Laura Jean McDonald

16 Drexel Road, Milford, CT 06460

203-874-9180 (home)/203-610-3840(mobile)
ml7a9a60@westpost.net
Administrative, Marketing and Meeting Manager
Process Improvement | Budgets | Team Leadership | Troubleshooting
Research & Analysis | Organization
Accomplished manager with extensive strategy implementation, project
management, and problem resolution skills. Adept at integrating key
initiatives to complete projects and achieve company's goals.
Establishes priorities, sets goals, manages resources, in a highly
efficient manner. Performs extensive organizational change and
improvement while ensuring quality assurance. Excels at interacting
with broad populations, including C-level executives, staff, vendors,
clients, contractors, and related stakeholders.

KEY ACCOMPLISHMENTS
* Created a new Department, centralizing all meeting planning
functions in-house, developing processes and procedures for
various types of meetings. (International Meetings & Science,
Inc.)
* Office Manager for a start-up organization dealing with urgent,
fast-changing needs and geographically dispersed staff. (Global
Partnership Schools)
* Successfully planned and implemented over 1,000 global advisory
boards and faculty training meetings for the worldwide marketing
teams. (International Meetings & Science, Inc.)
* Personal Assistant to President and CEO successfully managing
business and private matters, including planning the first Volvo
Tennis Tournament held at Stratton Mountain, VT, which was owned
by the company; as well as handling the relocation of 300 families
when the company opened their corporate headquarters in
Wallingford, CT. (Bristol Myers/Moore & Munger, Inc.)
* Developed and implemented new processes and procedures in an
expanding department centralizing functions in one department,
saving duplication of effort, inefficiency and costs where
functions were being scattered throughout the company and
outsourced. (Purdue Pharma L.P.)
* Developed, reviewed, revised, and implemented all policies and
procedures in the medical records area for an office of 10
employees. (Yale University School of Medicine)
PROFESSIONAL EXPERIENCE
Purdue Pharma, freelance prefessional - Stamford, CT
* Marketing Services Coordinator April 2010 - Present
* Called in to clean up 6 months of back-up, due to an internal
emergency medical leave, working on materials management, SAP
system, promotional materials approvals, invoice approvals,
develop a working filing system, etc.
Administrative Coordinator November 2009 - March, 2010
* I was called in to update and develop SOPs, to be in line with
company compliance. Supported three directors, assisting with
travel/calendaring and the planning of the national sales meeting,
planning and arranging all events and travel for over 150 company
employees. Also developed year end spreadsheets for spend and
developed a KOL database.
Laura Jean McDonald o Page 2 o 203-874-9180 or 203-610-3840
Global Partnership Schools, freelance prefessional - NY, NY
Office Manager/Executive Assistant August - November, 2009
* Managed an office for a geographically dispersed start-up
organization dealing with urgent, fast-changing needs and
geographically dispersed staff. Quickly absorbed office dynamics
and politics and worked on major projects (including moving the
office location). Worked on a complex, multi-city itinerary for
company investors involving visits with high ranking officials for
an entourage of 18 people traveling over 10 days to 8 different
cities. Worked on office events, rearranging office space, travel
and calendar management for CEO and COO, financial projections and
spreadsheets and many other projects.
MedKnowledge Communications - Rocky Hill, CT April 2008 - October 2008
Office Manager
* Supervised 8 administrative coordinators who planned travel,
events, calendaring, meetings, etc.
* Facilitated/led client and internal project status meetings where
financials, including billing and reconciliations, were reviewed
in detail.
* Advised and assisted clients in their marketing efforts, by
jointly developing strategies and goals.
* Cultivated and maintained positive relationships with key
clients/physicians across the therapeutic areas.
International Meetings & Science Inc. - Stamford, CT June 2006 - April
2008

Meeting Planning Manager

* Created a new Department, centralizing all meeting planning
functions in-house, developing processes and procedures for
various types of meetings to include budget preparation and
reconciliation, and creating timelines. The creation of this new
department pre-empted an outsourcing effort, brought consistency
and efficiency to the company, and produced savings of
approximately $450K over two years.
* Successfully planned and implemented over 1,000 multiple global
advisory boards and faculty training meetings for the worldwide
marketing teams at Pfizer (Lipitor/Champix) - Europe, Asia & South
America; as well as a variety of programs for Endo
Pharmaceuticals; Novartis/TAP; Boehringer Ingelheim;
Schering-Plough; CV Therapeutics, Novartis Global and US,
Alpharma, and multiple other projects.
 * Developed and managed vendor relationships; negotiated contracts,
oversaw quality control, managed firm resources against budget.
Purdue Pharma L.P. - Stamford, CT September 1998 - June 2006
Profile Writer Litigation Support - Medical Education National Events
Assistant Manager
* Researched, compiled, and developed profiles on individuals
involved in litigation. Thoroughly researched, reviewed and
extracted data/information from medical records, legal
documentation, court proceedings, complaints, affidavits,
depositions, education and employment records, etc. for the
purpose of creating a detailed factual summary of plaintiff's
medical history and background.
* Enhanced/Improved profile template and assisted in the development
and institution of training programs which led to the elevation
and recognition of the internal research team as an essential
element of our legal proceedings team.
* Developed and implemented new processes and procedures in an
expanding department (SOPs, WPDs, evaluation binders, exhibit
procedures, descriptions, letters, etc.), centralizing functions
in one department, saving duplication of effort, inefficiency and
costs where functions were being scattered throughout the company
and outsourced.
Laura Jean McDonald o Page 3 o 203-874-9180 or 203-610-3840
* Developed training manuals and implemented training programs.
* Coordinated all aspects of national, regional, and international
conferences including development of programs, establishing and
maintaining budgets, all contracts and logistics, travel, meeting
and agenda planning and development.
Yale University School of Medicine March 1991 - September 1998
Supervisor, Medical Records Department/Administrative Office Manager,
Office of Student Research
* Developed, reviewed, revised, and implemented all policies and
procedures for an office of 10 employees.
* Supervised, hired and trained staff.
* Monitored/resolved quality control issues within and outside of
Yale Psychiatric Institute to ensure strict compliance with
guidelines.
* Supervised preparation of on-site visits - developed processes for
review, checklists and approvals to meet JCAHO guidelines.
Successfully implemented procedures and passed JCAHO certification
within 6 months of taking the position. JCAHO had cited YPI prior
to my coming on board.
* Worked with the Dean, faculty members, and medical students at the
Yale School of Medicine to develop research programs for the
purpose of completion of medical student theses.
* Acted as advisor to students regarding their thesis projects.
* Worked with funding agencies regarding grants for research
programs.
* Handled all budgets, travel and calendaring for department.
1987 - 1991 Moore & Munger, Fairfield, CT Executive Assistant
1981 - 1987 Bayer Pharmaceutcals, West Haven, CT Executive Assistant
1978 - 1981 Yale University Office of the Registrar Administrative
Assistant
EDUCATION
Katharine Gibbs School of Business - 1978 Secretarial Sciences
Certificate
UCONN - 2003 Legal Writing Certificate
TECHNICAL SKILLS
Programs: Microsoft Office applications
Word/Excel/PowerPoint/Outlook/Explorer, SAP, Gelco/Concur Travel &
Expense System