Queries raised /suggestions made in pre-bid conference held on 16.03.

2010 at
office of textile commissioner for selection of PMMC for TMTT and
replies/clarification given thereof:
S.No Query / Suggestion Reply/clarification

1. Clause 2.0 Role & Responsibilities of the PMMC No, the consultant are not
expected to provide the
Under clause 2.1: Implementation support in setting up transaction advisory service
of new Centres of Excellence (COEs) and upgradation for setting up of incubation
of existing 4 COEs: centre. They are supposed to
• 6th point - Identification among stake holders facilitate setting up of
and Coordination in establishing incubation incubation centre.
centres – Are consultants also expected to
provide the transaction advisory services for
setting up these centres. If yes, what would be
the fee mechanism for these transactions in
terms of fixed fee and success fee?

2. Under clause 2.3: Assistance in sector developmentSome of the data is available

and supporting the MSMEs: with this office, however
consultant need to collect the
• 4th point: Develop a web based MIS – Do we most recent data available to
have data bank in place or consultants are develop an upto date MIS .
expected to conduct the baseline data
collection.

3. Clause 5.0 Tender Methodology Only national / international

reputed consulting firm with
Under clause 5.5 Technical Evaluation Criteria - five years experience in
Turnover of the company – Can we redefine this as textiles and technical textiles
’Turnover of the company in management consulting are eligible
domain‘, as we believe that you are not looking for a
company working in other areas of business with high
turnover and have entered recently(last year) in
management consulting space

4. Clause 7.0 Bid format Packet "A" contains the details of

minimum eligibility criteria,
• Under clause 7.2, point 7 - Technical bids of which will be opened first and
eligible bidders will only be opened. - It should Packet "B" technical bid of only
be financial bid. those qualifying the minimum
eligibility criteria will be opened.
S.No Query / Suggestion Reply/clarification

5. Clause 9.0 Other information The consortium agreement is

required to be submitted along
• Under clause 9.16, Copy of consortium with the proposal.
agreement is requested along with the
proposal. Can we submit this agreement once
the contract is awarded?

6. There should be cut-off marks in Technical The cut off marks, if any for
scoring. To avoid a situation where an technical bids will be decided
organization with a very low technical score by the Project Approval
gets the project because of its equally low Committee
financial quote, a cut-off mark should be kept.
A high cut-off of say 60 out of 100 is desirable
in order to select a technically sound partner

7. Clause 5.0 Ratio of 70:30 for technical

and financial bid respectively
• In the Technical-cum-Financial-Evaluation: is generally followed as per
Instead of 70/30 scoring, we recommend this to general financial rule norms.
be 90/10.:

• We believe that Government is looking for an

consultant having an extensive experience of
SECTOR DEVELOPMENT & PROMOTION
in India and abroad. Going for 70/30 will give a
significantly wide scope to an organization
scoring low on technical marks to cover up if it
quotes low in financial bid. However, a stricter
90/10 will ensure that due weightage is given to
the quality which is of utmost importance in
this assignment.

8. Clause 2.1 (iv): Role & Responsibilities of the The information should be
PMMC (page 2) based on both primary as well
as on secondary research. The
o RFP states that PMMC need “To compile the PMMC need to collect the
information on COEs functioning at the global level data / information regarding
and sharing it with existing and new COEs for the working, facilities,
improvement in their functioning.” established by the COEs in the
developed countries and share
o We understand that this activity is required to the knowledge with the COEs
be undertaken on the basis of secondary research and being established in our
information received from COEs, Ministry of country.
Textiles, other stakeholders etc. only and no primary
S.No Query / Suggestion Reply/clarification

research is involved in this case.

