Word Tips and Tricks

http://www.tips4pc.
com
January 1
Word
2007 Tips
&Tricks 2011
Word 2007 Tips
This E-book is an independent review of Microsoft word 2007 and contains handy
tutorials and tips on how to use the program. & Tricks By Mitz
Pantic
Microsoft Word 2007 Ti ps from Tips4pc.com
Contents
Contents __________________________________________________________________________ 2
How to navigate through menus in Word 2007 _____________________________________ 3
How to open a new blank document?_______________________________________________ 7
How to add a table to a word document? ___________________________________________ 9
How to insert a page border into your document? _________________________________ 11
Change UPPERCASE text to lowercase in Word 2007 ______________________________ 15
Select all text with a similar format style in word 2007 document _________________ 19
How to save a picture, logo, or clip art from a word document? ____________________ 21
How to make headings and titles in a word 2007 document? ______________________ 23
How to link to a heading, title or bookmark in a word 2007 document _____________ 24
How to make a bookmark in a word 2007 document? ______________________________ 26
Add shortcut icons to your Quick Access toolbar in Microsoft Word 2007 ___________ 29
How to save a word 2007 document to be compatible with Word 97-2003 _________ 32
How to enable or show the developers tab in Microsoft Word 2007 ________________ 34
Add a video or to word 2007 and convert it to a PDF _______________________________ 37
Enable the Acrobat reader embed video icon in MS Word 2007_____________________ 42
How to customize a bulleted list in Word 2007 ____________________________________ 44
A Shortcut to Insert Horizontal Lines In Word Documents _________________________ 47
Word 2007 keyboard shortcut to count words in a document.______________________ 47
Extra Word 2007 tips _____________________________________________________________ 48
How to embed a YouTube video into a PowerPoint Presentation ___________________ 49
Embed Youtube video into a PowerPoint 2007 presentation CD. ___________________ 54
How To Make Microsoft Word The Default Program ________________________________ 58
Change your paper size to Letter size instead of Legal in MS Word _________________ 62
How to Write Text on a Picture in Word ___________________________________________ 64
How to make an anchor text link in a Word document? ____________________________ 66
Copyright www.tips4p c.com Please share this document with your friends!
How to Remove an Added Word to the Dictionary in Microsoft Word _______________ 68
How to navigate through menus in Word 2007

In Word 2007 the menus and navigation are noticeably different to previous versions. Formally
Word had drop down menus that had many menu items hidden amongst it, whereas in Word
2007 the menu has come out of the closet. You can nearly see almost all settings and option
right before your eyes.
If you look at the screenshot below you will see the office symbol in the left corner, then the
quick access toolbar. Under this there are the ribbons. Ribbons in Word 2007 were formally
known as tabs, and therefore you may see me refer to them as such out of pure habit. There is
the Home tab, Insert tab, Page layout tab, References tab, and so on.
What’s on the Home Tab in Word 2007?

On the home ribbon in Word 2007 there are so many settings and options available. For instance
you can format your text, format your paragraphs, change styles, and even cut, copy and paste.
Here is a list of the most common tasks you can perform from the home tab:
 Make your text bold, italic, or underlined.
 Make your text larger or smaller.
 Align your text.

 Make bulleted lists or numbered lists.
 Change uppercase text to lowercase.
 Outline text or tables with borders.
 Change the color of your text.
 Put shading behind your text or highlight it.
 Make text a heading or a title.
And more…
What’s on the Insert Tab in Word 2007?

Obviously the insert ribbon is used to insert items into your document.
Here is a list of the most common tasks you can perform from the insert
tab:
Insert a picture, clip art, or shape.
Insert a table.
Insert a page break.
Insert a hyperlink, bookmark, or cross reference.
Insert a text box, word art, drop caps.
And more…
If you go along the tabs and investigate each one you will see many options available. Like I
said, then menu has come out of the closet. See the screenshot below. You can see all the items
available under the page layout tab.
What menu comes up when you press on the office symbol?

When you open Microsoft word you will see the Office symbol in the left top corner. The color
and look of it may vary, depending on the theme you have chosen for the program, however the
contents are the same.
See the screenshot below. The arrow is pointing to the Office symbol and the menu shown
comes up when you press on this symbol. There are some obvious menu items there, such as
New, Open, Save, and Print. Many people have used these menu items as they exist in most
programs. Therefore to save a document you have been working on you can simply go to this
menu and press on save.
If you press on the button at the bottom named “word options” you will see more settings and
menus again. These word options are for the more experienced user because the settings
become very detailed and precise.
How to open a new blank document?

Simply press on the Office symbol in the left corner and then choose new from the menu that
appears. See the screenshot below for more details.
After you have pressed on New a new document window will appear. You can choose blank
document from there, or you can choose to use a template. The template menu is in the left
column and some are installed with the program and others are online. If you choose a template
that is online it will be downloaded quickly and opened in Word for you to use.
See the screenshot below showing the template menu on the right hand side. There are two
sections there, “templates” and “Microsoft Office online”.
If you press on a category, a selection will appear. For example if you choose “business cards”
then a small preview of all business card templates will show.
When you have chosen your template or blank document, simply press on create.
How to open an existing document?

To open a document that you have on your computer simply press on the Office symbol, then
choose Open from the menu. Then you can browse for the word document that you want to
open.
How to add a table to a word document?

1. Click on your document where you want the table to go.
2. Go to the Insert tab.
3. Press on the table icon.
4. Drag your cursor to show the size table you want. See the arrows in the screenshot
below. You can add more rows or columns easily.
See how the table has been drawn up for me on the page. If you want to customize your table
while creating it then press on the Insert table link below. The Insert table window will appear,
pictured below.
How to insert a page border into your document?

If you want to add a page border to your document it is extremely easy in Word 2007. Simply go
to the top menu and press on the Page Layout tab or ribbon. Then to insert a border on your
page press on the Page Boarders Icon. See the screenshot below.
This boarders and shading window will appear. This might look confusing at first; however I will
show you how to insert a simple border onto your page.
How to insert a page border?

