1. Questionnaire
Sample”.
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7. SEMINAR
The purpose of this seminar is to report the progress of the project that the student is
working on and get the feedback from the supervisor to improve their work. In this
seminar, students should be able to:
a. Demonstrate their ability to verbally explain their project before an
audience
b. Utilize their skills in oral presentation
The procedure of conducting a seminar is up to the discretion of each department. The
evaluation will be based on the form 04 (Appendix 3-4) and form 05 (Appendix 3-
5) for FYP semester I; and fo rm 08 (Appendix 3 -8) for FYP semester 2.
8. EVALUATION
Students are evaluated based on their capability in undertaking the project, producing
the written report and presenting the result. Overall commitment, as well as personal
conduct, is also to be observed at all time. The main components of evaluation and the
grading structure are given in Table 3.1, Table 3.2 and Table 3.3 .
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Table 3.1: Grading Structure for ONE Semester Programme for Chemical
Engineering only.
Assessment Contribution (%)
Supervisor Panel of Examiners

Preliminary Report 2.5 -
Progress Report 2.5 -
Exhibition / Exposition - 10
Seminar 5
Dissertation 30 20
Oral Presentation 10 20
Total 45 55
Table 3.2: Grading Structure for TWO Semester Programme (Part 1)

Preliminary Report 5 -
Progress Report 5 -
Seminar 10
Dissertation/Interim 30 20
Total 50 50
Table 3.3: Grading Structure for TWO Semester Programme (Part 2)

Progress Report I 2.5 -
Progress Report II 2.5 -
Exhibition / Exposition - 10
Seminar 5
Dissertation 30 20
Total 45 55
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9. GRADING SCHEME
Students will be graded according to the UTP grading scheme as in Table 4.
Table 4: UTP Grading Scheme
Score Grade Point
85 – 100 A 4.0
80 – 84.9 A- 3.75
75 – 79.9 B+ 3.5
65 -74.9 B 3.0
55 – 64.9 C+ 2.5
50 – 54.9 C 2.0
45 – 49.9 D+ 1.5
40 – 44.9 D 1.0
0 - 39.9 F 0.0
10. CLAIMS
Students are entitled to final year project claims of RM 250 per semester for the
following items.
a) Consumables and equipment
b) Testing/technical support
c) Consultation or other support
d) Travel/visit for data requisition (with the most economical mode of travel)
e) Procurement of data
f) Exhibition posters
All claims shall be submitted using Form 03 to the Supervisor, required support from
the Coordinator and to be endorsed by FYP Chairman.
11. BARRING OF STUDENT
a) Barring from continuing the project
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i) Students shall be barred from the project on week 9 if TWO (2) consecutive
reports are not submitted by Week 8. As a consequence, students will earn a
grade of F.
ii) Students will also be barred if they do not officially select the topic (fail to
submit Form 1 and 2).
b) Barring from presentation
Students shall be barred from the presentation if they do not participate in both the
seminar and exposition. As a consequence, students will earn a grade of F and will
not be allowed to submit their thesis.
12. PLAGIARISM
Plagiarism is the act of obtaining or attempting to obtain credit for academic work by
representing the work of another as one's own without the necessary and appropriate
acknowledgment. More specifically, plagiarism is:
a. The act of incorporating the ideas, words of sentences, paragraphs, or parts

thereof without appropriate acknowledgment and representing the product as one's
own work; and
b. The act of representing another's intellectual work such as musical
composition, computer program, photographs, painting, drawing, sculpture,
or research or the like as one's own.
Source: www.sonoma.edu/uaffairs/policies/cheatingpolicy.htm
If a student is in doubt about the nature of plagiarism, he/she should discuss the
matter with the supervisor. If a student is caught committing plagiarism, stern action
will be taken against the student.
13. COPYRIGHT
The university shall be the owner for all findings, designs, patents, and other
intellectual property rights.
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CHAIRMAN
(HEAD OF DEPARTMENT)
COORDINATOR &
COMMITTEE
SUPERVISOR(S)
EXAMINER(S)
CO-SUPERVISOR(S)
EXTERNAL
INTERNAL EXAMINER SUPERVISOR EXAMINER (FYP
(WITHIN DEPARTMENT ) II only)
STUDENTS
APPENDIX 1-1
Organisation chart on the management of the Final Year Project
24
APPENDIX1-2
FINAL YEAR PROJECT FLOW PROCESS
Process Responsibility / Document
Action
START
5.1 Submission of Lecturers,

Form 01
Titles & Project Students (optional),
Synopsis Coordinator
NOT
ACCEPTEP
5.2 Approval List of
on Project Coordinator, Approved
Proposal & FYP Titles &
Supervisor Supervisors
5.3 Selection of Students, Form 02

Project Titles Coordinator,
FYP Committee
5.4 Allocation of Students,

Form 02
Approved Project Coordinator
Titles
5.5 Submission of Preliminary/

Preliminary Students Progress
Report/ Progress Report
Report
Supervisor, Form 04/