o We also request if clarification on the nature of

assistance that Ministry of Textile will provide to the
PMMC in this regard.
9. Clause 2.1 (vi): Role & Responsibilities of the The total of 8 incubation
PMMC (page 2) centers will be established in
identified centers of
o RFP states that PMMC need to undertake the
excellence. PMMC will have
“Identification among stake holders and
to facilitate setting up of
o Coordination in establishing incubation
incubation centre and co-
centres”.
ordinate between incubation
center and stakeholders
o Please let us know the number to incubation
centres envisaged to be established, which would be
required to be co-ordinated by the PMMC. Also
request for further clarification on the expectations
from the PMMC.
10. Clause 2.2 (i): Role & Responsibilities of the PMMC Yes. The PMMC is expected
(page 3) to assist bid process
o RFP states that PMMC need to undertake management including
“Preparation of Request for Proposal preparation of various
(RFP)/Expression of Interest, Tender documents, documents / notes required for
background note etc for selection of consultants for the process. However
study on regulatory measures in various segments of assistance is not expected in
technical textiles. selection process. Number of
consultants will be
o We understand that the PMMC would be approximately 5, however the
required to assist in bid process management and number may vary while
selection of consultants as well. Kindly confirm. identifying the regulatory
measures.
o Further, please indicate the number of
consultants envisaged to be selected to undertake
study on regulatory measures in various segments of
technical textiles.
11. Clause 2.2 (ii): Role & Responsibilities of the PMMC is required to co-
PMMC (page 3) ordinate and liaise between
o RFP states that PMMC need to undertake: relevant ministries.
“Effective coordination and liaison between relevant
ministries to accept and replicate /defined quality
standards across sectors/regulatory
measures/promotional activities….”

o We understand that the PMMC would be

responsible to assist the client in above activities. The
S.No Query / Suggestion Reply/clarification

client would take lead on coordination and liaison

between relevant ministries related activities.
12. Clause 2.2 (iii): Role & Responsibilities of the PMMC has to gather the
PMMC (page 3) information for quarterly
o The RFP states “Produce quarterly updates to updates independently
however, the PMMC may take
monitor growth in the sector of regulations and
inputs from the consultants
standards at the national and global level”
selected for study on
regulatory measures also as
o We understand that the inputs for the above is
and when selected.
to be provided by the consultants selected for study on
regulatory measures in various segments of technical
textiles. Kindly clarify.
13. Clause 2.3 (ii): Role & Responsibilities of the The PMMC has to market the
PMMC (page 3) various schemes, facilities
established by the Govt. of
o The RFP states “Encourage entrepreneurs to
India for encouraging
participate and get benefits…”.
investment in technical
textiles. PMMC has to
o We request you to kindly elaborate on the
expectations from the PMMC. interact with industry
stakeholders and explain them
the potential of technical
textiles and encourage them to
avail the benefits of Govt.
schemes and plan investments
in technical textiles.
14. Clause 2.3 (iii): Role & Responsibilities of the Yes. The hardware/software
PMMC (page 3) will be provided by the
o RFP states that PMMC need to Government. However,
designing , hosting and
undertake“Creating, maintaining and regularly
updating an exclusive website for the all sub-segment updating/maintenance has to
of the technical textiles”. be done by the PMMC

o We understand that the hardware and hosting

services would be procured separately and would be
outside the scope of the PMMC. We request you to
confirm our understanding.

o We understand that the updation may be

undertaken offsite. We request you to confirm our
understanding.
15. Clause 2.4 (vi): Role & Responsibilities of the PMMC has to collect the data
PMMC (page 4) from various sources for these
The RFP states “ Preparing quarterly report on quarterly
reports
o
independently.
a)investment taking place in different segments of the
S.No Query / Suggestion Reply/clarification

technical textile industry…”

