Fixed Assets Training Manual

Asset Accounting (FI-AA)
Zee Entertainment Enterprises Ltd & Zee News Limited Doc. No.:Version No. :Date of issue :Page 1 of 56
Purpose The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP R/3 System. In SAP Financial Accounting, it serves as a subsidiary ledger to the FI General Ledger, providing detailed information on transactions involving fixed assets. Structuring of Fixed Assets:Balance Sheet GL AccountAsset Classes Asset Master Records.
Prepared by : Approved by :
Allwyn Tauro, Johnson T F & Venkateswarlu K Mehul Shah, Dinesh Garg & Sivananda L
Classification: For Internal Use Only
Integration As a result of the integration in the SAP System, Asset Accounting (FI-AA) transfers data directly to and from other modules. For example, it is possible to post from the Materials Management (MM) component directly to FI-AA Chart of Depreciation Definition Charts of depreciation are used in order to manage various legal requirements for the depreciation and valuation of assets. These charts of depreciation are usually country-specific and are defined independently of the other organizational units. A chart of depreciation, for example, can be used for all the company codes in a given country. Chart of Accounts/Chart of Depreciation The assignment of a company code to a chart of accounts is independent from its assignment to a chart of depreciation. This means that several company codes can use the same chart of accounts, although they have different charts of depreciation (and vice versa). The most important control feature in the Asset accounting company code is the chart of depreciation. It contains the parameters (such as the depreciation keys) that are used for calculating asset values in a given Company. You have to enter a company code when you create an asset. This ensures that each asset is always uniquely assigned to a company code. Assignment to Cost Center and Profit Center For internal accounting, you generally need to assign asset costs to cost centers. Therefore, you can assign each asset in Asset Accounting to exactly one cost center. You make this assignment in the asset master record.
Prepared by : Approved by : Allwyn Tauro, Johnson T F & Venkateswarlu K Mehul Shah, Dinesh Garg & Sivananda L
At the Level of Cost Centre You can 1. Post all Depreciation 2. Plan all future Depreciation. 3. Statistically post gain or loss from sale of assets.
Asset Master Maintenance Overview Trigger: Create Asset Master Record
Business Process Description Overview The asset master record contains all information relating to an asset that remains unchanged over a longer period of time: Technical master data Organizational allocations (usually time-dependent) like Business Area, Cost Centres. In case certain sub fields are required within a Business Area, fields can be identified down to Locations and Room for easier tracking. Depreciation terms, for different Depreciation Areas.
The system stores all the values and transaction data per each asset master record. Assets can be represented differently in the FI-AA component according to their complexity. The structure of the master record is identical for all asset main numbers, asset sub-numbers and group assets. Therefore, the basic procedure for creating any of these objects is essentially the same.
Input - Required Fields Asset Class Company Code Description Business Area Cost Center Depreciation Key
Field Value / Comments Determines not only the asset grouping but screen layout and account determination. The company code to which the asset is assigned. A useful description for identifying the asset (non-generic) Required if using Business Areas Required Controlling Module is active Required for each depreciation area. These will default in based on the asset class but can be overridden. Required for each depreciation area. These will default in based on the asset class but can be overridden. Comments
Useful Life
Output Results Asset Master
Tips and Tricks For todays date, use the keystrokes F4 followed by F2 instead of using the drop-down calendar feature. Note: 1. Since we would be using the internal number assignment, the system automatically assigns the number. Procedural Steps Access transaction by:
Via Menus Via Transaction Code
Accounting Financial Accounting Fixed Assets Asset Create Asset AS01
On SAP R/3 Screen, enter information in the fields as specified in the table below:
Field Name Asset Class
R/ User Action and O Values The grouping, which is R 2140 Plant and the main driver for the Machinery assets accounting. Projection(St udio Equipments)
Description
Comments Determine s the assets screen layout and account determina tion.
Company Code Number of similar assets Reference Asset

