8D Report

DISTRIBUTED TO ALL TEAM MEMBERS

Spec No. / Part No: CHECK, SIGN, AND DATE BELOW SHOWING APPROVAL ON STATUS OF 8D. PLEASE FAX BACK TO ME WITHIN 5 DAYS OF RECEIPT.

CORRECTIVE ACTION: ______ ACCEPTED ______ SOME QUESTIONS REMAIN FOR CLARIFICATION ______ NOT ACCEPTED PLEASE EXPLAIN ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________

____________________________________ ________________________
SIGNED: DATE:

Please return to the Attention of _________ via fax at (?)?? - Thank you!

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

PROBLEM SOLVING WORKBOOK

Note; See instruction book for guidance at each discipline.
THE DISCIPLINED PROBLEM SOLVING PROCESS SUMMARY REPORT Quality

Disciplined Problem Solving

Title: Product/Process Information: D0 Symptom(s): D0 Emergency Response Action(s): Verification/Validation: D1 Team (Name, Dept., Tel) Champion: D3 Interim Containment Action(s): D4 Root Cause(s) and Escape Point(s) D5 Chosen Permanent Corrective Action(s) D6 Implemented Permanent Corrective Action(s): Validation: D7 Prevent Actions: D7 Systemic Prevent Recommendations:

Date Opened: Organization Information:

Last Updated Ref. No.:

% Effective: Customer Contact: D2 Problem Problem Statement: % Effective:

Date Implemented:

Date Implemented: % Contribution: % Effective: Date Implemented:

Date Implemented: Responsibility:

D8 Team and Individual Recognition: Page 2

Date Closed:

Reported by:

FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

THE DISCIPLINED PROBLEM SOLVING PROCESS

Use this process flow to guide you through the disciplined problem solving process. Also refer to the Instruction Book for further guidance. If you need any further advice or help seek out someone in the Quality Assurance Department who has been trained to a more detailed level of problem solving.

D0 D1 D2 D3 D4 D5 D6 D7 D8

Consider emergency response action (ERA); decision to use, and preparation for, this or the more detailed approach,. Establish the team and use teamworking approach, if required. Describe the problem. Develop, validate and implement the interim containment action (ICA), if required. Find, define and verify root cause(s) and escape point(s). Choose and verify permanent corrective actions (PCAs) for root cause and escape point. Implement and validate permanent corrective actions (PCAs). Prevent recurrence of this and possible similar failures, also identify systematic improvement opportunities. Recognise team and individual contributions, as appropriate.

DISCIPLINE D0
You are aware that something has gone wrong, and you dont know the reason why. Before you can describe the problem accurately and thus find root cause(s), you may need to protect the customer (internal or external) from continuing to experience the symptom, if this has not already been done.

What was the Emergency Response action(s):

All inventory was accounted for. Lot 1 remaining samples put in quarantine.

Possible Actions

What did we actually do (results!)

(Use the following as a check list)

WIP on hold WIP checked Warehouse stock on hold Warehouse stock checked Deliveries in transit identified Deliveries in transit checked Deliveries at customer checked Verify control plan controls are properly working Review all past inspection data Other actions

FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

Note:

See Instruction book for guidance at each Discipline.

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

TIME LINE OF EVENTS

As you proceed through the Disciplines, you will find out information concerning the product and process associated with the problem. Document any information such as date of approval of first batches made and any changes to process, material, methods, machines, people or the environment with dates. Keep this Time Line live through the investigation.

Dates

Event(s) i.e. changes or happenings

DISCIPLINE 2

PROBLEM STATEMENT

Define very simply What is wrong with what i.e. what object has what defect? Use the techniques of Sub Dividing and Stair Stepping to assist you, to show the relationship of the Problem Statement to the symptom. Note: See Instruction Book for guidance at each discipline.

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

DISCIPLINE 2

DESCRIBE THE PROBLEM

PROBLEM PROFILE

Before trying to define the root cause or jump to solutions stop and take time to describe the problem, using as much data and facts as you can gather. Use the questions below to guide you and, if it helps, draw a diagram on the next page. It is possible that the problem was not described correctly on the complaint/DMR you received. If so re-state the problem correctly.

DESCRIPTION AREA

DESCRIPTION DATA

Be as specific as possible, identifying part numbers, machines, dates, quantities etc.

QUESTIONS CHECKLIST

WHAT
Object? Defect? What object has the defect? What is the defect?

WHERE
Seen on object?

Where specifically on the object do you see the defect? Where geographically is defective object observed? the

Seen geographically?

WHEN
First seen? By the customer? When did we make the part? When seen since? When in time, was the defect first observed?

When were the defectives made?

When, since the first observation, has the defect been observed? (e.g. continuously, in patterns, only on Mondays?) When is the defect seen in the process of making the object? When is the defect seen in the operating cycle of the object? (i.e. when the object/system is used) When is the defect seen in the life of the object? (e.g. when new or after 200 hours?)

When seen in Process flow?

Operating cycle?

Life cycle?

HOW BIG
How many objects have the defect? How many/much defect(s) per object? How many objects have the defect?

How much or how many defect(s) per object? (ie are all bad parts defective to the same extent?) How has the trend developed since first observation and what is it now? (e.g. stable/erratic, getting better/worse) Could this problem affect other similar parts: on other lines, in other plants with the same process, other parts with the same materials/process? List those areas or parts you consider at risk, and inform the Champion to enable communication with others.

What is the trend?