Assessment
Coordinator Form 08
5.10 Seminar Students,

(Optional) Coordinator, Form 04/
Examiner Form 08
5.5 Purchase & Students,

Usage of Supervisor, Form 03
Resources and Coordinator, FYP
Services Chairman
(Optional)
25
APPENDIX1-2
Action
5.7 Submission of Student, Progress

Progress Report Supervisor Report
Supervisor,
Assessment Coordinator Form 05/
Form 08
11.0 Barring
of Student
NOT MEET
REQUIREMENT
Grade F MEET
REQUIREMENT
Students,
5.10 Seminar Coordinator, Form 05/
Examiner Form 08
5.11 Project Students,

Exhibition (Sem2) Coordinator, Form 13
Examiners
5.8 Submission of Students, Final

Interim/Final Supervisor Draft
Draft
Assessment Supervisor,
Coordinator, Form 06/
Examiner Form 09
26
APPENDIX1-2

Action
11.0 Barring
from Presentation
NOT MEET
REQUIREMENT MEET
REQUIREMENT
Grade F
Students,
5.12 Oral Supervisor, Form 07/
Presentation Examiners, FYP Form 10
committee
Amendment on Students,
Interim/
the Final Draft as Supervisor,
Dissertation
Advised Examiners Final Draft
5.9 Submission Students, 3 Copies of

of Hard-Bound Coordinator Project
Copy of Project Dissertation
Dissertation
5.13 Grading of Coordinator, FYP

Committee, Exam
Project
Unit
END
27
Suggested Milestone for the First Semester of 2 -Semester Final Year Project
No. Detail/ Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14

1 Selection of Project Topic
2 Preliminary Research Work
3 Submission of Preliminary Report
Mid-semester break
4 Seminar 1 (optional)
5 Project Work
6 Submission of Progress Report
7 Seminar 2 (compulsory)
8 Project work continues
9 Submission of Interim Report Final Draft
10 Oral Presentation
Suggested milestone
APPENDIX 2-1
Process
28
Suggested Milestone for the Second Semester of 2-Semester Final Year Project
No. Detail/ Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14

1 Project Work Continue
2 Submission of Progress Report 1
3 Project Work Continue
Mid-Semester Break
4 Submission of Progress Report 2
5 Seminar (compulsory)
5 Project work continue
6 Poster Exhibition
7 Submission of Dissertation (soft bound)
8 Oral Presentation
9 Submission of Project Dissertation (Hard Bound)
Suggested milestone
Process
APPENDIX 2-2
29
Suggested Milestone for One Semester Final Year Project (for Chemical Engineering only)
No. Detail/ Week 1 2 3 4 5 6 7 8 9 10 11 12 13 14
1 Selection of Project Topic
2 Preliminary Research/Design Work
3 Submission of Preliminary Report (Initial Proposal)
Mid-Semester Break
4 Project Work
5 Submission of Progress Report
6 Seminar
6 Project work continue
7 Submission of Dissertation Final Draft
8 Oral Presentation
9 Submission of Project Dissertation
APPENDIX 2-3
Suggested milestone
Process
30
APPENDIX 3-1
Doc. Ref. No. Issue Version Date

UTP-ACA-PROG -FYP-01.01 2.0 XX XXX 2006
FORM 01
FINAL YEAR PROJECT TITLE PROPOSAL
Project Title:
Proposer’s Name :____________________________________Student ID:_________

Proposer's e-mail address: H/P No:
CGPA: Total Credit Hours This Semester:
Area / specialization:
Suggested supervisor (if any) : _____________________________________________
Collaborator(s) (if any) :
Problem Statement:
Objectives:
Pre-requisite (if any):
Short summary of the research project:
Tools/equipment required:
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
31
APPENDIX 3-2

UTP-ACA-PROG-FYP -01.02 2.0 XX XXX 2006
FORM 02
TOPIC SELECTION
(To be completed by student in 2 copies.)
Semester : January / July Year: _________________________

Name : _________________________________________________________
Student No : ____________________________ Programme: __________________
List of topic chosen (ranking in order of preference):
Proj. No. Proj. Title Supervisor

1
2
3
Justification for the chosen topics:

____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
Students should return this for m within three days on the first week of the semester to
respective department Final Year Project Coordinator
COMMITTEE DECISION
Topic approved:_____________________________________________
Approved by Coordinator
(only for Supervisor-allocated titles)
Signature:
Official stamp:
Date:
32
APPENDIX 3-3

UTP-ACA-PROG-FYP -01.03 2.0 XX XXX 2006
FORM 03
FINAL YEAR PROJECT REQUISITION FORM
(Note: Supervisor can use this form to request (a )purchasing consumables and equipment , (b) testing /
technical support, (c) consultations fees and other related resources to the project, (d) visit for data
collection.)
REQUESTED BY
Supervisor’s Name
Project Title
Supervisor’s Signature
Student’s Name
Date
No. Description Purpose Quantity
ENDORSEMENT BY CO-ORDINATOR APPROVAL BY COMMITTEE CHAIRMAN