The company code to which the asset is assigned. Number of similar assets that you want the system to create. Reference another asset to copy as
R O O
1000 Input quantity of similar assets available. Use if creating several similar
starting point for new asset
assets. Screen layout of this asset will determine what information is copied to the asset. O O O
Reference Sub Number Reference Company Code Post Capitalizatio n
Reference Asset Sub Number Reference Company Code of Asset If yes, capitalization date will be a Required field
Typically, asset master is created prior to actual collecting asset costs. Press ENTER or Green Check icon to advance to the next screen. The following are Assets Class defined . 2000 GoodWill 2010 License Fees 2011 License Fees Networking 2020 Software 2021 Computer Software (Forex Adjust) 2030 Trademark 2100 Land 2110 Land (Leasehold) 2120 Building 2130 Plant & Machinery 2140 Plant & Machinery Projection(Studio Equipment) 2150 Plant & Machinery IRD 2160 Equipment 2170 Furniture and Fixtures 2180 Vehicles 2190 Computres 2191 Computres (Forex Adjst) 2200 Leasehold Improvements 2900 Capital Work In Progress 3000 Commissioned Program 3100 Movies (Acquired)
In Zeel / Znl Commissioned Programme & Movies are treated as Assets for the purpose of Amortization, So Each Programme Episode & Movies are treated as Assets in SAP.
On the "SAP R/3 Screen and Tab labeled "General", enter information in the fields as specified in the table below: Preliminary Description of Assets. GENERAL Field Name Description R/O User Action and Comment Values s Description Description of asset R This should by a useful non-generic description of the asset Description2 Additional O Use for model number description or if more than 50 characters are needed for Description. Asset main Used in reporting O This will automatically no. text and accessing totals be populated by via asset main Description
Account Determinati on Serial Number Quantity
number Rule for determining R general ledger accounts. The unique O identifier of an asset Number of assets. O Unit of Measure R O O O
System generated driven by the class. Manufacture Serial no. to identified asset Used when grouping a number of assets under one asset. Unit of Measure is reuired. The asset will be displayed in an asset chart Not used when creating a new asset record. Check Box
Manage historically Last Inventory on Include asset in inventory list Inventory Note Capitalized on
System to manage asset with history When the asset was last inventoried. Will list asset in physical inventory list if checked Additional information regarding the assets inventory. Date asset is put into service
Not used when creating a new asset record. Automatically populated from acquisition transaction Note: Required if post capitalizat ion selected
Deactivation The retirement date on of the asset First Acquisition on Acquisition year Ordered on
O O O O
The date of the first acquisition posting The year of acquisition The order date of
The system enters the asset value date of a retirement posting. The system automatically inputs this field The system automatically inputs this field The system
the first purchase order for the asset.
automatically inputs this field
Time Dependent. This is for defining the Business Area & Controlling Area. Description R/O User Action and Values Business Group of the R Required if using Area enterprise uses to Business Areas. report Cost Center The unit to be R Required if Controlling charge with the Module is active. assets depreciation or gain/loss. Location Location with in the O Used to do locationplant where the related analysis of the asset resides. asset. Plant is required if location is used. Room Used to identify O This field is used for small areas within a informational plant purposes only and does not have a verification check. Jurisdiction Jurisdiction for tax O It defines to which tax Code calculation - tax authorities you must jurisdiction code pay your taxes. It is always the city to which the goods are supplied.
Comment s
Click "Allocations" Tab to continue creating asset and enter information in the fields as specified in the table below: (NO information is required to be populated in this Tab Sheet) Allocations This is for Grouping of Assets under one Asset Class. Description R/O User Action and Comment /C Values s Evaluation User defined field O User defined field 4 group 1 characters Evaluation User defined field O User defined field 4 group 2 characters Evaluation User defined field O User defined field 4 group 3 characters Evaluation User defined field O User defined field 4 group 4 characters
Evaluation group 5 Asset super number
User defined field
User defined field
8 characters
Asset super O Data relating to the number to which assets in a super asset is to be number can be assigned analyzed together (NOTE: On the above table, in column R/O; R=Required, O=Optional,
Click "Origin" Tab to continue creating asset and enter information in the fields as specified in the table below: (NO information is required to be populated in this Tab Sheet) Origin Description
R/O
User Action and
Comment
Vendor
Alphanumeric identifier of the vendor Name of the manufacturer Indicator of the asset is purchase new
/C O
Manufacturer
Asset purchased new Purchased used
Asset was purchase R used or second hand
Country of origin Type name
The country where the asset was manufactured Description of asset type The number of the asset being transferred to this asset number. This would be the asset under construction number The fiscal year the asset was acquired prior to transfer The value of the
Values May populate automatically from the purchasing information Informational use only. (To be populated manually, if information is required Most assets will fall in this category. Asset must be indicated either new or used Asset purchase used should be indicated for tax purposes. Asset must be indicated new or used. Informational use only. (To be populated manually, if information is required Informational use only (To be populated manually, if This should be populated when the asset under construction is settled to the asset.
Original asset
Org. acquisition year Original