Consider Similar Parts Similar parts

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

D2 continued

D2 Attach a Picture or Diagram here

Attach any other relevant documents to this workbook as you go.

DISCIPLINE 3

INTERIM CONTAINMENT ACTION (ICA)

Now that you have completed D2, review the emergency response action to see if it can be used as an ICA or improved in order to allow production to continue while still detecting and containing all defective output, giving you time to analyse root cause. If it cant, then identify a better containment action. (Do not remove Interim Corrective Action until permanent corrective action is implemented and verified) Note: In some circumstances an ICA may not be needed.

IS AN IS

ICA REQUIRED? ICA NOT NECESSARY, WHY NOT?

ERA OK AS AN ICA?

IF YOU CONSIDER

ICA NOT NECESSARYCONTAINMENT ACTION IS PERMENANT.

DESCRIBE THE

ICA THAT YOU PROPOSE

WHO WILL DO IT, AND WHEN?

HOW WILL OK PARTS BE IDENTIFIED?

IF YOU PROPOSE CHANGE(S), REPORT TO CHAMPION AND OBTAIN APPROVAL OF CONTROL PLAN, WORK INSTRUCTIONS AND AUDIT SHEETS.

Keep the following chart up to date until you complete D8.

EFFECT OF ACTIONS ON CUSTOMER
ACTION DATE IN PLACE MONTH

10

11

12

ERA ICA PCA

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

D4 continued

ROOT CAUSE THEORIES

Consider the Cause of Effect Diagram. Then create some Root Cause Theories that explain a strong logical link to the Problem Statement and Problem Profile recorded at D2. Document your theories as complete sentence statements.

ROOT CAUSE THEORY STATEMENTS: REF. STATEMENT

1 2 3 4 5

D4 continued

LOGIC TEST

Consider each theory in turn. Eliminate those which are not logical when you consider the Time Line of Events and/or the Problem Profile. Record your reasons for elimination.

THEORY REF.

REASON(S) FOR ELIMINATION

D4 continued

ESCAPE POINT

DO WE HAVE AN INSPECTION/CONTROL POINT THAT SHOULD HAVE ENSURED THAT NON-CONFORMANCES WERE FOUND? YES OR NO?

IF YES, WHY DID THE INSPECTED/CONTROL POINT FAIL?

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D4 continued
FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

STAIR STEP LOGIC

For the theories which pass through the Logic Test, show the logical links (steps) between the root cause theory, the problem statement and the symptom. Do this for each theory. Repeatedly ask why? to show the links.

ROOT CAUSE THEORY NUMBER 1

ROOT CAUSE THEORY NUMBER 2

WHY?

WHY?

WHY?

WHY?

WHY?

PROVING THE ROOT CAUSE VERIFICATION ACTION PLAN

What testing are you going to do to prove that this is (or these could be) the root cause?

Ref
1 2 3 4

Task

Who

When

Outcome?

UPGRADING THE PROBLEM

If you find after these tests that you have not been able to discover cause(s), then take this workbook to your Champion so that the Champion can get you specialist advice.

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

DISCIPLINE 5

CHOOSE PERMANENT CORRECTIVE ACTIONS

WHAT ARE YOUR IDEAS FOR PERMANENT CORRECTIVE ACTIONS? (This is one of the most important steps in effective problem solving. At this step it is imperative that appropriate time is alloted to thoroughly prove out the proposed solution(s). It should be verified on multiple machines, across all production shifts, etc. A rush to conclusion here can lead to ineffective corrective action and recurrence of the problem).

CHOSEN PCA VERIFICATION

How do you know (proof) that it will work?

AL

Take the workbook to your Champion for the PCA to be reviewed and proposal(s) approved. IMPLEMENT PERMANENT CORRECTIVE ACTIONS

DISCIPLINE 6

Define the precise actions you will need to take to implement and validate effectiveness of the PCA (use Key Tasks Action Plan and Monitor.) List which documents will need to be formally changed, as a result of these actions.

DISCIPLINE 7

PREVENT ACTIONS

Take a moment to look back at this problem. Why did it happen in the first place? What lessons can be learnt? What changes need to be made to ensure that this and similar problems never happen again? Also note down some specific improvements that need to be made in areas such as systems, procedures, machinery, maintenance, people and training.

Prevent Actions Notes:

Systems etc. Prevent Recommendations Notes:

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

DISCIPLINE 8

CONGRATULATE THE TEAM (& COMPLETE THE TASK)

Make sure that you have completed this workbook, presented it to your Champion to enable communication with others. Express thanks to those who have helped you in dealing with this problem.

FINALLY Thank YOU for all your diligent work

KEY TASKS ACTION PLAN AND MONITOR

Use this page, as you move through the workbook to make note of actions that you (or others you have asked) have identified. Use the complete section to monitor progress of the tasks.

Ref.

Task

Who

When

% Complete
25 50 75 100

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FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

DISCIPLINE 4

DEFINE & VERIFY ROOT CAUSE

Brainstorm all possible causes of the problem and record them using the area headings to guide you. List all your ideas and do not criticise any at this stage. After your first attempt, take time to think and add any other possible cause(s).

METHODS/PROCESSE

EQUIPMENT

CAUSE AND EFFECT DIAGRAM

PROBLEM STATEMENT (See D2)

PEOPLE
Note:

ENVIRONMENT

MATERIALS

If you need any further advice or help, seek out someone in the Quality Assurance Department who has been trained to a more detailed level of problem solving.

FM 341.12/08-05-02 (Replacing FM341.11/06-07-01)

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