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APPLICATION FORM FOR JAPAN’S TECHNICAL COOPERATION

1. Date of Entry: Day 24 Month August Year 2006

2. Applicant: The Government of Malaysia

3. Project Title: Workshop to Develop a “Standard Energy Audit

Module” for Malaysian Universities Industrial Training Program.

4. Implementing Agency: Centre for Education, Training, & Research in

Renewable Energy & Energy Efficiency (CETREE) of Universiti Sains Malaysia

Address: Suite 125, Eureka Complex, Universiti Sains Malaysia, 11800 Minden,
Penang.

Contact Person: Prof. Dr. Kamarulazizi Ibrahim

Tel. No.: 04-6575444 Fax No. 04-6575444

E-Mail: kamarul@usm.my

5. Background of the Project

(Current conditions of the sector, Government’s development policy for the sector,
issues and problems to be solved, existing development activities in the sector,
etc.)　
Price of electricity/energy in Malaysia is rising steadily for the past decade resulting in the

increase of operational cost for the industrial sector.

Energy loss in any industrial process or plant is inevitable; but its economic and environmental

impacts are not to be taken lightly, thus explaining the growing need for industrial energy

efficiency. The level of energy efficiency a plant or process can achieve is inversely proportionate

to the energy loss that occurs; the higher the loss, the lower the efficiency.

Many organizations are looking into energy efficiency measures to reduce unnecessary spending

on utilities bills. For an organization to start energy efficiency measures, energy audit of the

organization must be conducted to determine a baseline or a benchmark. Energy Audit

knowledge and skills is very important and significant for the future.

Overall energy losses in a plant can result from losses due to designs that do not incorporate

energy efficient specifications such as heat recovery option; operations that run on inefficient

methods; and poor or non-energy efficiency-conscious maintenance program. Reducing these

losses will substantially increase the plant's efficiency, but we need data to identify and quantify

the losses and subsequently suggest suitable techno-economic solutions to minimize the losses.

This data can be acquired through energy audits.

Energy audit is a systematic study or survey to identify how energy is being used in a building or

plant, and identifies energy savings opportunities. Using proper audit methods and equipment,

an energy audit provides the energy manager with essential information on how much, where

and how energy is used within an organization (factory or building). This will indicate the

performance at the overall plant or process level. The energy manager can compare these

performances against past and future levels for a proper energy management. The main part of

the energy audit report is energy savings proposals comprising of technical and economic

analysis of projects. Looking at the final output, an energy audit can also be defined as a

systematic search for energy conservation opportunities.

This information can be transformed into energy savings projects. It will facilitate the energy

manager to draw up an action plan listing the projects in order of priority. He will then present it

to the organization’s management for approval. Providing tangible data enables the management

to be at a better position to appreciate and decide on energy efficiency projects. Adopting this

activity as a routine or part of the organization’s culture gives life to energy management, and

controlling the energy use by energy audit is what we refer to as Energy Management by Facts.

Currently in Malaysia, the number of personnel with energy audit knowledge and skills (energy

auditors) is very low. Capacity building is needed to resolve this situation.

Industrial training is a prerequisite for universities students in Malaysian Universities to graduate.

Teaching Energy Audit skills to universities students will enhance their merit and better prepare

them for life after university. This activity will also increase the number of personnel with energy

audit skills.

In the Ninth-Malaysia Plan, the Malaysian Government has decided to promote the efficient

utilization of energy and discourage wasteful and non-productive patterns of energy

consumption by efficient utilization of energy through bench-marking processes, energy

auditing exercises, financial and fiscal incentives, technology development, promotion of

ESCOs, energy efficient ratings & labeling, correct energy pricing, and employing energy

managers for government and commercial buildings.

6. Outline of the Project

(1) Overall Goal
(Development effect expected as a result of achievement of the “Project Purpose”
in several years after the end of the project period)
1. To increase number of energy auditors/capacity building

2. To reduce excessive spending on energy.

3. To promote and adopt energy efficiency measures

4. Determine the government sector energy efficiency baseline

(2) Project Purpose
(Objective expected to be achieved by the end of the project period. Elaborate with
quantitative indicators if possible)
To develop a “Standard Energy Audit Training Module” for use in Malaysia’s universities industrial

training program in order to:

1. Promote energy audit as an effective tool for industrial energy management.

2. Capacity building for local energy auditors

3. Develop a sustainable energy audit program in Malaysia

4. Energy conservation

(3) Outputs
(Objectives to be realized by the “Project Activities” in order to achieve the “Project
Purpose”)
A university teaching guideline document titled: Standard Energy Audit Teaching
Module

(4) Project Activities

(Specific actions intended to produce each “Output” of the project by effective use
of the “Input”)
1. Material development workshop (2 days).

