Manual Introduction Word 2007

SOUTH FLORIDA CAREER INSTITUTE
“The Key to Success is Education”
Introduction Training Manual
Word 2007
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Table of Contents
Section 1: Starting Out...................................................................................................................1

Lesson 1.1: Meeting Microsoft Office Word 2007..............................................................................2
What is Microsoft Office Word 2007?..................................................................................................................2
What’s New in Microsoft Office Word 2007?.......................................................................................................3
Launching Word....................................................................................................................................................5
Interface Overview................................................................................................................................................7
Interacting with Word.........................................................................................................................................10
Closing Word......................................................................................................................................................13
Lesson 1.2: Creating a Document......................................................................................................15
Creating a New Document..................................................................................................................................15
Typing Text..........................................................................................................................................................16
Deleting Text.......................................................................................................................................................17
The Basics of Selecting Text...............................................................................................................................18
Lesson 1.3: Navigating in Your Document........................................................................................19
Navigating Using the Mouse...............................................................................................................................19
Navigating Using the Scroll Bars.......................................................................................................................20
Navigating Using the Keyboard..........................................................................................................................21
Using the Go To Dialogue..................................................................................................................................22
Lesson 1.4: Doing More with Your Document..................................................................................23
Using Basic Formatting......................................................................................................................................23
Using Advanced Formatting...............................................................................................................................24
Using Undo and Redo.........................................................................................................................................25
Removing Formatting.........................................................................................................................................26
Lesson 1.5: Working with Your Document.......................................................................................28
Saving Files.........................................................................................................................................................28
Opening Files......................................................................................................................................................29
Using the Recent Documents List.......................................................................................................................30
Switching Between Open Files............................................................................................................................31
Closing Files.......................................................................................................................................................32
Lesson 1.6: Getting Help in Word......................................................................................................34
Opening Help......................................................................................................................................................34
Using the Help Screen........................................................................................................................................35
The Help Toolbar................................................................................................................................................37
Searching for Help..............................................................................................................................................38
Online Help vs. Offline Help...............................................................................................................................40
Using the Table of Contents................................................................................................................................41
Getting Help in a Dialogue Box..........................................................................................................................47
Section 1: Review Questions...............................................................................................................48
Section 2: The New Interface.......................................................................................................50

Lesson 2.1: Getting Acquainted.........................................................................................................51
Using the Office Menu........................................................................................................................................51
Using the Status Bar...........................................................................................................................................54
Using the Mini Toolbar.......................................................................................................................................55
Using Dialogue Boxes.........................................................................................................................................56
Using Right-Click Menus....................................................................................................................................58
Keyboard Shortcuts.............................................................................................................................................59
Lesson 2.2: The Quick Access Toolbar..............................................................................................61
Using the Toolbar...............................................................................................................................................61
Adding and Removing Buttons............................................................................................................................61
Moving the Quick Access Toolbar......................................................................................................................63
Using the Options Dialogue to Customize the Toolbar......................................................................................65
Lesson 2.3: Ribbons and Chunks.......................................................................................................69
About Ribbons.....................................................................................................................................................69
About Chunks......................................................................................................................................................69
About Option Buttons..........................................................................................................................................70
Minimizing the Ribbon........................................................................................................................................70
Lesson 2.4: The Home Ribbon............................................................................................................71
Clipboard Commands.........................................................................................................................................71
Font Commands..................................................................................................................................................71
Paragraph Commands........................................................................................................................................72
Styles Commands................................................................................................................................................72
Editing Commands..............................................................................................................................................72
Lesson 2.5: The Insert Ribbon............................................................................................................73
Pages Commands................................................................................................................................................73
Tables Commands...............................................................................................................................................74
Illustration Commands........................................................................................................................................75
Link Commands..................................................................................................................................................75
Header and Footer Commands...........................................................................................................................76
Text Commands...................................................................................................................................................77
Symbols Commands............................................................................................................................................77
Lesson 2.6: The View Ribbon.............................................................................................................79
Document Views Commands...............................................................................................................................79
Show/Hide Tools.................................................................................................................................................79
Zoom Tools..........................................................................................................................................................80
Window Commands............................................................................................................................................80
Macro Commands...............................................................................................................................................80
Section 2: Review Questions...............................................................................................................81
Section 3: Advanced Ribbons.......................................................................................................83

Lesson 3.1: The Page Layout Ribbon................................................................................................84
Themes Commands.............................................................................................................................................84
Page Setup Commands.......................................................................................................................................84
Page Background Commands.............................................................................................................................85
Paragraph Commands........................................................................................................................................85
Arrange Commands............................................................................................................................................85
Lesson 3.2: The References Ribbon...................................................................................................86
Table of Contents Commands.............................................................................................................................86
Footnotes and Endnotes Commands...................................................................................................................86
Citations and Bibliography Commands..............................................................................................................87
Captions Commands...........................................................................................................................................87
Index Commands.................................................................................................................................................87
Table of Authorities Commands..........................................................................................................................88
Lesson 3.3: The Mailings Ribbon.......................................................................................................89
Create Commands...............................................................................................................................................90
Start Mail Merge.................................................................................................................................................91
Write and Insert Fields.......................................................................................................................................91
Preview Results...................................................................................................................................................91
Finish the Merge.................................................................................................................................................92
Lesson 3.4: The Review Ribbon.........................................................................................................93
Proofing Tools....................................................................................................................................................93
Comments Commands.........................................................................................................................................93
Tracking Commands...........................................................................................................................................94
Changes Commands............................................................................................................................................94
Compare Commands...........................................................................................................................................94
Protect Commands..............................................................................................................................................95
Lesson 3.5: Contextual Ribbons.........................................................................................................96
WordArt Tools.....................................................................................................................................................96
Text Box Tools.....................................................................................................................................................96
Equation Tools....................................................................................................................................................97
SmartArt Tools....................................................................................................................................................97
Table Tools..........................................................................................................................................................98
Chart Tools.........................................................................................................................................................99
Picture Tools.....................................................................................................................................................100
Header and Footer Tools..................................................................................................................................100
Developer Ribbon.............................................................................................................................................101
Section 3: Review Questions.............................................................................................................103
Section 4: Creating Documents.................................................................................................105

Lesson 4.1: Creating a New Document............................................................................................106
Creating a Blank Document..............................................................................................................................106
Creating a Document from Local Templates....................................................................................................108
Creating a Document from Online Templates..................................................................................................111
Creating Documents from an Existing Document............................................................................................114
Using the Recently Used Templates Area.........................................................................................................116
Lesson 4.2: Selecting Text.................................................................................................................117
Selecting Text with the Mouse...........................................................................................................................117
Selecting Text with the Keyboard.....................................................................................................................117
Selecting Text and Objects with the Home Ribbon...........................................................................................118
Tips and Tricks..................................................................................................................................................118
Lesson 4.3: Moving Text...................................................................................................................120
Cutting, Copying, and Pasting Text..................................................................................................................120
Using the Office Clipboard...............................................................................................................................124
Dragging and Dropping Text............................................................................................................................126
Finding Text......................................................................................................................................................127
Replacing Text..................................................................................................................................................129
Lesson 4.4: Applying Advanced Text Effects..................................................................................131
Using the Format Painter.................................................................................................................................131
Adding Drop Caps............................................................................................................................................134
Applying a Quick Style......................................................................................................................................135
Aligning and Justifying Text.............................................................................................................................137
Section 5: Doing More with Text...............................................................................................140

Lesson 5.1: Fonts on the Home Ribbon...........................................................................................141
Choosing a Font Type.......................................................................................................................................141
Changing the Font Size.....................................................................................................................................143
Applying Font Color.........................................................................................................................................145
Applying Highlighting.......................................................................................................................................146
Applying Advanced Underlining.......................................................................................................................147
Changing Case..................................................................................................................................................148
Lesson 5.2: The Font Dialogue.........................................................................................................149
Opening the Font Dialogue..............................................................................................................................149
Using the Font Tab...........................................................................................................................................150
Using the Character Spacing Tab.....................................................................................................................152
Setting your Default Font..................................................................................................................................154
Embedding Fonts..............................................................................................................................................154
Lesson 5.3: Using Tabs......................................................................................................................156
Types of Tabs....................................................................................................................................................156
Using Tabs........................................................................................................................................................156
Setting Tabs.......................................................................................................................................................157
Moving or Removing Tabs................................................................................................................................159
Lesson 5.4: Paragraph Options........................................................................................................160
Indenting Using the Ruler.................................................................................................................................160
Indenting Using the Home Ribbon....................................................................................................................161
Changing Paragraph Spacing..........................................................................................................................162
Adding Borders or Shading Using the Home Ribbon.......................................................................................163
Using the Borders and Shading Dialogue........................................................................................................164
Section 6: Printing and Viewing Your Document.....................................................................169

Lesson 6.1: Using Layouts and Views..............................................................................................170
Using Print Layout............................................................................................................................................170
Using Full Screen Reading...............................................................................................................................171
Using Web Layout.............................................................................................................................................173
Using Outline View...........................................................................................................................................174
Using Draft View..............................................................................................................................................175
Lesson 6.2: Basic Viewing Tools.......................................................................................................176
Using Minimize, Maximize, and Restore..........................................................................................................176
Using Zoom on the View Ribbon......................................................................................................................176
Using View Controls on the Status Bar............................................................................................................177
Using the Zoom Dialogue.................................................................................................................................177
Lesson 6.3: Advanced View Tools....................................................................................................179
Using the Document Browser...........................................................................................................................179
Using the Show/Hide Tools...............................................................................................................................181
Using the Document Map.................................................................................................................................181
Using Thumbnails.............................................................................................................................................182
Showing Special Characters.............................................................................................................................183
Lesson 6.4: Using Print Preview.......................................................................................................185
Opening Print Preview.....................................................................................................................................186
Using the Print Preview Ribbon.......................................................................................................................187
Navigating Print Preview.................................................................................................................................188
Closing Print Preview.......................................................................................................................................189
Print Preview versus Print Layout....................................................................................................................190
Lesson 6.5: Using Page Setup...........................................................................................................191
Using the Page Setup Chunk.............................................................................................................................191
Setting Margins.................................................................................................................................................192
Changing Page Orientation..............................................................................................................................193
Setting Paper Size.............................................................................................................................................194
Using the Page Setup Dialogue........................................................................................................................195
Lesson 6.6: Printing a Document.....................................................................................................197
Print Commands...............................................................................................................................................197
Using Basic Print Options................................................................................................................................198
Using Advanced Print Options.........................................................................................................................200
Setting Printer Properties.................................................................................................................................202
Index............................................................................................................................................206
Section 1: Starting Out
In this section you will learn:

 What Microsoft Word 2007 is
 What’s new in Microsoft Word 2007
You will also learn how to:

 Launch Word
 Close Word
 Interact with Word
 Create a new document
 Type, delete, and select text
 Navigate through your document using the mouse, keyboard, and scroll bars
 Use the Go To dialogue
 Use basic and advanced formatting
 Remove formatting
 Use undo and redo
 Save and open files
 Use the Recent Documents list
 Switch between open files
 Close documents
 Open Help
 Use the Help screen, including the search tool and the table of contents
 Get help in a dialogue box
Microsoft Office Word 2007 Introduction 2
Lesson 1.1: Meeting Microsoft Office Word 2007
Welcome to the Foundation level of the Microsoft Office Word 2007 courseware! In this
manual, we’ll teach you everything you need to know about getting up and running with
Microsoft Office Word 2007, the latest version of one of the world’s most popular word
processors. In this lesson, we’ll talk about what Word 2007 is, how to open it, what new
features you can expect, and how to close it.
What is Microsoft Office Word 2007?
Microsoft Office Word 2007 is the twelfth version of Microsoft’s powerful word processing
program. With it, you can create professional looking documents of nearly any type. You can
also add tables, charts, art, shapes, photos, and much more. Best of all, Word 2007’s interface
is simple and intuitive, so creating great documents is easy!
What’s New in Microsoft Office Word 2007?
When you open Microsoft Office Word 2007, the first thing you will notice is the new interface.
Gone are menus and toolbars; in its place is a ribbon system that centralizes commands and
makes creating documents faster and easier.
Other new features include:
SmartArt Word’s new SmartArt feature lets you create professional looking diagrams
quickly and easily. We created this diagram with six clicks and no typing:
Quick Styles Create a consistent, professional-looking document with eleven different style
and Themes galleries and twenty themes. Word 2007 also offers color schemes, font schemes,
and pre-defined effects to help you create your personal theme.
Improved Add sources, create citations, and produce an error-free bibliography with Word
Referencing 2007’s new referencing tools.
PDF Add-in With Word 2007, saving your file in Portable Document Format (PDF) is as easy as
downloading an add-in.
Polishing Tools Make sure your document is perfect with the new Document Inspector,
Compatibility Checker, and Mark as Final tools.
Create a Blog Become part of the hot new trend with the click of a button.
Collaborate Collaborating with teammates is easier than ever, since Microsoft Office Word
2007 has better SharePoint and Document Management Server capabilities.
AutoPreview Fonts, table styles, themes, and more, will all show you a preview as you mouse
over them, letting you see what it will do to your document before you apply it.
These are just a few of the newest features that you’ll see in Word 2007; we’ll explore them all
as we move through the four levels of the course.
Launching Word
To open Microsoft Office Word 2007, click the Start menu and place your mouse over All
Programs. You should see a Microsoft Office folder inside the Start menu. Hover over it with
your mouse and then click Microsoft Office Word 2007:
(These steps are for Windows XP users, although most versions of Windows are very similar. If
you don’t see an All Programs folder, look for a Programs folder.)
You will see a blank document:
And now you’re ready to work with Word!

