AALL Executive Board Agenda March 25-26,, 2011

AALL Executive Board March 25-26, 2011 Union League Club, Chicago AGENDA Friday, March 25, 2011
8:00 a. m. 8:30 a.m. Continental Breakfast Call to Order and Approval of the Agenda Joyce Manna Janto, President Presidents Report TAB 1 Joyce Manna Janto Consent Items Joyce Manna Janto, President 1. Nominations Committee Appointments TAB 2 2. Morris Cohen Resolution TAB 3 ACTION The Board is asked to consider approval of the consent items. 8:50 a.m. Vice Presidents Report TAB 4 Darcy Kirk Report of the Secretary Ruth Hill Approval of the Executive Board Meeting Minutes - Action Item - TAB 5 ACTION The Board is asked to consider approval of the following minutes: November 5-6, 2010 Executive Board Meeting Minutes December 2, 2010 Executive Board Conference Call Minutes 9:10 a.m. Report of the Executive Director TAB 6 Kate Hagan Report of the Treasurer Susan Lewis 1. Finance & Budget Committee Meeting Minutes - February 2011 TAB 7 2. FY2009-10 Year-End Audited Report Tab 8
8:35 a.m.
8:45 a.m.
9:00 a.m.
9:15 a.m.
3. Form 990 Review and Approval Action Item TAB 9 ACTION The Board is asked to consider approval of the Association Form 990. 4. FY2010-11 First Quarter Financial Report Tab 10 5. FY2011-12 Budget Requests Review and Current Reserve Fund Approval Action Item Tab 11 ACTION The Board is asked to consider approval of the recommendation of the Finance and Budget Committee regarding FY2011-12 budget requests and the current reserve fund. 6. FY2011-12 Budget Guidelines Review and Approval - Action Item Tab 12 ACTION The Board is asked to consider approval of the proposed Budget Guidelines for FY2011-12.
10:15 a.m.
BREAK
10:30 a.m.
Use of Creative Commons to License AALL Material Action ItemTAB 13 Lucy Curci-Gonzalez, Board Liaison ACTION The Board is asked to consider approval of the report and recommendations from the Copyright Committee
11:00 a.m.
Law Student Research Competency Standards Task Force Report Action Item TAB 14 Catherine Lemann, Board Liaison ACTION The Board is asked to consider approval of the report and recommendations from the Law Student Research and Competency Standards Task Force Report.
11:30 a.m.
Report of the Chapter Council Chair TAB 15 Diane Rodriguez Report of the SIS Council Chair TAB 16 Catherine Lemann, Board Liaison
11:45 a.m.
NOON
LUNCH
1:00 p.m.
Report of the AALL Vendor Liaison TAB 17 Margie Maes Vendor Colloquium Debrief Margie Maes, AALL Vendor Liaison and Joyce Manna Janto, AALL President BREAK at AALL Headquarters ELIAC Committee Report TAB 18 Ruth Hill, Board Liaison ACTION The Board is asked to consider approval of the report and recommendations from the ELIAC Committee. Committee Action Plan Review (Be prepared to report on the plans of those committees to which you serve as liaison) Adjourn for the Day Executive Board Dinner (Meeting in Lobby at 5:50 p.m.) Petterinos
1:30 p.m.
2:00 p.m. 3:00 p.m.
3:15 p.m.
4:15 p.m. 6:00 p.m.
AALL Executive Board March 25-26, 2011 Union League Club, Chicago AGENDA Saturday, March 26, 2011
8:00 a.m. 8:30 a.m.
Continental Breakfast Report of the Strategic Directions Committee Christine Graesser, Chair Planning for 2011-2012 Darcy Kirk, President-Elect BREAK Informal Consideration
(formerly Committee of the Whole Discussion)
9:00 a.m.
10:15 a.m. 10:30 a.m. 11:30 a.m. 11:35 a.m.
OLD BUSINESS NEW BUSINESS
EXECUTIVE SESSION (if requested) 11:45 a.m. Meeting Appraisal 1. Did you think you were heard? 2. Did we follow the agenda? Were there things you thought important we did not deal with? 3. Did we treat each other well? 4. What did not work, how can we fix it?
ADJOURNMENT (no later than 12:30 p.m.)
INFORMATION ITEMS a. b. c. d. e. Report of the Director of the Government Relations Office TAB 19 Price Index Review Task Force Interim Report TAB 20 LexisNexis Call for Papers Committee Report TAB 21 Committee Action Plans TAB 22 Annual Meeting Executive Board Schedule TAB 23
Executive Board Meeting: Document Inventory List
Page 1 of 1
American Association of Law Libraries
Executive Board Meeting

Meeting Date: March 25-26, 2011
Document Inventory List
Tab 1 Tab 2 Tab 3 Tab 4 Tab 5 Tab 6 Tab 7 Tab 8 Tab 9 Tab 10 Tab 11 Tab 12 Tab 13 Tab 14 Tab 15 Tab 16 Tab 17 Tab 18 Tab 19 Tab 20 Tab 21 Tab 22 Tab 23
President's Report- INFORMATION ITEM Nominations Committee Appointments - CONSENT ITEM Morris Cohen Resolution - CONSENT ITEM Vice President's Report - INFORMATION ITEM Executive Board Meeting Minutes - November 5-6, 2010 and December 2, 2010 - ACTION ITEM Executive Director's Report - INFORMATION ITEM Finance & Budget Committee Meeting Minutes - February 2011 - INFORMATION ITEM FY2009-10 Year-End Audited Financial Report - INFORMATION ITEM Form 990 Review and Approval - ACTION ITEM FY2010-11 First Quarter Report - INFORMATION ITEM FY2011-12 Budget Request Review and Current Reserve Fund - ACTION ITEM Proposed Budget Guidelines for 2011-2012 - ACTION ITEM Use of Creative Commons to License AALL Materials - ACTION ITEM Law Student Research Competency Standards Task Force Report - ACTION ITEM Chapter Council Chair's Report - INFORMATION ITEM SIS Council Chair Report - INFORMATION ITEM AALL Vendor Liaison Report - INFORMATION ITEM Electronic Legal Information Access and Citation Committee - Committee Name Change - ACTION ITEM Report of the Government Relations Office - INFORMATION ITEM Price Index Review Task Force Status Report - INFORMATION ITEM Call for Papers New Short Form Division for 2012 - INFORMATION ITEM Committee Action Plans - INFORMATION ITEM Annual Meeting Executive Board Schedule - INFORMATION ITEM
http://www.aallnet.org/boardbooks/032511-print.asp
3/14/2011
AMERICAN ASSOCIATION OF LAW LIBRARIES EXECUTIVE BOARD MEETING: March 25-26, 2011
TAB 1
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC: SUMMARY: MOTION FOR BOARD ACTION: FUNDS REQUIRED:
Thursday, March 10, 2011 Joyce Manna Janto, President Executive Board None INFORMATION ITEM President's Report See attached. None None