1. Once you have opened the Borders and Shading Window you will need to make sure you
are on the Page boarder tab.
2. Now to quickly insert a simply box page border press on Box.
3. Now press ok and a simple box page border will be on your page. See the screenshots
below.
What’s the difference between a border and a page border?

When choosing a tab there is another similar looking tab there. It is the border tab. If you
choose the border tab you will be placing a border around the all text on your page. If you
choose Page border you will be placing a border around the entire page.
See this screenshot below. I have a plain box page border around the whole page and a border
surrounding the text. If I write more text the border will get bigger, however a page border stays
the same size around the page.
How to customize your border?

1. Go back to the Borders and Shading Window as shown above.
2. Under the heading Style , you can scroll down by moving a slider to choose a border
style. See in the screenshot below I have chosen a border and a preview is showing on
the right.
3. You can also choose the thickness of the border by pressing the drop down arrow
under the Width heading where it says 3pt.
4. I can also remove the sides of my border by pressing the icons I have marked with an
arrow. Now I have no top and bottom border as you can see in the preview on the right.
You can also change the color of your page border by pressing the drop down arrow below the
heading color.
There are so many choices on how to customize your page border. Now you know the basics you
can do a few experiments. If you are worried about ruining a document you have been working
on, simply open a blank document to experiment on.
How to remove a page border from your document?

You can remove any border you have put on your page by going back and simply pressing on
None. This will remove the border after you have pressed ok. See the screenshot below.
Change UPPERCASE text to lowercase in Word 2007
It is annoying when you have text that is not punctuated correctly or is all UPPERCASE or all
lowercase. Sometimes you are happily typing along and later realize you have the Caps Lock key
pressed on. All your text is in Capital letters and you have typed too many words to redo i t.
However this is not a problem in Microsoft word 2007 because you can change the text from
UPPERCASE to lowercase or vice versa. This feature is also available in Word 97-2003. This is a
great tip to remember.
How to change your text from Uppercase to lowercase in Word 2007?

1. Open Microsoft word 2007.
2. Open a document in which there is text that you want to change from uppercase to
lowercase.
3. Select the text by making it blue.
4. Make sure you are on the homepage tab.
5. Go to the font section and press on the button that has an Aa on it. See the screenshot
below.
6. A menu will appear.
7. If your text is uppercase then choose lowercase from the menu. However if you want the
start of the sentences to have capital letters choose Sentence case from the menu.
This first screenshot shows the test has been changed to Uppercase in Word 2007.
What are the different types of case you can change your text to?
You can change the text you select to 5 different cases from the menu. Sentence case,
lowercase, uppercase, capitalize each word, and toggle case. If you inspect the way each menu
item is written, this shows what the text will look like after choosing that item. For example if you
choose lowercase, as shown in the menu, all text will be lowercase. If you choose Sentence case,
the start of the sentence will have a capital letter.
The next screenshot shows the uppercase text changed to Sentence case.
The third screenshot shows the text changed to capitalize each word.
The fourth screenshot shows the text changed to lowercase. You can see the there are no
capital letters at the start of the sentences.
How to convert text from UPPERCASE letters to lowercase in Word 97-

2003?
1. Select the text you want to change to lowercase by making it blue.
2. Go to the Format menu at the top of the page. Choose Change case.
3. A dialog box will open. Click on the TOGGLE CASE button.
4. Click OK.
5. This will change your text from UPPERCASE to lowercase.
Select all text with a similar format style in word

2007 document
In a Microsoft word 2007 document it has this great feature that enables you to select text
throughout the document that has a similar formatting style. This means that you can select all
the headings or subheadings throughout a word 2007 document and then change their style and
font all in one go.
How to select text with a similar style?

1. Select the text by making it blue.
2. Now right click on the blue selected area and a menu will appear.
3. Choose Styles, then choose Select text with Similar Formatting.
4. See screenshot below
Why would you want to select text with a similar style?

One of the greatest ways to use this feature is to make a list of all the headings in a document,
therefore instantly creating a contents list.
1. Select a heading in your document
2. Right click on it and choose Styles
3. Then choose Select text with Similar Formatting.
4. When all your headings throughout the document have been selected, right click on one
of the selections again to see another menu.
5. Select copy from the menu.
6. Now you can paste a list of your headings to make a contents page.
See below in the screenshot. This is what my list looked like after I had pasted it to a new
document. All the headings and titles with similar formatting styles are pasted here. It even took
the style with it. To change the style formatting of your list, simple select all and make the
changes.
You can also select all the text that has similar formatting so you can change the font and
heading style of all occurrences throughout the document. This is a great feature. Imagine how
long it would take to change your heading styles if you had to do it manually, one by one.
Notes on selecting all text with a similar format style in word

2007 document
 You can also link to headings and titles throughout your document
 You might also want to know How to make headings and titles in a word 2007 document?
How to save a picture, logo, or clip art from a word

document?
Have you ever been sent a word document that contained a picture, logo, or clip art that you
needed to save to your computer? It might be a picture that you want to use on another
document or you might want to save the picture so you can s end it through email. People find
this puzzling because you cannot just simply save the picture as it is really imbedded into the
document itself. Of course there is always a way around this...
How to save a picture, logo, or clipart from a word document to your

computer:
The usual way to save a picture is to right click on it and choose save or save picture
as...However as you can see in the screenshot below, there is no option to do this. Therefore we
are going to copy the picture and paste it into another program. In this tutorial we will paste this
logo in mspaint which is a free program that all Windows users have.
1. Open your word document. This applies to Word 97-2003 and word 2007.
2. Left click on the logo or picture in the word document. This will put resizing dots around
the picture to show you have selected it.
3. Then right click your mouse on the selected picture.
4. A menu will appear. Choose copy from the menu.
5. Now open Paint . See below for instructions.
6. Choose Edit from the top menu in Paint.
7. In that menu choose paste .
8. The picture, logo, or clipart you have copied from the word document will now be in the
Paint program.
9. Go to the File menu at the top.
10. Choose save as... Choose a name for the picture and where you want to save the file.
You can also choose to save as a .jpg .png .gif or more...
How to open Paint?

