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Simplify and Accelerate your Planning & Budgeting Process through SAP Business Planning.

Simplify and Accelerate your Planning & Budgeting Process through SAP Business Planning.

Sumil Vikamsey, ACA

EPM Specialist Business Objects, an SAP company

Piyush Doshi FCA, ICWA

Managing Consultant PricewaterhouseCoopers

sumil.vikamsey@sap.com Piyush Doshi FCA, ICWA Managing Consultant PricewaterhouseCoopers Email: piyush.doshi@in.pwc.com
AGENDA
AGENDA

Budget, Planning and Forecasting

BPC Strength

Budget process demo

AGENDA
AGENDA

Budget, Planning and Forecasting

BPC Strength

Budget process demo

SAP – Delivering a Coherent, Consistent, FPM Suite for the CFO Office

a Coherent, Consistent, FPM Suite for the CFO Office Strategy Management Business Planning Business Business
Strategy Management Business Planning Business Business Business Profitability Consolidation Management Planning
Strategy Management
Business
Planning
Business
Business
Business
Profitability
Consolidation
Management
Planning
BI BI Platform Platform
Financial Transactions & Services Core Transactions AR, AP, etc Shared Tax Services Treasury Standardisation,
Financial Transactions & Services
Core
Transactions
AR, AP, etc
Shared
Tax
Services
Treasury
Standardisation,
Real Estate
Accounting, Fast
Harmonisation,
Close
Consolidation
(SHC)
Financial Value Chain
ERP
Compliance & Audit Access Process Control Control CSR Reliable Risk Close Management GRC
Compliance & Audit
Access
Process
Control
Control
CSR
Reliable
Risk
Close
Management
GRC

Budgeting/Planning

Budgeting/Planning Traditionally done once a year Many companies moving to a rolling monthly/quarterly forecast Often

Traditionally done once a year

Many companies moving to a rolling monthly/quarterly forecast

Often begins with setting top level targets and pushing down

Top down process typically followed by intensive bottom up process at a fairly low level of detail

Detailed Revenue/COS planning Detailed Headcount plan (employee level detail or higher) Detailed Expense plan Detailed Capital Expenditure plan Balance Sheet/Cash Flow plan

Allocations/Corporate Adjustments

Various Overhead Allocations Adjustments to bring Bottom up plan in line with Top Down Targets

Consolidation/Reporting

Consolidate, eliminations, etc. Distribute budget reporting package(s)

Forecasting

Typically summary level of information

Forecasting Typically summary level of information Often includes extensive assumptions/driver based models Most companies

Often includes extensive assumptions/driver based models

Most companies moving to a rolling 12, 18, or 24 month forecast

Frequently included as part of quarterly guidance provided to analysts

P&L

Consolidated or divisional level of detail (not usually cost centers)

Largely handled by finance with less input from division managers

Balance Sheet

Derived from P&L using drivers/assumptions Some lines may include complex assumptions/forecasting methodologies

Cash Flow

Derived from Balance Sheet & P&L using assumptions

Often the most important component of the forecast – everything else done in support of the Cash Flow

Alignment and Communication of Plans

Alignment and Communication of Plans
Alignment and Communication of Plans

Spreadsheets Nightmare

Spreadsheets Nightmare Flexibility without control Difficult to maintain Budgeting nightmare Longer budget cycle time

Flexibility without control

Difficult to maintain

Budgeting nightmare

Longer budget cycle time

Versioning Problems

Security

Workflow

without control Difficult to maintain Budgeting nightmare Longer budget cycle time Versioning Problems Security Workflow

Planning & Budgeting : Basic Expectations

Planning & Budgeting : Basic Expectations Automate budgeting & forecasting processes Accurately consolidate

Automate budgeting & forecasting processes

Accurately consolidate information for reporting to HO

Proper workflow & security controls

Flexibility in company financial performance analysis

Instant & easy access to financial and planning data (Drill Downs / Drill through)

Shorten the time to close and produce report

No personal spreadsheets

Streamline Audit and compliance issues.

through) Shorten the time to close and produce report No personal spreadsheets Streamline Audit and compliance
through) Shorten the time to close and produce report No personal spreadsheets Streamline Audit and compliance
through) Shorten the time to close and produce report No personal spreadsheets Streamline Audit and compliance

The Performance Management Challenge

KM1
KM1

Data source

structured data

Management Challenge KM1 Data source structured data unstructured data BPM Application “Suites/Modules” User
Management Challenge KM1 Data source structured data unstructured data BPM Application “Suites/Modules” User

unstructured data

BPM Application “Suites/Modules”

User

Interface

Reporting

data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008

Planning

data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008

Process

data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
data unstructured data BPM Application “Suites/Modules” User Interface Reporting Planning Process ? 11 June 2008
?
?