Presidents Report November 2010 March 2011 After returning from the Fall Board Meeting I: Held an Executive Board meeting by conference call to vote on the action items proposed by the Executive Boards Strategic Directions Committee. These items were a hold-over from the Fall Board meeting as board members wanted more time to review the items before putting them to a vote. Participated in the monthly conference calls with the Government Relations Committee. Participated in weekly calls with Kate Hagan to discuss Association business. Established a task force to look into work flow issues on the Price Index committee. The task force is chaired by Merle Slyhoff, who was the Board liaison to the Committee when the position of an outside editor was eliminated. Also on the task force are previous chairs of the committee and a previous active member of the committee. Held several conference call meetings with the members of the Vendor Colloquy Planning Committee. Issues discussed included deciding on the keynote speaker, the librarian and stakeholder attendees and the final agenda. Attended the Annual Meeting of the American Association of Law Schools as the official AALL representative. This meeting was held in San Francisco. As the official rep, I was invited to the Association lunch and introduced to the Association membership. I also had the opportunity to meet with many of our members. Attended the mid-Winter meeting of the American Library Association in San Diego. As the official AALL representative, I was invited to a meeting of the presidents and executive directors of our sister organizations, MLA, ALISE, etc. I was also invited to the ALA affiliates luncheon. As president of AALL, I took the opportunity to have breakfast with our three representatives to ALA. While the breakfast was worthwhile, I have recommended that we drop this representation. There was little or no benefit to AALL by my attending this meeting and at least my two immediate predecessors agreed. Attended the Winter F & B Meeting. We met with the outside auditor and our investment councilor. The committee also reviewed several budget requests and drafted the budget guidelines for the FY 2011-2012 budget year. Presided over the Vendor Colloquium which was held at the Lodge in Oak Brook on February 28 to March 1st. The Colloquium went well, with a working group being formed to work on several action items that were agreed upon by the attendees. As a follow-up to the vendor colloquium, I authored and had distributed a brief summary of the colloquium activities within 48 hours of the conclusion of the event. Michael Bernier of BNA, Steve Anderson and I developed an Executive Summary of the colloquium which was distributed to the membership. Named a working group to work on the shared principles that were developed at the colloquium.
Accepted an invitation to be the keynote speaker at the National Conference on Libraries and Judicial Information Services in Santiago, Chile. The trip is being sponsored by the U.S. Government. Accepted an invitation to speak at the Conference of the Chinese and American Forum on Legal Information and Law Libraries (CAFLL) which is being held in conjunction with the Annual Meeting in Philadelphia. Attended the SCALL Chapter Spring Institute in Tecumla Creek, California. Held a conference call with Kate Hagan, Darcy Kirk and Paul Meyer, from Tecker Associates to plan the agenda for the Spring Board Planning Day. Wrote three columns and an introduction to a members briefing for Spectrum. I also commissioned the final members briefing of my term. I have asked Chris Grasser, Ron Wheeler, and Katie Brown to write about their paths to leadership and reflections on their leadership both in their work lives and in their volunteer work with the association.
TAB 2
Thursday, March 10, 2011 Jean Wenger, Vice President-Elect AALL Executive Board None CONSENT ITEM Nominations Committee Appointments See attached. See attached. None
SUMMARY: Article VI (a) of the AALL Bylaws states that the Executive Board shall elect seven members to the Nominations Committee, no one of whom shall be a member of the Executive Board, and no one of whom shall be a candidate at the succeeding election. Article VI (b) provides that [t] he Executive Board shall elect seven members to the committee. In odd-numbered years the Executive Board shall elect three members; in even-numbered years the Executive Board shall elect four members. The Bylaws state that the members of the Nominations Committee serve non-renewable two-year terms. The AALL Executive Board Administration Committee recommended in their report titled: Report on AALL Nominations Committee Procedures, October 2, 2009 (Recommendation 2(a) (Alternative II) that the Immediate Past President (who is no longer on the AALL Executive Board) [become] a member and Vice-Chair of the Nominations Committee. That recommendation was submitted as a motion before the Executive Board at its Fall 2009 meeting. The motion carried on November 6, 2009. The following proposed members are submitted for a term on the Nominations Committee beginning July 27, 2011: New members serving a term from July 27, 2011 July 16, 2013: Cathy Lemann, Alaska State Court Law Library, Anchorage, AK, vice-chair Lyn Warmath, Hirschler Fleischer, Richmond, VA Raquel Ortiz, Boston University Pappas Law Library, Boston, MA Continuing members serving a term from July 27, 2011 - July 24, 2012: James E. Duggan, Tulane University Law Library, New Orleans, LA, chair Sally Holterhoff, Valparaiso University School of Law Library, Valparaiso, IN Nuchine Nobari, Edwards, Angell, Palmer and Dodge, LLP, Boston, MA Karen Quinn, Rhode Island State Law Library, Providence, RI MOTION FOR BOARD ACTION: That the Executive Board elects the following three members to serve on the Nominations Committee, July 27, 2011 - July 16, 2013, with Vice Chair, Cathy Lemann serving as Chair for 2012-2013: Cathy Lemann, Alaska State Court Law Library, Anchorage, AK, vice-chair Lyn Warmath, Hirschler Fleischer, Richmond, VA Raquel Ortiz, Boston University Pappas Law Library, Boston, MA
TAB 3
Tuesday, March 08, 2011 Joyce Manna Janto, President Executive Board None CONSENT ITEM Morris Cohen Resolution See attached. That the Executive Board approve the resolution honoring Morris Cohen. None
Whereas, Morris Cohen was a highly respected leader of the American Association of Law Libraries, serving as President from 1970 to 1971; and Whereas, Morris Cohen was awarded the Marian Gould Gallagher Distinguished Service Award, the Associations highest honor in 1991; and Whereas, Morris Cohen was a recognized expert of the areas of legal history and legal bibliography; and Whereas, Morris Cohen was awarded the Joseph L. Andrews Bibliographical Award in 1996 and 1999; and Whereas, Morris Cohen was a model law librarian whose integrity, professionalism, and mentoring served as an inspiration to his colleagues and to aspiring law librarians; and Whereas, Morris Cohen served as the director of the law libraries at the Universities of Buffalo, Pennsylvania, and Harvard; and Whereas, Morris Cohen, served as the Director of the Yale Law School Library for 10 years, one that exemplifies his high standards for technology, innovation, and service; Now, therefore, be it Resolved, that the American Association of Law Libraries honors Morris Cohen for his meritorious service to the Association; his dedication to improving the profession of law librarianship; his steadfast commitment and his visionary leadership of the Yale Law School Library; and be it further Resolved, that in gratitude for his substantive contributions to the profession, the American Association of Law Libraries and its 5,000 members honor the memory of Morris Cohen as a colleague and friend; and be it further Resolved, that the American Association of Law Libraries express its deepest condolences to the family, friends, and colleagues of Morris Cohen; and be it further Resolved, that a copy of this Resolution be presented to his widow, Gloria (Weitzner) Cohen.
