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The measures utilized by the team to improve air quality will rely on proactive steps to
improve building maintenance and training of staff, rather than responding to complaints.
The existing complaint and response process has been retained to ensure that IAQ problems
that may arise are handled efficiently and effectively.
Another primary effort of the Team is the initial creation of a building maintenance plan
(BMP) specific to this school. This plan is equivalent to a user manual for an automobile. It
contains all the necessary routine maintenance schedules, maintenance routines, logs of
work orders and repairs, as well as other relevant records. As such, it is a living document
that is tailored to the maintenance of the school.
This following BMP is specific for Alpha Elementary School and is designed to be utilized as
a tool with the building service manager as the focal user of the tool. Other staff and outside
users are expected to contribute to the ongoing growth and accuracy of this living document
to ensure its success.
This document, along with the building service procedures manual and the accompanying
EPA Tools for Schools kit, are key instruments in maintaining conditions at Alpha Elementary
School which would greatly reduce the incidence and severity of indoor air quality concerns.
It also provides guidance in addressing issues as they may arise for quick and successful
resolution for minimum impact on our primary task of the success of the students and staff of
Alpha Elementary School to their full potential.
If you have any questions regarding this living document, its use, or any other environmental
and/or safety issues, please do not hesitate to contact your environmental safety coordinator
at 301-926-4317.
Thank you,
INTRODUCTION I
II
SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
SECTION 5 Chiller 5-1
General Description 5-2
Chiller Operation 5-2
General Maintenance 5-2
Chiller Service Record 5-3
III
SAMPLE BUILDING MAINTENANCE PLAN (BMP) – IEQ TEAM (www.mcps.k12.md.us/departments/iaq)
Appendix C PM Visit Work Plans C-1
Initial Visit Work Plan
Primary Responsibility – IAQ Team C-2
Primary Responsibility – Building Service Manager C-3
Primary Responsibility – Maintenance C-4
Primary Responsibility – Building Staff C-5
IV
1-1
Substantial additions and/or modernizations to the original building (opened 1965) occurred
in 1992.
Most of the roof is built-up asphalt. Some areas of the roof are pitched shingled.
BUILDING INFORMATION
Two gas-fired low-pressure fire tube type boilers heat the building. The two-pipe-system
distributes heater water to unit ventilators/fan coil units located in classrooms and offices.
The temperature of the main heating loop for the building is controlled by Energy
Management. Classroom temperature is controlled by individual thermostats. The
pneumatic air station located in the boiler room sends a supply pressure of (15 psi in winter
and 20 psi in summer) to all thermostats for proper operation.
The kindergarten rooms K1 and K2 have individual air handlers. Energy Management
controls the kindergarten temperature by operating the 3-way valve for the air handler. The
administrative offices, health room, media center, and computer lab have roof-top units for
heating and cooling. Those units are controlled by Energy Management.
Building-wide cooling is by an air cooled chiller except for DX cooling in the following zones:
1, 3, 4, 6, 7, & 8. The chilled water is distributed to each classroom unit ventilator/fan coil
unit.
Ventilation air is connected to the Andover Energy Management System that controls the
starting/stopping of the HVAC systems at the beginning and end of each occupancy period.
The HVAC equipment is operated from the thermostat controls within the building during the
occupied period. Roof-top units and air handlers are controlled by energy management.
1-2
1-3
Working
Hours _____________ _______________ _______________
Number
Of Staff ____________ _______________ _______________
1-4
# = Fire Extinguishers
< = Generator
1-5
Page
Supply Units: Type, Brand, Location, and
Preventive Maintenance Routines 2-2
Supply Unit Preventive Maintenance Routine #1 2-4
Supply Unit Preventive Maintenance Routine #2 2-5
Supply Unit Preventive Maintenance Routine #4 2-6
Supply Unit Preventive Maintenance Routine #5 2-7
Lock-out/Tag-out of Supply Units 2-8
Air Filters and Thermostats 2-10
Supply Unit Service Records* Figure 1
*These records are for each piece of ventilation equipment and are to be utilized by any and
all personnel who may perform maintenance on this equipment.
