FAQ on Oracle Distribution Module

1. Can we automatically 'Close' the Purchase order without receiving the full quantity?
Ans: Yes, we can close the purchase order without receiving full quantity. Once we
receive partial
quantity, go to control actions and close the PO.
2. When does a Purchase Order line get the Status 'Closed for Receiving'?
Ans: As soon as we receive full quantity for a purchase order, status will be 'Closed for
Receiving'.
3. What is the difference between the control actions 'On Hold' and 'Freeze' for a
Purchase order?
Ans:
a) Freeze or unfreeze documents to control whether modifications are allowed or not.
b) On hold prevent document from printing, receiving, invoicing, and approval until the
hold is removed.
4. What is the different document statuses used in Oracle Purchasing?
Ans: 1) Frozen 2) Cancelled 3) Finally closed 4) Incomplete 5) In process 6) Pre-
approved.
5. If a Purchase Order/Requisition is cancelled accidentally, can we revert it back?
Ans: No, we can't.
6. Can we receive a shipment even when it is "Closed for Receiving"?
Ans: No, we can't.
7. Can we re-open a Closed and Finally Closed Purchase Order?
Ans: We can re-open 'closed' PO and we can make changes too. But cannot open 'Finally
closed'PO.
8. Can we match an Invoice against a line even when it is 'Closed for Invoicing'?
Ans: No, we cann't
9. How do I change the Supplier on an approved PO?
Ans1: No, we cannot change supplier name for an approved PO. you have to create new
PO or use copy
document if you want to change supplier name but you will get different PO number on
this.
Ans2: indeed, but if you want to have option that enable you to change *supplier site*,
you can set a
profile "PO: Change Supplier Site" to YES. Yes indicates whether users can change the
supplier site on
approved purchase orders. Only sites with the same currency as the previous site can be
used.If you
change the supplier site, the revision will be incremented, and will require re-approval.

10. When a user enters a new PO, the Preparer (user) is always defaulted as the buyer.
User is not able to
change it too. How do we allow the user to change this?
Ans: This because an option on "Purchasing Options", Purchasing Options > (r)
Document Control > [X]
Enforce Buyer Name.- if you enabled it, PO preparer cannot change default Buyer name,-
by disabled it,
you can change buyer seeded data.
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1) Which are required steps in Inventory module set up?
Answer: a) All the 6 key flexfields i.e Items, Item Catalog, Account Alias, Sales Order,
Locator and Item
Category b) Organizationsc) Change Organizationsd) Intercompany Relationse) Unit of
Measure
Classesf)Subunventoriesg)Item Attribute Controls, Categoriesh)Default Category
set)Item Statuses) Cost
typesk)Profile Optionsl)Inventory Accounting Periods
2) What do you mean by Required with Defaults Steps? Answer:Required Step With
Defaults means thatthe setup functionality comes with pre-seeded, default values in the
database; however, you should reviewthose defaults /default values and decide whether to
change them to suit your business needs
3)Which are Required with Defaults Steps in Inventory module?Answer:There are no
such steps in
Inventory module
4)There is no stock locator control in your Inventory organization.Do you still need to
configure it?
Answer:You need not to configure the flexfield in a specific way but you must still
compile the Stock
Locators key Flexfield because all Oracle Inventory transaction and on-hand inquiries
and reports require
a frozen flexfield definition
5) What is the use of a picking rule?Answer:When you pick release a sales order in Order
Managementmodule , Order Shipping Execution module ( which is a part of Order
Management) submits requests toOracle Inventory module which uses the information
given in picking rule to give priority to pick units ofan items and then it generates pick
lists for sales orders
6) Can you apply material overheads to Average Costing Organization?Answer:No, you
can not apply it
to Average Costing Organization. However you can apply it to Standard Costing
Organization
7) What is a Transaction Action?Answer:A transaction action is a predefined method of
changing the
quantity and/or location and/or cost of an item. It is used in Transaction Type form

8) How many Predefined Transaction Actions are available in Inventory module?