o We understand that this activity is required to
be undertaken primarily on the basis of secondary
research and information received by the Ministry of
Textiles.
16. Clause 7.4:Packet C – Financial Quote (page 10) o The applicants are required
to quote a lump-sum Fee
o We understand that the applicants are required
amount (including service tax)
to quote a lump-sum Fee amount (including service
for the services mentioned in
tax) for the services mentioned in the RFP.
the RFP.
o Since the nature of job requires long term
association of 4 years and we are not aware of travel o Travelling expenses (Taxi,
train, air travel by economy
requirements for the assignment (as COE locations
are not yet decided), it would be difficult to estimate class) will be reimbursed on
actual basis.
the travel costs for bidding purposes.
o Henceforth, request you to allow quoting “Fees o Hotel accommodation per
amount” at present and out of pocket expenses-travel day and food bill per day on
actual basis will be
(boarding & lodging) cost may be reimbursed on
reimbursed subject to
actuals to the selected PMMC on a quarterly basis.
maximum limit as per the
Govt. norm for Group “A”
officers ,which is Rs.1500/-
per day for hotel
accommodation and Rs.200/-
per day for food bill in respect
of officers. In case of staff the
norms will be applicable as
per Govt. norms for Group
“B” officers which is Rs.500/-
per day for hotel
accommodation and Rs.150/-
per day for food bill. The
above ceiling is subject to
economy instructions for
Govt. employees notified by
the Govt. from time to time.
o The tour programme has to
be pre approved by the Textile
Commissioner.
17. Clause 7.4:Packet C – Financial Quote (page 10) Yes. The basic office
Kindly confirm whether the seating space and basic infrastructure will be
provided, in case PMMC post
office infrastructure would be provided in the client
premises or the consultant would be required to budget a person permanently.
for separate space for the same, on their own.
S.No Query / Suggestion Reply/clarification

18. Clause 9.8- Last Date of Submission (Page 12) Last date of submission of the
We request that the last date of submission of the bid bid cannot be extended.
be extended by 10 days in order to enable the bidders
to prepare a comprehensive proposal.
19. Kindly suggest timelines for the various activities The consultant would be
and tasks there are activities which are dependent required to present a detailed
on the completion of previous tasks work plan for every quarter of
four years and the payment
mile stones would be mutually
agreed post selection stage.
20. Sec 2.1 (v) PMMC is suppose to have
domain expertise and
Knowledge sharing with stake holders and akin to therefore should know
marketing of the services of COEs. stakeholders.
Kindly identify the stakeholders who will be
involved in the process

21. Sec 2.1 to 2.4 / Page 2-4 This suggestion is not

acceptable.
Assisting O/o TxC, MOT in any other activity related
to management of the project which is not specified
above and which unveils during the course of the
scheme.
Please explain the limits of this clause. Also, we
would recommend that the following should be
added: “Assisting O/o TxC, MOT in any other
activity related to management of the project which
is not specified above and which unveils during the
course of the scheme not exceeding more than 2%
of the total project cost/effort”.
22. Sec 2.2 (ii) The PMMC would be
Effective coordination and liaison between responsible for co-ordination
relevant ministries to accept and replicate /defined and has to liase with the
quality standards across sectors/ regulatory Ministries.
measures/ promotional activities which would include
preparation of background paper, presentations,
arranging meeting appointments, making presentations,
preparing follow up strategy and action plan,
understanding and designing resolution mechanism
towards the effective implementation of standards
/regulatory measures/ promotional activities across the
S.No Query / Suggestion Reply/clarification