1. Press the Win Key and the letter R to open the run box.
2. Type in mspaint and then press ok.
ALSO
1. Go to the start menu.
2. Choose All programs.
3. Choose Accessories.
4. Choose Paint.
Notes on How to save a picture, logo, or clip art from a word document?
You can save any picture, logo, or clipart from a word document.
You can also add a clipart from the word collections and then save it where you want it on your
computer.
How to make headings and titles in a word 2007

document?
I do not know about you, but I like documents with clear headings or subheadings that label
sections in a document. It makes it easier to see sections that interest you and it defines the
area you are reading. In Microsoft word 2007 it has been made so easy to format text into
headings and titles throughout your document.
Here's how to make a normal word in a document into a heading or title:

1. Open your Microsoft Word 2007 document.
2. Make sure you are on the Home tab or ribbon.
3. Select the text that you wish to make into a heading by making it blue.
4. Under the heading styles (see arrow in screenshot) you will see what style your text is.
5. My text that I have selected is Normal, however I want to make it a heading.
6. To change the normal text to a heading, simply choose another style from the list.
7. To see more choices of styles for your heading click on the arrow (circled in the
screenshot above).
8. Now when you mouse over the styles your text immediately changes to give you a
preview.
9. You can make your text a title , subtitle, heading 1 and so on..
Notes on making headings and titles in a word document:

You can change the individual style for headings, titles etc by pressing on the change styles
button. You can change font color, size etc. So for example if you do not like the look of the
heading 1 style you can change its attributes.
How to link to a heading, title or bookmark in a word

2007 document
When you are writing a long Microsoft word document, sometimes you need to link to parts of
the document instead of having to find different sections manually. This allows a reader to jump
from one section to another by clicking a link. You might have a table of contents at the
beginning of your document and you can make these headings clickable. When you have a 100
page word 2007 document, this is a handy feature to become acquainted with. It not only helps
with navigation, but it also allows readers fast access to sections that are important to them.
How to link to a heading or title in a word 2007 document?

1. Right click where you want to make your link.
2. Choose Hyperlink from the menu.
3. The Insert Hyperlink window will appear. See screenshot below.
4. In the left side bar press on places in this document.
5. Now you will see a list of headings, titles, and bookmarks that are available to link to in
this document.
6. When you select something by clicking on it and making it blue, it will also show up in
the Text to display section. You can change this text if you like.
What can you link to in a document?

You can link to headings, titles, and bookmarks in a document. A normal piece of text will not
show up in the list of possible words to link to.
Why would you want to link to sections in a word document?

Of course you can probably answer this question yourself because we all know how handy it is to
be able to jump from one section to another in a word document.
Notes on linking to a heading, title, or bookmark in a document:

You can do all sorts of things with this feature. You could make a link to jump to certain pages in
a document. This is very handy when you have over 1000 pages to sort through.
Also see How to make headings and titles in a word 2007 document? Because you
cannot link to normal text. It must be a heading, title, or a bookmark.
How to make a bookmark in a word 2007 document?

A bookmark is a marker in a document that can be linked to. For example you can make a
bookmark to jump from one section to another or from page to page in a document.
1. Go to the insert ribbon tab.
2. Click on bookmark in the Links section.
3. A bookmark window will appear.
4. Where it says Bookmark name , type the name of your bookmark.
5. Press the Add button.
6. Now when you go to link to something in the document, your new bookmark will now
be an option.
How to link to a bookmark in a word 2007 document?

1. Right click where you want to make your link.
2. Choose Hyperlink from the menu.
3. The Insert Hyperlink window will appear. See screenshot below.
4. In the left side bar press on places in this document.
5. Now you will see a list of headings, titles, and bookmarks that are available to link to in
this document. The book mark you made will be in the list.
6. When you select something by clicking on it and making it blue, it will also show up in
the Text to display section. You can change this text if you like.
7. See screenshot below.
Add shortcut icons to your Quick Access toolbar in

Microsoft Word 2007
In Microsoft word 2007 there is a quick access toolbar at the top of the screen next to this
symbol. See in the screenshot below. I have circled the quick access toolbar. By default the quick
access toolbar has a save shortcut icon, an undo, and a redo icon. However you can add or
remove shortcut icons from the quick access toolbar by choosing to customize it.
How to add shortcut icons to the quick access toolbar?

1. As shown in the screenshot below, click on the dropdown arrow to choose what icons to
add to the quick access toolbar.
2. If you want to add a shortcut icon it must have a tick next to it.
3. If the icon you want is not in the list, click on More commands to see more details.
4. See the screenshot below. All the possible shortcut icons that you can add to the
quick access toolbar are shown here.
5. To choose one simply select it and press on the add button.
6. The icon will be added to the list on the right.
7. When you are finished customizing the quick access toolbar press ok.
After choosing what icons I wanted to show in the quick access toolbar, see below to see it now.
Everything I had chosen is now added to the quick access toolbar.
How to remove shortcut items from the quick access toolbar?

After you choose to see more commands, instead of pressing the add button, simply press the
remove button. For example if you want to remove the printer icon from the quick access toolbar
you would select it in the right column and then press on remove.
Notes on customizing the quick access toolbar in Microsoft Word 2007:

You can experiment and add or remove icons until you see which shortcuts you really need
there. I really like the printer icon to be in the quick access toolbar, however you must have your
printer preferences set before you press it.
The undo and redo icons are very handy and I would not even think of removing them.
Adding icons to your quick access toolbar can enable you to remove the ribbon menu because
you will have easy access to your favorite shortcuts.
How to save a word 2007 document to be

compatible with Word 97-2003
When I first started using Microsoft Word 2007 I had no idea that the files were not compatible
with earlier versions of Word. It was not until I had sent a document created using Word 2007 in
an email and received complaints from recipients not being able to open the file. At first I
thought there was something wrong, because I had seen no mention of incompatible files on the
internet or the packaging Office 2007 came in. Finally I realized that the file extensions were
different. The old Word 97-2003 files were saved as .doc and the new Word 2007 are saved as
.docx.
I had just presumed that the programs would be compatible because all earlier upgrades had
been. However they were not compatible and Microsoft word 97-2003 could not open a file with
the extension .docx because it did not exist when these programs were created.
Luckily Word 2007 includes a feature that lets you save a document to be compatible with Word
97-2003.
How to save a document to be combatable with Word 97-2003?