Name Name
Programme Programme
Signature Signature
Date Date
Comment: Approval
Approve Not Approve
Comment:
* Please attach this form with original receipt or any proof of purchase.
33
APPENDIX 3-4

UTP-ACA-PROG-FYP -01.07 2.0 Xx xxx 2006
FORM 04
FYP Part I - PRELIMINARY REPORTING AND SEMINAR SCORE SHEET
(To be completed by Supervisor)
Student’s Name : _________________________________________________________

Project Title : _________________________________________________________
Programme : _________________________________________________________
Please circle the appropriate grade for each category

Criteria for
Very Bad
Awarded)
Marginal
Very Good
Average
– Failure
Below
Average
Average
Excellent
Poor-
Very
Category Judging Quality
Pass
(Mark
Above
Good
*
Poor
Just
*
• Clear and concise Background

Project of Study
Background • Problem Statement
(20) - Problem Identification
- Significant of the Project A A- B+ B C+ C D+ D F
• Objective and Scope of Study (20) (17) (16) (15) (13) (11) (10) (9) (4)
• The Relevancy of the Project
• Feasibility of the Project
within the Scope and Time
frame
• No. of references
Literature • Critical analysis of literature A A- D+ F
Review (30) • Citation and cross referencing (30) (25)
B+ B C+ C (15)
D
(6)
• Relevancy and recentness of (24) (22.5) (19.5 ) (16.5) (13.5)
the literature
• Research Methodology
Methodology • Project activities
(20) • Key milestone A A- B+ B C+ C D+ D F
• Gantt Chart (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Tool (eg. Equipment,
hardware, etc.) required.
• Fluency and choice of words
Clarity of (using language clearly and
presentation, accurately) Pronunciation,
Non-verbal articulation C D+ D F
A A- B+ B C+
Communication • Use of aids (graphs, diagrams, (10) (8.5) (8) (7.5) (6.5)
(5.5) (5) (4.5) (2)
(10) objects etc)
• Appearance; Facial
expression; Confidence
• Gesture; Eye Contact, Pauses
• Technical and factual
Questions and accuracy; Grasp of subject A A- B+ B C+ C D+ D F
Answers (20) • Creativity – use of example (20) (17) (16) (15) (13) (11) (10) (9) (4)
TOTAL SCORE /100
Comments:
.…………………………
Supervisor’s /Examiner’s signature
Name:_____________________________________ Date: ____________
34
APPENDIX 3-5

UTP-ACA-PROG -FYP-01.08 2.0 Xx xx 06
FORM 05
FYP Part I - PROGRESS REPORTING AND SEMINAR SCORE SHEET

Student’s Name : _________________________________________________________
Project Title : _________________________________________________________
Programme : _________________________________________________________

Criteria for
Very Bad
Awarded)
Marginal
Very Good
Average
– Failure
Below
Average
Average
Poor-
Pass
Category
Very
Excellent
Judging Quality
(Mark
Above
Good
*
Poor
*
Just
• Clear and concise Background
Project of Study
• Objective and Scope of (20) (17) (16) (15) (13) (11) (10) (9) (4)
Study
• The Relevancy of the
Project
• Feasibility of the Project
• within the Scope and Time
No. of references
Literature • Critical analysis of literature A A- D+ F
Review (30) • Citation and cross referencing (30) (25)
B+ B C+ C (15)
D
(6)
• Relevancy and recentness of (24) (22.5) (19.5) (16.5) (13.5)
the literature
Methodology • Project activities
(10) • Key milestone A A- B+ B C+ C D+ D F
• Gantt Chart (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Tool (eg. Equipment,
hardware, etc.) required.
Result and • Data Gathering and Analysis A A- B+ B C+ C D+ D F
Discussion (10) • Experimentation/Modelling (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
Conclusion (10) • Relevancy to the Objectives

A A- B+ B C+ C D+ D F
(10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
Clarity of (using language clearly and
presentation, accurately) Pronunciation,
Non-verbal articulation C D+ D F
A A- B+ B C+
Communication • Use of aids (graphs, diagrams, (10) (8.5) (8) (7.5) (6.5)
(5.5) (5) (4.5) (2)
(10) objects etc)
• Appearance; Facial
expression; Confidence
Questions and accuracy; Grasp of subject C D+ D F
A A- B+ B C+
(5.5) (5) (4.5) (2)
Answers (10) • Creativity – use of example (10) (8.5) (8) (7.5) (6.5)
TOTAL SCORE /100

Comments:
.…………………………
Supervisor's signature
Name : _____________________________________ Date : ____________
35
APPENDIX 3-6

UTP-ACA-PROG -FYP-01.09 2.0 Xx xxxx 2006
FORM 06
FYP Part I - INTERIM REPORT SCORE SHEET
(To be completed by Supervisor/ Examiner)