Interface Overview
Now that we’ve opened Word, let’s take a look at what’s on our screen.
We have numbered the figure on the previous page for easy reference. Let’s take a look at each
part. Remember, this is just an overview, so don’t worry if you don’t understand everything
right now.
1 Office Menu When you click the Office logo, you will see a range of commands relating to
your document. It’s a lot like the File menu in older versions of Word.
2 Quick Access Although toolbars have mostly been removed from Microsoft Office Word
Toolbar 2007, you can add frequently used commands to the Quick Access toolbar.
3 Title Bar This bar displays the name of the current document you’re working on and the
program you’re working in.
4 Window To the far left of the title bar, you have buttons to minimize, maximize, or close
Controls the window.
5 Ribbon Tabs These tabs each contain a different set of options. So, if you want to change
your page’s layout, just click the Page Layout tab to see that ribbon:
6 Help Icon Click the question mark to see the help screen.
7 Chunks Each ribbon is divided into various parts called chunks. For example, the Page
Setup chunk on the Page Layout tab contains all the commands you will need
to configure your page.
8 Rulers To help you line up text and objects, Microsoft Office Word has a vertical and a
horizontal ruler. (If you can’t see the rulers, use the View ribbon to enable
them.)
9 Editing This is where you will create your document.

Window
10 Scroll Bar Use this bar to scroll up and down in your document.
11 Status Bar This bar at the bottom of your screen has commands for word count, spell
check, and view controls.
Interacting with Word
We talked a little bit about the different ways to use the different parts of the interface above.
Now, let’s break down different types of action items and see how we can interact with Word.
As examples, we are going to refer to some concepts we haven’t covered yet, so try to focus on
the action item rather than its possible applications.
Icons Just like icons on your desktop, Word icons are small buttons
with pictures that represent actions. When you click the button,
that action will happen. For example, you could click the Date
and Time button on the Insert ribbon and a dialogue would
open allowing you to choose a date and time format to insert.
One great thing about icons is ScreenTips. If you put your

mouse over an icon, a small box will pop up telling you what it
does, like this:
This can be really useful if looking at an icon doesn’t tell you

what it does.
Drop-down menus You can use these menus to pick from a number of choices. With
some menus, you can type in your choice. A good example is the
Font menu on the Home ribbon. You can click where it says
Calibri and type in a font name, or you can click the drop-down
arrow and then click on an item from a list of values.
Expanding menu items Some menu items have a right-facing arrow beside them. This
means that once you click on (or put your mouse over) that item,
an additional menu will show up (expand).
Checked items Some items on the ribbon may have a check next to them.
This means that the item is turned on or enabled. If it has a

check, normally you can turn the command off by clicking it,
which will uncheck it. (In the sample above, we could disable
rulers by clicking it.) Other items can’t be unchecked; you must
pick another item to switch it.
We’ll talk more about interacting with Word in the next section, but those are the basics.
Closing Word
Once you have Word open, there are a few ways to close it. The first is using the X in the top
right hand corner.
You can also click the Office logo in the top left hand corner and then click the Exit Word
command.
If you try to close Word and you haven’t saved the document that you have been working on,
you will be prompted to do so.
We’ll take a look at saving documents later on in this section.

Lesson 1.2: Creating a Document
Now that we know a little bit about using Microsoft Office Word 2007, we’re going to start
creating a document.
Creating a New Document
In our last lesson, we saw that when you open Word, it creates a new document and names it
Document 1 (visible on the title bar).
If you want to create another new document, click the Office menu and click New.
There are many options in the New Document window; for now, choose Blank Document and
click Create.
You will then see a new document, named Document 2.
Typing Text
Once you’ve got a blank document, what do you do with it? You type in it!
When you type on the keyboard, you will see the letters appear at the position of the flashing
cursor.
You can click within text you already typed to add, change, or delete words.
Just remember that that’s all there is to entering text in a document: click and type!
Deleting Text
There are several ways that you can delete text. The most common way is to use the Backspace
key to remove items to the left of your cursor, or use the Delete key to remove items to the
right of your cursor.
You can also use the cut and select tools to remove text, which we’ll discuss later.
The Basics of Selecting Text
Selecting text simply means to highlight or identify text. Using your mouse is the most common
way of selecting. First, place your mouse to one end of the part of text you want to select. Then,
hold down your left mouse button and drag your mouse over the text you want to select.
Once you’ve completed these steps, the text will appear highlighted (usually with blue), like
this:
You can see how the cursor changes to an I-Beam to let us know that we can select.
Once text has been selected, any changes you make will be applied to the entire selected
portion. For example, if you press the Delete key, the selected portion will be removed.
You can select a whole word, a phrase, a paragraph, a page, or even a whole document. You
can also select any part of these levels (for example, the first two lines of a paragraph).
Lesson 1.3: Navigating in Your Document
Now that we know how to create a document, we’re going to learn how to navigate through it
using the mouse, keyboard, scroll bars, and the Go To dialogue.
Navigating Using the Mouse
To navigate using your mouse, simply click where you want to place your focus.
This usually only works if text is already in the location that you’re clicking, although there are
some special places that you can click, like the exact middle of a blank page.
Navigating Using the Scroll Bars
Navigating using the mouse is fine if all your text is on one screen, but the document in the
sample above has many pages. Luckily, you can also navigate using the scroll bar on the right
hand side of the screen. Simply place your mouse over the small rectangle in the scroll bar; this
indicates your current position in the document. Then, click it and drag it up or down to where
you want to go.
You can also click the up and down arrows at the top and bottom of the scroll bar to move one
line at a time.
Navigating Using the Keyboard
You can also use keyboard shortcuts to navigate. Between the part of the keyboard which
contains all the letters and the number pad, you should see a section with Insert, Home, Page
Up, Delete, End, and Page Down keys. Four of these keys have special functions:
Page Up Goes up one page.
Page Down Goes down one page.
Home Goes to the beginning of a line.
End Goes to the end of the line.

All of these movements depend on where your cursor is when you press the button. You can
also use the Ctrl key with the Page Up or Page Down keys to go to the very beginning or the
very end of the document, respectively.
Using the Go To Dialogue
A more precise way of navigating is using the Go To dialogue. There are three ways to open this
dialogue. The first is by clicking the arrow next to the Find button on the Home ribbon and
clicking Go To:
The other way is by clicking the page count in the status bar (at the bottom of the Word
screen).
You can also use the Ctrl + G shortcut.
Any of these actions will open the Go To dialogue box. By default, Page is selected from the list
on the left. All you have to do is type the page number in the text box and click Go To.
Lesson 1.4: Doing More with Your Document
Now that we’ve got the basics of creating documents down, we’re going to learn some
advanced tricks, including applying formatting, removing formatting, and using Undo and Redo.
Using Basic Formatting
The next part of working with text is applying formatting. The basic formatting types are:
Here’s how you can apply each of these formats. First, select your text. Then, follow the steps
for the type of formatting you want to apply:
 Bold: Click the bold button ( ) on the Home ribbon or press Ctrl + B.
 Italics: Click the italics button ( ) on the Home ribbon or press Ctrl + I.
 Underline: Click the underline button ( ) on the Home ribbon or press Ctrl + U.
You can also click the format command to turn it on before you type text.
Then, type your text. In the following image, note how the underline button is orange,
indicating it is active.
Now, click the format command again to turn it off.
You can also combine effects by turning multiple effects on:
There are a lot more effects you can use, but we’ll save those for another lesson. Bold, italics,
and underline are the three you will use the most often.
Using Advanced Formatting
You will find three other effects on the Font section of the Home ribbon. From left to right, they
are strikethrough, subscript, and superscript.
Here is what they look like.
Their application is the same as the basic effects: select text and choose your formatting, or
turn the command on, type text, and turn the command off.
Using Undo and Redo
You will find the Undo and Redo commands on the Quick Access toolbar.
These commands let you undo or redo your previous actions. Take a look at this text, which we
just typed.
If we click the Undo button ( ), the text will be removed.
If we click the Redo button (which in this case is a Repeat arrow: ) the text will be repeated:
You can also click the down arrow beside the Undo button to undo several actions. Take a look
at this text.
Now, let’s click the drop-down arrow by the Undo button.
Here, we can see a list of our recent actions, from most recent to oldest.
We can now select the actions that we want to undo.
In this example, we’re going to undo all the formatting that we performed on the text. Once we
click the last action we want to undo, we’ll see the results.
Note that the Undo and Redo commands aren’t always available. For example, you can’t undo
saving a file. You also can’t redo some actions, such as deleting text.
Removing Formatting
We just used Undo to clear all the formatting from our text. However, you can only redo
sequential actions. This means that if we had typed text or performed some other action after
formatting the text that action would also have to be undone to remove the formatting.
Luckily, there is an easier way to remove formatting. One way is to select the formatted text
and click the formatting command on the Home ribbon to remove it.
The other way is to select text and click the Clear Formatting button ( ) in the Font section of
the Home ribbon.
Lesson 1.5: Working with Your Document
So far, we have learned how to create documents, but we have been creating documents from
scratch. That’s really not practical! Let’s take a look at how to open, save, close, and work with
Word documents.
Saving Files
To save a file for the first time, you can click the Save icon on the Quick Access toolbar, press
the Ctrl and S keys, or click the Office menu and click Save. Any of these options will open the
Save As dialogue:
At the top of the window, you can choose a location to save your file. (You can also use the
shortcuts on the left hand side of the window.) At the bottom, enter a file name. (You can also
choose a file type; for now, we will stick with the default Word document type.) Once you’re
ready, click Save.
Once you have saved a file in this way, you can use the commands mentioned above (Save icon
on the Quick Access toolbar, Ctrl and S keys, or Office menu and Save) to update the saved file.
(You won’t need to enter the file name, location, or type again. If you want to save the file with
a different location, name, or type, press the F3 key or use the Office menu – Save As
command. This will re-open the Save As dialogue.)
Opening Files
There are a few ways to open Word documents. The first is to find the file and double-click it.
From within Word, you can click the Office menu and click Open or use the Ctrl + O shortcut.
This will launch the Open dialogue.
This dialogue works much the same as the Save As dialogue. Select a location from the top or
the pane on the left, click a document to select it, and then click Open.
You will then see the file open in Word.
After you have opened a file and edited it, you can use any of the basic save commands
discussed in the last lesson to update the original file.
Using the Recent Documents List
Another way that you can open files is via the Recent Documents list. If you click the Office
menu, you will see a list of recently opened documents on the right hand side.
You can click any of these documents to open them. You can also click the pin icon to keep the
document in the list. This is useful if you often use a particular document and want to make
sure it’s always accessible.
To unpin the document, simply click the pin again.
Switching Between Open Files
If you have several Word documents open at once, there are a few ways to switch between
them. From within Word, you can click the View ribbon and click the Switch Windows
command. Then, click the file that you want to work with. (The checked file is the one currently
active.)
You can also click the icons on the Windows taskbar to switch between files. (The icon that is a
darker color is the currently active file.)
Closing Files
To close a document without closing Word, click the Office menu and click Close.
Or, you can right-click on the taskbar icon and click Close.
You can also use the Alt + F4 shortcut.
Remember that if you close a document without saving it, you will be prompted to do so.
Lesson 1.6: Getting Help in Word
By now, you’ll have noticed that there are an awful lot of things that you can do with Microsoft
Office Word 2007. No matter how many books you read or how many courses you take, it’s
virtually impossible to memorize everything. Luckily, Word comes with help files so that you can
find quick, accurate answers to your questions.
Opening Help
To open Help, click the question mark in the top right hand corner of the Word screen or use
the F1 shortcut.
Using the Help Screen
When you open Help, here is what you will see:
In the top right hand corner, you have minimize, maximize, and close buttons, just like you do in
the main Word screen.
At the top of the window, you have a title bar, toolbar, and search box.
In the main part of the window, you have a list of help topics and a scroll bar. You can click on
any of these topics to view that help information.
At the bottom of the window, you have a status bar showing where Help is searching.
The Help Toolbar
Earlier, we noted that there is a toolbar at the top of the help screen. Let’s take a look at the
commands.
Back Go back through the visited help pages.
Forward If you went back too far, click forward to advance through
your history.
Stop Will stop loading a particular help topic.
Refresh Will reload the current help topic from Office Online.
Home Will return to the Help welcome page.
Print Prints the help topic you are currently viewing.
Increase/Decrease Makes the font larger or smaller.

Font Size
Table of Contents Lists all the different help files into categorized sections.
Pin on Top The help file is contained in its own separate window. If
this icon is set to be pinned on top ( ), then any time the
Not on Top Word window becomes active the help file will always be
‘pinned’ on top. If the Help file is set to not on top, it will
only be on top if you specifically click the Help file’s button
on the Windows taskbar.
Add/Remove Buttons Finally, clicking the small pull-down arrow in the right-hand
side of the window will let you add or remove icons to the
navigation bar. Click the pull-down arrow, point to Add or
Remove Buttons, point to Standard, and then click an
option to check or uncheck it.
Searching for Help
To search for help, simply type what you’re looking for into the search box and click Search.
You will then see a list of links. Find the link you’re searching for and click it to display it.
The result will then appear for you to read. Remember, you can use the back, forward, and
home buttons on the help toolbar to help you navigate.
If you would like, you can customize your search using the Search drop-down menu. Simply
click the arrow next to the Search button and choose an option.
Online Help vs. Offline Help
Many of the resources in Microsoft Office Word 2007 are focused on the Internet, and help is
no exception. Most of the results are pulled from the Internet, giving you the latest
information. Although your results will be much more limited, you can choose not to use Office
Online. Simply click the connection menu in the status bar of the help screen and choose “Show
content only from this computer.”
If you do not have an Internet connection, Microsoft Office Word should change this option for
you automatically.
Using the Table of Contents
If you would prefer to navigate through Help using a more traditional method, click the Table of
Contents button ( ) on the Help toolbar. Your Help screen will then look like this:
Note that we still have a lot of the same elements: a search box, window controls, a toolbar,
links to click, and a status bar.
To start, you can click any of the links in the right hand pane.
As you click these links, the tree structure on the left hand side will change to show you where
you are.
To navigate through the table itself, simply click on topics to expand them, and then click the
link to view the topic.
Here is what the different icons mean.
Closed Book ( ) Click the book to expand the list of topics.
Open Book ( ) Click the book to collapse the list of topics.
Help Topic ( ) Click the title to view the help topic.