2. Syllabus development workshop (2 days).

3. Energy Audit Training Module development workshop (2 days).

4. Energy audit training exercise in selected government buildings (2 months).

(5) Input from the Recipient Government

(Counterpart personnel (identify the name and position of the Project manager),
support staff, office space, running expenses, vehicles, equipment, etc.)
Personnel:
1. Project Director: Professor Dr. Hj. Kamarulazizi Ibrahim
Professor of Physics, wide experienced in managing research projects, internationally funded

from organizations such as DANCED, DANIDA and European Commission; and locally funded

from TNB, Energy Commission, MEWC, and MOSTE; totaling to RM 35 million. Expert in solar

energy and semiconductor devices. Published more than 200 papers in international and

local journals; also published more than 20 books on renewable energy and energy

efficiency. A Commonwealth and Fulbright Fellow, he is founder and presents Director of

Centre for Education, Training, and Research in Renewable Energy and Energy Efficiency

(CETREE).

2. Project Manager: Assoc. Prof. Dr. Haslan B. Abu Hassan (Ph.D)

Expert in solid state physics. Field of specialization includes Photoluminescence and
Raman Scattering from Low Dimensional Semiconductor Structures, and Vibrational
Modes of Semiconductor Super-lattices. Task Manager for CETREE University unit
activities.
3. Project Manager: Dr. Mohd. Rodzi Ismail (Ph.D)
BSc HBP Hons (Building Engineering), MSc in Building Technology, PhD in Building

Engineering. Wide experience in Energy Auditing. Senior Lecturer. Current research include

Indoor environment, Energy conservation, and Building services and engineering. Task

Manager for CETREE University Unit activities.

4. Mr. Ahmad Anas Ismail (CETREE)

Research Officer - Technical coordinator of hardware and software system.
5. Mr. Khairur Rahim Bin Ahmad Hilme (CETREE)
Research Officer and Coordinator

6. Input from the Japanese Government

(Number and qualification of Japanese experts, training (in Japan and in-country)
courses, seminars and workshops, equipment, etc.)
2 experts in factory energy-inspection/energy auditors.

7. Implementation Schedule
Month April Year 2007 〜 Month March Year 2007 .

8. Implementing Agency – CETREE, USM.

(Budget, staffing etc.)
Details Quantity Cost/unit Day or Total (RM)
(RM) Recurrent
Cost
Workshop Package
Material development 1 6000.00 2 12000.00
Syllabus development 1 6000.00 2 12000.00
Module development 1 6000.00 2 12000.00
Travel Expenses
Material development (Air fares etc) 1 5000.00 1 5000.00
Syllabus development (Air fares etc) 1 5000.00 1 5000.00
Module development (Air fares etc) 1 5000.00 1 5000.00

Subtotal A 51000.00
Professional Service
Consultant/Professionals Honorarium 10 1000.00 6 60000.00
Subtotal B 60000.00
 Table continue to next page
Table continue from previous page
Material/Equipment
i) Seminar Module, Books, Note, File 100 50.00 1 5000.00
ii) Certificate 100 2.00 1 200.00
iii) Energy Audit Training Module Book 1000 15.00 1 15000.00
v) Multimedia Equipment Rental 1 1500.00 6 9000.00
Subtotal C 29200.00
Logistic & Utility
Telephone, Fax, Photocopy, etc 1 5000.00 1 5000.00
Delivery of materials 1 5000.00 1 5000.00
Subtotal D 10000.00
Allowances
Students 100 50.00 60 300000.00
Support staffs/Research Officers 3 80.00 365 87600.00
Subtotal E 387,600.00

Subtotal (A to E) 477,800.00

Contingency (5% of Subtotal (A to E)) 23890.00

Subtotal 411,490.00

USM Fee (10%) 41,149.00

Grand Total (RM) 452, 639.00

9. Related Activities
(Activities in the sector by the recipient government, other donors, and NGOs)
Recipient Government - Allowing access to government buildings for energy audit
exercise.

10. Gender Consideration

(Any relevant information of the project from gender perspective.)
None.

11.　Environmental and Social Considerations

(Please fill in the attached screening format.)
1. Pollution control through energy efficiency/energy conservations.

2. Reducing green house gaseous generation to the environment.

3. Energy auditors will gauge excessive spending on energy to selected

buildings/organizations after conducting energy audits. Energy efficient measure will be

implemented to curb the excessive energy usage.

12．Beneficiaries
(Population for which positive changes are intended directly and
indirectly by implementing the project and gender disaggregated
data, if available.)
1. Knowledge and skills for universities students.

2. Skilful workers/Energy Auditors for the industrial sector.

3. Energy Efficiency for the industrial sector.

4. Reducing unnecessary CO2/GHG generation for the environment.

13. Security Conditions

Malaysia is very secure and stable politically and economically.

14. Others
Standard Energy Audit Teaching Module will be used by 18 public universities in
Malaysia catering to more than 100,000 science students who will undergo
industrial training as a prerequisite for graduation each year (Source, Ministry of
higher Education, Malaysia, 2004).
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Screening Format

Question 1 Address of a project site

Suite 125, Eureka Complex, Universiti Sains Malaysia, 11800 Minden, Penang, Malaysia.
45 minutes flight from Kuala Lumpur.