Student’s Name : _________________________________________________________
Project Title : _________________________________________________________
Programme : _________________________________________________________
(Marks Awarded)
– Marginal
Very Bad -
Very, Very
Criteria for
Very Good
Very Poor
Excellent
Average
Average
Category
Failure
Above
Judging Quality
Good
Good
Pass
Poor
Just
• Objective (s)
• Problem statement A A- B+ B C+ C D+ D F
Abstract (10) • Scope of Study (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Methodology
• Findings
• Background of Study
• Problem Statement
- Problem Identification
Introduction (20)
• Feasibility of the Project within
the Scope and Time frame
Literature Review • Critical analysis of literature A A- B+ B C+ C D+ D F
and/or Theory (20) • Citation and cross referencing (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Relevancy and recentness of the
literature
Methodology (20) • Project activities
• Key milestone A A- B+ B C+ C D+ D F
• Gantt Chart (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Tools (eg. Equipment, hardware,
etc.) required.
Result and • Findings
Discussion (10) • Data Gathering/ Data Analysis A A- B+ B C+ C D+ D F
• Experimentation/Modelling/ (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
Prototype/Project Deliverables
Conclusions and • Relevancy to the Objectives
Recommendations • Suggested Future Work for
(10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
(10) Expansion and Continuation
• Compliance to standard guideline
• Format
Others (10) • Neatness (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Proper English Usage
• Writing Skill
TOTAL SCORE /100
OVERALL GRADE (refer to UTP Grading Scheme below)
Comments:
.…………………………
Supervisor/ Examiner’s signature
Name : _____________________________________ Date : ____________
36
APPENDIX 3-7

UTP-ACA-PROG-FYP -01.10 2.0 Xx xxx 2006
FORM 07
FYP Part I - FINAL ORAL PRESENTATION SCORE SHEET
(To be completed by Supervisor/Examiner)
Student’s Name : _________________________________________________________
Project Title : _________________________________________________________

Programme : _________________________________________________________
(Marks Awarded)
Very Poor –
Very Good
Criteria for
Very Bad -
Very, Very
Excellent
Marginal
Average
Average
Category
Failure
Above
Good
Good
Judging Quality
Poor
Pass
Just
Introduction (10) • Objective and Scope of Study (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Feasibility of the Project within the
Scope and Time frame
• Citation and cross referencing (20) (17) (16) (15) (13) (11) (10) (9) (4)
and/or Theory (20) • Relevancy and recentness of the
literature
• Gantt Chart (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Tools (eg. Equipment, hardware, etc.)
required.
• Experimentation/Modelling/ (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Suggested Future Work for Expansion A A- B+ B C+ C D+ D F
Recommendations (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
and Continuation
(10)
• Fluency and choice of words (using
Clarity of language clearly and accurately)
C D+ D F
presentation (10) Pronunciation, articulation A A- B+ B C+
(5.5) (5) (4.5) (2)
• Use of aids (graphs, diagrams, objects (10) (8.5) (8) (7.5) (6.5)
etc)
• Continuity of Presentation
Non-verbal • Appearance; Facial expression; C D+ D F
Confidence A A- B+ B C+
Communication (10) (8.5) (8) (7.5) (6.5)
(5.5) (5) (4.5) (2)
(10) • Gesture; Eye Contact, Pauses
• Technical and factual accuracy; Grasp of

Questions and subject
Answers (20) • Creativity – use of example (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Convincing Answer, Showing creativity
and Innovativeness
TOTAL SCORE /100
OVERALL GRADE (refer to UTP Grading Schemebelow)
Comments:
.…………………………
Supervisor/Examiner’s signature
Name : _____________________________________ Date : ______________
37
APPENDIX 3-8
UTP-ACA-PROG-FYP -01.08 2.0 Xx xx
FORM 08
FYP Part II PROGRESS REPORTING AND SEMINAR SCORE SHEET

Student’s Name : _________________________________________________________
Project Title : _________________________________________________________
Programme : _________________________________________________________

Criteria for
Very Bad
Awarded)
Marginal
Very Good
Average
– Failure
Below
Average
Average
Excellent
Poor-
Very
Pass
Category Judging Quality
(Mark
Above
Good
*
Poor
Just
*
• Clear and concise Background of
Project Study
• Objective and Scope of Study (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
Literature • Critical analysis of literature A A- B+ B C+ C D+ D F
Review (10) • Citation and cross referencing (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
literature
• Project activities
Methodology • Key milestone A A- B+ B C+ C D+ D F
(10) • Gantt Chart (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Tool (eg. Equipment, hardware,
etc.) required.
• Data Gathering and Analysis
Result and A A- B+ B C+ C D+ D F
Discussion (30) • Experimentation/Modelling (30) (25) (24) (22.5) (19.5 ) (16.5) (15) (13.5) (6)
• Prototype
Conclusion (20) • Relevancy to the Objectives (20) (17) (16) (15) (13) (11) (10) (9) (4)

(using language clearly and
Clarity of accurately) Pronunciation,
presentation, articulation
Non -verbal • Use of aids (graphs, diagrams, (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
Communication objects etc)
(10) • Appearance; Facial expression;
Confidence
accuracy; Grasp of subject A A- B+ B C+ C D+ D F
Questions and
Answers (10) • Creativity – use of example (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
TOTAL SCORE /100