Let’s look at an example. Let’s say we want to get help on printing envelopes. First, we’ll scroll
down in the list and click Saving and Printing.
Now, we can narrow down the items to envelopes and labels by clicking that category.
Next, we can choose a more specific topic.

Now we’ll have steps to follow!

Getting Help in a Dialogue Box
Some of Microsoft Office Word’s features are accessed via dialogue boxes, which we haven’t
really discussed yet. However, you should know that in some dialogue boxes, you will see a help
icon in the top left hand corner.
You can click this icon to view help specific to that topic. For instance, above we had opened
the Paragraph dialogue, so the help topics will be focused on paragraphs.
Section 1: Review Questions
1. Which of the following is not a new feature in Microsoft Office Word 2007?
A. Blogging
B. Save as PDF
C. Help
D. Quick Access Toolbar
2. What are the three basic font effects?

A. Big, bad, and ugly
B. Bold, italic, and underline
C. Superscript, subscript, and bold
D. Bold, strikethrough, and underline
3. How do you switch between open documents? (Select all that apply.)
A. Windows taskbar
B. Switch Windows command on the View menu
C. Shift + Tab
D. Alt + F4
4. By default, how many rulers does Word 2007 display?

A. 1
B. 2
C. 3
D. None
5. What does pinning a document to the Recent Documents list do?

A. Keeps it on the list until you unpin it
B. Deletes it from your hard drive
C. Makes a copy of it
D. All of the above
6. You have opened a file from your desktop and made some changes in Word. What is
going to happen when you save it?
A. The original file will be deleted
B. A new file will be created on your desktop
C. The original file will be updated
D. None of the above
7. Which of the following is not a way to close a document?

A. Alt + F4
B. Windows taskbar
C. Office menu
D. Ctrl + X
8. You have opened the Paragraph dialogue but you need some help using it. What’s the
fastest way to get help?
A. Close the dialogue and open Word help
B. Click the question mark icon in the corner of the dialogue
C. Search the Internet
D. Search Windows help
9. What is the purpose of selecting text?

A. It identifies text so that you can perform one command and change a block of text
B. It lets you delete a block of text
C. It lets you remove formatting from a block of text
D. All of the above
10. Which of the following is not an option in the Office menu?

A. Change Styles
B. Save As
C. Prepare
D. Close
Section 2: The New Interface
In this section you will learn how to:

 Use the Office menu
 Use the Status Bar
 Use the Mini Toolbar
 Use dialogue boxes
 Use right-click menus
 Use keyboard shortcuts
 Use the Quick Access toolbar
 Add buttons to and remove buttons from the toolbar
 Move the Quick Access toolbar
 Use the Options dialogue to customize the toolbar
 Use ribbons, chunks, and option buttons
 Minimize the ribbon
 Use the Home ribbon
 Use the Insert ribbon
 Use the View ribbon
Lesson 2.1: Getting Acquainted
As we learned in the last section, one of the biggest changes in Microsoft Office Word 2007 is
the interface. In the last section, we got some experience with the interface as we learned how
to use Word. In this section, we’ll focus entirely on the new interface. We’ll start with learning
how to use some components of the Word screen.
Using the Office Menu
In the last section, we used the Office menu to open, close, and save files.
Using the Office menu is easy: click the Office logo, point to the command that you want, and
click it.
For example, if you wanted to close Word, you would click the Exit Word option.
The menus that have a right-facing arrow will offer you more choices in the pane on the right
when you hover over them. For example, if we hover our mouse over Save As, we will get a
menu of options:
We can click Save As to open the Save As dialogue, or we can choose one of the other options.
Here’s a quick overview of all the choices in the Office menu.
New Click this option to see the New Document screen, where you can create a
blank document or work from a template.
Open Open a Word document.
Save Save the current file.
Save As Click the Save As option to open the Save As dialogue, or choose a specific
format from the list on the right.
Print Click the Print option to open the Print dialogue, or choose another option
from the menu on your right.
Prepare Hover over the Prepare option to see a menu of tools to polish your
document, including the Document Inspector, Compatibility Checker, and
Document Properties.
Send Send your document via e-mail or fax.
Publish Publish your document to a blog, document management server, or

SharePoint workspace.
Close Close the current document.
Word Options Opens the Options dialogue, where you can configure how Word works.
Exit Word Close Microsoft Office Word 2007.
Using the Status Bar
The status bar is the information bar at the bottom of the screen. Let’s take a closer look at it.
Remember, this is just an overview, so don’t worry if you’re not familiar with these tools yet.
Page Count Shows you what page of the document you are in. Click this area to open
the Go To dialogue.
Word Count Shows you how many words the current document has in it. Click this area
to open the Word Count dialogue, a detailed count of items in your
document.
Proofing Tools This book icon indicates whether or not there are spelling errors in your
document. Click the icon to do a spell check.
Macro Status This icon shows whether a macro is recording, playing, or paused. Click the
icon to record a macro. (Macros will be covered in our Expert manual.)
View Controls Use these buttons to change views. (We will discuss views at the end of this
manual.)
Zoom Slider Use this slider to zoom in or out of your document. (We will discuss how to
use the slider at the end of this manual.)
Using the Mini Toolbar
In our last section, we learned how to type and select text. You may have noticed the mini
toolbar pop up as you were doing so:
This toolbar contains the most popular formatting commands, some of which we’ve already
discussed. Let’s take a look at each command.
Change the font type and size.
Use these buttons to nudge font size up or down.
Apply a style to the current text.
Toggles Format Painter on and off.
Bold text.
Italicize text.
Center text.
Highlight text.
Change font color.
Indent or outdent text.
Click this button to apply default bullets, or click the down arrow to
choose a different style.
Applying formatting from the mini toolbar is the same as applying it from the Home ribbon:
click to turn the formatting on, type text, and turn the formatting off; or select text and apply
formatting.
Using Dialogue Boxes
Some of Microsoft Office Word 2007’s features are accessed through dialogue boxes. (We will
look at how to open dialogue boxes in the next lesson.)
Let’s take a look at a common dialogue box: Fonts.
Let’s look at the different elements in a dialogue box.
Tabs Dialogue boxes can contain options for different items. Click the tabs
(usually at the top of the screen) to change the options that you see.
Drop-down menus Just like ribbon drop-down menus, you can type in the box or click the
down arrow to choose from a list of values.
Check boxes If an item is checked, it means it’s enabled. If the item is unchecked,
it’s disabled. Click the checkbox to change this status.
Radio buttons Use these buttons to choose from a list. Like check boxes, click to
change the item that is in use. Normally, only one item from the list
can be selected.
Text boxes These boxes must be filled out by typing in them.
Buttons Some buttons open more dialogue boxes and allow you to specify
advanced settings.
OK and Cancel In any dialogue box, you can click OK to save your changes. You can
Buttons also click Cancel to discard your changes. Some dialogue boxes also
have an Apply button so you can apply your changes before making
more changes or without having to close the window.
Using Right-Click Menus
As you become more and more familiar with Word, you’ll discover that there are many ways to
do things. We’ve already learned that we can apply formatting from the Home ribbon or from
the mini toolbar.
Another way to perform actions is by right-clicking. When you right-click, menus are contextual,
which means they change depending on what you’ve right-clicked on. Using a right-click menu
is as easy as clicking on the command you want!
Let’s take a look at an example. Here, we’re right-clicking on regular text:
We have lots of commands for text, including changing the font, paragraph, style, and more.
If we select a table and right-click on it, however, we get a very different set of options.
As you can see, some of the basic options (like cut, copy, and paste) are still the same, but we
have additional formatting options (such as Merge Cells) that wouldn’t apply to regular text.
Keyboard Shortcuts
Another way to implement commands in Word is by using shortcut keys. Shortcut keys are
when you press a key (or sometimes a combination of two or even three keys at once) to
perform an action instead of clicking on the icon or finding its toolbar command. Sometimes
you can see this shortcut in the icon’s ScreenTip.
There are hundreds of shortcuts in Word, but here’s a list of the most common ones:
Open a new document Ctrl + N
Save a file Ctrl + S
Open a file Ctrl + O
Print a document Ctrl + P
Close Word Alt + F4
Select All Ctrl + A
Copy text Ctrl + C
Cut text Ctrl + X
Paste text Ctrl + V
Find text Ctrl + F
Align text to centre Ctrl + E
Align text to left Ctrl + L
Align text to right Ctrl + R
Justify text Ctrl + J
Increase font size Ctrl + Shift + .
Decrease font size Ctrl + Shift + ,
Undo last action Ctrl + Z
Redo last action Ctrl + Y
Check spelling or grammar F7
Get Help F1
Lesson 2.2: The Quick Access Toolbar
Although toolbars have mostly been done away with in Microsoft Office Word 2007, we do
have the Quick Access toolbar. This toolbar is right next to the Office menu. It’s a place to store
your most frequently used commands, to save you from hunting around in the ribbons. In this
lesson, we’re going to learn all about the toolbar!
Using the Toolbar
By default, there are three icons on the toolbar.
From left to right, they are Save, Undo, and Redo/Repeat. Using the toolbar is as easy as clicking
the icon!
Adding and Removing Buttons
The point of the Quick Access toolbar is to provide quick access to the commands you use most,
so it makes sense that you can customize it. To add buttons to the Quick Access toolbar, click
the drop-down arrow next to it.
Then, click any commands you want to add to the toolbar. If a command has a check by it, it
means it’s active and on the toolbar. To remove a command, simply click it to remove the
check.
You can also right-click almost any command and click Add to Quick Access Toolbar.
Moving the Quick Access Toolbar
If you like, you can use the drop-down menu to move the Quick Access toolbar below the
ribbon:
Here’s what it will look like after you move it:

To move the ribbon back to its original place, click the drop-down arrow and click Show Above
the Ribbon.
Using the Options Dialogue to Customize the Toolbar
You may have noticed that the list of options in the Quick Access toolbar’s drop down menu
was pretty limited. For advanced customization options, click the More Commands item.
This will open the Customize tab of the Options dialogue.

There are several things you can do with this dialogue. You can easily add buttons by selecting a
category from the list at the top, choosing a command, and clicking Add.
Or, you can remove buttons by selecting them from the list on the right and clicking Remove.
You can also use the arrows to change the button’s position in the list.
You will also find commands to show the toolbar below the ribbon and to reset the toolbar to
its default state.
Lesson 2.3: Ribbons and Chunks
Now that we know how to use some of the elements of the Word screen, it’s time for the big
stuff: ribbons and chunks. Ribbons and chunks form the core of the new Office interface, so it’s
important that we really understand how they work before we look at the individual ribbons
and commands.
About Ribbons
By default, Microsoft Office Word 2007 has seven ribbon tabs:
As you know, each tab has its own set of commands. So, if you wanted to change your view,
you would click the View tab to see those commands.
As well, you will see special ribbons appear when you create certain objects, such as drawings
or tables.
We will discuss these ribbons in general in the next section and in depth as we encounter them.
About Chunks
Each ribbon is composed of chunks of commands. For example, the Home ribbon has Clipboard,
Font, Paragraph, Styles, and Editing commands.
These separations are useful as it helps you quickly and easily find commands.
About Option Buttons
Some chunks will have a small button in their bottom right hand corner.
Clicking this button will open a dialogue box with more features related to the chunk. In the
example above, clicking the small arrow would open the Font dialogue.
Minimizing the Ribbon
If you would like, you can hide the ribbon itself and just leave the ribbon tab.
This way, you can click on the ribbon tab to display commands, but once you click the title bar
or the editing window, the ribbon goes back to minimized.
To minimize the ribbon, simply click the drop-down arrow next to the Quick Access toolbar and
click Minimize the Ribbon.
To restore the ribbon, click the Quick Access toolbar menu again and click Minimize the Ribbon
again.
Lesson 2.4: The Home Ribbon
Now that we know how to use the different parts of the Word interface, we’re going to learn
about the Home ribbon. This is probably the ribbon you will use the most often. Remember that
we’re not expecting you to understand all of these commands. This is just so that you know
where to find commands when you go to use them.
Clipboard Commands
The first chunk of the Home ribbon is the Clipboard section.
This offers options to cut, copy, and paste text, and to use the format painter. It also features
an option button to open the Office clipboard. We will learn about all of these tools later on in
this course.
Font Commands
The next chunk is one that we have already worked with: Font.
This chunk contains commands to change the appearance of your text. We have covered most
of these options already; we will cover the rest of the options later on in this manual.
You can also click the option button to open the Font dialogue, which is a one-stop shop for
most font settings.
Paragraph Commands
Our third chunk contains paragraph tools.
With this chunk you can indent, align, and justify paragraphs; create bulleted and numbered
lists; change spacing; add borders and shading; sort text; and view special characters. (We will
talk about some of these tools later on.) You can also click the option button to open the
Paragraph dialogue.
Styles Commands
Our fourth chunk is devoted to the styles available in Microsoft Office Word 2007.
Styles are preset formatting that help you keep your document consistent. Instead of having to
remember what formatting you used for titles, you can simply use the pre-built styles. Later on
in this manual, we will talk about how to apply these styles. (We will save our in-depth
discussion for the Advanced manual.)
Editing Commands
Our last chunk focuses on editing.
These options let you find and replace text, as well as select objects.
Lesson 2.5: The Insert Ribbon
The next ribbon we are going to look at is the Insert ribbon. When you have mastered creating
basic documents, this ribbon will help you add other elements to your document, such as
charts, pictures, cover pages, headers, and footers.
Don’t worry about the application of the commands right now. We will practice some of the
basics in the step-by-step exercise, but we will get in depth into each element later on.
Pages Commands
Our first chunk is Pages.
As you might expect, this chunk lets us add a cover page, a blank page, or a page break to our
document.
Tables Commands
Our next chunk is Tables.
This command expands into a menu that lets you draw a table, insert an Excel spreadsheet, or
add a pre-defined table.
Illustration Commands
I think this next chunk is the most exciting. It lets us add illustrations to our document. Even
better, Word’s graphic features are vastly improved over older versions.
As you can see, you can add pictures, ClipArt (images included with Office), shapes, SmartArt
(diagrams), and charts to your document. We will experiment with some of these features in
the Step by Step exercise.
Link Commands
The fourth chunk of the Insert ribbon lets you create links to Web sites (called hyperlinks) and
other places in your document (bookmarks and cross-references). We are going to save these
features for the more advanced phases of the course.
Header and Footer Commands
Headers and footers are the text at the top or bottom of each page, respectively. This chunk
lets you add a header, a footer, or simple page numbers.
The great thing is, when you click one of these options, you have a menu of preset choices
waiting for you. That means you can add a header, footer, or page number with just two clicks!
Text Commands
Our next chunk contains a variety of items.
Let’s take a look at each item.
Text Box Like headers and footers, you can click the Text Box command to choose
from a menu of stylish text boxes. (You can also draw a blank text box.)
Quick Parts Insert building blocks, document properties, and more.
WordArt Turn words into art!
Drop Cap Create a larger capital letter at the beginning of a paragraph.
Signature Line Add a signature line to your document.
Date and Time Insert the current date and time into your document.
Object Insert another file into your document.
Symbols Commands
Our last section of the Insert ribbon lets us add symbols and equations to our document.
When clicked, each item will display a menu of choices.

