DURANT TRAILS HOA, INC.

Meeting minutes for March 15, 2011

Homeowner Forum:
I. Call to order – Meeting called to order at 6:07pm
II. Designation of Quorum/Election of Officers
Attendees: Board Members – Bebee Arnold, Mark Eisele, Jennifer Hicks,
David Jares, Rebecca Kaiser, Sue Reynolds, Johnny Popson, Fred Waddle, Kevin
Wagers and Matoka Snuggs from Charleston Management.

III. Approval of Prior Meeting Minutes(May annual meeting)

a. February minutes were approved to include one change. The trees
trimmed were crepe myrtles not maples.
IV. Treasurer’s Report…
a. Fred reported that all accounts are in good shape.
b. If you would like to see the report call Charleston Management.
V. Management Report
a. The management company continues to monitor dues delinquency.

VI. Committee Reports

a. The Reserve, not present.

b. Architectural Review, Bebee Arnold

c. Communications, Sue Reynolds

i. The minutes and newsletter continue to be posted on the website.
ii. Newsletter will be send out this week and include information
about the new clubhouse
iii. Sue will e-mail Kevin minutes and newsletter

d. Landscaping and Grounds, David Jares

i. David will check with Beth to see what type of bulb were planted
ii. David and Beth are in the process of creating a planting scheme for
the entry ways. The goal is to have unified entry ways and with a
variety of plants and color.
iii. We have continually been disappointed in the work that our
landscape company is doing and are in the process of looking in to
finding a new company once our current contract expires in
August.
iv. David will check into the Kudzu in the common area at 9109
Castleton.
 v. A homeowner was inquiring about the pine straw in our common
areas. Because the city did not put a regulation on single family
neighborhoods we decided to continue using pine straw in the
common area beds.

e. Activities, Rebecca Kaiser

i. Yard Sale, April 9, Easter Egg Hunt April 23, Earth Day
Celebration…April 16..see flyer for details
ii. Movies will continue in the spring
iii. A homeowner requested the use of the pool parking area for the
community yard sale. A motion was brought to the table that we
will not allow homeowners the use of the parking lot or common
areas to display yard sale items. All board members were in favor
of the motion.
iv. Rebecca decided to wait to purchase more tables and chairs until
the clubhouse is complete. The logistics of storage and
transportation would make the issue to time consuming.
f. Pool
i. Matoka will make sure the deck is complete before the pool is
open on May 1st.
ii. We will only need to make minor changes to the perimeter fence.
We may consider upgraded the fence to match the new fence at the
entrance of the new pool house/clubhouse

VII. Unfinished Business: Clubhouse

a. Matoka will send an e-mail to Dan Huffman to get an update on the
permits/drawings
b. Matoka will send all follow up e-mails to the board
c. Rebecca created a spreadsheet listing items we will need to purchase for
the clubhouse. She will send a copy to all board members. Please add to
the list as needed.

VIII. New Business

a. Annual Meeting Pre-May 17
b. Rebecca, Johnny and Fred are planning on running for the board again

IX. Next Board Meeting—April 19, 2011 6pm Charleston Management

Meeting adjourned at 7:00

ACTION ITEMS:

David: Check with Beth about bulbs

Matoka: E-mail Dan Huffman, check in with deck repair, forward correspondence
for architect to all board members
Sue: send newsletter and minutes to Kevin