2-1
The spreadsheet on the following page allows you to cross-reference the appropriate
preventative maintenance routine for each type of supply ventilation unit in this facility.
2-2
The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.
2-4
2-5
2-6
2-7
The following steps need to be completed when servicing air handlers. This is to remove sources of
energy, which may cause harm if accidentally released during servicing. This procedure is called “Lock-
Out/Tag-Out”: It must be performed in accordance with a written Hazardous Energy Control Program.
The spread sheet on the following page lists circuit breaker locations for supply ventilation units.
2-8
The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.
The spreadsheet on the following page lists air filters used for each supply unit.
2-10
The number of supply ventilation units at MCPS schools is variable, ranging from less than 20 to over 200.
Unit Location Area Served Unit Type Filter Changed Unit Cleaned Needs Repair
Under window Staff lounge Unit ventilator
Under window IMC Office Unit ventilator
Mechanical Rm #1 IMC AHU
Under window Kitchen Fan coil unit
Under window Principal’s Office Unit ventilator
Roof penthouse APR AHU
Under window Room 1 Unit ventilator
Under window Room 2 Unit ventilator
Under window Room 3 Unit ventilator
Under window Room 4 Unit ventilator
Under window Room 5 Unit ventilator
Under window Room 6 Unit ventilator
Under window Room 7 Unit ventilator
Under window Room 8 Unit ventilator
Page
Exhaust Fans: Type Unit Number, Location,
Belt Size, and Preventive Maintenance (PM) Routines 3-2
Exhaust Fan Map 3-4
Exhaust Fan Preventive Maintenance Routine #1 3-5
Exhaust Fan Preventive Maintenance Routine #2 3-5
Exhaust Fan Preventive Maintenance Routine #3 3-5
Lock-Out/Tag-Out of Exhaust Fans 3-6
Exhaust Fan Service Records Figure 2
3-1
The spreadsheet on the following page allows you to cross-reference the appropriate preventive
maintenance routine for each type of exhaust fan found at this facility.
3-2
3-4
3-5
The following steps need to be completed when servicing exhaust fans. This is to remove sources of
energy, which may cause harm if accidentally released during servicing. This procedure is called “Lock-
Out/Tag-Out”: It must be performed in accordance with a written Hazardous Energy Control Program.
The spreadsheet on the following page lists circuit breaker locations for exhaust fans.
3-6
Fan Unit Location Area Served Cleaned/oiled New belt Needs Repair
1 Roof above staff lounge Staff Lounge
2 Roof above APR APR
3 Roof above hall by rm 11 Rooms 11,12,13,14
Girls’ restrm by BSM
4 Roof above BSM Office
Office
Boys’ restrm by BSM
5 Roof above boys’ restrm
Office
6 Roof above hall by room 3 Rooms 3,4,5,6
7 Roof near room 17 Restrooms by room 17
8 Roof near room 19 Restrooms by room 19
This section provides specific information on the pneumatic system; the type, brand, location, and
preventative maintenance routine is included. These routines are schedules of tasks to be performed
by building service and maintenance staff.
Page
General 4-2
Air Station: Type, Brand, Location, and
Preventive Maintenance (PM) Routine 4-3
Air Station Preventive Maintenance Routine 4-4
Lock-Out/Tag-Out of Air Station 4-5
Pneumatic System Service Records Figure 3
4-1
A central air compressor usually supplies compressed air for pneumatic control systems. Air in the
system must be clean and dry; pressure is reduced to 15-18 psi depending on pneumatic system age.
Intake air is passed through a screen filter. Compressed air is passed through a check valve and then
an oil filter.
Standard high-pressure air from the compressor is passed through a pressure-reducing valve (prv)
where its final system pressure is adjusted to 15-18 psi.
