IAT/REC/STMSO.

01

CERTIFIED
Technical Education

SCREENING TEST FOR MICROSOFT OFFICE

Company : __

_______________________________________
Designation Section: : _______________________

Name : __________________________ Division / Department:

___________________________

Instructions to Nominees The purpose of this test is to examine your level of comfort with various features of Microsoft Windows, Word, Excel, Access and PowerPoint. The result of the test will be used by IAT to determine the course objectives for your training. Format of the Test The test is divided into two sections: The first section comprises general questions on your background knowledge in using computers. The next section comprises questions on the features found in Microsoft Windows, Microsoft Word, Microsoft Excel, Microsoft Power Point and Microsoft Access. Please complete this simple test and hand it back to your Test Administrator who will give it back to us for evaluation.

We look forward to enhancing your computer skills with great interest.

Your success is our responsibility

IAT/REC/STMSO.01

SECTION I
Please answer the following questions or indicate your answer appropriately in the spaces provided. 1. Which of these tasks do you perform frequently in the course of your duties? (Tick as many as applicable).
Type documents e.g. letters, memos, quotations Data entry Perform calculations Making presentations Report writing Creating and maintaining databases 2. Have you attended any computer training before? (Y/N) ____ If Yes please specify which courses: _______________________________________ _____________________________________________________________________ _____________________________________________________________________ 3. Have you been using computers? (Y/N) ____ If Yes, please tick appropriately in the table below what you consider to be your level of understanding of the application you have used and when you last used it. Name of Application
Very good

Level of Understanding & Date Last Used

Good Average Poor Very poor Date Last Used

Ms-Windows Ms-Word Ms-Excel Ms-Access Ms-PowerPoint Other Applications:

Your success is our responsibility

IAT/REC/STMSO.01

4. Please give a brief description in the spaces provided on the use of the following applications: Applicatio n Ms-Word: Ms-Excel: Ms-Access: Ms-PowerPoint: Other applications:
How often do you use this application? What is the relevance of this application to your job? What do you use this application for?

5. In the table below, briefly describe what you would like to learn most in each application: Application What you would like to learn most Ms-Word: Ms-Excel: Ms-Access: Ms-PowerPoint: Other applications:

Your success is our responsibility

IAT/REC/STMSO.01

SECTION II
Please complete this section if you have used Ms-Windows, Word, Excel, Access and PowerPoint. MS-WINDOWS
1. Do you know how to start an application from Windows? (Y/N) ____ 2. Do you understand the use and purpose of; a. b. c. d. e. f. Icons? (Y/N) The Menu bar? (Y/N) The Scroll bar? (Y/N) Restoring, maximizing and minimizing a window? (Y/N) ____ Sizing and moving a window? (Y/N) ____ The Task bar? (Y/N) ____ ____ ____

____

3. Do you know how to use the Windows Explorer? (Y/N) ____ If Yes, do you know how to: a. b. c. d. e. Create a folder? Copy files? Move files? Select files? Rename files and folders? (Y/N) ____ (Y/N) (Y/N) (Y/N) (Y/N) ____ ____ ____ ____

4. Do you know how to use the Desktop features and to customize your Windows environment? For example: a. Creating Shortcuts. (Y/N) ____ b. Using the Recycle bin. (Y/N) ____ c. Using the Control Panel to set the Date and Time. (Y/N) ____ d. Setting Screen Savers of your choice. (Y/N) ____ e. Formatting a diskette. (Y/N) ____
Your success is our responsibility

IAT/REC/STMSO.01

MS-WORD Please indicate appropriately with a tick v or a cross X in the spaces provided. Features Do you Features
Know?

Do you Know? ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

Basic Tasks Create a document. Open a document. Type text in a document. Move around in a document. Select text and graphics. Insert symbols and special characters. Spell checking a document. Save a document. Print a document. Editing text Automatically correct typos and spelling errors. Add, edit or delete AutoCorrect entries. Hyphenate text. Check spelling and grammar in a document. Look up words in the Thesaurus. Find and replace text. Undo mistakes. Mail Merge Use mail merge to create form letters and envelops. Plan and organize a mail merge data source. Work with a mail merge data source Sort or select data records to merge. Print merged letters and envelops.
Your success is our responsibility

______ ______ ______ ______ ______ ______ ______ ______ ______

Tables Create a table. Type and move around in a table. Add rows or columns to a table. Delete a table or delete items from a table. Resize and merge cells. Perform calculations in a table. Total the numbers in a row or column. Convert text to a table. Enhance a table. Formatting text Justification (e.g. right, left & full). Adjusting line spacing. Indenting paragraphs. Bullets and numbers. Using page breaks and section breaks. Inserting page numbers. Enhancing text using bold, italics, etc. File Management Search for files. Locate a folder. Organize documents in folders. Copy and rename files. Protecting files using passwords.

______ ______ ______ ______ ______ ______ ______

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______ ______ ______ ______ ______

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Printing Print a document. Preview a document before printing. Print a document to a file. Working with long documents Insert a footnote or an endnote. Delete a footnote or an endnote. Create a Table of Contents. Create an index. Update an index or Table of Contents. Delete an index or Table of Contents.

_____ _____ _____

Templates and wizards Creating a template. Using an existing template. Create a web page with the Web Page wizard. On-Line Help Print a Help topic. Using the Office Assistant to get help.