If you want to save a document to be compatible to open in word 97-2003 you cannot simply
automatically save the document because it will save as a .docx. Therefore you cannot click on
the disk icon at the top to save your document.
1. Go to the at the top left corner.
2. Choose Save As. Another menu will appear.
3. Choose Word 97-2003 Document from the list.
4. Choose where to save your file.
After the file has been saved as a .doc you can now just press save instead of save as. You can
also press on the save symbol (a floppy disk) to automatically save the file now.
Is there any way to open a Word 2003 document in Word 2007?

Yes you can but you must download a compatibility pack from Microsoft. This will enable you to
open Word 2007, PowerPoint 2007, and more in your Office 2003 program. You can also
download the free Open office program. It will open .docx files already. See more details in the
freeware section.
Go to the Microsoft website to download Word viewer
And you will also need Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats
Notes on saving a Word 2007 document to be compatible with a Word

97-2003:
If you open a word 97-2003 document in word 2007 and then save it, it will save in the same
format as the original file. However if you want to change the file to .docx then you must use
save as to save the document.
Just remember that the majority of user still have Word 2003 on their computers so it is very
handy to be able to make a word 2007 document compatible for this.
How to enable or show the developers tab in

Microsoft Word 2007
In Microsoft word 2007 the developers tab contains an entire lot of features to use, however it is
not enabled to show by default. Therefore the developers tab will not show until you change the
Word options. Some of the features the de3velopers tab reveals are advanced controls and
hidden elements to your document that not too many users are familiar with. See what the
developers tab looks like in the screenshot below. If you have not enabled it to be shown you will
not see it.
What features are on the developers tab?
The developers tab in Microsoft word reveals settings that allow you do use code, advanced
controls, xml, protect your document, and see what template the document is based on. If you
wanted to protect your document you would need to register your credentials with Microsoft.
Then when you create a restricted document the user will need permission to open it.
Also if you wanted to see what template your word document is based on or change the
template, simple go to the developers tab and press on Document template as shown above. See
the next screenshot below that shows what template I am using.
How do you enable or show the developers tab?

It is very easy to enable or disable the developers tab in Microsoft word.
1. Go to the Office symbol at the top left corner.
2. Click on it to see the menu shown below.
3. Go to the bottom and click on the button that says Word Options.
4. The Word options dialog box will appear. Make sure that the popular section is
highlighted. See screenshot below.
5. To enable the developers tab to be shown simply tick the box next to Show Developer
tab in the Ribbon.
6. Press ok. Now the developers tab will be showing and you can now use the extra
features included in it.
Notes on showing the developer tab in word 2007:

You might also have a reason to hide the developers tab to hide the advanced settings that you
might not need.
You can enable the developer tab for PowerPoint in the same way.
Add a video or to word 2007 and convert it to a PDF
What do you need to embed a video into word 2007 to convert to PDF?
This is an expensive process because you will need Microsoft Word 2007 and a professional
version of Adobe PDF creator. You can get Word Documents converted for free on the internet
but the standards are poor. It would not include html links or embedded video. You also need a
video to embed into the word 2007 document to export to PDF. If you are in business and you
plan to use these programs then they are well worth the money.
Can you put a video in a word document without converting it to a PDF?

You can put a video into a Word document but there is no way to get it play unless you get
technical. I only embed a video into a word document to eventually convert it to PDF. This way
you just have to open the PDF file and press on the play button. That's how simple it is. The
other option is to see How to embed a Youtube video into a PowerPoint Presentation or
Embed Youtube video into a PowerPoint 2007 presentation CD. They are both different
articles because the first allows you to watch the Youtube video only if you have an internet
connection and the second allows you to do it without.
Why would you want to put a video into a Word document?

There are so many reasons why you would want to put a video into a Word document, and the
main one is because your participating in an IT course that requires you to do so. Although it
might require you to embed a video into a PowerPoint presentation, knowing how to do in in
Word can also be an advantage. My sole purpose of putting video into a word document is to
then finally convert the document to a PDF E-book.
How to embed a video from your computer into a word document?

How to embed a video into a Word 2007 document? In Word 2007, if you go to embed a video
into a document this message will appear below. So therefore you must save the document
before proceeding.
1. Open Word 2007 document that you want to insert the video into.
2. Go to the Insert tab.
3. On the far right, click on Embed Video.
4. Now it will prompt you to save the document as in the screenshot above.
5. After pressing on the Embed Video button the insert video window will appear.
Screenshot below.
6. Press on browse to find a video on your computer to embed.
7. You can also slide the button along to choose a frame to set as the image for your video.
8. To resize your video put a tick in the box and the options will be enabled to be
changed.
9. Press OK when your are done.
10. That's it. Your video will look like a black box on your page.
Where do I get video to put into a word document?

< 2007 Word a into video embed to>
If you have a video on your computer then you can use this. However if you do not have a video
on your computer you can download something from Youtube. See Download and convert
Youtube videos to your computer to save. Obviously you can also use your video camera to
record any video footage and download that to your computer to use also.
How to convert the word document to PDF file format?