4-2
4-3
4-4
The following steps need to be completed when servicing the compressors or air dryer. This is to
remove sources of energy, which may cause harm if accidentally released during servicing. This
procedure is called “Lock-Out/Tag-Out”: It must be performed in accordance with a written Hazardous
Energy Control Program.
The spreadsheet on the following page lists circuit breaker locations for air station components.
4-5
Page
General Description 5-2
Chiller Operation 5-2
General Maintenance 5-2
Chiller Service Record 5-3
5-1
General Description
Type of Unit: 2 Trane (#CG101) Air Cooled Reciprocating (R-22 refrigerant) chiller
Size: 100 tons each
Chiller Operation
The chiller is operated only when the building is occupied. It is cycled automatically with temperature
sensors in the return water from the building. The chilled water temperature is set at 450F. The unit is
started 1 hour before building occupancy to bring space temperatures to an acceptable level. The unit
is operated for cooling purposes and provides some dehumidification capability. The chilled water
circulation pump is to be operated whenever the chiller operates.
General Maintenance
The Division of Maintenance performs all maintenance of the chiller system. The Building Service
Manager is required to keep the area around the chiller clear of debris on an as need basis. During
summer operations, the Building Service Manager must confirm and record temperature of chiller water,
water conditions and check for unusual noises on a daily basis. A form for recording those activities
follows.
5-2
The form is to be used by the building service manager during the cooling season on a daily basis.
5-3
Page
Boiler Room Duties 6-2
Boiler Room Data 6-6
Boiler Room Log Sheets 6-7
6-1
Routine maintenance tasks for the boiler room as outlined in the MCPS Procedure Manual from the
Division of School Plant Operations are listed on the following pages with appropriate scheduling.
6-2
DAILY
BOILER ROOM DUTIES
DAILY
BOILER ROOM DUTIES (cont’d)
DAILY
BOILER ROOM DUTIES (cont’d)
6-5
Write N/A in the spaces which do not apply to this system. Place this data sheet in a protective holder
and display it in a conspicuous place in the boiler room.
Steam _____ Hot Water _____ Steam Conversion Hot Water _____
6-6
Date ____ / ____ / _____ to ____ / ____ / _____ STEAM _____ HOT WATER ______
DAILY M T W T F M T W T FM T W T F M T W T F
WEEKLY
MONTHLY
6-7
The frequency of specific cleaning tasks has been itemized in the MCPS Procedures Manual. A copy
of chapter five follows and items requiring special attention are highlighted.
The work of the building service staff consists of many tasks. The sum of these tasks, when properly
carried out, should result in all areas of the building and grounds being adequately cared for.
The Routine Task/Work Performance Guides on the following pages establish the frequencies for
normal cleaning. The frequencies given were determined through building surveys, inspections, and
conferences with personnel performing and supervising cleaning tasks.
Any major variations from the standards should be brought to the attention of the building service
supervisor, who will investigate the matter and make recommendations for action that should be taken
to resolve the problem.
Items that have been added to the standard Building Service Standard Checklist as found in the MCPS
Procedures Manual, are listed in a separate chart at the bottom of each page with recommended
frequencies indicated with an ‘REC’. Changes to the frequencies of tasks on the standard checklist are
indicated with a ‘REC’.
D----------DAILY
W---------WEEKLY
M---------MONTHLY
Q---------QUARTERLY
A---------ANNUALLY
R--------AS REQUIRED
Page
Corridor and Entrance Care 7-2
Stairway Care 7-3
Office, Lounge, and Health Room Care 7-4
Classroom Cleaning 7-5
Restroom Cleaning and Service 7-6
Kitchen and Cafeteria Services 7-7
Outdoor and Grounds Care 7-8
Gymnasium Care 7-9
7-1
Includes sweeping the corridors and entrance areas; removing all loose paper, trash, and rubbish;
removing gum, tar, and other sticky substances from the floors; keeping trash receptacles emptied and
presentable; cleaning drinking fountains and glass surfaces in the area; mopping up wet spots due to
bad weather, leaks, or spills; keeping floor mats clean; and the proper care and maintenance of
equipment and materials used. When floors are wet or slippery, keep warning signs in place.
