Ref.Doc.

: T-PRO-01-006
Functional Specification Form
Page # : Page 1 of 8
ISO: Clause #: 7.5

Functional Specification Form

Employee Summary Appraisal

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 2 of 8
ISO: Clause #: 7.5

Document Control
Document Owner
Function Name Signature
Project Manager Mr.Karthikeyan.V
Customer Manager Ms.Deepika.K
Functional Consultant Mr.Rajesh

Summary of Changes
Version # Version Nature of Change Revision Date
Date Tag Approved

Document Change Approvers

Function Name Signature
Project Manager Mr.Karthikeyan.V
Customer Manager Ms.Deepika.K
Functional Consultant Mr.Rajesh

Document Approvals
Document owner maintains document approval.

Document Review Plans

This document will be reviewed and updated, if necessary as defined below:
• As required to correct or enhance information content
• Following any organizational changes or restructuring
• Following an annual review

How to find the latest level of this document

The latest version of this document may be requested from the document owner if it is
required.
Document Distribution
This document is automatically distributed to all change approvers and upon request.

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 3 of 8
ISO: Clause #: 7.5

SAP Functional Specification Form

Call ID # Module
Date 31.01.2011 SL User
Consultant
Prakash.K Extn.
1. INTRODUCTION
1.1 Summary:
Employee Summary for Appraisal Report, Which should generate the Appraisal
Details for the Particular Employee with respect to the user input.

1.2 Objective:

The Objective of the Report is to List the details of Employee Appraisal

over the given Period of time. The output should be in the PDF format.

2. Business Study:
A. Process over View:
The List of Details to be printed in the PDF
i. Employee Number
ii. Employee name
iii. Employee Appraisal Start Date
iv. Employee Appraisal End Date
v. Employee Annual Salary
vi. Previous Employer Details
vii. Qualification Details
viii. Employee Skill
ix. Appraisal ID and Appraisal Rating for the Appraisor Listed Below
a. Self
b. Superior
c. Customer
d. Peer
e. Subordinate f. Superior 2 g. Peer 2

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 4 of 8
ISO: Clause #: 7.5

B. Process Flow
For a Particular Employee the informations are maintained in Info-types
and Tables.
1.Appraisal – pa0025
2.Qualification– pa0024
3.Education – pa0022
4.Annual Salary – pa0008
5.Previous Employer – pa0023
6.Appraisal & Qualification – hrp1001, hrp1000.

To retrieve the List of details from the corresponding info-types and tables and
displayed in the PDF format with the help of Smart-forms.

3. Requirement

A. Description of the functionality

 Hr can view the particular Employee's Appraisal by giving the Employee

Number and Appraisal start Date and Appraisal End date.
 It will list the Current and Previous Appraisal of the Employee over a Period of
time, it list the requirements as mentioned in the Business Process Overview.

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 5 of 8
ISO: Clause #: 7.5

B. Screens
1.Initial Screen.

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 6 of 8
ISO: Clause #: 7.5

2.PDF Formatted Output.

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 7 of 8
ISO: Clause #: 7.5

3.Saving it in Desired Location.

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011
 Ref.Doc.: T-PRO-01-006
Functional Specification Form
Page # : Page 8 of 8
ISO: Clause #: 7.5

4. Approvals
Organization Date Signature

Mr.Karthikeyan.V
Enteg Tech Lead / Project Manager

Ms.Deepika.K
Customer Manager

Prepared By : Prakash.K Approved By: Mr.Rajesh.N.S

Date :31.01.2011 Date :08.02.2011