Comments:
.…………………………
Name : _____________________________________ Date : ______________
38
APPENDIX 3-9
FORM 09
FYP Part II - DISSERTATION SCORE SHEET
(To be completed by Supervisor/ Examiner)

Student’s Name : _________________________________________________________
Project Title : _________________________________________________________
Programme : _________________________________________________________
(Marks Awarded)
– Marginal
Very Bad -
Very, Very
Criteria for
Very Good
Very Poor
Excellent
Average
Average
Category
Failure
Above
Judging Quality
Good
Good
Pass
Poor
Just
• Objective(s)
• Problem statement A A- B+ B C+ C D+ D F
Abstract (10) • Scope of Study (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Methodology
• Findings
Introduction (20)
and/or Theory (10) • Citation and cross referencing (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
literature
• Gantt Chart (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Tools (eg. Equipment, hardware,
etc.) required.
• Experimentation/Modelling/ (30) (25)
(24) (22.5) (19.5) (16.5)
(15)
(13.5)
(6)
Recommendations • Suggested Future Work for
(10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
(10) Expansion and Continuation
• Compliance to standard guideline
• Format
Others (10) • Neatness (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Proper English Usage
• Writing Skill
TOTAL SCORE /100
Comments:
.…………………………
Name : _____________________________________ Date : ______________
39
APPENDIX 3-10
FORM 10
FYP Part II – FINAL ORAL PRESENTATION SCORE SHEET
Student’s Name : _________________________________________________________
Project Title : _________________________________________________________

Programme : _________________________________________________________
Awarded)
(Marks
Criteria for
Excellent
Average
Average
Very Bad
Marginal
- Failure
Category
Poor –
Above
Good
Good
Good
Very,
Poor
Very
Very
Very
Pass
Judging Quality
Just
Introduction (10)
• Objective and Scope of Study (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Feasibility of the Project within the Scope
and Time frame
and/or Theory (10) • Citation and cross referencing (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Relevancy and recentness of the literature
• Key milestone
(10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Gantt Chart
• Tools (eg. Equipment, hardware, etc.)
Result and Discussion • Findings
(20) • Data Gathering/ Data Analysis A A- B+ B C+ C D+ D F
• Experimentation/Modelling/ (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Relevancy to the Objectives
Conclusions and • Suggested Future Work for Expansion and A A- B+ B C+ C D+ D F
Recommendations ( 10) Continuation (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Fluency and choice of words (using

Clarity of Presentation language clearly and accurately) C D+ D F
A A- B+ B C+
(10) Pronunciation, articulation (5.5) (5) (4.5) (2)
(10) (8.5) (8) (7.5) (6.5)
• Use of aids (graphs, diagrams, objects etc)
• Continuity of Presentation
Non-verbal • Appearance; Facial expression; A A- B+ B C+ C D+ D F
Communication (10) Confidence (5.5) (5) (4.5) (2)
(10) (8.5) (8) (7.5) (6.5)
• Technical and factual accuracy; Grasp of
Questions and Answers subject
(20) • Creativity – use of example (20) (17) (16) (15) (13) (11) (10) (9) (4)
• Convincing Answer, Showing creativity
and Innovativeness
TOTAL SCORE /100
OVERALL GRADE (refer to UTP Grading Schemebelow)
Comments: UTP GRADING SCHEME
Score Range
85 – 100 A
80 – 84.9 A-
75 – 79.9 B+
65 – 74.9 B
.…………………………
55 – 64.9 C+
Supervisor/Examiner’s signature 50 – 54.9 C
Name : _____________________________________ Date : ____________
45 – 49.9 D+
40 – 44.9 D
0 – 39.9 F
40
APPENDIX 3-11

UTP-ACA -PROG - FYP- CHEM- 11 1.0 19 July 2004
FORM 11
POST-MORTEM SURVEY FORM FOR STUDENTS
(To be completed by the students )
Name (optional):_________________________________________________
Programme :_________________________________________________
Please provide us with the comments on the matters highlighted below:
1. Supervision (eg. availability, adequate guidance & time etc.)
2. The guideline booklet
3. Coordination
4. Project work (eg. scope, workload etc.)
5. Reports and presentation
41
APPENDIX 3-11
6. Logbook
7. Exhibition / Poster presentation
8. Services, resources and facilities
9. Schedule and milestone
10. Examiners and evaluation
11. Other recommendations
Note : If the space pr ovided is not sufficient, please use extra sheets.
42
APPENDIX 3-12

UTP-ACA -PROG- FYP- CHEM- 12 1.0 19 July 2004
FORM 12
POST-MORTEM SURVEY FORM FOR SUPERVISORS
(To be completed by the supervisors)
Name : ______________________________________________________
Programme : ______________________________________________________
Please provide us with the comments on the matters pointed below:
1. Supervision (incld. workload)
2. Students performance
3. Examiners and evaluation
4. Project work (eg. scope, workload etc.)
5. Logbook
43
APPENDIX 3-12
6. Services, resources and facilities
7. Schedule and milestone
8. Other recommendations
Note : If the space provided is not sufficient, please use extra sheets.
44
APPENDIX 3-13

