1.Microsoft Excel is a commercial spreadsheet application written and distributed by Microsoft for Microsoft Windows and Mac OS X.

It features calculation, graphing tools, pivot tables, and a macro programming language called Visual Basic for Applications. It has been a very widely applied spreadsheet for these platforms, especially since version 5 in 1993, and it has almost completely replaced Lotus 1-2-3 as the industry standard for spreadsheets. Excel forms part of Microsoft Office. The current versions are 2010 for Microsoft Windows and 2011 for Mac OS X.

2.The Excel Window Many items you see on the Excel 2003 screen are standard in most other Microsoft software programs like Word, PowerPoint and previous versions of Excel. Some elements are specific to this version of Excel.

Workbook Also called a spreadsheet, the Workbook is a unique file created by Excel.

Title bar

The Title bar displays both the name of the application and the name of the spreadsheet. Menu bar

The Menu bar displays all the menus available for use in Excel 2003. The contents of any menu can be displayed by clicking on the menu name with the left mouse button. Toolbar Some commands in the menus have pictures or icons associated with them. These pictures may also appear as shortcuts in the Toolbar.

Column Headings

Each Excel spreadsheet contains 256 columns. Each column is named by a letter or combination of letters. Row Headings

Each spreadsheet contains 65,536 rows. Each row is named by a number. Name Box

Shows the address of the current selection or active cell. Formula Bar

Displays information entered-or being entered as you type-in the current or active cell. The contents of a cell can also be edited in the Formula bar. Cell

A cell is an intersection of a column and row. Each cell has a unique cell address. In the picture above, the cell address of the selected cell is B3. The heavy border around the selected cell is called the cell pointer. Navigation Buttons and Sheet Tabs

Navigation buttons allow you to move to another worksheet in an Excel workbook. Used to display the first, previous, next or last worksheets in the workbook. Sheet tabs separate a workbook into specific worksheets. A Workbook defaults to three worksheets. A Workbook must contain at least one worksheet. Workbooks and Worksheets A Workbook automatically shows in the workspace when you open Microsoft Excel 2003. Each workbook contains three worksheets. A worksheet is a grid of cells, consisting of 65,536 rows by 256 columns. Spreadsheet information--text, numbers or mathematical formulas--is entered in the different cells.

Column headings are referenced by alphabetic characters in the gray boxes that run across the Excel screen, beginning with the Column A and ending with Column IV. Rows are referenced by numbers that appear on the left and then run down the Excel screen. The first row is named Row 1 and the last row is named 65536. Important Terms

A workbook is made up of three worksheets.

The worksheets are labeled Sheet1, Sheet2, and Sheet3. Each Excel worksheet is made up of columns and rows. In order to access a worksheet, click on the tab that says Sheet#.

The Cell An Excel worksheet is made up of columns and rows. Where these columns and rows intersect, they form little boxes called cells. The active cell, or the cell that can be acted upon, reveals a dark border. All other cells reveal a light gray border. Each cell has a name. Its name is comprised of two parts: the column letter and the row number.

In the following picture the cell C3, formed by the intersection of column C and row 3, contains the dark border. It is the active cell.

Important Terms

Each cell has a unique cell address composed of a cell's column and row. The active cell is the cell that receives the data or command you give it. A darkened border, called the cell pointer, identifies it.

4.Moving around the worksheet You can move around the spreadsheet in several different ways. To Move the Cell Pointer:

To activate any cell, point to a cell with the mouse and click. To move the pointer one cell to the left, right, up, or down, use the keyboard arrow keys.

To Scroll Through the worksheet: The vertical scroll bar located along the right edge of the screen is used to move up or down the spreadsheet. The horizontal scroll bar located at the bottom of the screen is used to move left or right across the spreadsheet.