_____ _____ _____

_____ _____ _____ _____ _____ _____

_ ____
_____

MS-EXCEL
Please indicate appropriately with a tick v or a cross X in the spaces provided. Features Basic Tasks Moving around in a worksheet. Typing in data. Saving and opening worksheets. Printing a worksheet. Editing the cells contents. Moving and copying data. Inserting/deleting of rows and columns. Undoing changes. Saving a changed worksheet with a different name.
Do You Know?

Features Formatting Change the size, font, color, or other text format. Format numbers. Make selected text or numbers bold, italic, or underlined. Apply borders to cells. Shade cells with solid colors and patterns. Merge cells to span several columns or rows. Center, align, indent, or rotate data in a cell.

Do You Know?

______ ______ ______ ______ ______ ______ ______ ______ ______

______ ______ ______ ______ ______ ______

Your success is our responsibility

IAT/REC/STMSO.01

Working with Charts Creating a chart. Changing the type of chart. Formatting charts. Select a different chart type. Changing the size, color an appearance of items in the chart Change the font and size of text in a chart. Change the position of items in charts. Creating formulas Enter a formula to calculate a value. Edit a formula. Move or copy a formula. Delete a formula or an array formula. The difference between relative and absolute references. Using functions to calculate values. Using date and time functions. Using logical functions. Using statistical functions Using financial functions. Linking workbooks formula to calculate data Create a on another worksheet or workbook. Create a name that refers to cells in another workbook. Working with labels and names. Name cells in a workbook. Change cell references in formulas to names. Create a name that refers to cells in another workbook.

______ ______ ______ ______ ______ ______ ______

Managing lists Sort a list. Finding values in a list by using filters. Automatic filter options. Remove filters from a list. Filter a list by using advanced criteria. Create and use subtotals.

______ ______ ______ ______ ______ ______

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Printing Selecting a printer. Print the entire worksheet. Print a selected range of a worksheet. Inserting page breaks. Inserting headers, footers and borders.

______ ______ ______ ______ ______

______ ______ ______ ______ ______ ______

Preferences and Help Customizing Excel (i.e. user folder, backups, worksheet settings, etc.) Using On-Line help in Excel. Importing & Exporting Importing data from another application. Exporting data to another application.

______ ______

______ ______

Your success is our responsibility

IAT/REC/STMSO.01

MS-POWERPOINT
Please indicate appropriately with a tick v or a cross X in the spaces provided. Features Working with slides Create a new slide. Copy a slide from one presentation to another. Delete a slide. Using the different views e.g. normal, outline, slide sorter etc. Adding and deleting slides. Applying different designs to a presentation. Saving a presentation Printing Print slides, notes and handouts. Print slides in grayscale or in black and white. Working with objects Creating and editing organization charts. Add a chart to a presentation. Create a table on a slide. Add or change an AutoShape. Insert a clip art picture into a slide.
Do You Know?

Features Working with Presentations Planning a presentation. Creating a simple presentation Timing a presentation. Organizing slides in a presentation slide show. Setting slide transitions and slide timings. Use of transition effects and animation effects in a presentation. Start a slide show. Set up a slide show to run in a continuous loop. Creating notes and handouts.

Do You Know?

______ ______ ______ ______ ______ ______ ______

______ ______ ______ ______ ______ ______ ______ ______ ______

______ ______

______ ______ ______ ______ ______

Importation/Exportation Export and import data to and from Word. Export and import data to and from Excel. Pack and unpack a presentation. Using on-line help.

______ ______ ______ ______

Your success is our responsibility

IAT/REC/STMSO.01

MSACCESS Please indicate appropriately with a tick v or a cross X in the spaces provided. Features Basic Features Creating a database. Components of an Access database. Data storage in terms of files, records and fields. Data types supported by Access.
Do You Know?

Features Creating and designing tables Create a table. Open a table. Switch between views of a table. Create different types of fields. Change a field name in a table. Delete a field from a table. Change a field's data type. Set or change the primary key. Remove the primary key. Define relationships between tables. Edit an existing relationship. View existing relationships. Delete a relationship. Remove a table from the Relationships window.

Do You Know?

______ ______ ______ ______

______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

Your success is our responsibility

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Working with reports Create and open a report. Create a form or report from filtered records. Switch between views of a report Ways to customize a report. Sections of a report. Preview and print a report. Format a form, report, or control by using predefined formats. Sort records in a report. Group records in a report. Calculate a total for one record in a report. Create a subreport. Link a main report and a subreport.

______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______ ______

Working with queries a query. Create Open or run a query. Design or modify a query. Join multiple tables and queries in a query. Perform calculations in a query. Create a simple select query with a wizard. Create a new table using a make-table query. Change records as a group using an update query. Append records from one table to another table using an append query. Delete a group of records with a query. Working with expressions Create an expression. Create an expression using the Expression Builder. Use the Expression Builder.

______ ______ ______ ______ ______ ______ ______ ______ ______ ______

Working with forms Create and open a form. Switch between views of a form. Preview and print a report. Create a calculated control on a form or report. Create one or more sub-forms. Create various controls for use on a form or report e.g. labels, textboxes, list boxes etc Edit these controls. Delete controls.

______ ______ ______ ______ ______ ______ ______ ______

______ ______ ______

Thank you for taking time to complete the test.

Your success is our responsibility