UTP-ACA-PROG- FYP- CHEM- 12 1.0 19 July 2004
FORM 13
FYP Part II -POSTER PRESENTATION EVALUATION FORM
Student’s Name : _________________________________________________________

Project Title : _________________________________________________________
Programme : ______________ ___________________________________________
Very Bad –
Criteria for
Very Poor -
Very Good
Marginal
Awarded)
Average
Judging Quality
Below
Excellent
Pass
Average
Average
Failure
(Mark
Good
Above
*
*
Poor
Just
1. Opening (10)
• Introduction
• Opening statement A A- B+ B C+ C D+ D F
(10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Confidence
2. Content (50)
• Suitability of topic
• Accuracy
• Introduction and background information
• Analytic content (50) (42.5) (40) (37.5) (32.5) (27.5) (25) (22.5) (10)
• Thoroughness
• Reader friendly layout (typography, color,
graphic images, etc.)
• Grammar, spelling and vocabulary
3. Conclusion (10) A A- B+ B C+ C D+ D F
• Choice and use of effective closing (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
techniques
4. Questions and Answers (10)
• Ability to anticipate and answer questions A A- B+ B C+ C D+ D F
• Ability to maintain good relationship with (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
questioners
• Knowledge of the subject
5. Delivery (20)
• Vocal clarity: volume, rate, articulation,
pronunciation
• Vocal quality: natural, conversational,
varied, emphasis A A- B+ B C+ C D+ D F
• Eye contact (10) (8.5) (8) (7.5) (6.5) (5.5) (5) (4.5) (2)
• Professionalism: appearance, confidence,
enthusiasm
• Organization: logical flow, time
management
TOTAL SCORE
/100

Comments:
.…………………………
Name : _____________________________________ Date : ______________
45
APPENDIX 4-1
SAMPLE OF PAGE SETUP
Top margin
1.0” 25mm
50 mm
1.5 spacing,
Times New
Roman,
capital, CHAPTER 1
bold and
14 font size
TITLE OF THE CHAPTER
Double spacing,
Times New
Roman,
1. MAJOR HEADING
The main objective of this programme is to prepare all

1.5 spacing,
Times New students….
Roman, 12
font size In order to fulfill the need of …..
1.0”
25mm
1.1 Secondary Heading
Right
Margin
students….
40 mm
1.1.1 Tertiary Heading

Left
margin
students….
1.0” 2
Bottom Margin Page number at center of

the footer section
46
APPENDIX 5-1
SAMPLE OF DOCUMENTING SOURCES
The followings are the variations of APA Citations. For further reference, please refer
to the internet under Documenting Sources.
1. The author’s name appears as part of the introduction to the quotation or

paraphrase.
Gilster (1993) is very definite: “Simply put, the Internet is changing so rapidly, with
so many new databases, services, addresses, and projects, that it can’t be neatly
encapsulated in any one set of commands or maxims” (p.2).
2. The author is not named in the introduction to the quotation or paraphrase.
What is entirely clear is that the Internet “can’t be neatly encapsulated in any one
set of commands or maxims” (Gilster, 1993, p.2).
3. The author has several works listed in the References. If they have different dates,
no special treatment is necessary; if an author has two works dated the same year,
differentiate them in the text and in the References with a lower-case letter after
each date (1993a,1993b).
Gilster (1993a) points out that the Internet “ can’t be encapsulated in any one set of
comma nds or maxims” (p.2).
4. Paraphrases are handled like quotations. Give the author’s last name, the date, and
the appropriate page numbers.
Gilster (1993) says that the Internet changes so fast that you must come to see your
experience with it as daily learning process.
47
APPENDIX 5-1
5. When citing block quotations, the period is placed before the page parentheses.
Do not place quotation marks before and after a block quotation. Indent the left
margin 5 spaces and double-space. Do not indent the right margin.
According to Gilster (1993)

There can be no complete printed directory of the Internet. Those who
write about this globe-spanning network are destined to labor forever
behind the technological wave. Simply put, the Internet is changing so
rapidly , with so many new databases, services, addresses, and projects, that
it can’t be neatly encapsulated in any one set of commands or maxims. The
more you use the Internet, the more you will realize that each day is itself a
learning process.(p. 2)
48
APPENDIX 5-2
SAMPLE OF REFERENCE FORMATS
The format of references for the respective sources is as follows:

1. journal refer to Meguid and Zhu (1995)
2. book refer to Glister P. (1993)
3. book in series refer to Ochoa, O.O and Reddy, J.N. (1989)
4. article in book/conference proceedings refer to Eskey, D and Grabe, W.
(1988)
5. thesis refer to Mohd Shariff, A. (1995)
6. interview refer to Abu Bakar, R (2003)
7. technical report refer to Wawrznek, P.A. and Ingraffea, A.R. (1991)
8. website refer to Duncan, Donna. (1998)
Duncan, Donna. 6 Sept 1998 <http://www.geocities.com/SoHo/Coffeehouse/1652/>.