TAB 4
Thursday, February 17, 2011 Darcy Kirk, Vice President AALL Vice President None INFORMATION ITEM Vice President's Report See attached. None None
Vice-Presidents Report November 2010 March 2011 Some of what I accomplished during the time since the Fall 2010 Executive Board Meeting follows: Traveled to Boston (just a two hour drive) to meet with Pam Reisinger, Kate Hagan, Paul Graller, the Local Arrangements Committee co-chairs and the Boston Hynes Convention Center and hotel site personnel to begin plans for the 2012 AALL annual meeting. The visit took place on December 9-10. Drafted the Winter 2012 chapter visit talking points. Met with the Appointments Committee on January 28-29 to select new committee members for the terms expiring in July 2011. Over the course of the two days, we made 130 appointments, this number includes vice chairs and alternate committee members. Previously, I had appointed the 7 new members of the Annual Meeting Program Committee to bring the grand total to 137. The Appointments Committee consisted of myself (as chair), Jean Wenger, the Vice-President-elect (as vice-chair), Tim Coggins, Tina Dumas, David Mao, Donna Nixon, and Julie Pabarja. Began the task of filling the expiring Representative positions. I solicited feedback for the positions from representatives, from the members of the Appointments Committee and from Kate Hagan. Met with the Finance and Budget Committee, chaired by Treasurer, Susan Lewis, on February 18-19 to review the Associations finances and to begin developing the budget guidelines for the 2011-2012 fiscal year. Attended the Vendor Colloquium which was held at the Lodge in Oak Brook, IL, February 28-March 1. Began work with the Nominations Committee to solicit nominations for the current nominations cycle and to consolidate information regarding potential candidates at AALL headquarters. Also, made plans to attend a meeting of the Committee to be held in Chicago on April 8-9. Made plans to attend the Symposium for Chief Elected Officers and Chief Staff Executives with Kate Hagan. The program is sponsored by the American Society for Association Executives (ASAE). It will be held in Chicago, April 14-15. Made plans to attend the Memorial Service for Morris Cohen to be held at Yale University Law School on May 1. I will represent the Board at the service.
Made plans to travel to Minneapolis, MN as the chapter visitor for the Minnesota Association of Law Libraries (MALL) annual meeting. The meeting will be held on May 6. In the coming months, I look forward to planning for my responsibilities at the Philadelphia Annual Meeting and continuing plans for the 2012 Annual Meeting in Boston. I also look forward to making plans for attending the BIALL meeting in Newcastle, UK, in June.
Respectfully submitted, Darcy Kirk AALL Vice President
TAB 5
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC: SUMMARY: MOTION FOR BOARD ACTION:
Thursday, March 10, 2011 Ruth Hill, Secretary Executive Board None ACTION ITEM Executive Board Meeting Minutes - November 5-6, 2010 and December 2, 2010 See attached. That the Executive Board approve the minutes of the November 56, 2010 Executive Board Meeting and the December 2, 2010 Executive Board Conference Call Meeting. None
FUNDS REQUIRED:
Minutes to be Approved March 25-26, 2011
AALL EXECUTIVE BOARD MEETING NOVEMBER 5-6, 2010
In Attendance: November 5-6, 2010
AALL Executive Board Members Joyce Manna Janto, President Darcy Kirk, Vice President Catherine Lemann, Past President Ruth Hill, Secretary Susan Lewis-Somers, Treasurer Carol Bredemeyer, Board Member Lucy Curci-Gonzalez, Board Member Christine Graesser, Board Member Janet McKinney, Board Member Ronald Wheeler, Board Member Donna Williams, Board Member
AALL Staff Members Mary Alice Baish, Director of Government Relations Paula Davidson, Director of Finance and Administration Kate Hagan, Executive Director Pam Reisinger, Director of Meetings (on Friday, November 5 only) Kim Rundle, Executive Assistant to the Executive Director Chris Siwa, Director of Information Technology (on Friday, November 5 only) Guests Margie Maes, AALL Vendor Liaison Anne Matthewman, SIS Council Chair Diane Rodriguez, Chapter Council Chair
At 1:30 p.m. on Friday, November 5, 2010 the Executive Board meeting was called to order by President Joyce Manna Janto who asked for a motion to approve the agenda, amended to include a Board Assessment after Old Business, but before New Business. Carol Bredemeyer moved. Janet McKinney seconded. Motion carried.
3624
AMERICAN ASSOCIATION OF LAW LIBRARIES EXECUTIVE BOARD MEETING: November 5-6, 2010
TAB 2
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC: MOTION FOR BOARD ACTION:
Tuesday, September 21, 2010 Darcy Kirk, Vice President/President-Elect Executive Board None CONSENT ITEM Executive Board's Meeting Schedule 2011-2012 That the Executive Board approve the Executive Board's Meeting Schedule 2011-2012. Approved as part of the consent agenda which was moved by Donna Williams and seconded by Ron Wheeler. Motion carried.
FOLLOW-UP:
That the 2011-2012 Executive Board meeting schedule be posted to AALLNET. Chris Siwa, Director of Information Technology Kim Rundle, Executive Assistant to the Executive Director
3625
TAB 4
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC:
Friday, October 01, 2010 Ruth Hill, Secretary Executive Board None ACTION ITEM Executive Board Meeting Minutes - July 8-9, 2010 and September 16, 2010
MOTION FOR BOARD ACTION:
That the Executive Board approve the minutes of the July 8-9, 2010 Executive Board Meeting and the September 16, 2010 Executive Board Conference Call Meeting. Ruth Hill moved. Chris Graesser seconded. Motion carried.