11 June 2008

Slide 10

KM1

put slide in corp template

cylinders need to me more distinctive, and more separated (done)

we want to convey chaos (things that our customers are dealing with)

rather than gray arrows, on click 1 representative from each cyl type lines up underneath reporting, planning, process

red arrows need to build after the individ cyls line up under each module. make the build convey that it's a complex process

user interface (each section builds on click):

* make reporting icon a stack of papers, make

* planning a stack of paper that are charts and graphs,

* process use a green screen legacy app (black screen, lime green type on it fills the UI)

right picture should be an icon of a person looking confused. (keep the photograph for later use)

Kathleen McMahon, 12/Mar/07

High-Level Architecture

High-Level Architecture
High-Level Architecture
High-Level Architecture
AGENDA
AGENDA

Budget, Planning and Forecasting

SAP BPC Solution

Budget process demo

Piyush Doshi FCA, ICWA

Managing Consultant

PricewaterhouseCoopers

Email: piyush.doshi@in.pwc.com

Budget process demo Piyush Doshi FCA, ICWA Managing Consultant PricewaterhouseCoopers Email: piyush.doshi@in.pwc.com

SAP Business Planning & Consolidation - A Unified Approach to CPM

Planning & Consolidation - A Unified Approach to CPM Business Processes Planning Budgeting Financial Close

Business Processes

Planning Budgeting Financial Close Forecasting Reporting & Measurement
Planning
Budgeting
Financial
Close
Forecasting
Reporting
&
Measurement

SAP BP&C: 1 Product Competition: 8-9 products

Operational Tasks

Collection of Data

Communicate

Consolidation

Analysis &

Reporting

Report

         
 

Distribution

Consolidation Analysis & Reporting Report             Distribution

BPC for Planning

BPC for Planning SAP BPC 5.1 provide in a single tool a solution for all Budgeting

SAP BPC 5.1 provide in a single tool a solution for all Budgeting processes. The Budget is organized by Business Process Flow, managing automatically Budget Version validation and approval as well as complex budget workflow

Keys Functionalities:

Automatic Budget Consolidation HR Budgeting process COS Budgeting Process OPEX and CAPEX Budgeting Process Automatic Multi Currency Conversion Top Down and Bottoms up Budget Driver Based budget Cash Flow Calculation

Multi Currency Conversion Top Down and Bottoms up Budget Driver Based budget Cash Flow Calculation …

Key Strength of the Solution

Key Strength of the Solution Unification of all Budgeting Process – HR, COGS, CAPEX, OPEX sharing

Unification of all Budgeting Process

HR, COGS, CAPEX, OPEX sharing all or subset of Master Data and Data. One version of the truth across all budget process.

Excel Based and action pane

Ease of use, most powerful reporting and analysis capabilities, familiar environment. Very low cost of ownership

Business Process Flows to reinforce control, review and validation

Control and reinforce Budget process across all BU. Ensure consistency of process everywhere in the group

Offline Capabilities

Ease of deployment and flexibility

all BU. Ensure consistency of process everywhere in the group Offline Capabilities – Ease of deployment

User Experience: Microsoft Offices

User Experience: Microsoft Offices Office TIAA-CREF Integration (US) “Unified experience with familiar OFFICE
Office TIAA-CREF Integration (US) “Unified experience with familiar OFFICE interface” Action FranceTelecom Panes
Office TIAA-CREF Integration (US)
“Unified experience with familiar OFFICE interface”
Action FranceTelecom Panes (France)
“Drag&Drop and Office Integration”; “ZFP”
Contextual relevant
Across office and browsers
Jefferies Group (US)
“expanded and fully unified interface with Office
Unique significantly in the market simplifies internal and external
financial processes”
TIAA-CREF, Charter Mac France Telecom, Curtiss Wright, Ace
Insurance “user experience of the future”
processes” TIAA-CREF, Charter Mac France Telecom, Curtiss Wright, Ace Insurance “user experience of the future”
processes” TIAA-CREF, Charter Mac France Telecom, Curtiss Wright, Ace Insurance “user experience of the future”