This should be populated when the asset under construction is settled to the asset This field must be
acquisition value
acquisition prior to transfer
In-house prod perc
The percentage O of the asset constructed inhouse Capital The internal order O Use with Investment investment to which the Management. order asset should be statistically posted. (NOTE: On the above table, in column R/O; R=Required, O=Optional)
entered manually. It is not populated automatically. This might be used to maintain the original value of a used asset. Informational use only.
Please not to Click "Net worth Tax" Tab Also not to Click the insurance
Click "Deprec. Area" Tab to continue creating asset and enter information in the fields as specified in the table below Depreciation Area
Field Name Deact.
Description Deactivate Depreciation Area Depreciation Area Depreciation Area Description Depreciation Method In years In months Depreciation calculation start date Indicates group asset activated
R/O O
User Action and Values Will deactivate depreciation area Will default from asset class Will default from asset class Will default from Asset Class. These keys may be manually overridden.* Will default from Asset Class. These keys may be manually overridden.* Used for partial year depreciation Automatically populated based on Depreciation Key. These keys may be manually overridden. * Active if manage values for group assets
Comment s SHOULD NEVER BE TICKED
Depreciatio n Area Depreciatio n Area Description Depreciatio n Key Useful Life Useful life per O. Depreciatio n Start Group asset indicator
R R R R O O
The Group Asset Main Number and Sub Asset Number (obtained while saving them) should be populated in the said field. The same is a required field.
Press the SAVE icon or Asset Save or Ctrl + S to save the Asset Master Record. In the error line at the bottom of screen, will be a asset number created. Asset Created under Co Code : 1000
Asset Acquisition Overview Trigger: Accounts Payable invoice charges from a vendor for a fixed asset.
Business Process Description Overview Asset Master records are created in transaction AS01 to represent fixed assets owned by an organization. Costs can be applied to these fixed assets through an accounts payable acquisition transaction as described here. For acquisitions that become a depreciable asset immediately or for an asset that is collecting costs over time (Assets under Construction) and is not depreciable, this accounts payable acquisition transaction can be used for two processes as follows: Direct Purchase - An asset, such as an Vehicle, is being purchased (in a single transaction) and immediately written onto the books as a depreciable fixed asset. In this case, the Asset Master Record must be created ahead of time and this transaction will post charges to the asset in step explained above.. The document date of the transaction will be transferred to the Asset Master Record as the Capitalization date and the Acquisition date. Asset under Construction - An Asset, such as a processing plant/ ob van or building is being created and costs are collected in the Asset Master Record located in a specific asset class for Assets under Construction. In this case, the Asset Master Record must exist ahead of time and this transaction will post costs to the asset in step I.4. An Asset under Construction is a temporary asset and will not depreciate. It will be distributed and settled in another transaction when the asset has been completed and is to be capitalized and begin depreciating.
Asset Acquisition Purchases-Purchases Input Required Fields Document Date Document Type Company Code Posting Date Posting period Currency/rate Posting Key Account Amount Payment Terms Posting Key Account Trans Type Field Value/Comments Will populate Asset Master Acquisition & Capitalization Dates. Defaults from the system- kz Insert appropriate Company Code: 1000 Default from system Default based on the Posting date USD unless otherwise indicated 31, Defaults from the system Vendor Account Number Amount to be posted to the asset 70, Defaults from the system Asset Number 100, external asset acquisition
Output - Results Accounts Payable Open Item for Vendor Asset Master record with Value (Asset Master now contains Invoice amount) Note: 1. For todays date, use the keystrokes F4 followed by F2 instead of using the drop-down calendar feature. 2. For setting user-specific editing defaults, set your Editing Options and User Parameters to default in the desired company code, currency and line layouts.
3.
The Asset Master that is to receive the value must be already created prior to processing this transaction.
Procedural Steps Access transaction by: Via Menus Accounting Financial Accounting Fixed Assets Posting Acquisition External Acquisition With Vendor Accounting Investment Management Fixed Assets Posting Acquisition External Acquisition With Vendor F-90
Via Transaction Code
Double Click on the Transaction Code to advance to the next screen. On screen Acquisition from Purchase w: Header Data, enter information in the fields as specified in the table below Description R/ User Action and Values Comments Field O Name Documen Enter the document R Current Date t Date date (06.02.2010) Documen The document type R Vendor Invoice (KR) Defaults to KR t Type classifies accounting documents. Company Enter the Company R 1000 Code Code Posting The date the R System defaults to the
Date
acquisition is to be posted Period The period in which the acquisition is to be posted Currency A medium of / Rate exchange in current use within a particular country. Documen The unique identifier t Number of the document. It can be a system generated or manually created number Translati Date used for the on Date translation of currencies. Referenc Identifier of the e No customer or vendor Cross A cross company CC-no identifier Doc A description of the header transaction text Trading The trading partners Part BA Business area Posting Defaults to 31 Key Account Vendor Account Number
current date R R System defaults based on Apriil 1 the posting date. March 12 Enter the relative currency Drop down menu / Default INR
Only required if translating currencies.
Use to quickly identify the document
R R
Vendor Invoice Credit The pull down can be used to find the correct vendor account number.