FOLLOW-UP:
The Secretary will oversee the preparation of copies of the final approved minutes for the Associations file at headquarters and the archives. Copies of the approved minutes are distributed to the President, Secretary, Archives, Editor of LLJ, filed in the AALL official minutes book and posted to the Members Only section on AALLNET and the Executive Board web site. Ruth Hill, Secretary Janet Sinder, Editor, LLJ Kate Hagan, Executive Director
3626
TAB 6
Monday, September 13, 2010 Susan Lewis-Somers, Treasurer Finance and Budget Committee None INFORMATION ITEM Treasurer's Report
Motion 1: That the Executive Board approve the transfer of all funds from the Board Approved Projects Fund into the Centennial Fund. Susan Lewis-Somers moved. Motion carried. Motion 2: That the Executive Board approve $1,500 from the Emerging Opportunities Fund to support the activities of two Recruitment Ambassadors in the 2010-11 Fiscal Year. Susan Lewis-Somers moved. Motion carried.
FOLLOW-UP:
That the Treasurer and Director of Finance and Administration carry out the Executive Boards action regarding the transfer of funds from the Board Approved Projects Fund to the Centennial Fund. That the Chair of the Recruitment Committee be informed of the Executive Boards decision to provide funding for the Ambassadors program. Susan Lewis-Somers, Treasurer and Liaison to the Recruitment Committee Paula Davidson, Director of Finance and Administration
3627
TAB 8
Monday, September 20, 2010 Catherine Lemann, Immediate Past President Executive Board Administration Committee None ACTION ITEM AALLNET Policies That the Executive Board approve the AALLNET privacy policy, copyright statement and release, and the social networking policy. Catherine Lemann moved. Motion carried.
FOLLOW-UP:
That the approved policies be posted to AALLNET. Chris Siwa, Director of Information Technology
3628
TAB 9
Monday, October 04, 2010 Kate Hagan, Executive Director Committee on Relations with Information Vendors Committee (CRIV) Christine Graesser ACTION ITEM Vendor Relations Program Slot at Annual Meeting The Committee on Relations with Information Vendors request that the Executive Board approve a motion to require the Annual Meeting Program Committee be required to set aside one program slot at the Annual Meeting for a program on vendor relations. Christine Graesser moved. Lucy Curci-Gonzalez seconded. Motion failed.
FOLLOW-UP:
That the Executive Board liaison inform the chair of CRIV of the Boards action. Christine Graesser, Board Liaison, CRIV Committee
3629
TAB 13
Tuesday, September 07, 2010 Judy Janes, Chair Price Index for Legal Publications Committee Janet McKinney ACTION ITEM Price Index Committee - Ex-Officio Appointment That the Executive Board approve the appointment of the recent past Chair as an ex-officio member of the Price Index for Legal Publications Committee for one year following term as chair. Janet McKinney moved. Ron Wheeler seconded. Motion carried. Carol Bredemeyer then moved that the Executive Board ask the President to appoint a Price Index Review Committee to determine what actions should be taken to alleviate the work of the members of the Price Index Committee. Chris Graesser seconded. Motion carried.
FOLLOW-UP:
That the President appoint a Price Index Review Committee and the Price Index Committee be informed of the Executive Boards actions. Joyce Manna Janto, President Janet McKinney, Board Liaison, Price Index Committee
3630
TAB 14
Thursday, September 16, 2010 David Hollander, Chair AALL/LexisNexis Call For Papers Lucy Curci-Gonzalez ACTION ITEM Call for Papers Revised Categories That the Executive Board approve the creation of a short-form paper category and that the Call for Papers Committee determine how to implement this change for the 2012 competition. Lucy Curci-Gonzalez moved. Donna Williams seconded. Motion carried.
FOLLOW-UP:
That the chair of the Call for Papers Committee be informed of the Executive Boards action. Lucy Curci-Gonzalez, Board Liaison, AALL/LexisNexis Call for Papers Committee
3631
TAB 15
Monday, September 20, 2010 Pauline Afuso, Chair AALL Grants Committee Donna Williams ACTION ITEM AALL Grant Application Revisions That the Executive Board approve the proposed changes to the current Experienced and New/Student Grant Application Forms. Donna Williams moved. Carol Bredemeyer seconded. Motion carried.
FOLLOW-UP:
That the chair of the Grants Committee be informed of the Executive Boards action. Donna Williams, Board Liaison, Grants Committee
3632
TAB 16
Monday, September 20, 2010 Julia Hughes, Chair CONELL Ron Wheeler ACTION ITEM CONELL - Instituting a "Reunion" Event
That the Executive Board approve instituting a CONELL Reunion" event for classes that have attained 10, 20 and 30 years, as well as the current class, that would immediately follow that year's CONELL tour.
Ron Wheeler moved. Donna Williams seconded. Motion failed. FOLLOW-UP: That the chair of the CONELL Committee be informed of the Executive Boards action. Ron Wheeler, Board Liaison, CONELL Committee
3633
TAB 17
Monday, September 20, 2010 Sally Wise, Chair Law Student Research Competency Standards Task Force Catherine Lemann ACTION ITEM The Law Student Research Competency Standards Task Force Request for Extension
That the Executive Board approve the request of the Law Student Research Competency Standards Task Force to file their report to the Executive Board at the 2011 Spring Board meeting and to extend their time of service until April 2011. Catherine Lemann moved. Christine Graesser seconded. Motion carried.
FOLLOW-UP:
That the chair of the Law Student Research Competency Standards Task Force be informed of the Executive Boards action. Catherine Lemann, Board Liaison, Law Student Research Competency Standards Committee
3634
TAB 18
Wednesday, September 22, 2010 Christine Graesser, Chair Strategic Directions None ACTION ITEM 2010-2011 Strategic Directions Action Plan for the Executive Board That the Executive Board approve the action plan for 2010-2011 for implementing the 2010-2013 Strategic Directions. Ron Wheeler moved that this item be deferred until the next meeting of the Executive Board to be scheduled during November 2010. Carol Bredemeyer seconded. Motion carried.
FOLLOW-UP:
That an Executive Board meeting by conference call be scheduled during November 2010 to consider the Strategic Directions Action Plan for 2010-2011. Joyce Manna Janto, President Christine Graesser, Chair, Strategic Directions Committee Kate Hagan, Executive Director
3635
Old Business There was no old business. Board Meeting Assessment The members of the Executive Board participated in an assessment of the fall Executive Board meeting. New Business There was no new Business Executive Session The Executive Board met in Executive Session at 8:30 a.m. on Saturday, November 6 to conduct an annual review of the Executive Director and other personal matters. The Executive Session adjourned at 9:05 a.m. Adjournment There being no further business, the meeting was adjourned at 2:25 p.m. on Saturday, November 6, 2010.