DUTIES D W M Q A R
Dust horizontal surfaces X
Dust mop floors & steps X
Secure windows & doors X
Wash fountains & fittings X
Wash windows X
Wash doors, frames, & glass X
Wash entrance doors & glass X
Wash lockers X X
Wash woodwork & trim X
Wash lights and fixtures REC X
Dust walls & ceiling corners X
Damp wipe exit lights & clocks X
Damp wipe walls X X
Clean exhibit cases & art work X
Clean/vacuum walk-off mats X
Spot mop floors X
Spray buff floors X
Scrub or strip floors X
Refinish floors X
7-2
Includes all cleaning work inside the confines of the stairwells such as sweeping stair landings and
steps; removal of gum or other foreign substances; dusting stair railings, clean glass, fire extinguisher,
doors, ledges, etc.; cleaning and polishing handrails; wall spot cleaning; mopping or scrubbing stair
landings and steps, thoroughly drying all water from these areas after mopping or scrubbing; and proper
care and maintenance of stair cleaning equipment. The stairwell must be properly lighted.
DUTIES D W M Q A R
Dust horizontal surfaces X
Dust mop steps & landings X
Secure windows X
Wash windows X
Wash doors, frames, & glass X
Wash stair treads X
Wash stair risers X
Wash lights and fixtures X
Damp wipe handrails X
Damp wipe walls X X
Damp wipe exit lights X
Dust walls & ceiling corners X
Replace light tubes/bulbs X
Remove chewing gum X
Remove graffiti X
Wet mop landings X
Scrub or strip landings X
Refinish landings X
7-3
Includes emptying wastebaskets; damp-wiping or dusting desks, counter tops, tables, filing cabinets,
and other specified surfaces; cleaning sinks and toilets; sweeping or mopping floors and vacuuming
carpet; scrubbing, stripping, refinishing, and buffing floors; proper care and maintenance of equipment
and materials.
DUTIES D W M Q A R
Dust desks, tables, & chairs X
Dust filing cabinets X
Dust open book shelves X
Dust telephones X
Dust walls & ceiling corners X
Dust mop floors X
Vacuum carpet/rugs X
Empty wastebaskets X
Damp wipe telephones X
Damp wipe clock X
Wash windows X
Wash door glass X
Wash doors & frames X
Wash woodwork & trim X
Wash walls X
Wash lights & fixtures X X
Clean shades/drapes X
Adjust shapes/drapes X
uniformly
Secure windows & doors X
Wet mop or spray buff floors X
Scrub/strip & refinish floors X
7-4
Includes emptying pencil sharpeners and wastebaskets; cleaning chalkboards and chalk trays; damp
wiping or dusting desks, tables, cabinets, and other specified surfaces; cleaning student cloak closets,
sinks, and toilets in assigned work area; sweeping or mopping floors; vacuuming carpet; securing
windows; adjusting venetian blinds and drapes uniformly.
DUTIES D W M Q A R
Dust horizontal surfaces X
Dust mop floors X
Empty pencil sharpeners X
Empty wastebaskets X
Secure windows X
Adjust blinds/drapes X
uniformly
Wash sink & fittings X
Wash windows X X
Wash woodwork & trim X
Wash doors & frames X
Wash baseboards X
Wash furniture X
Wash lights & fixtures X
Clean chalkboards & trays X X
Clean venetian blinds X
Dust walls & ceiling corners X
Vacuum carpet/rugs X
Damp wipe clock, TV, X
computer monitors
Replace light tubes X
Wet mop &/or spray buff X
floor
Scrub/strip & refinish floors X
7-5
Includes all cleaning work inside restrooms such as: emptying waste receptacles; dusting window sills
and ledges; cleaning walls, grills, mirrors, shelves, dispensers, waste receptacles, stall partitions and
doors, wash basins, commodes, urinals, and polishing metal work; sweeping, mopping, or scrubbing
floor; servicing toilet tissue, paper towel, sanitary napkin, soap dispensers; and the proper care and
maintenance of restroom cleaning equipment.