Field Name Amount Tax amount Tax calculate Tax Code Description Amount of the invoice for the asset Amount of tax on the asset Key indicator for the system to automatically calculate taxes. Tax jurisdiction code
Zee Entertainment Enterprises Ltd & Zee News Limited Doc. No.:-
Bus. Area Payment Terms Days/per cent Baseline Date Fixed Discount base Discount amount Payment block Payment method Assignm ent Text
The business area of the transaction Defaults from the Vendor Master Record The days and or percent for payment terms Todays date defaults The setting for a fixed payment term The part of the amount to which the discount applies The cash discount in the documents currency. Indicator for blocking the payment transaction Payment method for pay the amount This field is a sorting field Free form data
Version :R/O User Action and Values No. Comments Date of issue :/C Page 25 of 56 R Enter the amount of the invoice O Amount will be used along with the Tax code to correctly post the tax. O Clicking this radial button on forces the system to automatically calculate the tax. O Enter the appropriate tax code. The ** Indicates that any tax code will be okay. C Required if business areas are used. R Payment Terms may be changed, but will default based on Vendor Master. R Defaults from the payment terms.
O O O O O O O O
Baseline date may be changed Fixed rate may be changed
If this is used only the selected payment method can be used.
Posting by Enter 70 Prepared : Key Approved by : Mehul Shah, Dinesh Garg & Sivananda L Account Enter the Asset R Created by transaction Classification: For Internal Use Only Number being charged AS01 Trans Classifies the business R Enter 100External Type transaction when the Asset Acquisition. transaction is posted.
Enter a description of the transaction R Asset - Debit Allwyn Tauro, Johnson T F & Venkateswarlu K
For reference
Defined in the IMG (Customizing)
Click on
or press Enter to proceed to the next screen.
On screen Enter Vendor Invoice: Create Vendor Item, enter information in the fields as specified in the table below: (NOTE: On the O=Optional,) above table, in column R/O; R=Required,
On screen Enter Vendor Invoice: Add Asset Item, enter information in the fields as specified in the table below:
Field Name Amount Tax Code Text
Description Enter the Amount of the Asset Enter the appropriate tax code Freeform data
R/O R O O
(NOTE: On the above table, in O=Optional)
User Action and Commen Values ts Enter an * to force the correct amount to balance the entry If the tax interface is being used this will be a required field Enter a description of For the transaction reference column R/O/C; R=Required,
Click Overview Button to view the transaction. Confirm that the entry is balancedDebits equal Credits
Click the SAVE / Post the payment--Select the <POST> (diskette) icon Control + S. A message displaying the document number of the transaction will appear in the status line at the bottom of the screen.
Asset Under Construction Overview Assets, such as buildings and processing facilities, like ob van & other assets are built over a period of time and have multiple costs applied to them. These assets are created in a special asset class called Assets Under Construction, which acts as a temporary holding asset during construction for which no depreciation is charged. When the asset is completed, this transaction is used to transfer the asset to the appropriate asset category(s) where depreciation can occur. Trigger: After an Asset that has been classified as an Asset under Construction has been completed, it must be transferred to a valid asset category (capitalized) so that it can be subsequently depreciated. Business Process Description Overview This transaction is used to transfer the costs of an asset from the Asset Under Construction category to a newly created asset (or assets) in a valid asset class. It settles either all or part of the acquisition / development costs to a General Ledger Account, Project, Cost center. Transaction AS01 (Create an Asset) must be processed prior to this transaction to create the new asset in the appropriate asset class. This transaction will then settle the costs, transfer the asset value to the new asset master, and set the capitalization date, which will control the assets depreciation. When this transaction is successfully completed, the asset under construction no longer contains any costs while the new asset(s) contains the settled values.
Input Required Fields Old (AUC) Asset Number New Asset Number
Field Value/Comments Asset Under Construction being capitalized New Asset that will receive values from AUC.
Output Results Update of a new Asset