The PageUp and PageDown keys on the keyboard are used to move the cursor up or down one screen at a time. Other keys that move the active cell are Home, which moves to the first column on the current row, and Ctrl+Home, which moves the cursor to the top left corner of the spreadsheet or cell A1. To Move between worksheets As mentioned, each Workbook defaults to three worksheets. These worksheets are represented by tabs-named Sheet1, Sheet2 and Sheet3-that appear at the bottom of the Excel window. To Move from one worksheet to another worksheet:

Click on the sheet tab (Sheet1, Sheet2 or Sheet 3) that you want to display

Using the mouse to move around in a spreadsheet To navigate a spreadsheet with the mouse, you can click the scroll bars or use the scroll wheel on your mouse, if you have one. To use the scroll bars, you have three choices:

Click the up/down or right/left arrows on the horizontal or vertical scroll bars. This moves the spreadsheet one row (up or down) or column (right or left) at a time.

Drag the scroll box of a scroll bar. Click the scroll area (any area to the left/right or above/below the scroll box on the scroll bar). This moves the spreadsheet one screen left/right or up/down.

If your mouse has a scroll wheel, you can use this wheel to move through a spreadsheet by two methods:

Roll the mouse's scroll wheel up or down to scroll your spreadsheet up or down. Press the scroll wheel to display a four-way pointing arrow, then move the mouse up, down, right, or left. (When you are done, click the scroll wheel again.)

Using the keyboard to move around a spreadsheet Using the mouse can be faster to jump from one place in a spreadsheet to another, but sometimes using the mouse can be frustrating, trying to line it up just right. For that reason, you can also use the keyboard to move around a spreadsheet. Some of the common ways to move around a spreadsheet are shown in Table. Using the Keyboard to Navigate a Spreadsheet Pressing This Up Arrow Down Arrow Left Arrow Right Arrow Ctrl + Up Arrow Ctrl + Down Arrow Ctrl + Left Arrow Ctrl + Right Arrow Page Up Page Down Ctrl + Page Up Ctrl + Page Down Home Ctrl + Home Ctrl + End Does This Moves up one row Moves down one row Moves left one column Moves right one column Jumps up to the top of a column that contains data Jumps down to the bottom of a column that contains data Jumps to the left of a row that contains data Jumps to the right of a row that contains data Moves up one screen Moves down one screen Displays the previous worksheet Displays the next worksheet Moves to the A column of the current row Moves to the A1 cell Moves to the bottom right cell of your spreadsheet

If you know the specific cell you want to move to, you can jump to that cell by using the Go To command. To use the Go To command, follow these steps: 1. Click the Home tab and then click the Find and Select icon in the Editing group. A pull-down menu appears and then click Go To. The Go To dialog box appears. You can also choose the Go To command by pressing Ctrl+G.

2. Click in the Reference text box and type the cell you want to move to, such as C13 or F4. 3. Click OK. Excel highlights the cell you typed in Step 2.

5. Types of Data in Excel

Excel Data Types Ted French Types of data in Excel There are three main types of data in Excel:

labels values formulas

A label is an entry that is usually used for headings, names, and for identifying columns of data. Labels can contain letters and numbers. By default, labels are left aligned in a cell. A value contains numbers and can be used in calculations. By default, values are right aligned in a cell. Dates and times are considered to be values but are sometimes identified as a separate type of data. A formula is a mathematical equation such as adding or subtracting two values. In Excel formulas must begin with an equal ( = ) sign. Excel contains a number of built in formulas called functions. 6. Simple Data Entry 1. 2. 3. Select the cell where you want to enter data by clicking on it with the Type in the data or formula. The details of this step are presented below Press the Enter key. This will complete the input and move the selection white cross cursor. This will place the thick `selection' box around that cell. for each of the five types of data which can be entered. box down one cell which will then be able to receive further input.

7. When creating formulas in Microsoft Excel, you ALWAYS start by typing the equal sign. You type it in the cell where you want the answer to appear.