3636
AALL Executive Board Conference Call Meeting Minutes Thursday, December 2, 2010 2:00 p.m. Central Attendance Joyce Manna Janto, President Darcy Kirk, Vice President Catherine Lemann, Past President Ruth Hill, Secretary Susan Lewis-Somers, Treasurer Carol Bredemeyer Christine Graesser Donna Williams Lucy Curci-Gonzalez Ron Wheeler Absent Janet McKinney AALL Staff Kate Hagan, Executive Director Kim Rundle, Executive Assistant to the Executive Director
President Joyce Manna Janto called the Executive Board Meeting Conference Call to order at 2:01 p.m. Central on Thursday, December 2, 2010. Joyce Manna Janto requested a motion to approve the agenda. Carol Bredemeyer moved. Darcy Kirk seconded. Motion carried.
MOTION FOR BOARD ACTION: That the Executive Board approve the Strategic Direction Committees Report and Recommendations. Christine Graesser moved. Motion carried. After discussion the following amendments were made. That the Executive Board approve the removal of Education A, from the recommendations. Lucy Curci-Gonzalez moved. Christine Graesser accepted. Motion carried.
That the Executive Board approve the addition of a new recommendation, Advocacy A: Advocate the value of broader professional participation in AALL for government law librarians. Ron Wheeler moved. Christine Graesser accepted. Motion carried. That the Executive Board approve amending Leadership D to read: Develop a FAQ and virtual orientation program to address caucus issues. Donna Williams moved. Christine Graesser accepted. Motion carried.
FOLLOW-UP: That the Identified Action Items, 2010-2011, as approved by the Executive Board be implemented. Joyce Manna Janto, President Christine Graesser, Chair, Strategic Directions Committee
OLD BUSINESS There was no old business.
NEW BUSINESS A suggestion was made to add to each Executive Board agenda, a time to allow Executive Board members to report on AALL activities in which they have been involved in their role as a member of the board. President Janto requested that Executive Director, Kate Hagan add this to the agenda. ADJOURNMENT There being no further business, Joyce Manna Janto adjourned the meeting at 2:35 p.m. central.
TAB 6
Wednesday, March 02, 2011 Kate Hagan, Executive Director None None INFORMATION ITEM Executive Director's Report Executive Director's Report to the Executive Board None None
March 2, 2011 TO: FROM: RE: AALL Executive Board Kate Hagan, Executive Director Report to the Executive Board Spring Executive Board Meeting
I just returned from the Vendor Colloquium which proved to be a successful event with candid discussion from all participants. A full discussion of the event will take place at this spring Executive Board meeting. The planning committee, chaired by Steve Anderson, worked hard to ensure the events success. Both Kim and I appreciated the opportunity to work with them on the event planning and execution. Work continues on the new AALLNET, and we successfully completed our first round of testing this month. The first round of testing was conducted with a small group of members, and included the AALLNET and AALLNET Special Committee members. We are now making some modifications to the site based on that testing and will be starting the second round of testing the first full week of March. We will be including members of the Executive Board in this second round of testing. In March, we will begin the renewal process for 2011-2012 with the mailing of our dues statements. As we near the end of the current membership year, our renewal rate has increased slightly to 93.47 percent, which is nearly 3 points higher than it was at this time last year. Academic law library and state, court, and county law library memberships are up about 1 percent compared to last year, while private firm memberships are down 1.7 percent. Overall, we have slightly more members now than we did at this time last year (4,897 compared to 4,883). Our recruitment rate also continues to be positive compared to last year. We are at 20.41 percent growth rate, compared to -26.04 percent at this time last year (a more than 46 point change). In 2011 we have had 236 members join, compared to 196 for 2010. We are gaining more members but are down 164 members from our totals in February 2009, and the majority of these lost members come from the private law firm sector. We continue to target our recruitment efforts toward new members of chapters and nonmembers who register for webinars. Again this year we will offer free memberships to nonmembers who register for the Annual Meeting. We are also expanding our recruitment efforts to chapter meetings. Julia has been working on securing exhibit tables at larger chapter meetings across the country. AALL will be at the 1
SCALL meeting March 18-19, the NOCALL meeting April 8-9, and the SEAALL meeting April 14-16. One member of the AALL Headquarters staff will be at the booth to answer questions about membership in AALL and to display the AALLNET website on a laptop. We will also raffle off a free AALL membership to one non-AALL member attendee and one free 2011 AALL Annual Meeting registration to any attendee at each meeting. We hope these exhibits will reach out to current and potential new members at our larger chapters. Julia is working with Hillary to create new membership materials, including banners and flyers, to be handed out and displayed at the tables. Chris Siwa has been working to update our membership system to allow for members to register for events and also to capture on our member records the activities in which our members are participating including webinars, the Annual Meeting and other AALL-sponsored events. In Paulas absence, I have been working with our audit firm on the final audit for the 2009-10 FY and also on our form 990 and form 550. We will be presenting the audit report and the form 990 at the Executive Board meeting I also spent a great deal of time preparing for the Finance and Budget committee meeting that was held at AALL headquarters this month. I worked on the budget guidelines for the 2011-12 FY budget and also on reviewing our fund balances and 1st quarter financials. AALL Treasurer, Susan Lewis will make a full report at the Board meeting. The Appointments Committee met in late January to select members for the 2110-11 AALL committees. Letters have gone out to all of those selected and we are now receiving confirmation appointments from those members. Kim will begin to post the new committees to AALLNET within the next few weeks. The Nominations Committee will be holding a meeting in mid-April in Chicago to select a slate of candidates for the next AALL election. I have been working with the committee to develop a database of potential candidates, using our member management system. This will help us to better manage and retain this information. I have been working to identify potential candidates for the Director of Government Relations position. I have posted the position on several job boards and will begin to review them in March. In the meantime, Emily Feldman has been doing an excellent job in keeping things running, she has been successful on a number of fronts including working with the Texas chapters on funding issues for the state law library in Texas.