Comments
Master record with capitalized values.
Tips and Tricks The new Asset Master must be created in the correct Asset Class before this transaction can be processed. To create AUC use T code AS01, in our case it is CWIP, select Asset class no 2900, and fill up all necessary information as explained in the step. above (ref. Asset Master no: 26000004) To record value or expenses incurred during setting up to be recorded using T code F-90
Procedural Steps Access transaction by: Via Menus Via Transaction Code Accounting Financial Accounting Fixed Assets Posting Capitalize Asset Under Construction Distribute AIAB Distribute
On screen AUC Settlement - Initial Screen, enter information in the fields as specified in the table below:
Field Name Compan y Code Asset Asset Sub Number
Description 4 Character Company Code Asset to be Processed Asset Sub Number, if applicable
R/ O/ C R R O
User Action and Values 1000 Enter the asset number being settled (26000004) Will default from the Asset Number
Comments
Press Execute Button
press enter button
On screen Maintain Settlement Rule: Asset List, enter information in the fields as specified in the table below: Field Name Category (Cat) Receiver
Description The Category of the receiver object The Asset number(s) being
R/O/ C R R
User Action and Values FXA for Fixed Asset
Comments
This must be created prior to
Percent From Year/Peri od To Year/Peri od
settled to % Of selected items R being settled to this asset Enter the year and period O
this step. Values should add up to 100% This is the beginning date of a range During which settlement can occur. This is the ending date of a range During which settlement can occur.
Enter the year and period O
Come out using back arrow key shown in the below screen
status change from Red To Green as
Next Screen will appear select all line item entries
Press Save Button and system show

Access transaction by: Via Menus Via Transaction Code Accounting Financial Accounting Fixed Assets Posting Capitalize Asset Under Construction Settle AIBU Settle
On screen AUC Settlement - Initial Screen, enter information in the fields as specified in the table below
After Simulation
If the Debit & Credit is 0 it is ok then Execute.
Come out from the above remove test check and execute , Asset will transfer from CWIP to Main Asset
Low Valued Assets In general, LVAs are fully depreciated in the year of purchase or in the period of acquisition. This can be achieved by using/changing the depreciation Key. The depreciation key used for Low valued Assets is Z100
100% Depreciation in the month of acquisition.