You can see that inserting a complicated equation is as easy as two clicks!
Lesson 2.6: The View Ribbon
The last ribbon we’re going to look at is the View ribbon. As you might imagine, this ribbon will
allow us to view our documents in different ways. Like the other ribbons, right now we’re just
going to give you an overview of the commands. We’ll delve deeper into each command later
on in the manual.
Document Views Commands
This section of the ribbon gives you different ways to view your document.
All you have to do is click the view you want. Each view is pretty self explanatory; you can see
your document as it will appear on paper (Print Layout), Full Screen, as it will appear on the
Web, in an outline format, or in a draft format (which will show less features). We will look at
each view more closely later on in this manual.
Show/Hide Tools
This chunk lets you easily customize your Word screen.
If an item is checked, that means it’s visible on the screen. If it’s unchecked, it’s currently
hidden. We’re going to take a look at using each of these elements later on in this manual. For
now, feel free to check and uncheck these items and see what the effect is.
Zoom Tools
Our next chunk lets us zoom in and zoom out of the page.
The first button will open a Zoom dialogue which will let you choose specific Zoom settings. (We
will take a look at this dialogue later on.) The next button will automatically set your zoom level
to 100%. The next three buttons will zoom to show one page, two pages, or the page width. All
you have to do is click to zoom!
Window Commands
This section of the View ribbon will let us control how our windows are arranged.
With the first column of commands, you can create a new window, arrange windows, or split
the current window. With the second column of commands, you can view documents side by
side and control how they appear. The last command is Switch Windows, which we already
looked at; it lets you switch between open documents.
Macro Commands
The last button on the View ribbon lets you open the Macros dialogue box. If you click the drop-
down arrow, you will see a menu related to macros.
Macros let you record or code a series of commands so that you can perform a number of
actions with just a few clicks. We’re going to cover this topic in our Expert manual.
1. What is the purpose of the Quick Access toolbar?

A. To replace the Standard toolbar from older versions
B. To replace the Formatting toolbar from older versions
C. To provide a place for you to add commands you often use
D. To allow you to use Excel commands in your document
2. Where can you find the Macros chunk?

A. Home ribbon
B. Coding ribbon
C. Insert ribbon
D. View ribbon
3. Which of the following is not a way to customize the Quick Access toolbar?
A. Ctrl + A shortcut
B. Right-click ribbon command, click Add to Quick Access toolbar
C. Customize section of the Options dialogue
D. Quick Access toolbar menu
4. What does minimizing the ribbon do?

A. Switches to full-screen mode
B. Hides the actual commands and just leaves the tabs
C. Makes your document read-only
D. Places the ribbon over the Quick Access toolbar
5. What is the mini toolbar?

A. It’s another name for the Quick Access toolbar
B. It’s the Formatting toolbar from older versions of Word
C. It’s a feature that has been removed from Word
D. It’s a toolbar that pops up when you select or hover over text
6. What items does the status bar include?

A. Word count
B. Page count
C. Macro commands
D. All of the above
7. Which of these items is not a chunk on the Insert ribbon?

A. Styles
B. Tables
C. Illustrations
D. Headers and Footers
8. Where can you find the command to add a cover page to your document?
A. View ribbon
B. Home ribbon
C. Insert ribbon
D. There is no one command to add a cover page
9. You have customized the Quick Access toolbar, but now you want to undo your
changes. How do you do this?
A. Re-install Word
B. Click the Reset command in the Customize section of the Options dialogue
C. Press Ctrl + R
D. Click your heels three times
10. What tool would you use to increase the size of your font?
A. Mini toolbar
B. Font dialogue
C. Home ribbon
D. All of the above
Section 3: Advanced Ribbons

 Use the Page Layout ribbon
 Use the References ribbon
 Use the Mailings ribbon
 Use the Review ribbon
 Use contextual ribbons
Lesson 3.1: The Page Layout Ribbon
In our last section, we went over the basics of the new interface and discussed the three
ribbons that you will probably use most often. In this section, we’re going to take a look at the
other four ribbons and see what commands they offer. We’ll start out with the Page Layout
ribbon.
Themes Commands
Themes are greatly improved in Microsoft Office Word 2007. This chunk of the Page Layout
ribbon will let you choose an overall theme for your document, or choose a color, font, and
effects theme separately.
We will experiment with themes in the practice exercise, but we won’t look at them in depth
until the Intermediate manual.
Page Setup Commands
This chunk will let you control every aspect of your page.
We’re going to look at it in depth at the end of this manual, but in summary, there are options
for margins, orientation, page size, page columns, page breaks, line numbers, and hyphenation.
Page Background Commands
As you might expect, this chunk controls what goes on your page, behind your text.
You can choose a watermark, a solid color, or a page border.
Paragraph Commands
This chunk is like the Paragraph chunk on the Home ribbon, except it has fewer options.
You can control paragraph indent or spacing. You can also open the Paragraph dialogue using
the option button in the bottom right hand corner.
Arrange Commands
The last chunk lets us arrange objects on the page.
By objects, we mean pictures, ClipArt, WordArt, text boxes… pretty much anything except
regular text. We will look at this chunk in the Advanced manual when we discuss objects.
Lesson 3.2: The References Ribbon
Our next ribbon is the References ribbon. This ribbon contains advanced tools that we won’t
cover until our Expert manual. However, it is good to know where these tools are and what
they do, so try to focus on the general idea of each chunk.
Table of Contents Commands
The first chunk deals with Tables of Contents. (A table of contents is a listing of chapters and
other significant titles in your document. For example, you will find a table of contents at the
beginning of this manual.)
You can choose a style for your table, add text to it, and update it. Creating a table of contents
can be difficult, but we’ll go over all the steps in our Expert manual.
Footnotes and Endnotes Commands
If you have ever read or prepared a formal report, or written a term paper, you’ll know all
about footnotes and endnotes. First, you place superscripted numbers in the document.
Numbered notes are then added to the end of every page (in the case of footnotes) or to the
end of the document (in the case of endnotes).
These tools will help you add footnotes and endnotes. We will cover them in depth in the
Expert manual.
Citations and Bibliography Commands
Citations and bibliographies are another item often found in formal reports or papers. The
information about a publication is called a citation; a number of citations are called a
bibliography.
As you might expect, the tools on the Citations & Bibliography chunk will help you create those
items. As it can get complicated, we’ll look at these commands in-depth in the Expert manual.
Captions Commands
Captions are text underneath a graphic (such as a picture or table) that help identify it.
The commands in the Captions chunk will help you insert captions, cross-references (references
to other places in your document), and create a table of figures (a list of graphics in your
document).
Index Commands
Next we have our index commands.
An index is a list of topics that are covered in a book and the page numbers where those topics
are found. (There is an index at the end of this manual.) Like the other chunks, the Index chunk
lets you mark a word for the index, insert the index, and update the index.
Table of Authorities Commands
Tables of authorities are usually seen in legal documents, as they reference cases and statutes.
The Table of Authorities chunk will help you create this kind of reference page.
The commands include marking a citation, creating a table of authorities, and updating the
table. Needless to say, these commands are a bit too advanced for us at this point in time. We
will look at them in depth in a later manual.
Lesson 3.3: The Mailings Ribbon
The Mailings ribbon is focused on creating documents that you can mail, such as envelopes,
letters, and labels. Its commands are focused on a mail merge, which is a process that takes a
form letter and a list of contacts and creates a personalized message for each recipient. It is a
very useful process, so it is good to know where the commands are, even though we will not be
going through the actual process until the Intermediate manual.
Create Commands
The first chunk of the Mailings ribbon is the only one not devoted to a mail merge.
Clicking the Labels command or the Envelopes command will open a dialogue with options for
that item.
Start Mail Merge
As you might expect, this chunk is where you will start creating a mail merge.
You can choose the type of merge you want to perform and choose your recipients.
Write and Insert Fields
This chunk will be step two in a mail merge.
This is where you will add the different customizable portions of your document (called fields).
Preview Results
The fourth chunk of the Mailings ribbon will let you preview your results before you finish the
merge.
As you can see, you can also navigate through the records, find a recipient, and check for
errors.
Finish the Merge
The last button will open into a menu, giving you choices to finish the merge.
Lesson 3.4: The Review Ribbon
The last ribbon that we are going to look at is the Review ribbon. Although some of the
commands on this ribbon are quite advanced, some of them (such as spell check) are easy to
use. Those are the commands that we will focus on, leaving the more advanced items for later
manuals.
Proofing Tools
The first section of the Review ribbon is the one you will probably use the most.
This contains commands to check spelling, perform research, look up words in the thesaurus,
translate words, set your language, and perform a word count. We will look at these commands
more in the Intermediate manual.
Comments Commands
The next section of the Review ribbon is Comments. Comments are portions of text that appear
in balloons, separate from the main document. This lets someone add easily identifiable ideas
and thoughts to the document.
This chunk lets you create, delete, and navigate through comments.
Tracking Commands
If you frequently have people review your document, you may want to look at the Track
Changes feature.
This feature lets you have every change to the document recorded. It’s very useful for editing
purposes. This chunk lets you enable, disable, and control that feature. (We’ll explore it more in
the Expert manual.)
Changes Commands
The Changes chunk lets you accept, reject, and navigate through tracked changes that have
been made to your document.
Compare Commands
This chunk will let you compare and combine documents.
This is very useful when you have multiple versions of documents.

Protect Commands
Our last chunk is Protect.
Clicking the Protect Document button will open a menu.
As you can see, this menu allows you to restrict access and changes to your document. We’ll
discuss this more in the Expert manual.
Lesson 3.5: Contextual Ribbons
In our very first look at ribbons, we learned that some ribbons appear only when you are
creating or working with certain objects. We even took a brief look at those ribbons in one of
our Skill Sharpeners.
In this lesson, we will take a closer look at these contextual ribbons. We will also look at the
only ribbon that is off by default: the Developer ribbon.
WordArt Tools
One great set of features is the new WordArt tools ribbon.
This ribbon will let you change the appearance, style, effects, size, and position of your
WordArt.
Text Box Tools
Microsoft Office Word 2007 has a whole new range of text box designs. When you’re in one of
those text boxes, you will see a Text Box Tools ribbon.
As you can see, this ribbon will let you change the appearance, style, effects, size, and position
of your text box.
Equation Tools
The next ribbon we’re going to look at is the Equation Tools – Design ribbon. This ribbon
appears when you create an equation from the Insert ribbon.
This ribbon gives us tools to create and edit all sorts of equations. We’ll take a closer look at it
when we get into creating equations in our Advanced manual.
SmartArt Tools
Microsoft Office Word 2007 has introduced a new type of diagrams: SmartArt. SmartArt lets
you create professional looking diagrams with just a few clicks.
.
Two new ribbons become available when editing SmartArt. The first, Design, lets you apply a
variety of preset styles and colors to your diagram.
The next tab, Format, gives you finer control over the shape, style, and position of your
diagram.
Table Tools
You will also see two new ribbons appear when you create a table. The first tab is Design.
Like the SmartArt Tools Design ribbon, this ribbon lets you apply preset formatting to your
table. It’s a quick, easy way to get professional looking results.
The Layout ribbon lets you have finer control over the dimensions and appearance of the cells,
rows, and columns in your table.
Chart Tools
Another great feature of Microsoft Office Word 2007 is offers vastly improved charting tools.
It’s easier than ever to create clean, easy-to-read charts. When you select a chart, you will see
three different chart ribbons. The first, Design, offers some easy options for changing the data
and appearance of your chart.
The second ribbon in the Chart Tools section, Layout, gives you finer control over the different
aspects of your chart, including analysis tools, the chart title, axis labels, and the legend.
The final ribbon, Format, gives you control over the individual shapes in your chart.
Picture Tools
We also have a special ribbon dedicated to Picture Tools.
These tools let you adjust almost every aspect of your picture: brightness, contrast, color, size,
style, effects, shape, border, and position. We’ll look at this ribbon very closely in the Advanced
manual.
Header and Footer Tools
You will also see special ribbons open when you create a header or a footer (such as page
numbers).
The Header and Footer Tools Design Ribbon lets you control the appearance, content, and
alignment of the text that appears on the top and/or bottom of every page.
Developer Ribbon
To show the Developer ribbon, click the Office menu and click Word Options.
Then, in the Popular section, click “Show Developer tab in the ribbon.”
Click OK. You will now see the word Developer in the ribbon tabs. Click it to see Developer
commands.
This ribbon contains advanced commands for coding languages (such as XML and Visual Basic),
creating macros, developing forms, and restricting document access. We will discuss all of these
commands in the Expert manual.
1. How do you display the Developer ribbon?