If you have both Microsoft word 2007 and Acrobat reader professional installed they will
automatically integrate.
See the screenshot below:
1. Go to this symbol in the top left corner.
2. The menu above will appear. Choose Save As.
3. Then choose Adobe PDF.
What size will the PDF file be after adding video to it?
Obviously the PDF file will be a lot bigger if you add a video to it. For a quick example, I had a
4mb PDF E-book and added one small, under 10 minute video to it. The Pdf file ended up being
21.3MB. That's only adding one video. Of course there is a time and place to add video to a pdf
file. If you want to email a video it would be better if it was not package into a PDF, but
standalone, and compressed to a smaller video format.
To see the size of your PDF file simply go to the folder where it is stored and put your mouse
over it. The details will appear in a box.
< 2007 Word a into video embed to>
Notes on adding video to a word document to convert to a PDF:

The video will not usually work until you convert the document to PDF format.
Just remember that adding a video to a PDF can make the file size considerably larger.
Enable the Acrobat reader embed video icon in MS

Word 2007
Are you missing the Acrobat Reader Embed Video icon in Word 2007 insert menu? Previously I
wrote a tutorial on how to embed video into Word 2007 and convert it to PDF. So many people
responded on the website and on Youtube asking where their embed video icon was? “I have a
full version of Adobe Acrobat and Word 2007, why can‟t I see the embed video icon?” That‟s
what they were saying…Well I really had no idea because I had one and didn‟t have a problem.
Anyway it annoyed me that so many people had this problem so I search for an answer, which in
the end, turned out to be an easy solution.
What you need to have a Embed Video icon in Word 2007?
1. You need Microsoft Word 2007 installed on your computer.

2. You also need a full version of Adobe acrobat reader. Not the free version.
How to enable the Acrobat Reader embed video icon in Word 2007?
1. Open Word 2007 and go to the round office icon in the left top corner.
2. Open the menu and go to the bottom and choose Word Options. See the screen shot
below.
3. Click on Add ins in the left bar.
4. Now you can see if your Adobe Acrobat reader is an active application or a disabled
application.
5. If your Adobe is under the disabled application section move down to the manage
section at the bottom of the window.
6. From the drop down menu choose disabled items.
7. A small box will appear. Choose the application you want to enable by making it blue.
8. Then press the enable button.
9. Restart the program to see that the Adobe Acrobat add video icon is there now..
Now you can add video to your Word 2007 document and then convert it to a PDF. If you do not
know how please see how to embed video into Word 2007 and convert it to PDF.
If you are still having problems with your embed video icon, please leave a comment below.
Here is a video on How to enable the add video button in MS Word.
How to customize a bulleted list in Word 2007

It's no fun having a plain old bulleted list like the one below...When I am using Word 2007, I like
to change the look of the bullets.
If you have already made a bulleted list and now want to change it...
1. Select the bulleted list by left clicking exactly on the first bullet. This will select all the
bullets in the list.
2. Now right click on the selected Bullets and a menu will appear.
3. Choose Bullets from the menu.
4. Now you can choose a different bullet to use.
5. You can also choose “change list level” to increase the space that your bullet will be
indented.
Now you have changed the look of your bulleted list. See how I have changed my bulleted list
above to a tick instead of the boring old dot that is the default bullet.
If you want to change the style of bulleted list before you start making
the list:
Simply make sure you are on the home tab and press the little arrow next to the bulleted list
icon.
You can also customize the numbered bullet list by pressing the small arrow next to its button.
See the screenshot below to see the details.
A Shortcut to Insert Horizontal Lines In Word