DUTIES D W M Q A R
Dust horizontal surfaces X
Wash sinks/basins & fittings X
Wash urinals & fittings X
Wash commodes including X
seats
Wash windows X
Wash walls & ceiling X X
Wash lights & fixtures X
Damp wipe partitions & walls X X
Polish metal work X
Clean mirrors X
Empty waste receptacles X
Fill toilet tissue dispenser X
Fill paper towel dispenser X
Fill sanitary napkin dispenser X
Clean and fill soap X
dispensers
Wet mop floor X
Secure windows X
Replace light tubes X
Scrub and strip floors X X
7-6
Includes removing trash/garbage from the kitchen and dining areas; washing and sanitizing trash cans,
compactor room and compactor; washing overhead hoods, ducts, and pipes; removing and washing
range hood filters; cleaning refrigerator/walk-in box floors; washing walls, windows, doors and door
frames; wet mopping the kitchen and dining area floors with a sanitizing solution; setting up tables
before lunch; damp wiping tables and putting them away after lunch; and the proper care and
maintenance of the cleaning equipment.
DUTIES D W M Q A R
Wash hoods, filters, ducts, X
etc.
Wash trash/garbage cans X
Wash door sills X
Wash doors & door frames X X
Wash windows X X
Wash walls, woodwork, & X X
trim
Wash lights & fixtures X
Clean venetian blinds X
Clean grease traps X X
Dispose of trash/garbage X
Sweep cafeteria floor X
Wet mop cafeteria floor X
Wet mop kitchen floor X
Spot mop floors - due to X
spills
Clean drinking fountains X
Replace light tubes X
Secure windows & doors X
Spray buff cafeteria floor X
Scrub/strip and refinish X
floors
7-7
Consists of keeping school grounds clear of trash, glass, leaves, and other debris; sweeping sidewalks,
parking lots, and paved play areas; hosing down sidewalks, steps, and outside entrance areas;
maintaining the lawn in a presentable condition by mowing grass, trimming around the building,
sidewalks, fence lines, etc.; pulling weeds and trimming shrubbery as necessary. During the winter,
removing snow and ice from sidewalks, entrances, bus loading and unloading areas, oil fill pipe and
stick lines, fire hydrants; and sanding icy areas as required.
DUTIES D W M Q A R
Pick up trash & debris X
Sweep entrances & X
sidewalks
Sweep play area pavement X X
Sweep parking lots & X X
driveway
Remove graffiti X
Check playground X
equipment
Rake grounds X
Remove leaves X
Clean storm drain grating X X
Clean roof drains X
Inspect gutters & X
downspouts
Mow lawn (in season) X X
Trim around building & walks X X
Trim along fence lines X X
Pull weeds X
Trim shrubbery X
Remove ice & snow X
Sand icy areas X
Replace burnt out light bulbs X
7-8
Includes all cleaning and service work associated with the gymnasium and related equipment such as:
dust mopping floors daily and before and after athletic events, spot mopping as necessary; cleaning
trash and debris from under and around bleachers; emptying trash receptacles; washing walls, doors,
door frames, windows, and bleachers; making sure that bleachers, partition operators, basketball
backboard operators, etc. are in good and safe working order; replacing light bulbs/tubes as necessary.
DUTIES D W M Q A R
Dust mop floors X X
Spot mop floors X
Dust walls and bleachers X
Wash walls and bleachers X X
Wash doors and door frames X
Wash door glass X
Empty trash receptacles X
Clean under bleachers X
Perform bleacher safety X
checks
Check partition operators X
Check backboard operators X
Check volleyball pole X
anchors
Replace burned out light X
bulbs
Remove gum/tar from floor X
Remove graffiti X
Wash windows X
Wash light fixtures X
Secure windows and doors X
Scrub and refinish floors X X
7-9
Page
Ceiling Tile Replacement Procedures 8-2
Carpet Care 8-3
8-1
The following procedure should be used to replace moisture-damaged tiles after the source of water has
been contained.