A. Click on a developer object
B. Press Ctrl + D
C. Via the Options dialogue
D. The Developer ribbon has been removed from Microsoft Office Word 2007
2. Which ribbons are included under the Chart Tools heading?

A. Format
B. Design
C. Layout
D. All of the above
3. Where will you find the command to insert a table of contents?

A. References ribbon
B. Insert ribbon
C. Home ribbon
D. Review ribbon
4. Which of these items is not included in the Proofing chunk of the Review ribbon?
A. Thesaurus
B. Spelling and Grammar
C. Check styles
D. Word count
5. What is the difference between the Table Tools ribbon and the Review ribbon?
A. One can be minimized; the other can’t
B. One can be turned on in the Options dialogue; the other can’t
C. One is a contextual ribbon while one is default
D. They are always open at the same time.
6. Which objects can be created with the Mailings ribbon?

A. Envelopes
B. Letters
C. Labels
D. All of the above
7. On which ribbon will you find the Compare chunk?

A. Home
B. Review
C. References
D. Developer
8. Which of the following commands is not included on the Page Layout ribbon?
A. Themes
B. Margins
C. Cover Page
D. Paragraph spacing
9. If you wanted to protect your document, where would you go? (Select all that apply.)
A. Developer ribbon
B. View ribbon
C. Review ribbon
D. The police
10. Which of the following is not a command on the Developer ribbon?

A. Document Panel
B. Publish to SharePoint
C. Macros
D. Visual Basic
Section 4: Creating Documents

 Create blank documents
 Create documents from templates and from existing documents
 Select text using the mouse, keyboard, and Home ribbon
 Cut, copy, and paste text
 Move text by dragging and dropping
 Use the Office clipboard
 Find and replace text
 Use the Format Painter
 Add drop caps to text
 Apply a Quick Style to text
 Align and justify text
Lesson 4.1: Creating a New Document
In our last two sections, we focused on using the interface to do a variety of tasks. In this
lesson, we’re going to focus on the number of ways that you can create a new document.
Creating a Blank Document
We discussed creating a blank document in our very first section; let’s go over it once again.
You already know that when you open Word, it creates a new document and names it
Document 1 (visible on the title bar).
If you want to create another new document, click the Office menu and click New.
There are many options in the New Document window; for now, choose Blank Document and
click Create.
You will then see a new document, named Document 2.

Creating a Document from Local Templates
To create a document from a template, click the File menu and click New.
In the New Document dialogue, choose Installed Templates from the list on the left.
Then, from the pane in the middle, choose a template and click Create.
The document will now be in Word, ready for you to customize.

Creating a Document from Online Templates
If you have access to the Internet, you can choose a template from Microsoft Office Online.
Simply click a category from the list.

Then, click a category from the pane in the middle. Next, click a template from the pane in the
middle and click Download.
You may have to validate your copy of Office. Then, the template will download and appear in
Word.
Creating Documents from an Existing Document
To create a new document from an existing document, click the From Existing command in the
pane on the left of the New Document dialogue. (Remember that you can open this dialogue by
clicking the File menu and clicking New.)
Then, browse to the document that you want to work off of.
The document will then appear in Word. As you can see below, the document itself has not
been opened; a new document has been created from it.
You are now free to modify this file without affecting the original file.
Using the Recently Used Templates Area
Once you have downloaded or opened templates, you will see a Recently Used section in the
New Document window.
Rather than hunting for the template all over again, you can simply click the template from this
list and click Download.
Lesson 4.2: Selecting Text
At the very beginning of this manual, we learned how to select text with the mouse. Now that
we’re creating longer, more complicated documents, you’ll want some faster, easier ways to
select. That’s what we’re going to cover in this lesson.
Selecting Text with the Mouse
We already know that we can use the mouse to click and drag over text to select it. When text
is selected, the text will appear highlighted (usually with blue), like this:
Remember, once text has been selected, any changes you make will be applied to the entire
selected portion.
Selecting Text with the Keyboard
Did you know that you can use the keyboard to select text too? This can be a much quicker way
of selecting items once you get used to Microsoft Word. For most of these methods, we’ll be
using the special keys in the middle of your keyboard (Home, End, and the Arrow keys).
Here’s a list of how to select different items:
Select a letter to the left of your cursor Shift + Left Arrow
Select the letter to the right of your cursor Shift + Right Arrow
Select text from your cursor to the beginning of a word Ctrl + Shift + Right Arrow
Select text from your cursor to the end of a word Ctrl + Shift + Left Arrow
Select from your cursor to one line above Shift + Up Arrow
Select text from the position of your cursor to one line below Shift + Down Arrow
Select text from your cursor to one page above Shift + Page Up
Select text from your cursor to one page below Shift + Page Down
Select text from your cursor to the beginning of the line Shift + Home
Select text from your cursor to the end of the line Shift + End
Select text from your cursor to the beginning of the paragraph Ctrl + Shift + Up Arrow
Select text from your cursor to the end of the paragraph Ctrl + Shift + Down Arrow
Select an entire document Ctrl + A
Selecting Text and Objects with the Home Ribbon
We can also use the Editing chunk on the Home ribbon to select text and objects. Simply click
the Select button and click what you want to select.
You can choose to select all the text in the document, or to select text with similar formatting.
(The Select Objects command is for pictures and other graphics; we’ll discuss it in a later
manual.)
Tips and Tricks
Once you get good at selecting text, you’ll find all kinds of ways to make selecting text easier.
Here are a few tips and tricks to get you started:
 If you have a block of text selected and you start typing, the selected text will be erased
and your new text will replace it.
 You can select a block of text and drag and drop it into anywhere in your document.
(We’ll talk about this more in a moment.)
 You can select any level of text (letter, word, phrase, paragraph, page, a document, or
parts thereof) and manipulate it. This means you can bold a single letter the same way
you would an entire document.
 You can double-click a word to select it. Triple-click to select the whole paragraph.
 If you want to delete a portion of text, you can select it and hit either the Backspace or
Delete keys on your keyboard rather than cutting it.
 You can cut or copy a portion of text and then paste it in a separate document or word
processing program (like Notepad or WordPad, which come with Windows).
 You can select different parts of text by selecting the first part, then holding the Ctrl key
with your mouse and selecting another part.
 You can select a large portion of text by selecting the first word, then holding the Shift
key and selecting the last word. (This sounds really abstract, but we’ll practice it in a
moment.)
 To deselect text, just click anywhere in your document.
Lesson 4.3: Moving Text
Now that we’ve got a good grasp on selecting text, we’re going to look at moving text around.
In this lesson, we’ll look at using cut, copy, and paste; drag and drop; and find and replace.
Cutting, Copying, and Pasting Text
Cut, copy, and paste are fundamental skills.
You should cut text when you want to move it from one location to another, or when you want
to remove text that you may need later. To cut text, select the text first. Then, click the Cut
button ( ) on the Home ribbon. (You can also right-click on the text and click Cut or use the Ctrl
+ X shortcut.)
Use the Copy command when you want to copy text from one location to another. First, select
the text you want to copy. Then, click the Copy button ( ) on the Home ribbon. (You can also
right-click on the text and click Copy or use the Ctrl + C shortcut.) It won’t look like anything has
happened, but your text has been copied to the clipboard.
Once you’ve cut or copied your text, you can paste it anywhere you want. Just click in the spot
you want the text to appear, and click the Paste button on the Home ribbon. (You can also
right-click in the spot and click Paste or use the Ctrl + V shortcut.) Don’t forget that paste will
only insert the last item that was cut or copied.
Let’s take a look at an example.

This is obviously not in the right order, so we’ll select the first line and click Cut.
Then, we’ll click to place our cursor at the end of the text and click Paste.
Our text now looks like this:

If we had originally clicked copy when we had the first sentence selected…
And pasted it at the bottom of the document…
Our end result would look like this:

Once you have pasted text, you will see the paste icon at the end of the text.
If you click on it, you will get some options:
Our options include:
Keep Source Formatting Keep the formatting from the original text.
Match Destination Change the pasted text’s format to the format used in the
Formatting document.
Keep Text Only Changes the formatting of the pasted text back to the default
font and size with no formatting.
Set Default Paste Opens the Options dialogue so you can control how future
paste operations work.
Just click the option you want for it to be applied!
Don’t forget that you can cut, copy, and paste between Word documents.
Using the Office Clipboard
Earlier, we mentioned that the paste command will only insert the last item that was cut or
copied. If you want to cut and paste (or copy and paste) more than one item, you should use
the Office clipboard as it can contain up to 24 items.
The first step is to show the clipboard. To do this, click the option button in the lower right hand
of the Clipboard chunk on the Home ribbon:
You will then see the Clipboard pane appear to one side of your screen:
Now, if you cut or copy an item, it will automatically appear in the clipboard.
You will also see a notification in the bottom right hand corner of your screen, confirming that
the item has been collected.
To paste an item from the clipboard, click to place your cursor where you want the item to go.
Then, right-click the item and click Paste.
Note that you can also delete the item from the clipboard using this menu. You can also use the
Paste All and Clear All buttons at the top of the clipboard to perform those actions. To close the
clipboard, click the X in the task pane.
You can also click the Options button at the bottom of the pane to control how the clipboard
operates.
Dragging and Dropping Text
You can also drag text around in your document. First, select the text. Then, hold your mouse
button down and drag the text down to where you want it.
When you’re ready, release the cursor. The text will look just like it’s been cut and pasted (you
will even have paste options), but the operation was much quicker.
Finding Text
If you have a long document, it can be useful to have a tool to search through it. Luckily, Word
has just the feature for you!
To find text, click the Find button on the Home ribbon. (You can also use the Ctrl + F shortcut.)
You’ll see this window:
To find text in your document, just type the text you’re looking for in the Find What text box.
Once your text is entered, click the Find Next button. Word will select the first instance for you.
You can stop there and close out of the box by clicking Cancel. If it’s not what you’re looking
for, click Find Next again to find the next instance. You can also change what you have typed in
the “Find What” box at any time.
Replacing Text
The other option we’re going to talk about in the Find dialogue box is the Replace tab. If you
click the Replace button on the Home ribbon (or use the Ctrl + H shortcut), you’ll see this
dialogue:
This window looks a lot like the Find dialogue. In the main part of the screen, type what you’re
looking for and then type what you want to replace it with. Then, choose an option at the
bottom.
Here’s what those buttons at the bottom do:
More Opens advanced options, which we will cover later on.
Replace Will find the next instance of the word or phrase. Then, you must click Replace again
to confirm each replacement.
Replace All Will find the next instance of the word or phrase. Then, click Replace All to replace
every instance of this word.
Find Next Finds the next instance of the word or phrase.
Cancel Closes the dialogue box without making any changes.

Lesson 4.4: Applying Advanced Text Effects
We’ve spent most of this lesson learning how to create a document, select text, and move text
around. Now it’s time to get into the fun stuff: applying effects to text. In this lesson, we’ll focus
on some of the common effects you will use: drop caps, alignment, justification, styles, and the
Format Painter.
Using the Format Painter
Word has a neat trick that allows you to copy formats within or between documents. First,
select the text that has the formatting that you want.
Next, click the Format Painter icon on the Home ribbon, or use the Ctrl + Shift + C shortcut. Your
cursor will turn into a paintbrush.
Then, select the text you want to format.

The new text will take the format of the old text.
You can also double-click the Format Painter to apply the formatting to multiple items.
When you are done using it, simply click the icon again to turn it off.
Remember that formats are not stored on the clipboard, and you can only copy formatting for
one set of text at a time.
The format painter captures all kinds of formats, including:

 Paragraph formatting (spacing, alignment, indents)
 Font formatting (effects, spacing, font type, size, color, animation, and highlighting)
 Borders, fills, shading, and patterns
 Bullets and numbering
 Columns
Adding Drop Caps
A drop cap is a capital letter at the beginning of a paragraph that is usually larger than other
letters and that is dropped down into the paragraph. Drop caps can be a good way to highlight
portions of your document, or just to make it more visually appealing.
To apply a drop cap, first place your cursor anywhere in the paragraph that you want the drop
cap to appear. Then, click the Insert ribbon. Next, click the Drop Cap button and choose
Dropped (which places it in the paragraph) or Margin (which places it beside the text).
You can also choose Drop Cap Options to specify advanced settings.
To remove a drop cap, place your cursor in the paragraph, click the Insert ribbon, choose Drop
Cap, and click None.
Applying a Quick Style
So far, we have talked about many types of formatting. However, one of the great new features
of Microsoft Office Word 2007 is the styles built right in. A style can include fonts, formatting,
colors, and borders and shading.
There are two parts to the styles in Word. The first part is the Quick Style Gallery, which we
have used already. This is composed of the styles that you can see on the Styles chunk of the
Home ribbon. Word places the most frequently used styles here for quick access.
If you click the drop-down arrow in the right hand corner of the list, you will see more styles.
To apply any of these styles, simply select the text that you want to format and click a style.
There are many more styles available than the ones you see here. To see additional options,
click the Change Styles button next to the Quick Style Gallery.
The first option, Style Set, lets you choose another group of styles. The second option lets you
choose another color scheme. The third option lets you choose another font scheme. (Note
that fonts and colors will not work with all style sets.)
So, let’s say you pick the Modern style set but you don’t really like its colors. You can choose a
different color scheme from the Colors list to easily customize the style. We’ll take a closer look
at customizing styles in the practice exercise.
Aligning and Justifying Text
The last text effect we’re going to look at is alignment and justification. You will find these
buttons on the Paragraph chunk of the Home ribbon.
Each type of alignment indicates which margin the text lines up with. From left to right, you can
apply left alignment, center alignment, right alignment, or justification (where the text is spread
out to take up the whole line.) Simply select the text that you want to apply the alignment to,
and then click the appropriate button. Note that one type of alignment must be selected at all
times.
Take a look at these paragraphs and the different alignments.
Note how the justified paragraph looks very similar to the left aligned paragraph. Look closer,
however, at the second line. The word “brown” stretches all the way to the right margin in the
justified example, giving a cleaner look.
1. Which of the following items can be used as a template?