Klein-Smith, Sarah. 6 Sept 1998 <http://members.aol.com/~sklein2/>
Eskey, D and Grabe, W. 1988, "Interactive models for second language reading" in
P. Carrell, J. Devine and D. Eskey (Eds) Interactive approaches to Second
Language Reading , Cambridge; Cambridge University Press
Glister P. 1993, The Internet Navigator, New York, John Wiley & Sons
Abu Bakar, R. Manager of Technical Services. Intel, Penang. Personal Interview.

Dec. 14. 2003.
Meguid, S.A. and Zhu, Z.H., 1995, "A novel finite element for treating
inhomogeneous solids," International Journal Numerical Methods
Engineering 38 (2): 1579-1592
Mohd Shariff, A. 1995, Steam Regeneration of A Fixed Bed Adsorption System,

Ph.D. Thesis, Leeds University, United Kingdom
Ochoa, O.O and Reddy, J.N. 1989. Finite Element Analysis of Composite Laminates,
(7), New York, Pergamon Press
Wawrznek, P.A. and Ingraffea, A.R. 1991. Discrete modeling of crack propagation:
theoretical aspects and implementation issues in two and three dimensions.
Report Number 91-5, Cornell University, New York, USA
49
APPENDIX 6-1
SAMPLE OF TITLE PAGE
Application of Collagen as a Filter Aid in Water Treatment Process
by
Ahmad Nawab Bin Ahmad Al-Bab
Dissertation submitted in partial fulfilment of

the requirements for the
Bachelor of Engineering (Hons)
(Chemical Engineering)
JANUARY 2006
Universiti Teknologi PETRONAS

Bandar Seri Iskandar
31750 Tronoh
Perak Darul Ridzuan
50
APPENDIX 6-2
SAMPLE OF FRONT HARD COVER
INTAN BT. A. RAHIM
EFFECT OF pH AND TEMPERATURE ON THE

RATE OF MINERALS LEACHED FROM
MINERAL STONES
B. ENG. (HONS) CHEMICAL ENGINEERING
INTAN BINTI A. RAHIM
CHEMICAL ENGINEERING
JANUARY 2006

JANUARY 2006
*Font : 14 Times New Roman
51
APPENDIX 7-1
SAMPLE OF CERTIFICATION OF APPROVAL
CERTIFICATION OF APPROVAL
Application Of Collagen As A Filter Aid In Water Treatment Process
by
Ahmad Nawab Bin Ahmad Al-Bab
A project dissertation submitted to the

Chemical Engineering Programme
Universiti Teknologi PETRONAS
in partial fulfilment of the requirement for the
BACHELOR OF ENGINEERING (Hons)
(CHEMICAL ENGINEERING)
Approved by,
_____________________
(Name of Main Supervisor)
TRONOH, PERAK
January 2006
52
APPENDIX 7-2
SAMPLE OF CERTIFICATION OF ORIGINALITY
CERTIFICATION OF ORIGINALITY
This is to certify that I am responsible for the work submitted in this project, that the
original work is my own except as specified in the references and
acknowledgements, and that the original work contained herein have not been
undertaken or done by unspecified sources or persons.
___________________________________________
AHMAD NAWAB BIN AHMAD AL-BAB
53
APPENDIX 8-1
SAMPLE OF ABSTRACT
The following abstract is taken from Ramos, Juan, Florentina Davalos, and Jorge
Sandoval. High-brightness CMP from Eucalyptus globulus using a nitric acid
pretreatment. TAPPI Journal 79 (12 December 1996): 169-177. Copyright TAPPI
1996.
A high-brightness, high-yield cheminmechanical pulp was obtained from Eucalyptus

globulus using low-environmental-impact chemical reagents. The pulping chemicals
were nitric acid and sodium hydroxide, and bleaching chemical was hydrogen
peroxide. Chips were impregnated for 24 h in nitric acid, cooked under variable
conditions, washed, impregnated with soda for 24 h, cooked again, rewashed,
defibrated, refined, screened, and finally bleached under variable conditions. Under
the optimal pulping conditions identified in this study, pulp strength was not
especially high (tensile strength 2.04 km, tea strength 3.9 mN m2/g), but the ease of
bleaching and final pulp brightness were impressive enough (light-scattering
coefficient 49.3 m2 kg, brightness 81.3% Elrepho) to warrant further research.
54
APPENDIX 9-1
SAMPLE OF TABLE OF CONTENTS
TABLE OF CONTENTS
CERTIFICATION . . . . . . i
ABSTRACT . . . . . . . . ii
ACKNOWLEDGEMENT . . . . . . iii
CHAPTER 1: INTRODUCTION . . . . 1
1.1 Background of Study . . . 1
1.2 Problem Statement . . . 2
1.3 Objectives and Scope of Study . 3
CHAPTER 2: THEORY . . . . . 4
2.1 Leaching . . . . 4
CHAPTER 3: METHODOLOGY . . . . 5
3.1 Elements Determination . . 5
3.2 Sample Preparation . . . 7
3.3 Sample Testing . . . 9
CHAPTER 4: RESULTS AND DISCUSSION . . 11