For help with this example refer to the image above. 1. Click on cell C1(outlined in black in the image) with your mouse pointer. 2. Type the equal sign in cell C1. 8. Below are some basic formulas for Microsoft Excel: Basic formula : ADDITION cell A1 to A10 = sum (A1: A10)

AVERAGE cell A1 to A10 = average (A1: A10) MAXIMUM cell A1 to A10 = max (A1: A10) MINIMUM cell A1 to A10 = min (A1: A10)

9. The LOOKUP function returns a value either from a one-row or one-column range or from an array. The LOOKUP function has two syntax forms: vector and array. The vector form of LOOKUP looks in a one-row or one-column range (known as a vector) for a value, and then returns a value from the same position in a second one-row or onecolumn range. The array form of LOOKUP looks in the first row or column of an array for the specified value, and then returns a value from the same position in the last row or column of the array.

10. Sorting and Filtering allow you to manipulate data in a worksheet based on given set of criteria. Basic Sorts To execute a basic descending or ascending sort based on one column:

Highlight the cells that will be sorted Click the Sort & Filter button on the Home tab

Click the Sort Ascending (A-Z) button or Sort Descending (Z-A) button

Custom Sorts To sort on the basis of more than one column:

Click the Sort & Filter button on the Home tab Choose which column you want to sort by first Click Add Level Choose the next column you want to sort Click OK

Filtering Filtering allows you to display only data that meets certain criteria. To filter:

Click the column or columns that contain the data you wish to filter On the Home tab, click on Sort & Filter Click Filter button Click the Arrow at the bottom of the first cell Click the Text Filter Click the Words you wish to Filter To clear the filter click the Sort & Filter button Click Clear

11. 1. Enter the information from the scenario found at the beginning of the tutorial. Use the Format menu to format the cells as need be. 2. Go to Insert>Chart and select chart.

3. The chart pop up window menu will appear, and youll notice that you have numerous options. Click on the first option Columns, and select the first type of column on the second row as seen below. 4. Now you will select the necessary data to build the column chart. Select the months and money totals under Monthly Sales and hit enter. In this example, the data is organized in columns so select Columns next to the option Search in. You will see a preview of how the chart will look like. 5. Click Next to move to other format options. In the title tab, enter the title of the chart. In this case, the title will be Monthly Sales. You can see a preview to the right of the text box. 6. Click Next, and a pop-up window will appear asking you if you want the chart to be placed on the same spreadsheet or as a single object in another spreadsheet within the same workbook. Click on the first option to create the chart in a separate spreadsheet, and click Finish. 7. A new spreadsheet will be added to the workbook, and it should look like the image below. As you can see, this particular chart shows the sales information for six months in a column view. Please note that new chart will be placed automatically at the beginning of the workbook next to sheet 1 where you have all the data stored. The money amounts can be seen on the left hand side and the months were placed at the bottom. The chart depicts the differences in sale profits between the months. You can see that February was the slowest month, but May and June were the most profitable. 8. In this step, youll create a simple pie chart with the Top Products Sold by Month information, following the same steps as before. Go to Insert>Chart and select pie from the menu of options (the fourth option on the left hand side of the pop-up menu). Then, you can pick from one of the six types of pie charts * in this example, please select the second one from the top row, and click Next 9. Now you will select the data necessary to build the Pie chart. You can select the products and quantities under Top Products Sold by Month, Jan 06, and hit enter. In this example, the data is organized in columns so select Columns, and click Next. 10. Under the title tab, enter the title of the chart. In this case, the title will be Jan 2006 Top Sellers. You can see a preview to the right of the text box.

11. Click on the Data Labels tab and select Values * this will show the quantity figures in percentages, and click Next. 12. Finally, you will see a pop-up window asking you if you want the chart to be placed on the same spreadsheet or as single object in another spreadsheet within the workbook. Click on the second option to place the chart within the same spreadsheet where you save the data. It should look like the image below.