The Creation of Low Valued Assets are same as described above, the difference is In the Depreciation area we have to change the Depreciation Key.
Depreciation Calculation Overview Trigger: Every asset transaction in the R/3 System FI-AA component immediately causes a change of the forecasted depreciation. However, it does not immediately cause an update of the depreciation and value adjustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when we run the periodic depreciation-posting run.
Business Process Description Overview Keys automatically control the calculation and planning of depreciation, interest and revaluation in the system, or we can manually post using a special posting transaction (Planning Manual Depreciation). There are several different types of manual depreciation that can be differentiated according to the reason that manual depreciation is required:
There is an unexpected permanent reduction in the worth of the asset that you have to post as unplanned depreciation. You have special tax depreciation that you only partially take into account. You are using unit-of-production depreciation and want to manually plan depreciation, rather than using the depreciation key.
In both cases, planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and expense accounts of the General Ledger. We carry out this posting using a batch-input session. This posting session posts the various depreciation types, if required, to be posted to the General Ledger
Input - Required Fields Company Code Fiscal Year Posting Period Reason for Posting Run BDC Session Name
Field Value / Comments Enter Company Code Enter Fiscal Year Enter Posting Period Defaults to Planned posting run Defaults to RABUCH (can be overridden)
Output Results Depreciation Run
Comments
Tips and Tricks
The Depreciation job may be executed (F8) On-Line in TEST mode but the actual postings must be executed in background (F9). Procedural Steps Access Process Asset Depreciation by:
Via Menus
Accounting Financial Accounting Fixed Assets Periodic Processing Depreciation Run Execute Accounting Investment Management Fixed Assets Periodic Processing Depreciation Run Execute
Via Transaction Code
AFAB
Field Name Company Code Fiscal Year Posting Period Reason for Posting Run Further Options/ Test Run
Description 1000
R/O/C R R R
Depreciation period to be posted Planned Posting Run isR Default Allows review of O depreciation information prior to producing a batch session
User Action and Values Enter Company Code Enter Fiscal Year Enter Posting Period
Comments
Default is on. It is highly recommended that a test run is executed and reviewed prior to actual production run.
Once depreciation is posted it cannot be reversed
Asset Main Number(s)
Asset SubNumber(s)
Repeat Run Only allows for depreciation posting for a select group of assets. Repeat Run Only allows for depreciation posting for a select group of assets.
(Note: On table, in column marked R, O R=Required, O=Optional,)
Press F8 to execute the depreciation run, system shows the amount of depreciation to be posted. Check the depreciation and if every thing is ok come back and to main screen remove test run tick and again execute it will post the depreciation amount
Use the menu path Program Execute in Background to execute the depreciation-posting program. The system requires this program to be executed as a background job due to the high volume of transactions that may be produced. If executed in Background, the system will display a Pop Up screen asking when the job should be scheduled. Enter the appropriate timing for the job to be scheduled. Select CHECK icon to confirm correct selection. Select SAVE to process selection.
menu path Program Execute in Background