4.1 Data Gathering & Analysis . . 11
4.2 Results and Discussion . . 16
CHAPTER 5: CONCLUSION AND RECOMMENDATION 23

5.1 Conclusion . . . . 23
5.2 Recommendations . . . 24
REFERENCES . . . . . . . 25
APPENDICES . . . . . . . 27
55
APPENDIX 9-1
LIST OF FIGURES
Figure 1.1 Rhyolite stone used for the study 3

Figure 1.2 Porphyritic -Rhyolite 5
Figure 1.3 Porphyritic texture 6
Figure 3.1 Process of leaching in the pores of stone 10
Figure 4.1 Concentration of elements extracted from the mineral stone 16
Figure 4.2 Concentration of elements against time in pH 5 solution 17
0
Figure 4.5 Concentration of elements against time in 30 C solution 19
0
0
LIST OF TABLES
Table 1.1 Essential mineral elements for human consumption 2

Table 2.1 Recommended intake of elements by US RDA 4
Table 3.1 Range of standard solutions use for AAS testing 7
Table 4.1 Conditions for optimum amount of elements leached from the stone 8
Table 4.2 Concentration of elements adsorbed by the glass container 9
Table 4.3 Concentration of elements in the container after 4 hours 12
Table 4.4 Impurities in different materials 14
56

Final Year Research Project Guidelines FOR Supervisors and Students

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Final Year Research Project Guidelines FOR Supervisors and Students

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FINAL YEAR RESEARCH PROJECT

SUPERVISORS AND STUDENTS

UNIVERSITI TEKNOLOGI PETRONAS

5. PROJECT PROCESS FLOW 7

11. BARRING OF STUDENT 22

APPENDIX 1-1: Organisation Chart on Management of the Final Year Project

APPENDIX 1-2: Final Year Project Process Flow

APPENDIX 3-1: FORM 01

APPENDIX 3-2: FORM 02

APPENDIX 3-3: FORM 03

APPENDIX 3-4: FORM 04

APPENDIX 3-5: FORM 05

APPENDIX 3-6: FORM 06

APPENDIX 3-7: FORM 07

APPENDIX 3-8: FORM 08

APPENDIX 3-9: FORM 09

APPENDIX 3-10: FORM 10

APPENDIX 3-11: FORM 11

APPENDIX 3-12: FORM 12

APPENDIX 3-13: FORM 13

APPENDIX 4-1: SAMPLE OF PAGE SETUP

APPENDIX 5-1: SAMPLE OF DOCUMENTING SOURCES

APPENDIX 5-2: SAMPLE OF REFERENCE FORMATS

APPENDIX 6-1: SAMPLE OF TITLE PAGE

APPENDIX 6-2: SAMPLE OF FRONT HARD COVER

APPENDIX 7-1: SAMPLE OF CERTIFICATION OF APPROVAL

APPENDIX 7-2: SAMPLE OF CERTIFICATION OF ORIGINALITY

APPENDIX 8-1: SAMPLE OF ABSTRACT

APPENDIX 9-1: SAMPLE OF TABLE OF CONTENTS

Table 1: FYP Credit hours/Semesters fo r each Programme

Programmes Course Code Credit hours / Semester

It requires students to do research, design and/or development work in each discipline,

especially on real-world problems which would motivate them to produce practical

process is gained through 'by-doing' experience. Management concepts which provide

students are expected to be well rounded by mastering various useful disciplines,

their respective roles and responsibilities in an effective manner, hence benefiting

skills in the process of applying knowledge, expanding thoughts, solving problems

independently and presenting findings through minimum guidance and supervision.

The project can be in the form of laboratory experiments, computer programming,

A team comprising of FYP Commit tee, Coordinator, Supervisor, Co-supervisor, Panel

responsibilities of each party to ensure that a project would be completed and

the Project Process Flow in Appendix 1-2.

4.1 FYP Committee

Head of Department. The Coordinator and committee members are appointed

by the Head of Department.

a) To produce a milestone for managing final year project as

shown in Appendix 2-1, 2-2 and 2-3.

b) To identify the students who have registered for a final year

c) To distribute the FYP Guidelines to students and supervisors.

d) To plan and manage the final year project process.

e) To collect the suggestions of project title proposal from the

lecturers, trainee lecturers, other staff and students. Please refer

to Form 01 in Appendix 3 -1.

f) To submit all the project proposals to FYP Committee for

approval and to assign supervisor(s).

g) To release the list of approved projects for students' selection.

h) To collect the list of project titles selected by students. Please

refer to Form 02 in Appendix 3-2.

i) To forward Form 02 to FYP Committee for approval.

j) To release the FYP Committee's decision on project titles and

requirements based on the guidelines.