OVERSEAS TRAVEL RISK ASSESSORS PROMPT SHEET This Prompt Sheet should only be used by a company-designated Risk Assessor,

, defined competent as per your Company Policy and supporting arrangements. The findings of this assessment should be transferred onto the Risk Assessment Summary Sheet and used to discuss the hazards identified, and the associated control measures with the person for whom the assessment has been carried out. Formal risk assessments should be completed in all cases involving travel to a country outside the United Kingdom. It needs to be completed prior to departure, and in good time to allow the travellers manager to discuss the findings with the traveller. This will ensure that the individual is fully briefed on the identified risks and fully understands the control measures that the Company has put in place for his/her safety and wellbeing. The signed originals of both sheets should be held by HR for the full duration of the individuals employment, or at least 3 years whichever is the longer. Person travelling [print]: Department/Job title:

Responsible Manager:

Department/Job title:

Risk Assessor [print]:

Signature:

Date:

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HAZARD is the named traveller at risk from: Lack of communications consider possible mobile telephone black spots, lack of facilities, time differences, 24/7 support Lone working / travelling consider issues with non commercial, or non pre-booked travel and accommodation, language/dialect, directions, contacts

At risk? Yes* / No*

CONTROL MEASURES & COMMENTS

Yes* / No*

Unexpected and uncontrolled changes to itinerary

Yes* / No*

General health issues does the person have any conditions which may place them at risk or affect their treatment Lack of awareness of local environment e.g. culture, customs, religion

Yes* / No*

Yes* / No*

Lack of understanding of local laws/other standards

Yes* / No*

War, Conflict and Civil Unrest checks to be made with local contacts, media and Home Office

Yes* / No*

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Natural phenomena e.g. avalanche, volcano, earthquake

Yes* / No*

Climatic extremes e.g. dry/desert, storms etc

Yes* / No*

Violence & Aggression personal attack, abduction

Yes* / No*

Contaminated food and/or water

Yes* / No*

Electrical Safety consider differences in overseas standards and compatibility

Yes* / No*

Manual handling consider travel cases, work equipment, distance, duration and terrain, etc

Yes* / No*

Hazardous substances or chemicals

Yes* / No*

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Disease spread via contaminated needles/sexual contact HIV, Hepatitis B

Yes* / No*

Stress

Yes* / No*

Animals [ wild or domesticated] bites, stings, rabies

Yes* / No*

Lack of emergency precautions and access to first aid treatment Other, please state:

Yes* / No*

Yes* / No*

Yes* / No*

Yes* / No*

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OVERSEAS TRAVEL RISK ASSESSMENT SUMMARY SHEET This Summary Assessment must be completed in all cases involving travel to a country outside the United Kingdom. It must be completed prior to departure, and in good time to allow the travellers manager to discuss the findings with the traveller. This will ensure that the individual is fully briefed on the identified risks and fully understands the control measures that the Company has put in place for their safety and wellbeing. A copy of this assessment should be provided to the named individual, with a second copy being held by the manager [along with a copy of the actual assessment form]. The original of both signed sheets should be held by HR for the full duration of the individuals employment or at least 3 years whichever is longer. Person travelling [Name]: Itinerary Destination Department/Job title: Date [and Time if known]

Responsible Manager: 24/7 Emergency Contact: [if different from above] Secondary contact:

Name: Name: Name:

Contact details: Contact details: Contact details:

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Brief description of works to be undertaken:

Are there any significant hazards that need to be controlled when carrying out this work? Control measure Hazard Potential Outcome [based upon your existing risk assessment]

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Are there any additional safeguards required when carrying out this work overseas? If yes, give details. Hazard Potential Outcome Control measure [based upon the Overseas travel risk assessors prompt]

Has the traveller had all necessary: Medications and Immunisations? Training and Information? Documentation, licences, and permits? Accommodations and travel bookings? Insurances health, hospitalisation, driving, emergency recovery? YES* / NO* YES* / NO* YES* / NO* YES* / NO* YES* / NO*

Managers Initials

Travellers Initials

Signature [Named traveller]:

Date:

Signature [Responsible manager]:

Date:

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