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Regular Board Meeting

March 28, 2011

WARSAW COMMUNITY SCHOOLS

Warsaw, Indiana 46581-0288

Regular Board Meeting

March 28, 2011

I. Organization of the Meeting

A. Call to Order
President Deb Wiggins called the meeting to order at 7:00 p.m. in the Training Room at
the CIMC.

B. Roll Call
President Deb Wiggins requested that the record show that school Board members
Kent Adams, Matt Dick, Dan Metzger, Dan Robinson, Jennifer Tandy, Deb Wiggins
were in attendance and Delores Hearn was absent. Dr. Craig Hintz (Superintendent of
Schools), Tom Kline (Chief Accountability Officer), and Kevin Scott (Chief Financial
Officer) were also in attendance.

C. Adoption of Agenda
Kent Adams made a motion for the adoption of the agenda. Jennifer Tandy seconded the
motion. The motion passed unanimously (6-0).

D. Moment of Silence/Pledge of Allegiance

A moment of silence was observed. Those in attendance recited the Pledge of
Allegiance.

II. Approval of Minutes

Dan Robinson made the motion to approve the minutes for the February 28, 2011 Regular Board
Meeting as presented. Matt Dick seconded the motion. The motion passed unanimously (6-0).

III. Public Input and Comments

None.

IV. Recognition by Board

A. Community Recognition/Presentations
1. Bar’s Products, Inc. was recognized for a $3,000 donation to the WACC Super Mileage
Team.

Dan Metzger made the motion to accept this donation. Kent Adams seconded the
motion. The motion passed unanimously (6-0).

2. Louis Dreyfus Claypool Holdings, LLC was recognized for a $1,000 donation to the
WACC Super Mileage Team.

Dan Metzger made the motion to accept this donation. Jennifer Tandy seconded the
motion. The motion passed unanimously (6-0).

3. Craig Fryman (Zimmer), Nik Horsmon (Biomet), and Dennis Njuguna (DePuy) were
recognized as local engineers who supporting the WACC Robotics Club.
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B. Student Recognition/Presentation
1. Jake Kolton, WCHS Senior Class President, provided an update on recent and
upcoming student council activities.

2. Lakeview Students Jesse Boal, Sarah Donley, Caleb Klusman Jake Mangas, and
Grant Monsma were recognized for placing second in the Dr. Martin Luther King
Jr. Quiz Bowl.

3. Lakeview Students Jesse Boal, Andrew Gottschalk, Ethan Cook, Nathan Denna,
Andrea Hartment, Blanca Leyva, QuentinWright, Brendan Sullivan, and Craig
Byrer were recognized for placing first in the NELMSC Geography Bee.

4. Zack Rooker was recognized for earning first place in the Poetry Out Loud
Recitation State Competition.

5. Erika Jansen was recognized for being a Prudential Spirit of Community Award
Winner.

6. Kristin Quick was recognized for being named a Sports Faith International Ave
Maria Rising Star Award Winner.

C. Staff Recognition/Presentations
1. Abbi Richcreek was recognized for receiving the John E. Gray Memorial
Meritorious Teaching Award.

2. Jim Thompson, MHT and Golden Retriever Jovie were recognized for becoming
certified as an Associate Member of Therapy Dogs International (TDI®).

V. Education Reports and Requests for Action

A. School Spotlight – Warsaw Community High School Art Department
WCHS Art Teachers Andy Tomasik and Kelly Morrow, along with WCHS students
Jeremy Meadows, Karla Batres, Allie Barringer, and Teryn Armstrong were in
attendance to showcase art projects and share how their experiences in art class will help
shape their future.

B. Monthly Academic Report – WACC Robotics Club

Mrs. Ronna Kawsky (Director of WACC) and Mrs. Abbi Richcreek (WACC Teacher)
were in attendance with WCHS Students Andrew Cox, Brandon Bibler, Morgan Lackey,
Ryan Lewis, James Wynn, Alexi Demopoulos, Patrick Johnson, Melanie Wilson, Jacob
Gottschalk, Ty Shuler, and Cody Shafer to share aspects of the WACC Robotics Club. The
students shared a robot demonstration for the board and audience. The Warsaw Robotics
Club competed in the VEX world qualifiers on March 5 and March 12, 2011.