Question 2 Outline of the project

2-1 Does the project come under following sectors?
√Yes ☐No

If yes, please mark corresponding items.

☐Mining development
√Industrial development
☐Thermal power (including geothermal power)
☐Hydropower, dams and reservoirs
☐River/erosion control
☐Power transmission and distribution lines
☐Roads, railways and bridges
☐Airports
☐Ports and harbors
☐Water supply, sewage and waste treatment
☐Waste management and disposal
☐Agriculture involving large-scale land-clearing or irrigation
☐Forestry
☐Fishery
☐Tourism

2-2 Does the project include the following items?

☐Yes √No

If yes, please mark following items.

☐Involuntary resettlement (scale: households, persons)
☐Groundwater pumping (scale: m3/year)
☐Land reclamation, land development and land-clearing (scale: hectors)
☐Logging (scale: hectors)
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2-3 Did the proponent consider alternatives before request?
□Yes: Please describe outline of the alternatives
（ ）
√No

2-4 Did the proponent have meetings with related stakeholders before request?
√Yes □No
If yes, please mark the corresponding stakeholders.
√Administrative body
□Local residents
□NGO
□Others（ ）

Question 3
Is the project a new one or an on-going one? In case of an on-going one, have you received
strong complaints etc. from local residents?
☐New ☐On-going(there are complaints) √On-going (there are no complaints)
☐Others

Question 4 Name of　laws or guidelines:

Is Environmental Impact Assessment (EIA) including Initial Environmental Examination
(IEE) required for the project according to laws or guidelines in the host country?
☐Yes √No

If yes, please mark corresponding items.

□Required only IEE　　　　　　 (□Implemented, □on going, □planning)
□Required both IEE and EIA　(□Implemented, □on going, □planning) F-1
□Required only EIA　　　　　　 (□Implemented, □on going, □planning)
□Others:
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Question 5
In case of that EIA was taken steps, was EIA approved by relevant laws in the host country?
 If yes, please mark date of approval and the competent authority.
☐Approved: without a ☐Approved: with a ☐Under appraisal
supplementary condition supplementary condition

(Date of approval: Competent authority: )

☐Not yet started an appraisal process
☐Others:( )

Question 6
If a certificate regarding the environment and society other than EIA, is required, please
indicate the title of certificate.
☐Already certified ☐Required a certificate but not yet done
Title of the certificate :( )
√Not required
☐Others

Question 7
Are following areas located inside or around the project site?
☐Yes √No ☐Not identified

If yes, please mark the corresponding items.

☐National parks, protected areas designated by the government (coast line, wetlands,
reserved area for ethnic or indigenous people, cultural heritage) and areas being
considered for national parks or protected areas
☐Virgin forests, tropical forests
☐Ecological important habitat areas (coral reef, mangrove wetland, tidal flats)
☐Habitat of valuable species protected by domestic laws or international treaties
☐Likely salts cumulus or soil erosion areas on a massive scale
☐Remarkable desertification trend areas
☐Archaeological, historical or cultural valuable areas
☐Living areas of ethnic, indigenous people or nomads who have a traditional lifestyle, or
special socially valuable area

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Question 8
Does the project have adverse impacts on the environment and local communities?
☐Yes √No ☐Not identified
Reason:

Question 9
Please mark related environmental and social impacts, and describe their outlines.
☐Air pollution
☐Water pollution
☐Soil pollution
☐Waste
☐Noise and vibration
☐Ground subsidence
☐Offensive odors
☐Geographical features
☐Bottom sediment
☐Biota and ecosystem
☐Water usage
☐Accidents
√Global warming
☐Involuntary resettlement
√Local economy such as employment and livelihood etc.
☐Land use and utilization of local resources

Outline of related impacts:

Producing more energy auditors to practice energy efficiency in industrial sectors.
Extra skills (energy audit experiences) to universities graduate making them more
marketable and increasing their chance of employment in the industrial sector.
Reducing global warming by curbing unnecessary carbon dioxide generation to the
environment with energy efficiency solutions after conducting energy audit exercise.
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☐Social institutions such as social infrastructure and local decision-making institutions
☐Existing social infrastructures and services
☐The poor, indigenous of ethnic people
☐Misdistribution of benefit and damage
☐Local conflict of interests
☐Gender
☐Children’s rights
☐Cultural heritage
☐Infectious diseases such as HIV/AIDS etc.
☐Others ( )
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Question 10
Information disclosure and meetings with stakeholders

10-1 If the environmental and social considerations are required, does the proponent agree on
information disclosure and meetings with stakeholders in accordance with JICA Guidelines for
Environmental and Social Considerations?
√Yes ☐No

10-2 If no, please describe reasons below.