ministries.
Who would lead the liaisoning with the ministries?
We would suggest that the liaisoning activities be
conducted by the ministry with the relevant
technical inputs of the consultant
23. Facilitating collaboration between government, trade This has to be done by the
associations, education and training institutes to PMMC .
reduce the costof human resource development,
capacity building, disseminate information and
establish marketing network through standard
programmes. This should be led by the ministry with
the support of the consulting agency
24. Sec 2.3 (iv) The MIS is to be developed by
the PMMC however, the
Develop a web based MIS Please elaborate on the
hardware/software will be
development. All components (hardware, software
provided by Ministry
and services) should be outside the scope of this
RFP as this is only for consultancy and will be done
on actuals, as required after discussion and analysis
of exact requirements
25. Sec 2.4 (i) Page 4 All the activities which is
Undertake awareness & promotional campaign mentioned above i, ii & iii
for the target audience to generate interest and active along with mobilizing the
participation towards the development of sector What stakeholders for participation
in awareness activities.
would be the Scope of Work for the consultant
among the options?
i. Design the campaign idea
ii. Design/Creation of promotional material
iii. Actual promotional activities to be taken
proactively like printing etc.
26. Sec 2.4 (vi) PMMC has to compile the
information and prepare the
Preparing quarterly report on (a) investment taking report.
place in the different segments of the technical textile
industry & the growth scenario and (b) Trade trends
both domestic & overseas of raw materials and finished
products of Technical Textile sector. The report
should also cover the new investments which are
likely to take place in the technical textiles
Reporting and Analytics to be out of scope and
needs to be done based on detailed understanding
S.No Query / Suggestion Reply/clarification

of the reporting requirements and on actual.

27. Sec 2.4 (v) Page 4 PMMC would evaluate the
Working towards the growth of R&D across sub growth of R&D in India for
different items and benchmark
segments What would be the
it vis-à-vis global level.
consultant’s role in this?
Encourage entrepreneurs to
match the global level
28. Sec 3.2 It is difficult to provide the
Based on the actual performance/ achievements acceptance criteria at this
stage. However milestone will
made over the agreed milestones, quarterly
payment will be made to the consultant, after every be mutually agreed post
selection.
quarter, over a period of four years (2011-12 to 2014-
15).
We would suggest that the Acceptance Criteria is
clearly mentioned in the RFP itself for better
understanding of the bidders

29. Sec 6.0 Page 7 Consortiums partners past

Consortiums/ Tie-ups of two or more firms are also experience in the relevant field
permitted to bid in the project. Shall the consortium will be considered.
partner’s experience in past projects will also be
considered?
30. Sec 5.5 (a) - iii Project experience of both
Page 6 Proven and demonstrable experience, expertise shall be counted.
and resources in providing consultancy in projects
relating to the requirement of Investment Promotion
and sector development at National/State level.
We understand that in case we submit a bid along
with another partner in a consortium, the project
experience of both shall be counted for the purpose
of evaluation. Kindly confirm Yes. The project
experience of both consortium partners will be
counted for the propose of evaluation.
31. Sec 5.5 (a) - iii Relevant projects with the
Page 6 Proven and demonstrable experience, expertise private sector will also be
and resources in providing Since lot of work with considered.
respect to investment promotion happens with the
private consultancy in projects relating to the
requirement of Investment Promotion and Sector
S.No Query / Suggestion Reply/clarification

development at National/ State level Since lot of work

with respect to investment promotion happens with the
private sector as well, we shall recommend that
projects with the private sector b e also
considered here.
32. Sec 9.16 The bidder should have an
Regarding Consortium Agreement In case we agreement with the expert and
decide to have few external experts to be part of same should also be included
our team (in their individual capacity, and not as a in a bid along with CV of the
firm),then do we need to sign a consortium expert.
agreement?
33. Sec 10.0 The clause may be included in
The Office o f the Textile Commissioner, the MOU subject to approval
Ministry of Textiles reserves the right to terminate of PAC.
the contract if it is convinced that the performance
of the consultant is not satisfactory at any point of
time during the period of the contract. The Bidder
seeks to make this clause mutual with a right to at
least 30 days advance notice and opportunity to
correct performance problems. In the event of any
such termination, the Office of the Textile
Commissioner, Ministry of Textiles should pay for
the services rendered till the date of termination.
34. We would recommend that the following clause be The clause may be included in
added on limitation of liability: the MOU subject to approval
“In no event shall either party be liable for any of PAC.
consequential, incidental, indirect, special or punitive
damage, loss or expenses (including but not limited to
business interruption, lost business, lost profits, or lost
savings) even if it has been advised of their possible
existence. The sole liability of consultant and any of its
affiliates (whether in contract, tort, warranty,
negligence, strict liability in tort, by statute or
otherwise) for any claim in any manner related to this
Agreement, including the work, deliverables or
services covered hereunder, shall be the payment of
direct damages and damages due by Consultant under
this agreement shall in no event in the aggregate
exceed the fees and expenses received by Consultant
under this Agreement with respect to the work
S.No Query / Suggestion Reply/clarification