1. Identify tiles with moisture staining and possible mold growth that need to be replaced.
2. Check asbestos management plan to determine whether tile contains asbestos. If it does, removal
should only be performed by trained and licensed asbestos workers. Contact Mr. Brown (301-670-
8238).
3. Obtain appropriate replacement tiles.
4. Prepare to do the replacement after school. Obtain the following before proceeding:
replacement tile
vacuum cleaner
labeled spritzer bottle containing water
ladder of appropriate height
utility knife, if necessary
face-fitting dust mask (recommended)
heavy plastic trash bag
masking or duct tape
4. Move furniture and other objects from the immediate vicinity of the work and cover other items to
prevent debris from falling on these items.
5. Cautiously lift an adjacent tile.
6. Spray the backside (top side) of the tile to be removed with water to dampen any fine material
resting on the tile
7. Remove the tile from the grid and avoid tilting it and spilling debris.
8. Place the tile directly into the garbage bag. Do not exceed the working limit of the bag.
9. Install the new tile
10. Remove equipment from the area and vacuum debris. Replace any moved objects.
8-2
Carpeted areas can be separated into two broad categories according to use.
Heavy Traffic---Classrooms
Medium Traffic areas should be intensively cleaned on a yearly basis in addition to regular vacuuming.
Heavy use areas should be intensively cleaned two times a year in addition to daily vacuuming.
The following guidelines should be followed when performing intensive carpet cleaning:
8-3
This section covers the procedures and forms used to request maintenance services from the Division
of Maintenance. Included is also a copy of outstanding work orders. The first set is dated at the
approximate time of the creation of this BMP. Updated outstanding work orders should be requested
from Division of Maintenance on a quarterly basis.
Page
Procedure for Requesting Maintenance Services A-2
Record of Maintenance Services A-3
A-1
The building service manager is responsible for assessing any problems or needs relating to the school
building, its equipment, or grounds, and making a determination as to whether the building services staff
can handle the situation, or whether the services of the maintenance division will be required.
If maintenance services are required, the building service manager must submit a work order to the
Division of Maintenance via the computerized work order system.
A-2
A-3
The State of Maryland, which has adopted federal occupational safety and health regulations
promulgated by the Occupational Safety and Health Administration (OSHA), regulates MCPS. The
state regulates MCPS through the Maryland Occupational Safety and Health (MOSH) plan within the
Division of Labor and Industry. Applicable worker safety and health regulations can be found in 29
Code of Federal Regulations, Part 1910 (available at http://www.osha.gov). Questions related to worker
safety and health should be directed to the Building Service Supervisor or the Safety Supervisor,
Department of Facilities Management.
If you have any questions regarding a potentially “unsafe” or “unhealthful” condition, please contact your
supervisor immediately to report your concern(s).
If you have any questions regarding the following information, an environmental safety coordinator can
be contacted at 301-926-4409.
Temperature and relative humidity are significant in investigations of indoor air quality complaints.
When temperatures or humidities are outside the comfort zone, complaints about poor indoor air quality
or discomfort will increase. Students, teachers, and administrative staff tend to become less tolerant of
odors and other indicators of “poor air quality” at elevated temperatures and extreme relative humidities
(and also less tolerant of non-IAQ stressors such as noise and overcrowding).
B-1
Other than clothing, there are no adjustments for season or sex (male/female) to the temperatures of
this table. For infants, certain elderly people, and individuals that are physically disabled, the lower
limits of this table should be avoided.
This table was derived from the ANSI/ASHRAE 55-1992 Thermal Environmental Conditions for Human
Occupancy.
MCPS has adopted the Board of Education’s energy conservation guidelines for temperature, which is
70°F in the winter season and 76°F in the summer season. Media centers and computer labs have a
75°F criterion for the cooling season and 70°F for the heating season.