A. Office Online template
B. Existing document
C. Installed template
D. All of the above
.
2. If you press Ctrl and A, what will be selected?
A. The entire document
B. The current line
C. The current paragraph
D. The current word
3. You have formatted your document using the Modern style set, but you want the
colors to be pink. What should you do?
A. Pick a different style set
B. Pick a different font scheme
C. Pick a different color scheme
D. Change the page background
4. How many items can the Office clipboard contain?

A. 1
B. 10
C. 12
D. 24
5. What is the shortcut key for the Format Painter?

A. Ctrl + C
B. Ctrl + Shift + C
C. Ctrl + V
D. The Format Painter does not have a keyboard shortcut
6. Which of the following is not a style of drop cap?

A. Margin
B. Full
C. Dropped
D. None
7. How do you cut text in Microsoft Office Word 2007?

A. Ctrl + X
B. Right-click menu
C. Home ribbon
D. All of the above
8. The other day, you downloaded a really cool calendar template. You want to open it
again. What is the easiest way to do so?
A. Find it again in the New Document window
B. Open it from the Recently Used Templates list
C. Find it on the Internet
D. Dig it out of the Recycle Bin
9. Which of the following is not a type of alignment?

A. Full
B. Left
C. Centre
D. Right
10. What does the Ctrl + F shortcut do?

A. Cuts text
B. Copies text
C. Opens the Font dialogue
D. Opens the Find dialogue
Section 5: Doing More with Text

 Change the font type, size, color, and case
 Apply highlighting and special underlines to text
 Open and use the Font dialogue
 Set your default font
 Embed fonts into your document
 Use, set, move, and remove tabs
 Indent text using the ruler and the Home ribbon
 Change paragraph spacing
 Add borders and shading to text
Lesson 5.1: Fonts on the Home Ribbon
We have looked at many different kinds of formatting. Now it’s time to look at one of the most
versatile formatting options: fonts.
A font is a complete set of characters (with typeface and style) that you use to type. Some fonts
are all capitals. Other fonts are all symbols. Fonts are really customizable: you can change their
size, type, colour, spacing, and effects. The fonts that you have available in Word depend on
what other applications you have installed and if you have installed any extra font packages.
The most commonly used fonts are Calibri, Times New Roman, Tahoma, Arial, and Courier New.
Remember that font settings (types, sizes, effects, spacing, etc.) are like other formatting: you
can either turn it on to have the next text you type use that font type and size, or you can select
text you’ve typed already and apply that formatting to it.
In this lesson, we’ll learn how to change font type, size, color, and case. We’ll also learn how to
apply highlighting and advanced underlining to text.
Choosing a Font Type
To choose a font type, first select the text that you want to apply the font to. Then, click the
Font drop-down menu and select the font that you want to apply. As you scroll over the font,
you will see a preview being applied to your text.
Note that at the top of the font list, your theme fonts are listed. Choosing these fonts will help
keep your document consistent. Word also stores your recently used fonts near the top of the
list.
If you know what font you want, you can type it into the drop-down list. Word will
automatically complete the font name for you; press Enter to accept its selection.
The font face commands are also available on the mini toolbar.
Changing the Font Size
You can change your font size the same way: select a size from the menu or type a size in the
box. If you choose to use the menu, you will see a preview as you scroll through the sizes.
You can also use the up and down arrows to nudge the font size up or down.
The font size commands are also available on the mini toolbar.
Applying Font Color
To change your font color, select the text that you want to change. Then, pick a color from the
list. Once again, you will see a preview of the color applied to your text. Once you see a color
you like, click it to apply it.
Note that the theme colors take up the major portion of the color picker. This can help you
keep your document looking consistent and professional. You can also choose a standard color
or click More Colors to pick a custom color.
As you might expect, the Font Color command is also available on the mini toolbar.
Applying Highlighting
In addition to the main font color, you can also apply highlighting to text. Simply select the text
you want to highlight and click a color from the Font chunk of the Home ribbon.
(You can later remove highlighting by selecting the text and clicking No Color on the highlight
menu.)
The Highlight Text command can also be found next to the color menu on the mini toolbar.
Applying Advanced Underlining
In the first section, we learned how to apply basic underlining. If you click the drop-down arrow
next to the underline command, you will see a menu of underline styles:
You can click any of these styles to apply it. You can also click More Underlines to open the Font
dialogue, or choose a color for the underlining with the Underline Color menu.
Changing Case
Have you ever typed a long title just to realize it should be all in caps? Or typed a paragraph just
to realize that your caps lock was on, SO YOUR WHOLE PARAGRAPH LOOKS LIKE THIS. (Oops!)
Luckily, there’s a quick, easy way to change your font case. First, select the text that you want
to change. Then, click the Font Case button on the Home ribbon and choose the case that you
want.
You can also use the Shift + F3 shortcut to cycle through the various cases.
Lesson 5.2: The Font Dialogue
In our last lesson, we learned about using the Home ribbon and the mini toolbar to apply font
type, size, color, and underlining. In this lesson, we’re going to learn how to use the Font
dialogue to perform all of this formatting in one shot.
Opening the Font Dialogue
To open the Font dialogue, click the option button in the bottom right corner of the Font chunk
in the Home ribbon.
You can also use the following shortcuts:
Open the main Font dialogue Ctrl + D
Open the Font dialogue to the font face list Ctrl + Shift + F
Open the Font dialogue to the font size list Ctrl + Shift + P
Using the Font Tab
When you initially open the Font dialogue, it will be open at the Font tab.
Here, you can use the various menus to set font face, style, size, color, and effects. You can also
choose an underline style and color. At the bottom, you will see a preview of your effects
applied to sample text.
Once you’re ready to apply the changes, click OK. If you decide not to make any changes, click
the Cancel tab.
Using the Character Spacing Tab
The other tab in the Font dialogue is the Character Spacing tab.
The first option in this window is Scale. You can use a regular size font, but select a percentage
so the font is scaled down.
The next option is Spacing. You can set spacing to Normal, Condensed, or Expanded, and then
choose a point (the same as font point sizes). You can also modify position options to normal,
raised, or lowered, and specify a point size for this position.
The last check box enables Kerning, which adjusts the spacing between letters so that it looks
consistent. If you enable kerning, you can also specify what sizes you want Word to kern (from
a certain point on).
Any options you set will be reflected in the preview pane.

Setting your Default Font
If you find yourself always adjusting the font to a particular type, style, size, and/or, color, you
can choose to make your settings the default by clicking the Default command in the bottom
left hand corner of the Font dialogue. This way, whenever you open Word, this font will be used
automatically. Once you click the Default command, you will be warned of the change that you
are about to make.
To proceed, click Yes. To cancel, click No. To return to the Font dialogue, click Cancel.
Embedding Fonts
Microsoft Office Word 2007 contains some new fonts, most notably Calibri. If you are sending
documents to people using older versions of Word, you should make sure the fonts are saved
with the document. This is called embedding fonts.
To embed fonts into your document, first click the Office menu and then click Word Options.
Then, click the Save category on the left hand side. You will see the Embed option at the bottom
of the dialogue:
Once you have checked the option to embed the font, click the OK button.
Lesson 5.3: Using Tabs
Earlier on in this section, we talked about using alignment to position text on the page. In this
section, we will talk about positioning text more precisely using tabs.
Types of Tabs
Tabs are pre-defined places within your document. They can help you place text quickly and
consistently. There are five types of tabs.
Left Tabs If you use this type of tab, your text will start at this point and flow to the
right.
Right Tabs Text will start at this point and flow to the left when you use this type of tab.
Center Tabs If you use this type of tab, your text is centred on this point.
Decimal Tabs Use this tab to align numbers around a decimal point.
Bar Tabs These tabs are the only type that doesn’t affect text. It just places a vertical
bar at the point of the tab.
Using Tabs
To use tabs, simply press the Tab key on your keyboard. Your cursor will jump to the next tab
marker.
By default, Word sets default tabs at every half inch. Every time you press Tab, your cursor will
move another half inch.
Setting Tabs
To set tabs, first make sure you can see the rulers. If not, click the View ribbon and make sure
Rulers is checked.
Once we’re in the right view, click the tab marker next to the ruler to select what type of tab
you want.
Clicking this button will cycle through the different tab types:
Left tab
Centre tab
Right tab
Decimal tab
Bar tab
Once you’ve selected your tab type, click the horizontal ruler to place it:
It can now be used in the same way as a regular tab: press the Tab key to advance to it.
You can see the icon for each type of tab on the ruler. Take a look at the sample below.
Remember that tabs are set per document, so you can set as many tabs as you want for each
document. This can come in handy if you create lots of different kinds of documents that each
needs specific alignment.
Note that if you create a tab in a line that already has text, the tab will only be available for that
paragraph.
Moving or Removing Tabs
You can move a tab just by dragging it to a different location, like this:
The dotted line will appear when you move a tab; it can help you place it in the proper spot.
To delete a tab, just drag it off the ruler.

Lesson 5.4: Paragraph Options
Now that we know how to use tabs, we’re going to look at another type of alignment: indents.
(An indent is how far each line of the paragraph is set in from the margin.) We’ll also look at
changing paragraph spacing and adding borders and shading.
Indenting Using the Ruler
You may have noticed two odd icons when we were clicking through the tab types on the ruler.
First Line
Hanging
A first line indent only indents the first line of the paragraph rather than the whole thing. A
hanging indent does the opposite: it doesn’t indent the first line of the paragraph, but does
indent the rest of the lines.
To add an indent, click through the tab buttons to choose the type of indent that you want.
Then, click the place on the ruler where you want the indent to appear.
Like tabs, if you create an indent in a line that already has text, the indent will only be available
for that paragraph. And, indents can be moved just like tabs, by dragging them around the
ruler.
Indenting Using the Home Ribbon
If you want to indent the entire paragraph, use the indent buttons on the Paragraph chunk of
the Home ribbon.
Use the right-facing button to increase the indent. Use the left-facing button to decrease the
current indent.
Changing Paragraph Spacing
To change paragraph spacing, first place your cursor in the paragraph that you want to change.
Then, click the Spacing command on the Home ribbon and choose your spacing.
You can also choose to add or remove spaces before paragraphs. If you click Line Spacing
Options, the Paragraph dialogue will open. (We’ll cover this dialogue in the Intermediate
manual.)
Adding Borders or Shading Using the Home Ribbon
You can also make your paragraphs more colorful by adding borders and/or shading. First,
select the paragraphs that you want to apply the formatting to. (If you’re just formatting one
paragraph, you can simply place your cursor in it.) To apply borders, click the Border button on
the Home ribbon and choose what kind of border you want to apply.
To apply shading, select the paragraph that you want to format. Then, click the small paint
bucket icon to apply the default shading, or click the drop-down arrow to choose other colors.
Note that you can see a preview of each color as you scroll over it.
Using the Borders and Shading Dialogue
Although the Borders and Shading commands on the Home ribbon are great for quick
formatting, their options are a bit limited. To view more options, click the Borders and Shading
command in the Borders menu.
Then, you will see this dialogue.
You can choose a basic setting from the list on the left. Or, use the menus in the middle to
choose a style, color, and width for your border. You will be able to see a preview of your
choices on the right. You can also use the buttons here to toggle parts of your border on or off.
(For example, to remove the bottom line, you would click the button.)
Note that there is also a Shading tab in this dialogue. You can use this tab to choose a main
color, style color, and fill style.
Once you have made your choices, click OK to apply them.

You can go back into the Borders and Shading dialogue at any time to adjust your settings.
1. Which of the following is not a choice in the Font tab of the Font dialogue?
A. Font effects
B. Shading
C. Underline style
D. Font size
2. You want to apply a pink wave border to your paragraph. You will…
A. Use the Border button on the Home ribbon
B. Use the Shading button on the Home ribbon
C. Use the Underlining button
D. Use the Border and Shading dialogue
3. Where can you find the option to embed fonts in your document?
A. Options dialogue
B. Font dialogue
C. Paragraph dialogue
D. Microsoft Office Word 2007 cannot embed fonts
4. Which of the following is not a type of tab?

A. Bar
B. Decimal
C. Hanging
D. Center
5. Where can you find the Kerning command?

A. Options dialogue
B. Font dialogue
C. Paragraph dialogue
D. Borders and Shading dialogue
6. You have just typed an entire paragraph with Caps Lock on. What do you do now?
A. Retype the paragraph
B. Start a new document
C. Press Ctrl + Shift + C
D. Use the Change Case command on the Home ribbon
7. How do you remove a tab from the ruler?

A. Place your mouse over it and press Delete on your keyboard
B. Drag it off the ruler
C. Create a new tab over it
D. Clap your hands three times
8. What does the arrow beside the Underline command do?

A. Changes the underline style
B. Opens the Font dialogue
C. Changes the underline color
D. All of the above
9. How do you set your default font?