C. Monthly Accountability Report – Middle School Comparison Leagues

Mr. Tom Kline, Chief Accountability Officer, shared a comparison study of the WCS middle
schools’ standardized test scores to other schools throughout Indiana. Each middle school
was placed in separate leagues that were demographically similar. The first comparison was
to local schools in the area, the second comparison was to schools throughout the state which
had a similar demographic picture as WCS, and the third comparison was to the most
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successful schools in northern Indiana. Mr. Kline shared this study to help identify strength
areas and areas in need of improvement.

D. WCS Enrollment as of March 28, 2011 is 6,802 students.

E. Full Day Kindergarten Proposal

Mrs. Deb Blatz, Director of Special Services, shared a proposal to introduce WCS to
the possibility of offering full day kindergarten to be implemented in the 2011-2012
school year. Mrs. Blatz explained the benefits which included higher academic
achievement, stronger social and emotional development, higher scores on third grade
standardized tests with fewer grade retentions, lower incidents of Title I Intervention
and special education placements.

Historically, WCS was short on classroom space to offer full day kindergarten. With
the additional space added to buildings this year and the rigorous kindergarten
common core standards that are mandated for the 2011-2012 school year, this is the
proposal Mrs. Blatz requests the board approve in April. The number of schools in
Indiana that offer full day kindergarten has increased. Some school districts offer it
as an option with the number offering it as the only option increased over the past
four years.

A survey will be conducted with the parents of incoming kindergarten students during
the month of April and results will be studied to determine the interest in the full day
kindergarten option for the 2011-2012 school year.

Board President Deb Wiggins requested additional research, data reports and budget
implications on items such as staffing, transportation and food services.

F. 2011-2012 and 2012-2013 (Draft) School Year Calendars

Tony England, Asst. Director of Special Services, shared the pertinent background
information in the development of a proposed 2011-2012 School Calendar and a proposed
draft of the 2012-2013 School Calendar. A committee comprised of 27 staff, parents, board
members and business professionals provided input and feedback from the community was
offered.

Dan Metzger made the motion to adopt the 2011-2012 school calendar and the draft of the
2012-2013 school calendar as presented. Jennifer Tandy seconded the motion. The motion
passed unanimously (6-0).

G. ALC Relocation
Tony England, Asst. Director of Special Services and Amy Sivley, Director of the Alternative
Learning Center presented a proposal for a relocation of the Alternative Learning Center from
its current location at Lakeview to the former Madison Elementary School.

This relocation will allow for expanded classroom space and partnership programs for
students currently not served or underserved. The building would be renamed Gateway
Education Center and would bring four new K-12 programs and two new early childhood
programs. There is also interest from a business partner in leasing space and gym rental
would be available. Childcare would be provided for parents who are students. The proposal
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comes with a vision to give students the opportunities and skills to be successful to make the
next transition in life.

H. Strategic Planning Update

Mrs. Elaine Bultemeier, Chief Technology Officer, and serving as the Internal Coordinator
for the Strategic Plan, offered an update on the strategic planning process. WCS is offering
World Cafés to solicit input from the community. Community members, staffs, students, and
system leaders are invited to attend one or all of the sessions held April 20 at 9:15-11:30am,
3:15-5:30pm, and 6:15-8:30pm. The World Cafés will be held at the Westminster Hall in
Winona Lake. Participants are to R.S.V.P. by April 12, as space is limited. This is one of the
community’s opportunities to be involved in the strategic planning process.

The core planning team will meet May 9-11, 2011 facilitated by Dr. Steve Barone of
Transformation System, Ltd. The 30-member core planning team will consist of staff,
parents, patrons, and possibly students. Other opportunities for the community and staff
members to serve in this process are on an Action Planning Team or a Measurement Team.

Dr. Craig Hintz, Superintendent, commended Mrs. Bultemeier for accepting the role of
Internal Coordinator for the strategic planning process. Mrs. Bultemeier formed a team and
the team will assemble data notebooks for the Core Team and expect the report from
Orthoworx, which will be presented to the board in April, to be a part of the data notebook.