Documents
When you want to quickly insert a horizontal line into your Word document you do not have to
type the line manually or even go to the Borders and Shading dialog box in the Ribbon. All you
have to do is type three characters on your keyboard and a horizontal line will appear. There are
six different shortcuts that create six different horizontal lines. I use this all the time. This is one
of those shortcuts that really saves a lot of time, and that's what it‟s all about.
What do you type to make a quick horizontal line in Word?
--- (3 dashes) and then press enter = This will give you a straight thin line.
___ (3 underscores) and then press enter = This will give you a thicker, almost double layer
horizontal line.
### (3 number signs) and then press enter = This will give you a thick line with two thin ones
surrounding it.
*** ( 3 asterisk) and then press enter = This will give you a dotted horizontal line.
=== (3 equals signs) Then press enter = This will give you a long equal sign for the horizontal
line.
~~~ (3 tides) then press enter = This will give you a zig zag horizontal line.
See the screenshot below to see the different horizontal lines this shortcut creates.
Word 2007 keyboard shortcut to count words in a

document.
To get a word count for your document simply press CTRL + SHIFT + G and a word count box
will appear like the one below.
Extra Word 2007 tips
 To find out what keyboard shortcuts are available for a particular version of word simply
press the F1 key to bring up help and then search for "keyboard shortcuts"
 Instead of having to select a paragraph of text by left clicking at the start of the text and
dragging the cursor over the text you want...you can simply left click three times at the
start of a paragraph of text and it will be selected. Give it a go...it's fun..
 To select text click to put your cursor in front of the text you want to select. Then press
shift and the arrow keys to guide your selection. Pressing the right arrow key with shift
will select one letter at a time. Pressing the down arrow key and shift will select a line at a
time. Try it..
 Also you can select a word at a time by pressing CTRL, Shift, and the left or right
arrow key.
 To select a word simply double click your mouse on it. If you do a third click the whole
paragraph the word is in will be selected.
 To select a sentence press the CTRL key on your keyboard and click on a word in the
sentence. The whole sentence will be selected.
 A quick way to increase or decrease the size of your font is to select the text you want to
change, then press the CTRL and the [ to decrease or the ] key to increase your font
size.
 Press CTRL and A to select all in your document.
 To search for a word in a document press CTRL and F and a Find and Replace dialog box
will appear. Type in the word you want to find and press find next.
 To use the built in thesaurus in Word 2007 select the word you want to find alternatives
for, then press the shift and F7. A list will appear.
 To find out the formatting details of your text such as font type, font size, and paragraph
style and so on, simply press Shift and F1. Then press on the text you want to find out
about and the details will be displayed in the list.
 To remove the Menus and tabs from your screen press CTRL and F1 to get a full view
of your document.
 To quickly open a print preview press CTRL and F2.
 Hit CTRL and F10 to minimize or maximize your window you are working on.
 To quickly open a document press CRTL and F12. You will be instantly browsing for the
document you want to open.
How to embed a YouTube video into a PowerPoint

Presentation
Many businesses and large organizations have found that embedding a YouTube video into a
PowerPoint presentation can be a great way to get your point across. It can really make your
PowerPoint presentation stand out from the rest.
What you will need to embed a YouTube video into a PowerPoint

presentation:
1. You will need the PowerPoint program installed on your computer.
2. You will need the url of a YouTube video that you want to embed. You will also need to
edit the URL for it to work.
3. When viewing the finished product you will need to be connected to the internet for the
video to work.
How to find the URL of a YouTube video?

You can find the YouTube video URL on the page where you are watching the actual video on
YouTube. The URL is located in the box next to the video on the right as you can see in the
screen shot below. So now you need to make that text blue, then right click on it and choose
copy.
The URL at the top in the address bar is sometimes the same, but other times it is altered,
depending on what section the video is in. Therefore it is better to get the URL that is next to the
video.
How to edit the Youtube video URL so it works with PowerPoint?

Now the URL you copy from the Youtube video website will not work in PowerPoint so we must
change it a bit. Here's what I copied from Youtube http://www.youtube.com/9r2teNocXz E
and this is what it is meant to look like for PowerPoint:
http://www.youtube.com/v/9r2teNocXzE
I removed this bit watch?v=
And replace it with v/
How to Embed a Youtube video into PowerPoint 2000+?

1. Start the PowerPoint program.
2. Open a new slide . A blank one will do. You can do this by going to the file menu at the
top and choosing new.
3. Now go to the view menu at the top and choose toolbars from the menu. Then click on
control toolbox.
4. Then a toolbar will open. Now click on the icon for more controls, down the bottom right
in the toolbar.
5. Then a list will appear, scroll down to find the words shockwave flash object. Close the
toolbox now.
6. Now you can draw a square or box on your slide and this is where the video will go.
Go to the left corner of your slide, left click your mouse, then drag the mouse away to
create the box. Take you left click off when you hav e the size you like.
7. Now right click on the box you have just created and a menu will appear. Choose
properties from the menu.
8. The properties for the shockwave flash box you created will come up on the left.
9. At the top of this list, double click on custom to add custom details about your Youtube
video.
10. Add the Youtube video URL in the box that says movie URL.
11. Do not check the embed movie box. It is not needed for this situation because the
video is stored on Youtube itself.
12. Press apply and then OK.
13. Close the properties of the shockwave flash box by pressing the cross in its corner.
14. Now go to the file menu at the top and choose to save the presentation to your
computer.
15. Now click on the Slide show menu at the top. Choose view slideshow. Your Youtube
video will play.
How to Embed a Youtube Video into PowerPoint 2007

1. Start the PowerPoint 2007 program.
2. Open a new slide . A blank one will do. Make sure you are on the HOME tab, Then click
on the arrow next to new slide, then choose the blank one.
3. Now we need to bring out the more menu tabs that are hiding by default.
4. Click on the Office symbol in the left hand corner. It will have this trademark in a circle.
5. A menu will appear. At the bottom press on a button that says PowerPoint options.
6. Simply tick the box that says show the developers tab in the ribbon.
7. Then press ok at the bottom.
8. Now go to the developers tab. In the controls area choose the icon that says More
controls. If you put your mouse over the icons it will tell you what it is.
9. Then a list will appear, scroll down to find the words shockwave flash object. Select
this and then press ok. Close the toolbox now.
10. Your cursor will turn into a plus sign.
11. Now you can draw a square or box on your slide and this is where the video will go.
Go to the left corner of your slide, left click your mouse, then drag the mouse away to
create the box. Take you left click off when you have the size you like.
12. Now right click on the box you have just created and a menu will appear. Choose
properties from the menu.
13. The properties for the shockwave flash box you created will come up on the left.
14. Look down the list for the word movie.
15. Add the Youtube video URL in the space next to that.
16. Close the properties of the shockwave flash box by pressing the cross in its corner.
17. Now go to the file menu at the top and choose to save the presentation to your
computer.
18. Now click on the Slide show tab at the top. Choose from the beginning. Your Youtube
video will play. You can also press F5 to view your slideshow.