A. Options dialogue
B. Font dialogue
C. Save dialogue
D. All of the above
10. Where are Word’s default tabs set?

A. Every half inch
B. Every inch
C. Every two inches
D. Word does not set default tabs
Section 6: Printing and Viewing Your Document

 Use print layout, full screen reading view, Web layout, outline view, and draft view
 Use minimize, maximize, and restore
 Use zoom on the View ribbon
 Use the view controls on the Status bar
 Use thumbnails
 Use the document browser
 Use the document map
 Use the show/hide tools
 Show and hide special characters
 Use Print Preview and the Print Preview ribbon
 Use the Page Setup chunk and dialogue
 Use print commands
 Use basic and advanced print options
 Modify printer properties
Lesson 6.1: Using Layouts and Views
So far, we have stuck with Word’s default view: print view. This view gives you a pretty good
idea of how your document will look on paper. But what if you’re creating a Web page? Or
what if you’re more interested in reading the document? Luckily, Word has views for many
different purposes, and that’s what we’re going to learn about in this lesson.
Using Print Layout
Print Layout is the default view, and it’s the one that we have been working with all along. To
get back to this view, you can click the Print Layout button on the View ribbon or on the right
hand side of the status bar.
This view should be very familiar to you by now:
Note how the current view is highlighted both on the status bar and in the View ribbon.
Using Full Screen Reading
As you might imagine, full screen reading layout is best used when you want to read a
document. Like other views, you can switch to it using the status bar or the View ribbon.
This view removes many of the toolbars to devote as much space to text as possible.
At the top left, you have a basic toolbar allowing you to save or print the document, add
highlighting, or add a comment. You also have a Tools button that offers a menu of editing
commands. In the middle, you can see which screen you are on and navigate through the
screens. Then, on the right, you have a menu of view options and a Close command. (If you
close this view, you will return to Print Layout.)
Using Web Layout
This command shows you what your document will look like if it was published as a Web page.
This is very convenient if you’re creating a document to be published to the Internet.
The main change you will see in this view is that margins and white space are removed.
Using Outline View
You can switch to Outline View the same way we have switched to other views: using the View
ribbon or the status bar.
However, this view is a little different from the other views we have looked at.
Outline view focuses on the text and the headings that have been applied. (You can see that
our text box has been removed, for example.) You can also see that we have a new Outlining
ribbon. We will take a closer look at all of these tools in the Expert manual.
Using Draft View
Our last view is Draft view.
This is a good view to use if you’re looking at a draft of your document, and you’re not worried
about images or formatting.
Images are removed, white space is reduced, and page breaks are indicated as a dotted line.
Lesson 6.2: Basic Viewing Tools
In our last lesson, we looked at some different views. In this lesson, we’ll look at some tools
that we can use in those views to maximize our efficiency.
Using Minimize, Maximize, and Restore
At the top left of the Word screen, you will see a series of window controls.
We already know that X on the far right hand side closes the window. The small minus sign ( )
minimizes the window down to the Windows taskbar. The middle button, Restore Down, ( )
makes the Word window half its size. When the window is restored down, the button becomes
a Maximize command ( ) that you can click to restore the window to its normal size.
Using Zoom on the View Ribbon
Another handy tool is Zoom. This tool lets zoom in or out of your document to see it close up or
far away. First, we will look at the Zoom commands on the View ribbon.
To use any of these commands, simply click the icon.
Opens the Zoom dialogue.
Return to the default zoom of 100%.
Zoom out to see the entire page.
Zoom out to see two pages.
Zoom in to the page width.

Using View Controls on the Status Bar
You can also use the controls on the status bar to change your view.
In the last lesson, we learned that the first five buttons change the type of view you are in. You
can also use the slider to zoom in or out of the document. Or, click the plus or minus buttons to
zoom in or out (respectively) by ten per cent increments.
Using the Zoom Dialogue
If you want to set advanced zoom options, click the Zoom button on the View ribbon, or click
the percentage in the status bar.
Either of these actions will open the Zoom dialogue.

Using this dialogue is easy. You can choose a percentage, page width, or number of pages from
the top of the dialogue. Or, you can type a percentage in the text box. No matter what your
choice, you will see a preview at the bottom of the dialogue.
Once your options are set, click OK to apply them.

Lesson 6.3: Advanced View Tools
Now that we’ve got the basics about views down, we’re going to look at some advanced tools,
including the document browser, thumbnails, the document map, and showing and hiding
elements of the Word screen.
Using the Document Browser
Typically, the small arrows at the bottom of the vertical scroll bar let you browse from page to
page.
But what if you’re more interested in looking at the various tables in your document? Or
navigating through comments?
To change what the browse arrows look through, click the small dot between them.
Then, choose what object you want to browse by.
Let’s look at each of the choices. Most of them refer to elements we haven’t covered yet, but
it’s useful to know how to browse by these elements for when we do learn about them.
Browse using the Go To box. (This brings up the same window that we looked at in
Lesson 1.3.)
Browse using the Find dialogue box. (This brings up the same window that we
looked at in Lesson 4.3.)
Browse by edits. (This is a tool used when reviewing documents.)
Browse by heading. (Headings are used in outlines, which we will cover in the
Expert manual.)
Browse by graphic.
Browse by table.
Browse by field. (Fields are used in forms and mail merge, topics we haven’t
covered yet.)
Browse by endnote.
Browse by footnote.
Browse by comment.
Browse by section.
Browse by page. (This is the default choice.)

Using the Show/Hide Tools
There is a special section of the View ribbon that lets you customize what elements appear on
your screen.
We have already worked with the ruler when adding tabs and indents. If you don’t need the
ruler, you can uncheck it to remove it from your screen. You can also add gridlines to the
screen; this can help when arranging objects.
The next item is the message bar. This is a new security feature that we haven’t yet seen. If it
doesn’t apply to your document, it won’t be available; that’s why it’s grayed out in the image
above.
The next two items in the Show/Hide section are Document Map and Thumbnails. We’ll take a
close look at these items in the next few concepts.
Using the Document Map
If you check Document Map in the Show/Hide section of the View ribbon, you will see a pane
appear on the left hand side of your screen.
This pane literally gives you a map of your document based on headings. In this sample, we can
see that we have Octopi, Habitat, Appearance, and Relatives as main topics in this document.
To hide the document map, uncheck it in the Show/Hide section or click the X in the top left
hand corner of the pane.
Using Thumbnails
There are two ways you can view thumbnails. If you have the document map open, you can
choose Thumbnails from the task pane menu.
You can also check the Thumbnails option from the Show/Hide section of the View ribbon.
Either action will show you a thumbnail of each page in your document in a pane on the left.
You can click the thumbnail to go to that page, or you can use the scroll wheel on your mouse
to zoom in and out of the pane. If you have a lot of pages in your document, you can use the
scroll bar to scroll up and down in the list.
To hide the thumbnails, uncheck it in the Show/Hide section or click the X in the top left hand
corner of the pane.
Showing Special Characters
When you type anything, even a space, a character appears on the screen. The symbols for
certain characters (such as spaces and paragraph marks) are usually hidden.
If you want to show these characters, click the paragraph symbol on the Paragraph chunk of the
Home ribbon, or use the Ctrl + * shortcut.
This will then make all the hidden characters in your document appear.
To hide the characters, just click the Show/Hide command again.

Lesson 6.4: Using Print Preview
Although creating documents in Word is great, there will be times when you want to print out a
paper copy. Before you print, however, you should make sure that everything looks OK. In this
lesson, we’re going to look at how to preview a document.
Opening Print Preview
To open Print Preview, click the Office menu, choose Print, and choose Print Preview.
Then, your document will appear in the Print Preview screen.

Note that all default ribbons have disappeared, but you still have the status bar and the scroll
bar.
Using the Print Preview Ribbon
Let’s take a closer look at the ribbon that is available when we’re in print preview.
These commands are very well-labeled, but let’s take a look at them.
Print Print Opens the Print dialogue, which we will look at shortly.
Options Opens the Display section of the Word Options

dialogue.
Page Setup Margins Change the white space around the edge of the page.
Orientation Change the direction that text reads.
Size Change the size of the page.
Option button Opens the Page Setup dialogue.
Zoom Zoom Opens the Zoom dialogue.
100% Return to default zoom level.
One Page View one page.
Two Pages View two pages.
Page Width View the page width.
Preview Show Ruler Show the ruler.
Magnifier Turns your cursor into a magnifying glass; click to zoom

in and click again to zoom out.
Shrink One Page Shrinks the document to one page.

Next Page Goes to the next page.
Previous Page Goes to the previous page.
Close Print Preview Close the Print Preview window.
Navigating Print Preview
To move through the pages in your document in print preview, you can use a few different
tools. Like the editing window, you can use the browse arrows, scroll bars, or the scroll wheel
on your mouse to move between pages.
You can also use the Next Page and Previous Page buttons on the Preview chunk of the Print
Preview ribbon to navigate.
Closing Print Preview
To close Print Preview and return to editing view, press the Esc key on your keyboard, or click
Close Print Preview on the Preview chunk of the ribbon.
Print Preview versus Print Layout
When should you use print preview, and when should you use print layout? Here’s a quick
overview of the pros and cons of each view.
Print Preview Print Layout
 Rulers are pulled away from the  Rulers and scroll bars are turned on.
document, making it easy to see  Rulers can be turned off using the
what it will look like without them. View ribbon.
(Rulers can also be turned off easily
using a toolbar button.)
 Only one ribbon is shown and all  All ribbons are shown, making
buttons are relevant to print formatting and editing your
preview, meaning the focus is on document easier.
your document.
 By default, the document is zoomed  By default, document is at a readable

out so you can see a whole page, zoom (100% of actual size), meaning
giving you a good overview of what reading and editing are easier.
it will look like on paper.  You can easily switch to other views
 You can easily close print preview to to see a full screen image of a page or
return to your original layout. view multiple pages.
 Best used when you are done  Best for editing and reading your
editing your document and you document.
want to make sure that there are no
more changes to be made before
printing.
Lesson 6.5: Using Page Setup
In the last lesson, we learned how to look at your document. But what if there are some
changes you need to make? In this lesson, we’ll learn how to set up your document so that it
prints perfectly.
Using the Page Setup Chunk
On the Page Layout ribbon, you will find a chunk devoted to setting up your page.
Let’s look at each command.
Margins Click this button to see a menu of preset margins. You can also click Custom
Margins to open the Page Setup dialogue.
Orientation Choose portrait or landscape orientation.
Size Click this button to see a menu of preset paper sizes. You can also click
More Paper Sizes to open the Page Setup dialogue.
Columns Format your text into columns.
Breaks Insert line, page, or section breaks. (We will learn about these tools in the
Intermediate manual.)
Line Numbers Add numbers to your lines.
Hyphenation Control hyphenation options.
Options button Opens the Page Setup dialogue.
We’re going to look at the more complicated commands one by one, so don’t panic if you don’t
understand how to use all of these options yet.
Setting Margins
Margins are the white space around the page’s edges. To change the margins, click the Margins
button on the Page Setup chunk and pick a preset size.
Note that this change will affect your entire document. If you don’t like the options that you
see, click the Custom Margins button to open the Page Setup dialogue. (We’ll take a look at this
dialogue shortly.)
Changing Page Orientation
Page orientation refers to how the text is laid out on the page.
As you can see, with portrait orientation the paper would be printed on with the long side
vertically. With landscape orientation, the paper would be printed on with the long side
horizontally.
To change your document’s orientation, click the Orientation button on the Page Setup chunk
and choose either portrait or landscape.
Setting Paper Size
Typically, you will be using Word’s default paper size: 8 ½ by 11 inches, called legal size. If you
want to change this, however, you can do so using the Size command. Simply click the Size
button on the Page Setup chunk and click the size that you want.
If your paper size isn’t there, click More Paper Sizes to open the Page Setup dialogue, which
we’ll look at in a moment.
Using the Page Setup Dialogue
All along, we’ve been referring to the Page Setup dialogue. As we saw, you can open it from the
Size or Margin menus. You can also open it by clicking the option button in the bottom right
hand corner of the chunk.
Here is what the Page Setup dialogue looks like:

Let’s take a brief look at each tab.
Margins Control margin size, page orientation, and the type of pages in the document.
Paper Set the paper size and source.
Layout Set advanced options including section options, header and footer configuration,
and page alignment. This tab also contains commands for line numbers and page
borders.
Each tab also has a preview area (where you can see the effects of your changes before you
apply them) and a Default button (so that you can make every new document have the current
page settings).
Lesson 6.6: Printing a Document
Now that we know how to preview and set up our document, it’s time to learn how to print it!
Print Commands
There are a few ways you can print your document. First, you can add a Quick Print or Print icon
to the Quick Access toolbar. The Quick Print icon will send the document directly to the printer,
while the Print icon will open the Print dialogue.
You can also use the Ctrl + P shortcut to open the Print dialogue.
The more conventional method is to use the Print section of the Office menu.
Clicking the Print command in the main menu or the sub-menu will open the Print dialogue.
Clicking Quick Print will send the document directly to the printer without specifying any
options. Clicking Print Preview will open that window, which we looked at in Lesson 6.4.
Using Basic Print Options
Let’s take a look at the Print dialogue.
Our first set of options is Printer. Here, you can choose your printer, choose to print to a file, or
choose manual duplex (print pages on both sides manually).
The next set of options is Page Range. Here you can choose to print all pages, the current page,
or just a selection. You can also click the Pages command and enter page numbers. There are a
few ways to specify pages by typing them; here’s a list of the most commonly used ways:
1,3,5 Prints pages one, three, and five.
1-5 Prints pages one through five.
-5 Prints from the beginning of the document to page five.
5- Prints page five onward (until the end of the document).

