Overview

ASAP Methodology

Phase 1- Project Preparation

Phase 2- Business Blueprint
Phase 3- Realization
Phase 4- Final Preparation
Phase 5- GO-Live and Support
 ASAP Methodology
Phase 1- Project Preparation
Objects and Scope of Project
•Which business process to map into
SAP
Eg: Make to Stock ( MTS )
Make to Order

Which modules are used

 ASAP Methodology
Phase 1- Project Preparation
Objects and Scope of Project (Cont. )

•What functionality of each module is to be used

 ASAP Methodology
Phase 1- Project Preparation
• Big-Bang implementation or Phased
Implementation
• Project Steering Committee
decide on project organization struc
-ture and identify the members who
would be on the steering committee
 ASAP Methodology
Phase 1- Project Preparation
•Assign resources that would be required to
work on the project
•Plan for proper working environment
for project team
•Plan for hardware and location of shared
resources within project room
•You need to size your system at least for the
development servers
•Need to develop a plan to train users on the
SAP R/3 functionality
 ASAP Methodology
Phase 1- Project Preparation
• Identify the business and project
measurements
•To establish standards in the project
eg : for proper documentation, reporting
frequency, hierarchy and communication
between team members are absolutely
critical to be set-up so that the entire project
team follows a definite pattern right from the
start
 ASAP Methodology
Phase 1- Project Preparation
• To-set up a strategy to manage
project issues and define escalation
rules so that decision making process
are expedited
•Identify who in the project team needs
to be given access to the OSS
 ASAP Methodology
Phase 1- Project Preparation
• Developing a R/3 landscape
•Organize Project kick-off meeting
where in you declare :
structures, roles and responsibilities,
goals and scope of the project
business and project measurements
and project standards
 ASAP Methodology
Phase 1- Project Preparation
• Sign-off on certain acceptance forms
 ASAP Methodology
Phase 2- Business Blueprint
• A business blueprint is a document
that specifies all process requirements
of client within the identified scope of
the ASAP Project
• In this phase , client requirements
are identified, complete business re-
engineering and record what SAP R/3
system to deliver
 ASAP Methodology
Phase 2- Business Blueprint
• Identify client’s Baseline scope
Baseline scope is defined as about 80% of
the project deliverables and 100% of client’s
organization structure and master data.

ASAP guidelines recommend that TeamSAP

members configure for the deliverables for
the baseline scope
 ASAP Methodology
Phase 2- Business Blueprint
Description
• You would need to conduct
workshops with the concerned
people in order to identify client
business requirements and
suggestions to improve the
efficiency of the process
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• ASAP offers Q&A Database which
is generated from the
EASD(Enterprise Area Scope
Document)
• Q&A Database contains questions
about organization structure and
business process requirements
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• The Q&A Database also contains
an Issue data base where open
issues or business decisions
relating to the project can be
logged and a resolution sought
from the project management
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• The Q&A Database also has the
provision to generate reports on all
information that you log into the
database
• When you answers questions, you
can also identify the baseline
scope
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• Based on the transactions that you
have identified in the scope, you
can specify which transactions are
applicable to which testing cycle.
• This triggers “ business process
master list”
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• If you can wait a little longer till the
consultants enter their analysis of
the requirements, you can
generate the business blue print
itself.
• This document contains an
exhaustive list of all the identified
requirements and the suggested
configuration
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• This phase also requires the
implementation of system land
scape and development
environment
• System administrator activities
starts here itself, so development
system is ready with necessary
user logins
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• Transport request management
and release strategy shall be
established
• Remote connection to SAP should
be setup and printer services
installed.
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• As far as the SAP severs are
concerned, it has to be decided on
a two or three-tier architecture and
setup database and application
servers accordingly.
• Furthermore, SAP clients are to be
setup and establish the purpose of
each of them
 ASAP Methodology
Phase 2- Business Blueprint
Description (Continued )
• Finally, to develop and finalize the
training strategy of client
employees
 ASAP Methodology
Phase 3- Realization

• Purpose of this phase

to implement all documented
requirements in the Blueprint

perform integration testing

get system setup ready for
productive operation
 ASAP Methodology
Phase 3- Realization

• This phase is subdivided into:

The Baseline configuration Phase

The Final Configuration Phase

The Unit Testing Phase

The Integration Testing Phase
 ASAP Methodology
Phase 3- Realization
The Baseline configuration Phase
• The system is configured according to
the transactions identified in the
Business Process Master List.
• Simultaneously develop necessary
programs, interfaces and the employees
for their SAP training
• The baseline configuration is such that
all mission critical processes are
implemented and offers a solid
foundation for the forthcoming final
configuration phase
 ASAP Methodology
Phase 3- Realization
The Baseline configuration Phase
• This phase also requires to create
process test plans
• It is also required to conduct workshops
on the system configuration to
demonstrate the functionality to the
client people, both within the project
team and outside the team.
 ASAP Methodology
Phase 3- Realization
The Final configuration Phase
• It allows SAP trained employees to
complete what is left out of the
scope of the project
• This phase also includes unit tests
of developed processes
• Any problem found from such
tests should be fixed in the system
configuration before moving onto
the next stage of the realization
phase
 ASAP Methodology
Phase 3- Realization
The Final configuration Phase
• In the base line and Final
configuration phases , the project
team develops customized reports,
transactions, develop and test
interfaces to external programs.
• This is the time for BASIS team to
develop quality assurance systems
where all integration tests would
be performed
 ASAP Methodology
Phase 3- Realization
The Integration Test Phase
• It requires to perform tests on
cross-modular process.
• Any errors found in the process
should be documented and fixed in
this phase
• This phase can also be used to
perform volume and stress tests or
even tests on external interfaces
on your configured system
 ASAP Methodology
Phase 3- Realization

• The Basis team is to work on

authorization that end users need
to have in the productive
environment . For this purpose
functional consultants shall
cooperate with BASIS Team.
• Preparation of End user
documentation
• Preparation for End User training
 ASAP Methodology
Phase 4- Final Preparation

• This phase is to finalize entire

system configuration and
environment, including tests, user
training and setup of productive
environment
• Cut-over plan
• This phase also requires you
schedule a Going Live Check
 ASAP Methodology
Phase 4- Final Preparation

• You can consider setting up a Help

Desk facility to help your new
users in the system
• Finally, you start converting data
from your legacy system into the
productive R/3 system
 ASAP Methodology
Phase 5 GO-Live and Support
• The purpose of this phase is to go
productive with your production
system, dismantle your existing
system.
• You should perform system audit
and identify transactions that are
making a heavy impact on system
performance. It might be required
to take some measures to improve
and optimize performance