TAB 7
Friday, February 25, 2011 Susan Lewis, Treasurer Finance & Budget Committee None INFORMATION ITEM Finance & Budget Committee Meeting Minutes - February 2011 See attached. None None
American Association of Law Libraries Finance & Budget Committee Meeting February 18-19, 2011 Present: Susan Lewis (chair) Carol Bredemeyer Joyce Manna Janto Darcy Kirk Janet McKinney Kate Hagan (ex officio)
The Finance & Budget Committee met on Friday and Saturday, February 18-19, 2011. Friday, February 18, 2011 The meeting was called to order at 1:00 p.m. The Associations financial advisor, Ed Dobranetski, CFA, of Chevy Chase Trust, provided an overview of current economic conditions as they may affect investments, and a review of the Associations investments. He discussed AALLs current holdings in the Permanent Fund, the Restricted Endowment Fund, and the Short Term Fund, as well as the 2010 performance of the Associations investment portfolio. Rose Doherty of Legacy Professionals LLP, the Associations auditor, presented a preliminary draft of the FY 2010 audited financial statements. In adition, she presented an auditors report, to accompany the statements. The report found no significant difficulties with management in performing the audit, no disagreements with management, no material misstatements, and no other material weaknesses. It also found the financial assumptions used by management to be reasonable, and it noted no unusual or nonauthoritative transactions. Following these discussions, the committee met independently with the auditor, without the ex officio participant, to ask questions and to discuss in greater detail the auditors report to the Executive Board. Next, the Executive Director presented the FY 2010 year-end report to the committee. This included a review of the General Fund Financial Statements, the Fund Balance Summary for all funds, the Schedule of Program Activities after Indirect Costs, the Schedule of Net Margin Percentage, and the Schedule of Comparative Trend Data. The Executive Director also reported on the first quarter of FY 2011, including the General Fund Financial Statements and the Fund Balance Summary. The committee then turned its attention forward to budgeting for FY 2012. The Executive Director presented for discussion the Risk Analysis of the Current Reserve Fund, the Permanent Investment Fund Required Balance, and the Current Reserve Fund Balance.
The committee discussed the current financial situation of the Association and the funds available from the Current Reserve Fund. The meeting was adjourned at 4:45 p.m. until Saturday, February 19. Saturday, February 19, 2011 The meeting was called to order at 8:30 a.m. The committee continued its discusssion of the funds available from the Current Reserve Fund, and agreed to recommend to the Executive Board that a conservative approach be maintained with available funds. The Treasurer presented the FY 2012 budget requests submitted from AALL entities and representatives, and the committee reviewed the previous fiscal year budget requests recommended for approval by the committee, and approved by the Executive Board. The committee agreed on FY 2012 budget request recommendations to be reported to the Executive Board at its March meeting. Next the committee reviewed a preliminary draft of the proposed budget guidelines for the FY 2012 budget. The committee agreed to recommendations to be reported to the Executive Board at its March meeting. The committee finished its meeting with a brief committee of the whole discussion. The meeting concluded at 11:30 a.m.
TAB 8
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC: SUMMARY:
Wednesday, March 02, 2011 Susan Lewis, Treasurer Finance & Budget Committee None INFORMATION ITEM FY2009-10 Year-End Audited Financial Report FY2009-10 Year-End Financial Statements as reviewed by the Finance and Budget Committee at the February 2011 meeting. The statements reflect the result of the annual audit conducted by Legacy Professionals, LLP, independent auditors for the Association. None None
MOTION FOR BOARD ACTION: FUNDS REQUIRED:
TAB 9
DATE SUBMITTED: SUBMITTED BY: ON BEHALF OF ENTITY: BOARD LIAISON: REQUIRES: TOPIC: SUMMARY: MOTION FOR BOARD ACTION:
Wednesday, February 23, 2011 Susan Lewis, Treasurer Finance & Budget Committee None ACTION ITEM Form 990 Review and Approval To be distributed at Executive Board meeting. That the Executive Board approve the Association Form 990, which has been reviewed by the Finance and Budget Committee. None
FUNDS REQUIRED:
TAB 10
Wednesday, February 23, 2011 Susan Lewis, Treasurer Finance & Budget Committee None INFORMATION ITEM FY2010-11 First Quarter Report FY2010-11 First Quarter (Oct. - Dec.) Financial Statement None None
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF FINANCIAL POSITION - GENERAL FUND December 31, 2010
December 31 2009 2010
ASSETS
Current assets: Cash Cash management account Accrued interest receivable Accounts receivable, net of allowance for doubtful accounts Other receivables Prepaid expenses Total current assets Property and equipment Accumulated depreciation Total property and equipment Other assets Deposits Total assets $ 10,803 2,004,329 $ 10,803 2,094,367
712,994 1,038,458 12,070 2,836 148,225 1,914,583 124,952 (46,009) 78,943
754,690 1,065,048 14,595 13,511 392 163,830 2,012,066 145,706 (74,209) 71,497
LIABILITIES AND NET ASSETS

Current liabilities: Accounts payable and accrued expenses Deferred membership dues Deferred subscription income Deferred rent Deferred revenue - other Deferred exhibitor fees Deferred SIS dues Due to other funds Total current liabilities Excess revenue over expenses Total liabilities and net assets $
107,170 419,107 64,132 49,505 2,785 7,577 1,406,028 2,056,304 (51,975) 2,004,329 $
105,533 397,431 30,171 54,484 8,645 6,964 1,459,001 2,062,229 32,138 2,094,367
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF ACTIVITIES - GENERAL FUND December 31, 2010