How to insert a Youtube video from your computer into a PowerPoint

2007 presentation?
1. This is incredibly easy. Just go to the insert tab at the top.
2. Click on the movie icon, not embed video.
3. Find where the movie is on your computer.
4. Choose it and it will be automatically put into the presentation.
5. A box will appear with a question asking you when you want the movie to be played?
Automatically or played when clicked on.
Also see Download and convert Youtube videos to your computer to save
Notes on embedding a Youtube video into PowerPoint:

 If you want to send your PowerPoint presentation to someone through email, if you have
used a video from your computer you will also need to send this video with it. The video
should be stored in the same folder as the presentation. Using your own video from your
computer is good when you are making a presentation on a disc. This way you can store
all the necessary files together. If you have it all packaged on a disc there will be a
PowerPoint viewer with it. See Embed Youtube video into a PowerPoint 2007 presentation
CD.
 If you have used a URL from the Youtube website and you send the presentation to a
friend, they will need an internet connection to view your video. Luckily most people have
an internet connection now days.
Embed Youtube video into a PowerPoint 2007

presentation CD.
You can not only embed Youtube video into your PowerPoint presentation but you can also save
the entire presentation to a CD to distribute or share around. And the video can be any movie
you like, not just one you have downloaded off Youtube. It could be a home movie, business
production, commercial, or even a video tutorial.
What you will need to embed a Youtube video into a PowerPoint

presentation CD:
1. You will need the PowerPoint program installed on your computer.
2. This tutorial presumes you know how to make titles and other slides to go into your
presentation.
3. You will need a Youtube video that you have downloaded to your computer to embed.
See how to Download and convert Youtube videos to your computer to save
4. You will need a blank CD.
5. A CD burner.
6. When viewing the finished product the computer you want to play it on must have
PowerPoint installed or a compatible player and a CD drive
How to embed a video into a PowerPoint presentation 2007?

1. Open PowerPoint .
2. Start a new blank slide .
3. Then go to the insert tab. Click on the movie icon.
4. Choose a movie to insert that is stored on your computer. Now in this example I have
inserted 4 movies on the same slide and chose to make them play by clicking on them.
5. Resize the movie by dragging the sides in or out.
6. Add more slides or titles etc to your presentation.
7. When the PowerPoint presentation is finished click on the Office symbol in the left
corner.
8. A menu will appear. Go down to publish, then choose Package for CD.
9. Then a Package for CD dialog box pops up.
10. Where it says name the CD: Put a name for your presentation CD.
11. Now choose to copy to folder or copy to CD.
12. If you press on copy to folder: It will asks you if you want linked files in your package.
This means it will put everything you need to run the PowerPoint presentation.
13. If you press on copy to cd it will check to see if you have a disc ready in the cd drive.
14. I chose to copy to folder and here are the results below.
PowerPoint not only put my presentation in a package to put on a CD, but it also put all the
video that I had embedded and a PowerPoint viewer. Therefore if someone wanted to watch my
PowerPoint but didn't have the program then it would still play.
Notes on embedding a YouTube video into PowerPoint presentation CD:

PowerPoint does it all for you.
You can also embed a YouTube video from the internet and publish it to a presentation CD. This
means the files will be grabbed from the internet so the person viewing the PowerPoint must
have the internet.
How To Make Microsoft Word The Default Program

How can I make Microsoft Word the default program?
I‟ve never been to South Central Los Angeles, the mean streets of Baltimore or Detroit, or the
back alleys of Ames, IA but I experience turf wars everyday when I log onto my home PC. It
seems every time I install a new software program, it insists on becoming the default program
for opening up files of a certain type. If you‟re like me and suddenly have Google Earth opening
up Powerpoint presentations or are trying to update your resume through Windows Media Player,
take these few steps to change the default program.
The main conflict I had was when I installed OpenOffice so that I could read the proposed
changes to our Fantasy Football rules that my friend who didn‟t have Word sent over. I literally
do 99% of my typing in Microsoft Word and for two years Open Office would automatically start
when I clicked a .doc. I couldn‟t take it anymore and found out the answer to my problems was
actually a pretty easy fix.
Make Microsoft Word The Default Program

1. Go to the start menu in the left-hand corner and when the menu appears, click on Control
Panel.
2. Click on classic view in the left menu. This will show you the icons as shown below.
3. Double-click on the default programs icon.
4. There will be four choices, click on the second choice that says associate file type or
protocol with a program. See the screen shot below.
5. Now another window will open with a list of file extensions to choose from .
6. Scroll down the list until you find the .Doc extension and the .Docx extension for the newest
Microsoft word file types.
7. In the screen shot below I have found that .Doc extension and have made it blue by
selecting it.
8. Once you have selected your file type, press on the change program button at the top
right.
9. Now you can choose which program you want to open that particular file type. If you
cannot see the program you want you can click on the are browse button below stop
10. Browse for your programs .exe file and then press ok.
Here is another way to make Microsoft word the default program when
opening a .Doc file:
You can make Microsoft word the default program by manually going and finding the executable
file for Microsoft Word. This is the file that starts the program. It will be contained in your C
drive, program files, then a Microsoft office folder, then another office folder depending on what
version you have.
1. The first thing you need to do to make Microsoft Word the default program is find any .doc
file or .docx for 2007+ on your hard drive.
2. Right click once on the file and select open with from the menu that drops down. See the
screen shot below.
3. You can choose a program to open that file. If it is not there press on browse to find your
program.
2. Browse through your C: Program files directory until you find the program winword.exe.
3. I had to go to C drive, program files, Microsoft office, office 12, and then I found
winword.exe .
4. Make sure you check the “make this the default program for opening files of this type ‟
box and your troubles are over…until the next time you install new programs in your hood.
Notes on how to make Microsoft word the default program:

 This is an easy way to stop programs from clashing.
 If you do not solve this problem you will be continually slowed down with your work.
I have shown two ways to make Microsoft word the default program so it should not matter what
operating system you have, this should work for you.
Change your paper size to Letter size instead of

Legal in MS Word
MS Word settings not sure which MS Word I’m using?
My teacher sent me this email and I don‟t know how to do what she‟s asking me to do? I‟m using
MS Word and i know its set up wrong but don‟t know how to change the setting: Please set up
your word-processor for a letter-sized document. Your past two assignments have been set up as
legal-sized documents???? how do i do that please?
There are a few different document sizes in MS Word to choose from and if you have the wrong
one it can drastically change to look of your document. When printing it out you will notice an
even bigger difference. You can choose from Letter size, Legal, Executive, A4, Various envelope
sizes, and more.
Microsoft word 2007 – Change Page layout to letter size:
1. In Micorsoft Word 2007 go to the Page layout tab.

2. Choose size from the Page setup section.
3. A drop down menu will appear. Choose the document size you want.
See the screen shot below.
Older versions of Microsoft Word