The American Conference of Governmental Industrial Hygienists recommend maintaining relative
humidity in the occupied space below 60% throughout the year in their “Guidelines for the Assessment
of Bioaerosols in the Indoor Environment.” Humidity levels that exceed 60% will present a significant
problem related to the potential for increased microbial growth. Based on the ANSI/ASHRAE 55-1992
Thermal Environmental Conditions for Human Occupancy guidelines, the relative humidity levels should
be in the ranges listed below:
Season Relative Humidity Range
Winter 25 – 60%
Summer 20 – 60%
Maintenance of carpet as recommended in the above section should ensure a complete life cycle for
carpet in all but the most extreme use cases. When carpet can no longer be returned to acceptable
conditions and represents an unacceptable risk to the quality of the indoor air environment, the following
procedures should be strictly adhered to: (Note: This procedure should only be performed during non-
occupied periods.)
B-2
B-3
C. LOCK-OUT/TAG-OUT
When employees are working on a piece of equipment (electrical, moving parts, energized systems,
etc.) it must be locked out. Employees who are cleaning or performing maintenance where a body part
could be injured should be using a “lock out tag out system”. The lock out system will physically stop
the piece of machinery and render it safe. A tag is attached to notify other fellow employees that
someone is working on the equipment and not to start it up. State occupational safety and health laws
require these procedures be performed in accordance with a written Hazardous Energy Control
Program.
All employees shall have their own locks and keys and they should be the only authorized individuals
with access to their keys. No one else should be removing the lock except for the employee who
attached it in the beginning of his/her maintenance work. After the lock is in place, try to start the
machinery/equipment to ensure the right circuit has been disabled. At this time the employee is testing
to ensure the circuit is not live and releasing any stored energy left in the system.
See your supervisor for additional information on “lock out tag out equipment” and proper use. If your
facility has a Building Maintenance Plan, the site-specific lock out tag out procedures can be found in
SECTION 2. For additional clarification, the following checklist is provided and lists the common
questions to ask when performing lock-out/tag-out procedures:
B-4
The employee must be aware of hazards that he/she is completing as a result of the Building
Maintenance Plan. Inspecting and cleaning the boilers present physical hazards to the employee. A
boiler is commonly referred to as a pressurized vessel. It is also considered a confined space. It is
large enough and so configured that an employee can bodily enter it, has a limited number of entrances
and exits from the space, and was not built for humans to occupy the space. This is a requirement
under federal OSHA, and State (MOSH).
The confined space may hold a build up of toxic gases or pockets where the oxygen level is too low for
a human to be in there. An employee should not be entering into the boilers unless they have had prior
intensive training. Employees who work or enter into confined spaces require special training and
equipment.
If you have any questions as to whether something is a confined space or are unsure of the meaning of
a confined space, please see your supervisor for further information. The following questions are
provided to assist in determining if this applies to a given task:
IF YOU HAVE ANSWERED “YES” TO ANY QUESTION IN THIS SECTION OR SEE A ‘CONFINED
SPACE’ LABEL ON ANY EQUIPMENT OR SPACE, DO NOT GO INTO THE SPACE. CONTACT
YOUR SUPERVISOR IMMEDIATELY AND EXPLAIN THE SITUATION.
B-5
The employee has the right to know what type of chemicals they are working with. The employee is
also able to obtain chemical information that would be deemed pertinent information to the individual
(i.e. health risks, health effects, reactivity, etc). Please remember that chemicals are not allowed to be
purchased outright. The chemicals need to be procured. Employees need to purchase chemicals from
the procurement list. This will ensure each chemical has been reviewed for safety and health affects
before it enters the school system.
IF YOU HAVE ANSWERED “NO” TO ANY QUESTION IN THIS SECTION CONTACT YOUR
SUPERVISOR IMMEDIATELY AND EXPLAIN THE SITUATION.