involved”
35. If role of the PMMC is seen ,it should be more of a It can be a management
technical management consultant than a pure consultant with domain
management consultant expertise. It need not be
necessarily a pure
management or pure technical
consultant
36. who will finalise the terms and conditions of the It should be mutually decided
consortium by the bidder and the
consortium partner.
37. Who will design and update the website mentioned in Website designing / updation
RFP and how can we decide the designing of website /hoisting and maintenance is
in advance. to be done by the PMMC and
expenses towards this should
be accounted for in the
financial quote.
38. Minimum turnover for consulting companies is too The annual turnover is the
high. If the turnover of the bidding company is less basic eligible criteria and it
than minimum turnover, can they still participate? Can cannot be reduced.
it be reduced?
39. Can the criteria for minimum employees i.e. 100 be The criteria of minimum
reduced ?whether 60 persons with consortium partner employees of 100 will not be
will be allowed relaxed.
40. Whose experience will be considered in case of Experience of both the
consortium – leading partner or other partners or partners will be considered.
additionally?
41. Is the consortium of 2 Indian companies and 1 yes.
International company allowed to participate for this
EOI?
42. Will the Project Management and Monitoring unit be The services of the PMMC
located at Mumbai? will be required at office of
the Textile Commissioner
Mumbai and Ministry of
Textiles New Delhi
43. What are the facilities to be provided to consultants in If the PMMC posts some
the project management unit in terms of furnished persons permanently at our
office space, telephone and fax, internet, computers, offices ,the infrastructure in
printers, photocopiers, etc. terms of office space ,chairs
S.No Query / Suggestion Reply/clarification

,table will be provided.

However other facilities may
not be possible
44. What specific support is required from consultants in Monitoring the progress and
setting up of new COEs? suggesting the ways and
means for improving the
facilities in line with COEs
established in developed
countries.
45. Where are the proposed COEs expected to be located? The existing four COEs are
located at Mumbai,
Ghaziabad, Coimbatore. The
location of new four COEs
will be made available after
selection of same by PAC.
46. Who will bear the cost of setting up/upgrading the COEs are being set up by the
COEs, web site hosting, servers for website, etc. Govt. Further website
hoisting/hardware will be
provided by the Govt.
47. Whether any full time position is envisaged for the It should be decided by
duration of the project, if yes, what are these positions? PMMC.
48. With reference to item iii under para 2.3 on page 3 of
the TOR on creating, maintaining and regularly
updating an exclusive website…
(a) Has the organization identified any technology No
to develop the website or should the consultant
identify the require technology?
(b) Has any decision been taken to use open source No
technology? (in case consultants are to identify
the technology)
(c) In case any non-open source technology is It should be covered in
identified, will the organization bear the cost of financial bid.
the same or should it be covered in consultant’s
financial bid?
(d) Is there a possibility that the duration for Decision in this regard will be
maintenance and update of website can be taken by PAC.
extended beyond 2014-15?
(e) Has the organization decided on the No ,it is it the responsibility
requirements /features of the web application or of the consultant to
is it the responsibility of the consultant to recommend the requirements.
recommend the requirements?
49. On developing a web based MIS, has the organization No
developed the MIS requirements? If yes, will the
document be made available to the bidders?
50. What should be the instrument of payment for Earnest Money Deposit should
Refundable Earnest Money Deposit (EMD) for an be in form of Account Payee
S.No Query / Suggestion Reply/clarification

amount of Rs. 5,00,000/- and in which name it should Demand Draft in favour of
be made. "Textile Commissioner" payable
at Mumbai.