1. Go to the file menu at the top of the screen.

2. Choose Page Setup from the drop down menu.
3. When the Page Setup dialog box appears, click on the paper tab.
How to Write Text on a Picture in Word

Back in the day when we wanted to let the world know who we thought was a “dork” or
“homewrecker”, we‟d break out the Sharpie and let our hands go wild on our yearbook.
Nowadays, with digital cameras and the Facebook revolution, it takes a few extra steps to write
“looser” on somebody‟s virtual noggin. I always wondered if people knew they spelled loser
wrong or in fact meant to call that person looser than something but I digress. I am not
suggesting you go out and de-face peoples pictures because I think there are laws against this
now but if you would like to add text to a document I can help you.
In Microsoft Word, it‟s definitely possible to write on a picture and in fact there are a couple
different ways you can go about doing this depending on your intentions:
If you want to make flyers to pass out around town with your exes private phone number on
them, first set the picture as a background image and then change your font color and size and
you‟ll have a full-page printout to write on.
How to insert a picture as a watermark in your document?

1. On the Page Layout tab, in the Page Background group, click Watermark.
2. Click Custom Watermark .
3. Check the Picture watermark section, and then click Select Picture button.
4. Select the picture that you want, and then click Insert.
5. Where it says Scale , click the drop down arrow to choose a size for your picture.
6. Put a tick next to Washout if you want to lighten the picture so that it doesn‟t interfere with
text.
The picture that you selected is applied as a watermark to the entire document.
If you want a more subtle, smaller insult or not even an insult do this:
1. Go to the Insert tab and click on the Picture icon.
2. Browse for the picture you want to put into your document.
3. When the picture is in your word document right click on the photo and select format
picture .
4. You‟ll be presented with the option to change the layout to behind text .
Now you can move or resize your picture to correspond with the text already on the page .
If you need to rotate or alter the direction of your inputted picture:
1. Select File in the top menu
2. Choose Page Setup
3. Now change your setting to Landscape .
How to make an anchor text link in a Word

document?
What is an Anchor text link?

When writing a word document and attempting to insert a hyperlink, it always looks better if you
use anchor text instead of a messy URL. For example instead of putting just
http://www.wordpresswebsitehost.com you can put something like this WordPress Website Host.
Obviously it looks more professional using anchor text for a website URL. Anchor text will let the
potential clicker know what kind of information will be on the resulting web page. Another
example is http://www.tips4pc.com or Free Computer Help. They both link to the same place but
clearly, one link is definitely more appealing.
How to insert a hyperlink in a Word document using anchor text?

1. Select the text that you want to make the anchor text by making it blue.
2. Right click on the blue selection and a menu will appear.
3. Choose hyperlink from the menu.
4. Your text you selected will automatically be inserted into the Text to display section at the
top.
5. Under the link to heading on the left, make sure Existing File or Webpage is selected.
6. Fill in the Address with the URL of the website you want to link to.
7. Then press ok.
How to Remove an Added Word to the Dictionary in

Microsoft Word
My friends family had some pretty intense Scrabble games when we were growing up. In fact I
remember when her dad left them for good in the Christmas of 1989 because her brother won
the holiday championship on the word “grushie.” Ironically, this is an adjective that means
thriving and healthy which unfortunately her family wasn‟t for the next 5-8 years.
Nowadays, we don‟t have to consult a dictionary when performing our word processing because
if Microsoft Word spellchecker doesn‟t like a word, we can simply select add to dictionary like I
just did with grushie, and it will be part of our lexicon forever. That may seem fine, but what if
you accidentally add a word that doesn‟t exist like juveline and years later put it in your business
plan?
How to remove an added dictionary word from Microsoft Word 2007?

In Word 2007, the process is similar to the old days but the exact commands are called
proofing and edit word list. It wouldn‟t be a bad idea to download the latest dictionary every
year as new words are constantly being added and it‟s important to keep your grammar list
healthy and thriving, or grushie.
1. Press on the office icon in the top left corner.
2. A menu will appear. At the bottom choose the Word Options button.
3. In the left pane choose Proofing.
4. Then press on Settings. See the screen shot below for more details. It is under the “When
correcting spelling and grammar in Word” section.
5. A box will appear.Click on Edit word list .
6. Choose a word in the list to remove and press on the delete button to banish.
How to remove an added dictionary word from Microsoft Word (prior to

2007)?
Removing an added word from Microsoft Word is a simple task to save you embarrassment and
the perception of laziness from your co-workers.
1. First, go to Tools
2. Choose Options.
3. From here you‟ll enter the Spelling & Grammar section and modify the custom dictionary.
4. Browse through the list of „credible‟ words and find the one you want to banish (remove)
then select OK.
See more Word 2007 tips.
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How to Remove an Added Word to the Dictionary in Microsoft Word _______________ 68

How to navigate through menus in Word 2007

What’s on the Home Tab in Word 2007?

 Make your text bold, italic, or underlined.

 Make your text larger or smaller.

 Align your text.

 Make bulleted lists or numbered lists.

 Change uppercase text to lowercase.

 Outline text or tables with borders.

 Change the color of your text.

 Put shading behind your text or highlight it.

 Make text a heading or a title.

What’s on the Insert Tab in Word 2007?

Insert a page break.

Insert a hyperlink, bookmark, or cross reference.

Insert a text box, word art, drop caps.

What menu comes up when you press on the office symbol?

How to open a new blank document?

How to open an existing document?

How to add a table to a word document?

2. Go to the Insert tab.

3. Press on the table icon.

How to insert a page border into your document?

How to insert a page border?

2. Now to quickly insert a simply box page border press on Box.

What’s the difference between a border and a page border?

How to customize your border?

How to remove a page border from your document?

Change UPPERCASE text to lowercase in Word 2007

How to change your text from Uppercase to lowercase in Word 2007?

3. Select the text by making it blue.

4. Make sure you are on the homepage tab.

6. A menu will appear.

How to convert text from UPPERCASE letters to lowercase in Word 97-

3. A dialog box will open. Click on the TOGGLE CASE button.

5. This will change your text from UPPERCASE to lowercase.

Select all text with a similar format style in word

How to select text with a similar style?

3. Choose Styles, then choose Select text with Similar Formatting.

4. See screenshot below

Why would you want to select text with a similar style?

1. Select a heading in your document

2. Right click on it and choose Styles

3. Then choose Select text with Similar Formatting.

5. Select copy from the menu.

Notes on selecting all text with a similar format style in word

How to save a picture, logo, or clip art from a word

How to save a picture, logo, or clipart from a word document to your

3. Then right click your mouse on the selected picture.

4. A menu will appear. Choose copy from the menu.

5. Now open Paint . See below for instructions.

6. Choose Edit from the top menu in Paint.

7. In that menu choose paste .

9. Go to the File menu at the top.

How to open Paint?

2. Type in mspaint and then press ok.

1. Go to the start menu.

2. Choose All programs.

How to make headings and titles in a word 2007

Here's how to make a normal word in a document into a heading or title:

2. Make sure you are on the Home tab or ribbon.

5. My text that I have selected is Normal, however I want to make it a heading.