F. WALKING/WORKING SURFACES
The employee must pay particular attention to hazards that are created by other work practices. Places
in the facility that have a high traffic volume of people should be clean on a more frequent schedule.
There is a significant reduction in occupational injuries with walking, working surfaces, and storage that
is kept properly.
The following checklist provides questions to keep in mind while performing your normal duties:
B-6
Ladders should be inspected on a frequent basis. If a ladder is found to be defective, the employee
should take the ladder out of service and notify his or her supervisor. A tag should be attached to the
ladder that states “Do Not Use – Danger”
Great care should be taken when placing ladders so that they are not carried or positioned near
overhead power lines. Maintain at least ten-foot distance from over-head lines.
To ensure a safe ladder angle, the 4 to 1rule should always be obeyed. This rule states that the bottom
of a leaning ladder is one foot away from the vertical surface being climbed for every four feet of
working ladder length. Hence, the bottom of a ladder should be three feet from the wall when going up
twelve feet of ladder length. Holding the ladder, placing the bottom of the ladder at one’s feet, and fully
extending one’s arms generally achieves the proper angle.
The ladder should also extend three feet beyond the edge of the top of a wall when using the ladder to
climb to the top of the wall.
H. SANITIZATION PROCEDURES
B-7
As indoor air quality (IAQ) can be strongly affected by occupant activities, in addition to the Tools For
Schools checklists, building service or teacher staff may use the following checklist to ensure that
conditions that promote poor indoor air quality can be avoided:
CLASSROOM CHECKLIST
_____ Keep papers, boxes, and other materials off of the unit ventilator vents.
_____ Keep plants and other organic displays off the unit ventilator or hanging over the unit.
_____ Keep desks, and other furniture at least 3-5 feet away from the front of the
wall unit ventilator
_____ Do not tape papers, posters, laminating material or any other material
including “sticky” back shelves, or folders on the wall unit ventilator
_____Report any deficiencies (odors, noise, excessive temperature variations, leaks, visible mold, etc.)
of the ventilation system (wall unit ventilators, ceiling units, etc) to your Building Service Manager
or Plant Equipment Operator immediately.
_____ Report water-damaged and stained ceiling tiles immediately to your Building Service Manager.
_____ Only food items being used as part of the curriculum should be stored in the classroom and
should be in air-tight containers.
_____ Refer to the MCPS Safety Handbook for information on having animals in the classroom (Section
8-78, page 115).
_____ Sightings of insects and/or rodents should be reported to your Building Service Manager
immediately.
B-8
Page
Primary Responsibility – IAQ Team C-2
Primary Responsibility – Building Service Manager C-3
Primary Responsibility – Maintenance C-4
Primary Responsibility – Building Staff C-5
C-1
C-2
C-3
C-4
C-5
C-6
C-7
C-8
C-10
This appendix contains the initial and final assessment performed at the time of the institution of this
BMP. Any following indoor environmental quality reports and/or assessments should be included in this
appendix in chronological order.
Page
Initial Assessment D-2
Review of Supporting Documents D-2
Summary Findings from Questionnaire and Interviews D-3
Results of Initial Walk-through D-3
Follow-up IEQ Assessments D-5
D-1
D-2
Page
Hazardous/Toxic Chemical Inventory List(s) E-2
Hazcom Training Program for Alpha Elementary E-3
Hazcom Training Record for Alpha Elementary E-9
Staff Lock-out/Tag-out Training
Lock-out/Tag-out Training Program for Alpha Elementary E-10
Lock-out/Tag-out Training Records for Alpha Elementary E-14
Staff IAQ Awareness Training & Tools for Schools Introduction
IAQ Awareness Training Program E-15
IAQ Awareness Training Records E-24
*MCPS Approved Products List E-25
(For Tools for Schools, please refer to the U.S. EPA Action Kit that is included
with this Building Management Plan)
* Additional copies of the MCPS Approved Products List can be downloaded at:
http://www.mcps.k12.md.us/departments/iaq/products.htm
E-1