User Experience : Business Process Flows

User Experience : Business Process Flows Prepackaged TIAA-CREF application (US) functionality … “simplify and unify
Prepackaged TIAA-CREF application (US) functionality … “simplify and unify budgeting and consolidations process”;
Prepackaged TIAA-CREF application (US) functionality …
“simplify and unify budgeting and
consolidations process”;
“shift ownership: from 2 people to the finance
… group to manage and beyond” the performance of business
processes
Ladbrokes (UK)
“easier to integrate, involve users, and
leverage IT and processes across company”
Unique in the market
“next generation functionality”
NRG (US)
TIAA-CREF, “we see BPFs NRG, as the Pyrotek way to standardize all
performance management processes on SAP
BPC”
TIAA-CREF, “we see BPFs NRG, as the Pyrotek way to standardize all performance management processes on
TIAA-CREF, “we see BPFs NRG, as the Pyrotek way to standardize all performance management processes on

Budgeting Process

Budgeting Process Budget & Revenue HR Expenses CAPEX Target & Budgeting Consolidated Budget OPEX COS
Budget & Revenue HR Expenses CAPEX Target & Budgeting Consolidated Budget OPEX COS Review Driver
Budget &
Revenue
HR
Expenses
CAPEX
Target
& Budgeting
Consolidated
Budget
OPEX
COS
Review
Driver Based
Driver Based
Driver Based
Driver Based
Multiple Rates
Automatic
Automatic
Automatic
Automatic
Product Profitability
Calculation
Calculation
Calculation
Calculation
Multiple Budget Hierarchies
Multiple Budget
Hierarchies
Driver & Global assumption Setup
Driver
&
Global assumption
Setup
Target Allocation
Target Allocation
What-if Analysis
What-if Analysis
Budget Version Setup
Budget Version
Setup
….
….
Product Lines Management
Product Lines
Management
….
….
Department Transfer Process & Approval
Department
Transfer
Process &
Approval
Promotion Process & Approval
Promotion
Process
&
Approval
Salary Budgeting & Planning
Salary
Budgeting
& Planning
Personnel expense
Personnel
expense
….
….
Multiple Calculation Method
Multiple
Calculation
Method
….
….
Capex by Assets Class
Capex by
Assets Class
Capex by Project
Capex by
Project
….
….
Allocated Expense
Allocated Expense
PDF Publication
PDF Publication
Cashflow
Cashflow
….
….
Calculation Method …. Capex by Assets Class Capex by Project …. Allocated Expense PDF Publication Cashflow
DEMO

DEMO

DEMO

LITASCO Selects SAP BPC ®

   
LITASCO Selects SAP BPC ®    
 

Company

LITASCO (LUKOIL International Trading and Supplky Company)

The implementation process was incredibly quick, and the easy-to use nature of the software meant our employees only required three days training. The implementation was so quick that during the same month the financial reporting component went live, we were able to produce that month's financial reports using the new software. All in a fraction of the time it used to take.”

Location

Geneva, Switzerland

Industry

Oil

Products/Services

traders of crude oil and refined petroleum

Revenue

Employees

Laurent Corbaz Head of Financial Reporting & Planning LITASCO

 

Web Site

www.litasco.com

SAP ® Solutions and Services

SAP Business Planning & Consolidation

Challenges and Opportunities

Needed insight into the vital reporting and analysis of the organization Needed forward-looking capability to shape business success and insight to identify key performers Enterprise-wide, scalable solution that enhanced the ability to easily manage operation and financial requirements

Objectives

Cut reporting time Remove reliance on spreadsheets Enhance ability to analyze KPIs Easy integration with existing SAP systems

Highlights

Excellent training and ease of use Streamlined successful implementation in 5- months Immediate access to reporting, GAAP consolidation, KPI analysis and scorecarding

Why SAP BPC

Easily integrated with existing SAP systems Seamless budgetary reporting integration Central data repository with real-time enterprise wide accessibility Easy KPI analysis with scorecarding

Benefits

Greater 360 business insight across the enterprise Compliance with GAAP consolidation regulations Streamlined three month consolidation process into one week Predictive analytics for non-financial KPIs allowing them to compare business targets

process into one week Predictive analytics for non-financial KPIs allowing them to compare business targets

Listasco Cockpit Management

Listasco Cockpit Management
Listasco Cockpit Management

Cockpit Room

Cockpit Room
Cockpit Room

Customers…

Customers…
Customers…

Thank You for Your Time

Thank You for Your Time Questions Sumil Vikamsey Piyush Doshi sumil.vikamsey@sap.com piyush.doshi@in.pwc.com

Questions

Sumil Vikamsey

Thank You for Your Time Questions Sumil Vikamsey Piyush Doshi sumil.vikamsey@sap.com piyush.doshi@in.pwc.com

Piyush Doshi

sumil.vikamsey@sap.com

piyush.doshi@in.pwc.com