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This Letter of Intent summarizes the principal terms and conditions of the
proposed Agreement between ________________, (hereafter “Company”), and
____________, a _____________ corporation located at ___________________
(hereafter “Developer”), referred to jointly in this document as the “Parties." Subject to
the conditions set forth below and to the successful negotiation and execution of a
definitive agreement (the “Agreement”), which will fully reflect the understanding and
agreement of the Parties, the Company and Developer intend to consummate the
following Letter of Intent :
The Parties acknowledge that the precise amount of the Development Fee and a
Final Delivery Schedule cannot be determined until a Detailed Design for the Product
(Functional Specification) and a Development Plan based upon that design are
completed. The Parties, therefore, agree to develop the Product in Phases.
2. Development Phases
Developer will develop the Product in Phases. Each Phase has specific
Deliverables from the Company and from Developer. The development will proceed
through the following three phases: Design Phase, Prototype Phase, and Production
Phase. Each Phase contains progress milestones, which trigger a payment for
development services from the Company to Developer.
3. Design phase:
In the Design Phase, Developer produces and delivers The Detailed Design
Specifications ("Specifications") which includes the Functional Specification document,
screen layouts and designs, character designs, and color treatments. The Specifications
determine the development plan, budget, delivery milestones, approval process, change
order process and other items in the Agreement. During the Design Phase, Developer
creates the Development Plan, the Final Delivery Schedule and submits the Final
Development Fee as a firm, fixed price.
4. Prototype Phase:
5. Production Phase:
In the Production Phase, Developer completes all art, animation and sound
development, title engineering and quality assurance. Developer performs all work
during the Production Phase according to the final, approved Detailed Design
Specification. Developer affords the Company ample and regular access to the work to
assure conformance with the Detailed Design Specification.
Payments are made according to a schedule agreed upon by the Parties. The
Agreement will provide that as compensation in full for the services performed and rights
granted by Developer thereunder, the Company will pay Developer a Development Fee
of approximately $_________. The exact fee will be determined during the Design
Phase, and will be based upon analysis and evaluation of the final, approved Detailed
Design Specification.
The Company will also pay Developer a royalty of ___% of the Company’s net
revenues on the Product. “Net Revenues” will be defined in the Agreement, but will
generally be equal to all sums received or due to the Company with respect to the
Product, less cost of goods (Computed according to GAAP), credits for returns or
promotional goods (subject to reasonable limitations), taxes, insurance and shipping. In
addition, before disbursing any royalties to Developer, the Company will be entitled to
recoup all advances paid to Developer and to recoup other mutually agreed upon
development costs paid by the Company.
During the Production Phase of development of the Product, the Company may
request certain changes and modifications. Changes and Modifications will generally fall
into two categories: (1) Changes that must be made by Developer to the Product so that
the Product conforms to the approved Detailed Design Specification or (2) Changes to
the Detailed Design Specification. Developer will make all changes necessary to
conform the Product to the Detailed Design Specification at no cost.
8. Expenses
The Agreement will provide that each party will bear its own expenses of
performance.
9. Ownership
As between Developer and the Company, Company will be the sole owner of the
Product and Developer will not own any part thereof. Developer will license to the
Company all rights with respect to the Product which are necessary for the Company to
reproduce, manufacture, market and distribute the Product via computer media
worldwide on the PC and Macintosh platforms. All rights not expressly granted in the
Agreement will remain with Developer, including the right to develop versions of the
Product for other platforms (including, but not limited to, interactive transmission) and
the right to develop other versions of Product for the platforms described above
(including, but not limited to “sequels”), provided that the Company will have a right of
first refusal to publish any of the foregoing versions and to publish any subsidiary
product (including, but not limited to, merchandise). All performers, employees and
independent contractors of Developer will sign agreements conveying sufficient rights to
Developer so that no third party will have any colorable claim of rights with respect to
the Product, and in particular, no right to receive royalties or other payments. The
Agreement will also include warranties, representations and indemnities concerning
Developer’s ownership, non-infringement and other matters.
10. Subcontract
The Company understands and agrees that Developer may subcontract certain
portions of the development work.
The parties agree that Developer will commence work on the Design Phase of the
Product promptly upon execution of this Letter of Intent and payment to Developer by
the Company for The Detailed Design Specification in the amount of $_________.
Developer will proceed diligently and use its reasonable best efforts to prepare the
Product until such time as this Letter of Intent expires.
It is the intention of the parties that this Paragraph 11 shall be binding upon the
parties upon execution of this Letter of Intent by both parties, notwithstanding the non-
binding nature of this Letter of Intent, and neither construed as creating, an obligation to
enter into the Agreement or to otherwise proceed with the transactions proposed by this
Letter of Intent beyond the limited extent agreed to under this Paragraph 11.
13. Confidentiality
The parties agree that this Letter of Intent, and the Agreement, if any, will be
maintained in confidence by both parties except to the extent of any mutually agreed
upon disclosure of information. The Agreement will contain a like provision.
It is the intention of the parties that they will negotiate in good faith and execute
the final Agreement by ______________. In the event that the parties are unable to
conclude a final Agreement by that date, this Letter of Intent and the intentions set forth
herein shall expire.
This Letter of Intent merely summarizes certain of the principal terms and
conditions proposed by the parties with respect to the transactions contemplated by the
parties. This Letter of Intent is not an offer to enter into a contract, and no party’s
signature hereon is intended to be, and shall not be deemed to be, an acceptance of any
offer by the other party. Except as to Paragraph 11 and Paragraph 13, the parties hereby
expressly agree and acknowledge that this Letter of Intent is merely an expression of
intent among the parties and not intended to be legally binding and that the actions
contemplated by the Letter of Intent shall in all respects be subject to the execution of a
definitive agreement in form and substance satisfactory to the parties and their respective
counsel. Accordingly, except as to Paragraph 11 and Paragraph 13, the understandings
contained herein will become binding, if at all, only at such time as such agreement has
been duly executed by the parties, subject to any conditions set forth in such agreement
being satisfied or waived.
Developer Publisher
_____________________________ _______________________________
Signature: Signature:
_____________________________ _______________________________
Title: Title:
_____________________________ _______________________________
Date: Date:
Schedule A
Top Level Design
Production phase
Art Begins Upon approval of prototype
Schedule C
Production phases and Milestones
$400,000 Target Budget
Prototype phase
Development of Proof of Concept $75,000
Production phase
Total $400,000