3 Prints only page three.
S3 Prints only section three.
You can also combine these commands. For example, you could type 1,3,5,9-11,17- to print
pages one, three, five; pages nine to eleven; and page seventeen to the end of the document.
Our next section lets you choose the number of copies you want to print and if you want to
collate (keep each copy of the document together) them.
Our last section lets you zoom into or scale pages.
Once you’ve configured your settings, click OK to print.

Using Advanced Print Options
You may have noticed an Options button at the bottom of the Print dialogue.
Clicking that button will open the Word Options dialogue:
As you can see, you can choose to print or hide particular elements of your document. These
options are particularly useful when printing drafts.
Setting Printer Properties
To set options specific to your printer, click the Properties command in the top right hand
corner of the Print dialogue..
The dialogue that you will see will depend on your printer. Typically, you will have options for
color settings, page size, and paper type.
1. Which of these viewing tools does not appear in a pane on the left hand side? (Select
all that apply.)
A. Thumbnails
B. Zoom
C. Ruler
D. Document map
2. You have opened Print Preview and you decide that you need wider margins. What is
the easiest way to make this change?
A. Close Print Preview, open the Page Setup dialogue
B. Press Ctrl + M
C. Click the Margins command on the Print Preview ribbon
D. Make the change from the Print dialogue
3. How do you print a document?

A. Ctrl + P
B. Quick Access Toolbar
C. Office menu
D. All of the above
4. If you type 5-10,15- into the Page Range box of the Print dialogue, what will print?
A. Pages 5 through 10, then page 15 to the end of the document
B. Pages 5 through 15
C. Pages 10 through 15
D. Pages 5 through 10, then page 15
5. Which ribbons are available in Print Preview?

A. Page Layout
B. Page Setup
C. Print Preview
D. All of the above
6. Where can you find zoom commands?

A. Status bar
B. View ribbon
C. Print Preview ribbon
D. All of the above
7. How do you show special characters in a document?

A. Home ribbon
B. View ribbon
C. Office menu
D. Review ribbon
8. Which of the following is not a view in Microsoft Office Word 2007?

A. Print Layout
B. Web Layout
C. Outline
D. Normal
9. What are the two page orientations available?

A. Wide and Narrow
B. Mirrored and Regular
C. Portrait and Landscape
D. Near and Far
10. How do you open the Page Setup dialogue?

A. Page Setup chunk on the Page Layout ribbon
B. Margins menu
C. Size menu
D. All of the above
Index
Bibliography...............................................................................................................................4, 87
Blog............................................................................................................................................4, 54
Bold Formatting...........................................................................................................23, 24, 48, 55
Borders and Shading....................................................................................................164, 166, 167
Captions.........................................................................................................................................87
Citations.........................................................................................................................................87
Clear Formatting............................................................................................................................26
ClipArt......................................................................................................................................75, 85
Comments..............................................................................................................................93, 179
Compatibility Checker................................................................................................................4, 54
Cover Pages..............................................................................................................................73, 82
Dialogue Boxes
Anatomy.....................................................................................................................................56
Help in........................................................................................................................................47
Document
Closing........................................................................................................................................32
Creating blank....................................................................................................................15, 106
Creating from existing document............................................................................................114
Creating from online template................................................................................................111
Creating from recent template................................................................................................116
Creating from template...........................................................................................................108
New Document window....................................................................................16, 107, 116, 139
Opening......................................................................................................................................29
Saving.........................................................................................................................................28
Typing in.....................................................................................................................................17
Document Browser..............................................................................................................169, 179
Document Inspector..................................................................................................................4, 54
Document Management Server......................................................................................................4
Document Map............................................................................................................................181
Draft View....................................................................................................................................175
Find Dialogue...............................................................................................................................127
Font................................................................................................................................................37
Changing Case..........................................................................................................................148
Choosing color.........................................................................................................................145
Choosing size...........................................................................................................................143
Choosing type..........................................................................................................................141
Dialogue.................................................70, 71, 82, 139, 140, 147, 149, 150, 152, 154, 167, 168
Highlighting................................................................................................................18, 134, 146
Footnotes and Endnotes................................................................................................................86
Format Painter.......................................................................................55, 105, 131, 132, 133, 138

Full Screen Reading View.............................................................................................................171
Go To Dialogue...............................................................................................................1, 19, 22, 54
Help
Customizing search....................................................................................................................40
In a dialogue box........................................................................................................................47
Offline........................................................................................................................................40
Opening......................................................................................................................................34
Opening topics...........................................................................................................................39
Screen........................................................................................................................................35
Searching contents....................................................................................................................38
Shortcut for................................................................................................................................34
Status Bar...................................................................................................................................36
Table of Contents.......................................................................................................................41
Toolbar.......................................................................................................................................37
Hyphenation..........................................................................................................................84, 191
Indents
Applying with ribbon...............................................................................................................161
Setting with ruler.....................................................................................................................160
Index..............................................................................................................................................87
Italics Formatting...........................................................................................................................23
Macros.......................................................................................................................54, 80, 81, 104
Mail Merge.................................................................................................................89, 90, 91, 180
Message Bar.................................................................................................................................181
Microsoft Office Excel 2007.....................................................................................................74, 81
Microsoft Office Word 2007
Closing........................................................................................................................................13
Interface.......................................................................................................................................7
New features...............................................................................................................................3
Opening........................................................................................................................................5
What is?.......................................................................................................................................2
Mini Toolbar...............................................................................55, 58, 81, 143, 144, 145, 146, 149
Navigating
With keyboard...........................................................................................................................21
With mouse................................................................................................................................19
With scroll bars..........................................................................................................................20
Office Clipboard...............................................................................................................69, 71, 124
Office Menu..................8, 15, 28, 29, 30, 32, 49, 50, 51, 53, 61, 101, 106, 154, 186, 197, 204, 205
Outline View................................................................................................................................174
Page Setup.........................................................................................9, 84, 169, 187, 191, 204, 205
Chunk.......................................................................................................................................191
Dialogue...................................................................................187, 191, 192, 194, 195, 204, 205
Margins....................................................................................................................................192
Orientation...............................................................................................................................193
Paper size.................................................................................................................................194
Paragraph Dialogue......................................................................................47, 49, 72, 85, 162, 167
Paragraph Spacing...............................................................................................................160, 162
PDF.............................................................................................................................................4, 48
Print Layout....................................................................................................79, 170, 172, 190, 205
Print Preview................................................................................169, 185, 186, 188, 189, 190, 204
Closing......................................................................................................................................189
Moving through.......................................................................................................................188
Opening....................................................................................................................................186
Ribbon......................................................................................................................................187
Printing
Advanced options....................................................................................................................200
Commands...............................................................................................................................197
Dialogue.............................................................................................53, 187, 197, 198, 202, 204
Duplex......................................................................................................................................198
Page range commands............................................................................................................198
Printer properties....................................................................................................................202
Quick Print...............................................................................................................................197
Protect Document.........................................................................................................................95
Quick Access Toolbar.....................................................................8, 25, 28, 50, 61, 70, 81, 82, 197
Adding buttons..........................................................................................................................61
Customizing...............................................................................................................................65
Default icons..............................................................................................................................61
Moving.......................................................................................................................................63
Removing buttons......................................................................................................................62
Recent Documents List............................................................................................................30, 48
Redo.......................................................................................................................23, 25, 26, 60, 61
Replace Dialogue.........................................................................................................................129
Ribbons
And chunks................................................................................................................................69
And option buttons....................................................................................................................70
Basics of.....................................................................................................................................69
Chart Tools.................................................................................................................................99
Developer...........................................................................................................96, 101, 103, 104
Equation Tools...........................................................................................................................97
Header and Footer Tools.........................................................................................................100
Home 11, 22, 23, 24, 26, 50, 55, 58, 69, 71, 81, 82, 85, 103, 105, 118, 120, 124, 127, 129, 132,
135, 137, 139, 146, 148, 149, 161, 162, 163, 164, 167, 184, 205
Insert........................................................................10, 50, 73, 75, 77, 81, 82, 97, 103, 134, 135
Mailings............................................................................................................83, 89, 90, 91, 103
Minimizing.................................................................................................................................70
Outlining..................................................................................................................................174
Page Layout..................................................................................................................83, 84, 104
Picture Tools............................................................................................................................100
Print Preview............................................................................................................................187
References...................................................................................................................83, 86, 103
Review..........................................................................................................83, 93, 103, 104, 205
SmartArt Tools...........................................................................................................................97
Table Tools.................................................................................................................................98
Text Box Tools............................................................................................................................96
View......................31, 50, 79, 80, 81, 82, 104, 157, 170, 171, 174, 176, 177, 181, 182, 204, 205
WordArt Tools............................................................................................................................96
Right-Click Menus....................................................................................................................50, 58
Ruler.........................................................................9, 157, 158, 159, 160, 161, 167, 168, 181, 187
Save As Dialogue......................................................................................................................28, 29
ScreenTips................................................................................................................................10, 59
SharePoint Server..............................................................................................................4, 54, 104
Shortcut Keys.................................................................................................................................59
Show/Hide Tools............................................................................................79, 181, 182, 183, 184
SmartArt.........................................................................................................................4, 75, 97, 98
Tools...........................................................................................................................................97
Special Characters..................................................................................................72, 169, 184, 204
Status Bar...........................................................9, 22, 40, 41, 54, 81, 169, 170, 171, 174, 177, 187
Strikethrough Formatting........................................................................................................24, 48
Styles........................................................................................................4, 49, 69, 72, 82, 135, 136
Color Scheme...........................................................................................................................136
Font Scheme............................................................................................................................136
Quick Style Gallery...........................................................................................................135, 136
Style Set...................................................................................................................................136
Subscript..................................................................................................................................24, 48
Superscript.....................................................................................................................................24
Switch Windows Command...............................................................................................31, 48, 80
Table of Authorities.......................................................................................................................88
Table of Contents...........................................................................................................................86
Tabs....................................................................................................................................9, 56, 156
Deleting....................................................................................................................................159
Moving.....................................................................................................................................159
Setting......................................................................................................................................157
Types........................................................................................................................................156
Using........................................................................................................................................156
Text
Aligning....................................................................................................................................137
Copying..............................................................................................................................60, 120
Cutting................................................................................................................60, 105, 120, 121
Deleting......................................................................................................................................17
Dragging and Dropping............................................................................................................126
Paste options...................................................................................................................123, 126
Pasting..................................................................................59, 71, 105, 118, 120, 123, 124, 125
Selecting tips............................................................................................................................118
Selecting with keyboard..........................................................................................................117
Selecting with mouse.........................................................................................................18, 117
Selecting with ribbon...............................................................................................................118
Typing.........................................................................................................................................17
Text Boxes................................................................................................................................77, 85
Tools...........................................................................................................................................96
Themes...............................................................................................................................4, 84, 104
Thumbnails..........................................................................................169, 179, 181, 182, 183, 204
Track Changes................................................................................................................................94
Underline Formatting............................................................................................23, 147, 167, 168
Advanced menu.......................................................................................................................147
Undo.......................................................................................................................23, 25, 26, 60, 61
Watermarks...................................................................................................................................85
Web Layout..........................................................................................................................173, 205
Window Controls
Maximize................................................................................................................9, 35, 169, 176
Minimize........................................................................................................................9, 35, 169
Restore.....................................................................................................................................176
Word Options.....................................................54, 66, 82, 101, 103, 123, 154, 167, 168, 187, 201
WordArt.............................................................................................................................77, 85, 96
Tools...........................................................................................................................................96
Zoom........................................................................................................54, 80, 176, 177, 187, 204

Manual Introduction Word 2007

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Manual Introduction Word 2007

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SOUTH FLORIDA CAREER INSTITUTE

“The Key to Success is Education”

Introduction Training Manual

Section 1: Starting Out...................................................................................................................1

Section 2: The New Interface.......................................................................................................50

Section 3: Advanced Ribbons.......................................................................................................83

Section 4: Creating Documents.................................................................................................105

Section 5: Doing More with Text...............................................................................................140

Section 6: Printing and Viewing Your Document.....................................................................169

In this section you will learn:

You will also learn how to:

Lesson 1.1: Meeting Microsoft Office Word 2007

What is Microsoft Office Word 2007?

What’s New in Microsoft Office Word 2007?

Other new features include:

You will see a blank document:

And now you’re ready to work with Word!

9 Editing This is where you will create your document.

Interacting with Word

One great thing about icons is ScreenTips. If you put your

This can be really useful if looking at an icon doesn’t tell you

This means that the item is turned on or enabled. If it has a

We’ll take a look at saving documents later on in this section.

Lesson 1.2: Creating a Document

Creating a New Document

You will then see a new document, named Document 2.

The Basics of Selecting Text

Lesson 1.3: Navigating in Your Document

Navigating Using the Mouse

Navigating Using the Scroll Bars

Navigating Using the Keyboard

Page Up Goes up one page.

Page Down Goes down one page.

Home Goes to the beginning of a line.

End Goes to the end of the line.

Using the Go To Dialogue

You can also use the Ctrl + G shortcut.

Lesson 1.4: Doing More with Your Document

Using Basic Formatting

Now, click the format command again to turn it off.

You can also combine effects by turning multiple effects on:

Using Advanced Formatting

Here is what they look like.

Using Undo and Redo

If we click the Undo button ( ), the text will be removed.

Now, let’s click the drop-down arrow by the Undo button.

We can now select the actions that we want to undo.

Lesson 1.5: Working with Your Document

You will then see the file open in Word.

Using the Recent Documents List

To unpin the document, simply click the pin again.

Switching Between Open Files

You can also use the Alt + F4 shortcut.

Lesson 1.6: Getting Help in Word

Using the Help Screen

When you open Help, here is what you will see:

The Help Toolbar

Back Go back through the visited help pages.

Stop Will stop loading a particular help topic.

Home Will return to the Help welcome page.

Print Prints the help topic you are currently viewing.

Increase/Decrease Makes the font larger or smaller.

Searching for Help

Online Help vs. Offline Help