December 31 2009 Revenues: Membership Advertising, royalties, and subscription income from publications Index to Foreign Legal Periodicals subscriptions and royalties Spectrum Law Library Journal Dividend and interest income Annual meeting Professional development AALL Institutes Webinars Membership lists Placement fees Special interest section - dues and other income Transfer from other funds (CRF) Other Total revenues Expenses: Program services: Publications, printing, production and mailing Index to Foreign Legal Periodicals Spectrum Law Library Journal Annual meeting Professional development AALL Institutes Webinars Committees Executive board Membership Marketing Vendor Liaison Vendor Colloquium Government Relations Office Representatives Other Supporting services: Administrative and general Total expenses Increase in net assets $ $ 233,803 6,192 78,663 41,478 12,577 (564) 165,201 8,482 6,696 12,110 1,303 565,939 $ 2010 236,532 9,510 8,561 23,350 10,906 (10,616) 323,067 8,379 15,885 4,804
Percent of Budgeted Amt 22.90% 18.47% 1.78% 19.38% 27.27% -26.54% 22.05% 0.00% 0.00% 22.64% 21.18% 9.61% 0.00% 0.00% 9.81% 17.84%
FY11 Budget 1,032,737 51,500 480,000 120,500 40,000 40,000 1,465,096 25,375 28,750 37,000 75,000 50,000 54,503 27,500 10,500 $ 3,538,460
1,030 631,409
1,523 49,952 27,866 3,000 68,468 22,526 2,359 982 22,701 110 346 1,715 2,846 -
1,116 40,269 45,061 4,247 42,623 7,053 1,258 22,373 759 4,025 77 2,544 2,032
4.33% 13.54% 25.78% 3.31% 5.01% 0.00% 0.00% 48.51% 12.58% 21.11% 6.71% 30.96% 0.00% 5.38% 5.29% 0.00%
25,800 297,500 174,780 128,400 851,176 25,080 28,050 14,539 10,000 106,000 11,300 13,000 27,500 47,262 38,425
407,359 611,753 (45,814) $
425,837 599,271 32,138
24.60% 16.98% $
1,731,388 3,530,200 8,260
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF ACTIVITIES - ANNUAL MEETING December 31, 2010 December 31 2009 2010 Revenues: Contributions Advertising and Royalties Exhibit fees Registration fees Closing banquet Opening event Sales Housing rebates Other Total revenues Expenses: Education programs Facilities Local advisory committee Registration Hospitality Placement Bookstore Board Activities Planning & administration Exhibit hall CONELL Memebership Booth Closing banquet Recognition luncheon Opening event Publicity and marketing Newspaper Chapter Council Meeting Committee Chairs Meeting SIS Council Meeting Past President's Tea Webmaster Training Legislative Advocacy training VIP program Grants and leadership funding Other Expenses before salaries and indirect costs Increase in net assets $ $ $ 4,996 156,000 4,205 165,201 $ 5,000 1,849 314,950 1,168 100 323,067 Percent of Budgeted Amt 8.98% 6.46% 64.08% 0.16% 0.00% 0.00% 0.00% 0.00% 0.96% 22.05% $ FY11 Budget 55,700 28,638 491,500 747,475 57,000 34,724 39,659 10,400 1,465,096
2,413 41,048 (333) 107 4,365 20,644 225 68,468 96,732 $ $
5,327 250 15,963 950 344 19,915 (126) 42,623 280,444
2.37% 0.00% 1.51% 36.46% 0.00% 0.00% 0.00% 4.06% 0.76% 11.02% 0.00% -0.72% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 5.01% 45.68% $ $
224,795 96,945 16,530 43,785 3,448 2,650 5,891 23,375 45,560 180,663 15,403 17,590 58,572 5,050 37,328 3,118 4,850 2,860 2,420 1,000 3,000 1,500 11,360 43,483 851,176 613,920
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF ACTIVITIES - SPECTRUM December 31, 2010
December 31 2009 2010 Revenues: Advertising Royalties Subscriptions Total revenues Expenses: Advertising Less commissions CRIV Editing Honoraria Miscellaneous Index Expense Briefings Postage Printing and typesetting Expenses before salaries and indirect costs Decrease in net assets $ $ 41,118 360 41,478 $ 23,073 278 23,350
Percent of Budgeted Amt 19.23% 0.00% 55.50% 19.38% $
FY11 Budget 120,000 500 120,500
1,629 379 896 3,000 90 3,053 18,820 27,866 13,612
165 10,597 660 1,139 3,000 25 6,183 23,291 45,061 $ (21,711)
137.50% 48.17% 10.15% 23.72% 25.00% 0.84% 0.00% 0.00% 36.03% 22.14% 25.78% $
120 22,000 6,500 4,800 12,000 3,000 1,000 3,000 17,160 105,200 174,780 (54,280)
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF ACTIVITIES - LAW LIBRARY JOURNAL December 31, 2010
December 31 2009 2010 Revenues: Advertising Royalties Subscriptions Total revenues Expenses: Advertising Less commissions Editing Honoraria Fees to ALA Miscellaneous Postage Printing and typesetting Expenses before salaries and indirect costs Decrease in net assets $ $ 2,237 1,043 9,297 12,577 $ 1,292 9,614 10,906
Percent of Budgeted Amt 12.92% 0.00% 38.46% 27.27% $
FY11 Budget 10,000 5,000 25,000 40,000
3,000 3,000 9,577 $
1,247 3,000 4,247 6,659
0.00% 73.34% 0.00% 25.00% 0.00% 0.00% 0.00% 0.00% 3.31% $
500 1,700 7,000 12,000 9,200 2,000 22,000 74,000 128,400 (88,400)
AMERICAN ASSOCIATION OF LAW LIBRARIES STATEMENT OF ACTIVITIES - IFLP December 31, 2010
December 31 2009 2010 Revenues: Subscriptions Royalties Total revenues Expenses: Computer consultant fees Contribution to University of California Editing services Depreciation Expense Indexing services Honoraria Miscellaneous General Editor Expenses Office supplies and postage Printing Salaries Expenses before salaries and indirect costs Increase in net assets $ $ 77,705 958 78,663 $ 2,470 6,091 8,561
Percent of Budgeted Amt 1.03% 2.54% 1.78% $
FY11 Budget 240,000 240,000 480,000
900 6,250 2,408 6,973 3,000 3,488 1,678 25,256 49,952 28,711
25,000 3,696 10,073 1,500 40,269 $ (31,708)
0.00% 100.00% 23.10% 0.00% 23.43% 12.50% 0.00% 0.00% 0.00% 0.00% 0.00% 13.54% -17.37% $
10,000 25,000 16,000 43,000 12,000 500 10,000 11,000 45,000 125,000 297,500 182,500
AMERICAN ASSOCIATION OF LAW LIBRARIES SCHEDULE OF EXECUTIVE BOARD EXPENSES December 31, 2010
December 31 2009 2010
Percent of Budgeted Amt
FY11 Budget
Expenses: Executive board Executive board committees President/Vice-President support President's discretionary fund Executive board chapter visits Executive board Emerging Opportunites fund Executive board training/strategic planning Total expense $
13,828 130 362 1,702 6,678 22,701 $
18,071 860 112 2,436 893 22,373
40.16% 17.19% 0.75% 0.00% 16.24% 0.00% 14.89% 21.11% $
45,000 5,000 15,000 10,000 15,000 10,000 6,000 106,000
AMERICAN ASSOCIATION OF LAW LIBRARIES SCHEDULE OF ADMINISTRATIVE AND GENERAL EXPENSES December 31, 2010
