SANDRA J.

BECK
7837 Willis Avenue
Bakersfield CA 93306
E-mail: sandrabeck10@yahoo.com
Home: 661-619-7039

Summary: Supervisor & Administrative Assistant Experience with over 20 years Br

oad-based experience in Business Services; Mail Services and Administration in t
he Oil & Gas /Pipeline Industry. Proficient in Microsoft Word, Excel, Banner, c
reating & working within a Database system.
EXPERIENCE
LUNCHES ON THE GO 2009-Pre
sent
Owner Operated:
• Make and deliver Sandwiches, Sodas, Chips
KERN COMMUNITY COLLEGE DISTRICT, Bakersfield CA 2000-2008

Departmental Assistant II, Chancellor’s Office Downtown

• Perform miscellaneous secretarial/clerical duties for the Chancellor’s office such
s: type letters and create forms, process/coordinate large mailings, filing, ass
ist in meeting preparations answer telephones, disseminate Board of Trustees’ meetin
gs materials, setup monthly Board of Trustees’ meetings, helping various departments
with special projects, act as a liaison between the public, the Colleges and th
e Chancellor’s office, disseminate the Learning Services Center incoming and outgoin
g mail, post outgoing U.S. mail, maintain fax and copy machines, including suppl
ies, Schedule and Set up Video Conference’s, Schedule Conference Rooms.
Mailroom Coordinator/Supervisor Bakersfield College
• Coordinate and operate the needs of Bakersfield College Mailroom. Set scheduling
and daily duties to 4 employees. This includes all the hiring, training each se
mester, as well as, providing work direction to assigned student assistants and
staff. Assist in preparing annual budget for projected office needs supplies and
mail service needs of the main campus and off-campus facilities; analyze postag
e funding account to assure sufficient funding available. Coordinate mail room a
ctivities including the daily scheduling of delivery of mail; sort, route and di
stribute mail to departments, staff and faculty; package and label products for
distribution in accordance with requisition directions; assign and maintain facu
lty mail boxes. Maintain and monitor postage meter machine; monitor and implemen
t postal regulations, fees and standards;
• maintain mailroom equipment; monitor and update maintenance records; arrange for
service of equipment as needed. Distribute a variety of confidential materials.
Coordinate and create databases and input into bulk mailing machine, address an
d post all bulk mailings up to 70 thousand pieces; estimate funds needed for pro
jects (i.e. Business Woman’s Conference Booklets); communicate with other department
s concerning bulk mailings and prices. Billing, Inventory and maintain levels of
mailroom materials, supplies and equipment needed. Maintained equipment.

Resume
Sandra J Beck
Page 2

Departmental Assistant, Educational Services Department

• Special Projects: Comprehensive Resources Planning Document requiring proficienc

y in Word, Excel Software; assisted in recruitment process for positions of Port
erville College President and Assistant Chancellor, Business Services.

• Perform miscellaneous secretarial/clerical duties for the Assistant Chancellor,

Educational Services, and Educational Services Assistants. Responsibilities wer
e: scheduled appointments, type letters, created forms, process/coordinated larg
e mailings, filed, assisted in meetings preparations, answered telephones, etc.

TEXACO/MONTEREY RESOURCES/SANTA FE ENERGY Bakersfield CA 1994-1999

Administrative Assistant

Processed incoming and outgoing U.S. Mail, coordinated overnight Mail/Courier Se

rvices to field offices. Delivered all in-house mail; maintenance of legal files
for corporate attorney; VMG computerized input; A/P coding; special projects; s
witchboard operator; coordinated vehicle assignments/maintenance.

• Designed and composed the mail facility distribution procedures for the Western
Division of Texaco.
• Implemented a new region-wide mail process resulting in decreased mail delivery
time from 72 hours to 24 hours.
• Negotiated overnight delivery costs. Outcome was a reduction in cost per ounce
from $16 to under $6.
• Serviced eight office copiers and nine fax machines. Responsible for maintenance
and repairs of all office equipment.
• Assisted in redesign and consolidation of procedures for new mailroom and buildi
ng/administrative services, enhancing overall efficiency.
• Successfully negotiated vendor contracts saving an average cost of fifty-percent
.
Resume
Sandra J Beck
Page 3

EDUCATION

Bakersfield College, Bakersfield CA 1984-1987

 Proctor Hugh High School, Reno NV 1972 -Graduated

REFERENCES

Available upon request.