I. Superintendent’s Report
Dr. Craig Hintz announced the following information as the corporation continues to move
forward with “Building a Community of Excellence”:
1. The Cambridge Education Review of the school corporation (OrthoWorx) is
nearly complete and will be presented to the OrthoWorx Board prior to a
presentation at the April 25th regular board meeting.
2. Over the next month, the school corporation will determine the staffing levels
for the 2011-2012 school year and present this information at a future date.
3. The selection committee for the new WCHS Athletic Director begins their
work on April 15th. The committee includes coaches, parents, community
representatives, administrators and Board members. The successful candidate
is expected to be named at the April 25th Board meeting.

VI. Administration Reports and Requests for Action

A. Finance Committee Report
1. Recap
Mr. Kevin Scott shared current month and year-to-date information for the
general, transportation, bus replacement, capital projects, debt service, pension
debt, and rainy day funds for the March year to date information

2. Approval of Claims
a) Prior To’s
b) Monthly Board Claims
c) Elementary Construction Project Claims
Kent Adams made a motion that pursuant to the review and approval
on March 21, 2011, the Finance Committee recommends for
payment the claims as listed in the attached claims: prior-to claims
#440-#474 and #865-#878, in the amount of $5,903,460.20, monthly
board claim numbers #913-#1241 in the amount of $811,223.30 and
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Elementary Construction Project claims in the amount of $85,029.03

total of $6,799,712.53. Dan Robinson seconded the motion. The
motion passed unanimously (6-0).

3. Contracts and/or Service Agreements

a) Permission to Advertise
None.

b) Contract Award
None.

4. Quotes Greater than $15,000

a) Permission to Advertise
Kent Adams made the motion that pursuant to review and approval on
March 21, 2011, the Finance Committee recommends Permission to
Solicit Quotes on Item # 1 as listed in the attached Quotes Greater than
$15,000. Jennifer Tandy seconded the motion. The motion passed
unanimously (6-0).

b) Permission to Award
Kent Adams made a motion that pursuant to review and approval on March
21, 2011, the Finance Committee recommends Permission to Award of Items
#1-5 as listed in the attached Quotes Greater than $15,000 and to allow the
superintendent to sign on behalf of Warsaw Community Schools. Dan
Robinson seconded the motion. The motion passed unanimously (6-0).

5. Retirement Incentive Option

Mr. Kevin Scott, CFO, informed the board of the Administrative and Support
Services Retirement Incentive Option proposal.

Kent Adams made the motion to approve the offer of the Administrative and
Support Services Retirement Incentive to eligible building administrators and
building assigned support special services staff members. Dan Robinson seconded
the motion. The motion passed unanimously (6-0).

6. Tuition for 2011-2012

Mr. Kevin Scott, CFO, informed the board of the proposal to allow students to apply
to Warsaw Community Schools and waive tuition provided the student applies by
August 1 and in attendance no later than September 1 of each year. Applications will
be reviewed and must be approved by the Superintendent prior to admission.

Kent Adams made the motion to approve the waiver of tuition for out of district
students who apply by August 1 and are in attendance no later than September 1 of
each year. Dan Robinson seconded the motion. The motion passed (6-0).

B. Human Resources Committee Report

1. Personnel Recommendations for Approval
Jennifer Tandy made the motion to approve the personnel recommendation as
presented in the March 28, 2011 board package. Kent Adams seconded the motion.
The motion passed unanimously (6-0).
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C. Out-of-State Conference Requests without Policy

Tom Kline presented the following Out of State Conference Requests without Policy for
board approval:

1. Business Professional of America National Leadership Conference in Washington,

DC (Steve Waldeck)

Jennifer Tandy made the motion to approve the out of state conferences as presented
in the March 28, 2011 board package. Dan Robinson seconded the motion. The
motion passed unanimously (6-0).

VII. Board Committee Reports and Requests for Action

A. Facilities Report – Dan Robinson
1. Architect Update on Building Projects
Jamie Lake, Kovert Hawkins Architects was in attendance and provided a project
closeout update on the building projects. Mr. Lake will provide a revised drawing of
the Leesburg playground to Dan Robinson.

2. Approval of Change Orders for Building Projects

None.

VIII. Announcements
None.

IX. Public Input and Comments

None.

V. Items From Board Members

Dan Robinson commended the Warsaw Education Foundation for a successful Quiz Bowl.

VI. Adjournment
Dan Metzger made the motion to adjourn the regular meeting. Matt Dick seconded the motion.
The meeting adjourned at 9:26pm.