To review the progress of the background job, use the menu path System Services Jobs Job Overview (Transaction SM37). On screen "Simple Job Selection", (Transaction SM37) all required information will be defaulted
Field Name Job Name
Description Name of the Background Job System user name
R/O/ C R
User Name
User Action and Values Defaults to * all jobs. User may enter the job name if known. Defaults to your user name
Comme nts
Press EXECUTE to advance to the next screen. On the "Job Overview:" screen, review the status of the depreciation job. When the status is displayed as Finished, the batch input posting session has been produced and may be processed. To access the Batch Input Posting Session, use the menu path System Services Batch Input Edit (Transaction SM35).
On screen Batch Input: Initial Screen (Transaction SM35), all required information will be defaulted:
Field Name Session Name
Description Name of the batch input session
R/O/ C R
User Action and Values Defaults to * - all sessions. Enter the session name from the depreciation parameter screen to directly access the depreciation posting session.
Comments
Press ENTER to advance to the next screen. Locate the depreciation posting session (RABUCH is the default name). Click on the session name and click the pushbutton PROCESS or Session Process Session. A popup window will be displayed requesting a run mode for processing the session. The system defaults to Process in Foreground. This is not a viable option for a high volume of transactions. It is recommended that the user choose Display Errors Only or Background processing. This will allow for posting transactions to be processed without user intervention. The system will return a message once processing is complete. Any errors will be noted. Once the batch-input session has been processed, the accounting documents for depreciation have been posted to the general ledger and the depreciation posting is complete.
Asset Retirement OVERVIEW Trigger: Business Process Description Overview Asset retirement is the removal of an asset or part of an asset from the asset portfolio. This removal of a fixed asset from the asset portfolio is posted from a bookkeeping perspective as an asset retirement. In Asset Accounting, the removal of an asset by sale, as well as any resulting revenue, can be posted in a single step. At the same time, you can choose to post to Accounts Receivable (through integration with Financial Accounting) or to a reconciliation account.
Asset removal through retirement with customer. Asset sale with customer If the Financial Accounting module is being used along with AM when an asset is sold, the system enables you to post the entry to Accounts Receivable, the revenue posting and the asset retirement in one step. An indicator in the posting transaction determines that the system posts the asset retirement after the revenue posting. The prerequisite for this is in the field status group of the revenue account in Financial Accounting, to which the revenue should be posted. The "Asset retirement" field (category Asset Accounting) must be defined as a required or optional entry field in the field status group of this revenue account (See the Check Box Asset Retirement in transaction F-92) . When using the standard transaction types, the system automatically creates a profit posting or a loss posting as well as a revenue clearing
entry in addition to the asset and accumulated depreciation correction postings. The revenue clearing entry is the same amount as the revenue posting to the account "revenue for asset sale (clearing account)" but with a reverse debit/credit indicator. This account is needed because the sale of a fixed asset is subject to value-added tax (=> automatic generation of a tax posting in Financial Accounting). Internal clearing must, however, take place without taxes. The profit/loss postings, as well as the revenue clearing entries, are dependent on transaction type. Their automatic creation is controlled by the indicator "profit/loss from asset retirement" in the definition of the transaction type and can be deselected if required. In this case, you must manually enter the corresponding postings Input required field Field Name Document Date Document Type Company Code Posting Date Posting Key Account Transaction Type Description Entry Date R/O/ C R R Asset Company Code R User Action and Values Comment s
DR defaulted by transaction code
Effective Date of G/L R Posting First Line Item Posting Key R Customer Account Number R O
Usually will be 01 Customer Invoice
May or may not be given
Tips and Tricks
On the CREDIT side the posting key to be used should be 50 and the GL Account to be given should always be 301205 Fixed Asset Clearing Account.
Procedural Steps Access Process Asset Retirement with Customer by: Via Menus Via Transaction Code Accounting->Financial Accounting->Fixed Asset->Retirement->Retirement with Revenue->With Customer F-92
On screen Asset Retirement from Sale w/Customer: Header Screen, enter information in the Fields as specified in the below table
Field Name
Description
R/O/
User Action and Values
Comment s
Document Date Document Type Company Code Posting Date Posting Key Account
Entry Date
R R
08.02.2010 DR defaulted by transaction code
Asset Company Code Effective Date of G/L Posting First Line Item Posting Key Customer Account Number
R R R R Usually will be 01 Customer Invoice 1100005
Transaction O Type (Note: On the above table, in column R/O/C, R = Required, O = Optional, ) On screen Enter Customer Invoice: Add Customer Item Screen, enter information in the fields as specified in the below table
Field Name Amount Posting Key Account Transaction Type
Description The total amount of revenue Posting Key for Asset Revenue posting General Ledger Revenue account Asset transaction code
R/O/C R R R O
User Action and Values
Comments
Will be 50 301205 Usually 210 (sale fm prior year acquisiti ons) F.A. clearing a/c
Use 260 if current year acquisiti on is sold)
Press ENTER to advance to the next screen: On Enter Customer Invoice: Add G/L Account Item Screen, enter information (required) in the fields as specified in the below table:

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Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Asset Master Maintenance Overview Trigger: Create Asset Master Record

Asset Accounting (FI-AA)

Output Results Asset Master

Asset Accounting (FI-AA)

Via Menus Via Transaction Code

Accounting Financial Accounting Fixed Assets Asset Create Asset AS01

Asset Accounting (FI-AA)

Field Name Asset Class

Company Code Number of similar assets Reference Asset

Asset Accounting (FI-AA)

starting point for new asset

Reference Sub Number Reference Company Code Post Capitalizatio n

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Account Determinati on Serial Number Quantity

Asset Accounting (FI-AA)

the first purchase order for the asset.

automatically inputs this field

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Evaluation group 5 Asset super number

User defined field

User defined field

User Action and

Asset Accounting (FI-AA)

Asset purchased new Purchased used

Asset was purchase R used or second hand

Country of origin Type name

Org. acquisition year Original

Asset Accounting (FI-AA)

acquisition prior to transfer

In-house prod perc

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Field Name Deact.

Comment s SHOULD NEVER BE TICKED

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Via Transaction Code

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Only required if translating currencies.

Use to quickly identify the document

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Baseline date may be changed Fixed rate may be changed

If this is used only the selected payment method can be used.

Defined in the IMG (Customizing)

Asset Accounting (FI-AA)

or press Enter to proceed to the next screen.

Asset Accounting (FI-AA)

Field Name Amount Tax Code Text

(NOTE: On the above table, in O=Optional)

Asset Accounting (FI-AA)

Asset Accounting (FI-AA)

Output Results Update of a new Asset

Asset Accounting (FI-AA)