Answer:You may useone of six predefined transaction actions: --issue from stores,
subinventory transfer, direct organizationtransfer, intransit shipment, cost update and
receipt into stores.
9)Can you do Inventory transactions in prior periods?Answer:Yes, you can do by setting
the profile
option INV: Transaction Date validation to Provide warning when date in past period or
Allow date in
any open period. It allows entry of a past date
10) Can you change customer item name or Item after you save it?Answer:Yes, you can
change it if you
have set the profile option INV: Updatable Customer Item to Yes and INV: Updatable
item to Yes
respectively
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1) What is Concurrent?

Concurrent Program is nothing but an instance of execution file along with parameters

and incompatible.

2) What is the difference between Organization_id and Org_id ?

Oraganization_id comes under Inventory whereas org_id comes under Operating Unit

Level.

3) What is profile?

Profile is one of the option which is used to change the application based on value.

4) What is a FlexField ? What are Descriptive and Key Flexfields?

A flexfield is made up of sub-fields or segments.. A flexfield appers on ur form as a pop-

up window that
contains a prompt for each segment.Each segment has a name and a set of valid
values..Two types of Flex
field..Key Flexfield: Key flexfield are flexible enough to let any organization use the
code scheme they
want wothout programming.Key flexfield can be used to represent codes that is made up
of meaningful
segment to identify GL a/c Part no. and other business entities..Oracle app store these
codes in key
flexfields..Descriptive Flexfield: They provide customizable "expansion space" on ur
forms. You can use
desc flexfields to tract additional information important and unique to ur business that
would not
otherwise be captured by the form.

5) what is auto invioce in OM module?what is use of it?

An auto invoice program in OM module is a concurrent program to generate transactions
or invoices in

receivables for all the shippped orders.

6) Give the complete process cycle for OE / AR?

Order EnteredOrder BookedDispatch EligibleDispatchedPick Release EligiblePick

ReleasedShip

ConfirmInvoicedPosted in GL.

7) Name important tables from OE /AR?

A) oe_order_headers_all B) oe_order_lines_all

8) What is Order Cycle?

The order cycle is as follows:

Order entryBook the orderSchedule the orderPick releaseShip confirmClose the order

9) After which stage can not cancel the order?

Yes Once the Order is Booked We cannot Cancel the order.When the order is in Entered

Status we can
change whatever information we wish to.
You can not cancel the order after ship confirm. You can cancel the order until that point.
10) What is Pick release?
Pick release is the process by which the items on the sales order are taken out from
inventory. The flow is
as follows:
1) When an order is booked, based on the setups, the lines are scheduled and they are
ready to release.
This means the inventory is informed that there is requirement of certain quantity of
certain items on
certain date.
2) The inventory person ,according to availability allocates the items to those SO Lines
and reserves
them.
3) Then on the day of delivery or somewhere between these i

to staging subinventory. This means that the items are now ready for shipping and are out
of
inventory.When the items reach staging subinventory, they are said to be picked and
shipping execution

can now ship these items.

11) What is Dunning letter?

It is an over due letter to the customer which talks about customer over due amount and

due date.
12) What are all KFF available in AR?

1. Sales Tax FF- Which is mandatory (atleast 1) for implementation.

2. Territory FF- Which is optional.

13) What is Auto Invoice?

It is a program that imports invoices,credit memos, debit memos, on account credits from

other system to
Receivables.
14) What is Invoicing rule?
Invoicing Rule determine when to recognise the receivable for transactions. There are 2
types invoicingrules:Bill in arrears and Bill in advance.Bill in Arrears recognise
receivables at the end of the revenuerecognistion schedule. Bill in advance recognise
receivables as soon as invoice generated.
15) What is Accounting Rule?
Accounting rules determine the period in which the revenues were genereated against the
transactions.
Rules that Receivables AutoInvoice uses to specify revenue recognition schedules for
your transactions.

You can define an accounting rule where revenue is recognized over a fixed or variable

period of time.

16) How to find overdue invoices?

Use Past Due Invoice Report.

17) What is set of books?

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