VICKI J.

DEAN, CPS-CAP/OM
1025 Oxford Ln., 4A
Ft. Collins, CO 80525
(480) 516-2703

OBJECTIVE A position in which strong interpersonal skills, team attitude, and in

terests in organization and technology can be fully utilized.
EXPERIENCE Cannon Design 2008 - 2010
Tempe, AZ 85281
Office Manager/Executive Assistant
Specific Objectives of Position:
Provide support to the Architecture Principal, Engineering Principal, Project Pr
incipal, all architects, and engineers, and manage the day-to-day office operati
ons.
Responsibilities and Duties:
Handle calls from vendors, internal/external customers. Prepare all incoming an
d outgoing correspondence. Prepare expense reports and timesheets.
Prepare new hire documents. Administer New Hire Orientation a" benefits, timesh
eets, termination documents and office procedures. Negotiate vendor contracts,
order all supplies. IT Administrator. Make all travel arrangements. Maintain
calendars for Principals. Coordinate all office functions as required.
D.L. Withers Construction 2007-2008
Phoenix, AZ 85038
Project Administrator
Specific Objectives of Position:
Provide direct coordination of Project Management activities with Project Manage
r; initiate project procedures and process documents necessary for the expeditio
us completion of assigned projects; coordinate and assist people involved in pro
jects; architect, superintendent, subcontractors, owner; improve project communi
cation.
Responsibilities and Duties:
Assembly of project proposals; project estimates and change order estimates; obt
ain job number and provide Accounting with required information; assembly and co
ordination of contract documents; project schedule preparation and update; obtai
ning permits, bonds and certificates of insurance; origination and update of CCR
as, provide copies to Accounting; provide labor cost codes to field project supe
rintendent; processing of job cost vendor invoices; preparation and distribution
of punch lists; prepare and process draw requests; preparation and distribution
of appropriate data to superintendents, subcontractors, vendors and owner; prep
are and forward to appropriate party the project close-out package prior to subm
ittal of final application for payment.

Originate and Maintain:

Project files with project numbers; project subcontractor list; commitment regis
ter; submittal log; shop drawing log; superintendent daily jobsite log; owner co
ntract document log; owner change order request and owner change order logs; pur
chase order and subcontract logs; subcontractor bond log; project contact list;
pre-job startup package for project superintendent.
Prepare and Distribute as required:
Job meeting minutes; owner and subcontractor change orders; certificates of subs
tantial completion; rain delay requests; project correspondence and transmittal
s with appropriate copies; safety and accident reports.
BARTON MALOW 2000 a" 2006
Tempe, AZ 85282
Office Manager/Executive Assistant
Support Regional Vice President, Project Managers, Superintendents and Controll
er.
Handle calls from vendors, internal/external customers.
Accounts Payable:
Process vendor invoices for payment, verify amounts, locations, vendor numbers a
nd dates.
Process invoices; code, verify equipment codes.
Subcontractor Check Process; verify correct check amounts, prepare waivers, cont
act subcontractor for signature and release check.
Field Accounting:
Prepare New Vendor Request from W-9 form, set up vendor files, process payment r
equests, load data into Prolog, scan documents (accounts payable and subcontract
or documents), upload into AS400, and attach invoices to the accounting system f
or payment and all accounting data entry.
Maintain office supplies, form, and equipment.
Manage telephone system including initial programming and extension organization
.
IT Administrator
Troubleshoot all computer problems with IT department, order and maintain all co
mputer equipment.
Negotiate vendor contracts:
Request and review estimates/proposals for office vendors.
Negotiate numerous financially beneficial contracts, i.e. phone system savings -
$23,000.
Monitor and maintain annual budgets:
Review, research and track all Overhead expenditures.
Monitor timesheets and payroll items:
Monitor timesheets for correct job costs, vacation time, holidays, etc.
Assist with marketing and business development when requested.
Project initiation, project coordination and document control:
Prepare all project files and process all insurance qualifications.
Human Resources:
Prepare new hire documents. Administer New Hire Orientation a" benefits, timesh
eets, termination documents and office procedures. Office increased in size fro
m 3 to 24 employees during tenure with the company.
Make all travel arrangements:
Reconcile Western Region American Express Travel Account.
Plan and coordinate all office functions.
ADPMARSHALL 1996-2000
Phoenix, AZ 85012
Executive Assistant
Assisted Executive Vice President of Operations. Interviewed and hired support
staff. Supervised 13 project support staff. Assisted President, Executive Vice
President and Chief Financial Officer when in the Phoenix office. Prepared exp
ense reports, all correspondence, and assisted with budget reports. Prepared an
d reviewed vendor contracts. Liaison between vendors, subcontractors and client
s. Coordinated meetings, appointments and company functions.
PULTE HOME CORPORATION 1993-1996
Phoenix, AZ 85044
Executive Assistant/Office Manager
Prepared confidential information for department heads. General office support
for President, Vice President of Sales and Marketing, and General Sales Managers
. Develop and maintain computer programs for Purchase Order system, accounts pa
yable and general office programs. Supervise and cross-train all Administration
Department support staff. Coordinate new vendor accounts and monitor vendor, a
ccounts payable and accrual systems. Chairman of the Camaraderie Committee.
EDUCATION Natrona County High School a" High School a" Casper, Wyoming
Casper College a" General Studies, Statistics, Drafting, Geology
University of Wyoming a" General Studies, Special Education
Phoenix College a" Personnel Administration, Business Law
Review Course for CPS Exam a" Law, Accounting, Economics, Administration, Psycho
logy, Business Procedures, Office Systems & Technology, Communication, Recor
ds Management
Review Course for CAP Exam a" Advanced Organizational Management, Organizational
Planning, Advanced Administration, Team Skills, Advanced Communication
SPECIAL
SKILLS Microsoft Office, WordPerfect, Excel, Prolog, AS400, PageMaker, Applicati
on Extender, numerous computer programs and office equipment. Notary Public.
Typing: 80 WPM Shorthand: 80 WPM
Certified Professional Secretary (CPS) 2009
Certified Administrative Professional (CAP-OM) 2010
(Operations Management)
References Available Upon Request