CARLA KOOIJ

6721 Tower Drive, Apt. 10 a Alexandria, VA 22306

Home: (703) 879-2878 / Cell: (703) 587-6845
ckfd566c@westpost.net
EXECUTIVE ADMINISTRATIVE ASSISTANT/LEGAL SECRETARY
Adaptable Administrative Assistant whose commitment to clients, work ethic, and
ability to work collaboratively with colleagues and clients has helped generate
over $50K while saving hundreds of hours in lost time for my past clients and em
ployers.
Additional Strength:
Adept at working in high-stress environments with diverse work teams.
SELECTED ACCOMPLISHMENTS
Saved hours, often days, in research delays after organizing the data for The Pa
rtnership for Transparency Fund into a systematic, easy-to-retrieve database for
leaders, management and advisers.
Helped generate over $50K plus additional publicity for a law firm by successful
ly organizing and coordinating a large special event fund-raiser to benefit the
D.C. Law Students in Court program.
Successfully met seasonal marketing deadlines despite heavy in-house workloads b
y managing a
4,000-piece direct mail effort for a national marketing campaign at the MCI Busi
ness Center.
Gained additional business from new clients by preparing and delivering custom P
owerPoint presentations for marketing packages for new clients at Reed Smith, LL
P.

CAREER HISTORY
October 2010
Metro Staffing Resources, Alexandria, VA
Administrative Assistant (Contract)
* Provided administrative support for trial attorneys at the U.S. Consumer Produ
ct Safety Commission.

August 2010
Robert Half International, Inc., Washington, D.C.
Program Assistant (Contract)
* Provided administrative, secretarial support for senior counsel attorneys at t
he American Association of University Professors; bate-stamped documents and pre
pared indexes for major filing.

February a" June 2010

The Partnership for Transparency Fund, Washington, D.C.
Program Assistant (Consultant)
* Provided administrative support for the Vice President and Chief Operating Off
icer.
* Scheduled and administered teleconferences with international and local PTF Ad
visers for Board meetings. Greeted visitors; handled logistics of set up for co
nference room; planned catering.
* Created and developed an Excel database to contain all of the ongoing and past
PTF Projects.
* Input all grant funded projects from third world countries into the database f
or the past ten years.
* Prepared background materials for meetings; maintained photo library; wrote co
rrespondence, processed grant agreements and interfaced with executives.
January - February 2009
LegaleStaffing, Inc., Vienna, VA
Legal Secretary (Contract)
* Provided administrative and secretarial support for three senior partners at B
ell, Boyd & Lloyd, LLP and K&L Gates, LLP in the areas of corporate, constructio
n litigation and telecommunications law.
* Prepared legal documents, expense reports and timesheets; answered and screene
d calls, assisted the Human Resources Manager in various activities.
February 2007 a" October 2008
Dow Lohnes, PLLC, Washington, D.C.
Legal Secretary
* Provided administrative and secretarial support for a Senior Partner, an Assoc
iate and a Paralegal in the Employee Benefits and Labor Law department.
* Prepared legal and business documents using word processing, redlining and spr
eadsheet applications for employment discrimination, separation agreements, empl
oyment contracts and wrongful discharge.
* Scheduled meetings, conference calls and web seminars; planned catering for me
etings.
* Maintained busy calendar and schedule for Senior Partner.
* Prepared and proofread reports, PowerPoint slides, handouts and presentation m
aterials for various meetings.
* Coordinated travel arrangements, including flights, hotel reservations, and ca
r rentals.
* Prepared timesheets, invoices, check requests and expense reports.

April 2004 a" December 2006

Kooij Enterprises, Virginia Beach, VA
Marketing & Sales Representative
* Marketed and sold non-toxic, non-carcinogenic health care products.
* Researched new marketing strategies for more effective promotion and raised sa
les 100% in the next three months; created advertising for website, newspapers a
nd magazines.
November 2000 a" April 2004
Latham & Watkins, LLP, New York, NY
Legal Secretary
* Provided administrative and secretarial support for two of the top Partners in
the areas of corporate, finance, tax, bankruptcy, and international business tr
ansactions law.
* Prepared complex briefs and motions for Corporate Partner, a world leading att
orney in the practice of mergers and acquisitions, corporate restructurings and
international business transactions.
* Proofread and edited legal and business documents for major clients such as Ma
rriott International, Park Place Entertainment, Vought Aircraft and Hubbell.
* Organized and scheduled meetings and conference calls; planned catering for me
etings.
* Coordinated domestic and foreign travel arrangements, including flights, hotel
s and car reservations.
* Prepared timesheets, expense reports, and check requests; handled heavy monthl
y billing.

May a" October 2000

Reed Smith, LLP, Washington, D.C.
Legal Secretary
* Provided administrative and secretarial support to partners and attorneys in t
he areas of government contracts, government relations, corporate, international
business transactions, health care, export/import regulations, food and drug la
w, information technology, and communications law.

Prior Experience:
MCI, Washington, D.C.
Executive Assistant.
* Provided administrative and secretarial support for the Senior Manager and six
mid-level managers.
* Managed a 4,000-piece direct mail effort for a national marketing campaign.
* Set up housing for 20 sales representatives assigned to open new outlets in va
rious cities and was liaison between sales representatives and the Washington, D
.C. office.
* Coordinated meetings and special events; scheduled speakers for events; prepar
ed materials for various programs.
* Participated in management meetings; took the minutes and wrote follow-up repo
rts.

EDUCATION
Bachelor of Arts Degree: Psychology/Fine Arts: Art Therapy
GOUCHER COLLEGE, Baltimore, Maryland
PROFESSIONAL TRAINING
Course: Excel 2003 Comprehensive: Beginner through Advanced, 2006
Tidewater Community College, Virginia Beach, VA
PROFESSIONAL CERTIFICATIONS
Certificate: Completion of Microsoft Office 2003 courses, 2008
Dow Lohnes University, Washington, D.C.
Certificate: Special Events & Meeting Planning, 1998
San Diego State University, San Diego, California
CORE COMPETENCIES
Professional Skills: Problem-Solving a Decision Making a Leadership a Team-Build
ing a Oral/Written Communications a Performance & Productivity Improvement a Adm
inistrative Support a Secretarial a Senior Management a Attorneys a Corporate Me
eting Planning a Rapport a Time Management a Organizational a Special Events a T
elecommunications a Entertainment a Healthcare a Non-Profit Organizations a Lega
l a Writing a Editing a Proofreading a Client Relationships
Technical/Computer Skills: Microsoft Office 2003: Word a Excel a PowerPoint a
Outlook
Microsoft Office 2007: Word a Excel a PowerPoint a Outlook