December 31 2009 Expenses: Audit fees Archives expense Attorney fees AALLNET expense Ballot mailing Chapter database management Consulting fees Non-capitalized hardware/software Depreciation expense Dues Equipment maintenance Equipment rental Executive director expense Executive director professional expense Fundraising expense Insurance Maintenance Marketing - Membership Messenger service Miscellaneous expense Office supplies and expense Postage Printing and copying Rent Salaries Staff benefits Temporary help Placement fees Contract Services Internet expense Software maintenance Payroll and bank service charges SIS Support Staff continuing education and other expense Telephone Business taxes Total expenses 2010
Percent of Budgeted Amt
FY11 Budget
12,500 1,134 6,814 3,490 110 7,500 2,079 1,693 135 9,779 265 (11) 908 1,499 538 28,201 279,042 40,948 1,754 3,961 1,885 5,324 1,307 2,665 413,519
12,500 7,000 225 127 2,958 9,069 7,500 425 11,993 855 443 9,988 134 75 921 4,464 39,740 243,190 52,325 138 7,446 1,862 9,640 1,178 1,991 (350) 425,837
56.82% 0.00% 35.00% 0.00% 0.00% 1.27% 12.86% 106.69% 30.00% 21.25% 0.00% 27.89% 8.55% 8.85% 0.00% 76.83% 13.42% 0.00% 0.00% 15.00% 11.51% 27.90% 0.00% 32.48% 23.37% 23.89% 27.60% 0.00% 0.00% 23.27% 93.10% 17.53% 0.00% 11.78% 28.45% -1.95% 24.60%
22,000 10,328 20,000 10,000 23,000 8,500 25,000 2,000 1,000 43,000 10,000 5,000 13,000 1,000 100 500 8,000 16,000 3,000 122,346 1,040,602 219,012 500 3,000 32,000 2,000 55,000 500 10,000 7,000 18,000 $ 1,731,388
December 31, 2010 Actual vs budget notes Actuals Budget % of budget actuals Comments
General Fund
Revenues Membership list 15,885 75,000 21.18% increase seen in list sales in Dec. '10 vs.Dec. '09
Annual Meeting
Revenues Exhibit Fees 314,950 491,500 Early booth sales for Philadelphia meeting. Up over 64.08% prior year early sales.
IFLP
Expenses Contribution to University of Cal. Indexing Services 25,000 10,073 25,000 43,000 100.00% Yearly payment made 23.43% quarterly payment to indexers
Admin and General Expenses

Expenses Insurance Non-Capitalized harware/software 9,988 9,069 13,000 8,500 76.83% Yearly Insurance payments paid for FY. 106.69% Yearly payment for $6,700 for IMIS user liscenses made. Quarterly payments made for FY. In prior FY payment 27.89% for Pitney Bowes was not made until later time.
Equipment Rental
11,993
43,000
TAB 11
Friday, February 25, 2011 Susan Lewis, Treasurer Finance & Budget Committee None ACTION ITEM FY2011-12 Budget Request Review and Current Reserve Fund The Finance & Budget Committee, at its February 2011 meeting, reviewed FY2011-12 budget requests and allocations from the current reserve fund. Further information will be distributed at the meeting. That the Executive Board approve the recommendations of the Finance and Budget Committee made during the committee's February 2011 meeting with respect to FY2011-12 budget requests and allocations from the current reserve fund. None
FUNDS REQUIRED:
TAB 12
Friday, February 25, 2011 Susan Lewis, Treasurer Finance & Budget Committee None ACTION ITEM Proposed Budget Guidelines for 2011-2012 The proposed Budget Guidelines were reviewed and amended by the Finance & Budget Committee at the February 2011 meeting. Once approved by the Executive Board, the Guidelines will form the basis for the AALL budget for the 2011-2012 fiscal year. That the Executive Board approve the proposed Budget Guidelines for FY2011-12. None
APPROVED BUDGET GUIDELINES FOR FISCAL YEAR 2012

Draft prepared February 2011
The following Guidelines are submitted to the Finance and Budget Committee (F&B) at its February 2011 Meeting. In order to implement the AALLs Financial Policies, the Finance and Budget Committee recommends annual Budget Guidelines to the AALL Executive Board at the spring meeting. Once approved by the Executive Board, the Executive Director and the staff will follow these approved Budget Guidelines in preparing the detailed budget for FY 2012 that will be presented for approval at the July 2011 Executive Board Meeting.
1. CASH MANAGEMENT:
Policies: VI Assets, Section 2
Budget Guidelines: 1.1 Budget with the presumption that AALLs cash flow will remain strong. 2. FUNDS:
Permanent Investment Fund/Current Reserve Fund/Restricted Funds Policies: V Funds, Sections 3, 4, and 5
Budget Guidelines: 2.1 Adhere to the policy of maintaining the Permanent Investment Fund (PIF) by an amount at least equal to the GDP Deflator each year. The total returns in excess of this amount will be available for a transfer to the Current Reserve Fund (CRF) and the Operating Fund (OF) at the discretion of the Executive Board. Such transfers may be made (upon approval of the Executive Board) at any time the market value of the PIF exceeds the required corpus. In the event that the market value of the investments do not exceed the required corpus, no transfers shall be permitted.
2.2 Budget for revenue from the PIF net of the investment manager's fee, at a level determined in consultation with the investment manager, but not less than the 7.5% floor specified in the AALL Investment Fund Policy. $18,871 of this increase, the estimated amount of the increase in the GDP Deflator, must remain to maintain the PIF at the required corpus level.
2.3 With the premise the Association benefits by a strong PIF, continue efforts consistent with the AALL Statement of Portfolio Investment Policy to increase the amount of the PIF. In FY 2011-12 no ceiling will be set on that amount. 2.4 Budget so that the CRF balance will be maintained at no less than the $389,422 balance as calculated in the FY2010 Operating Fund Risk Analysis of revenues. 2.5 Consistent with Financial Policy V section 6, the outstanding balance of the Government Relations Fund should be reviewed on an annual basis by the Treasurer, Executive Director and Director of the Government Relations. Any need for additional funding should be presented to the Finance and Budget Committee prior to the winter Finance and Budget meeting. No additional funding will be allocated to the fund for FY2011-12. 3. OPERATING FUND:
Policies: III Budget Preparation Section 2. and V Funds, Section 2
Budget Guidelines: 3.1 Budget for a balanced operating fund. Expenses must not exceed anticipated revenues.
4. INDIRECT COST RATE FOR BUDGET PREPARATION:

Policies: III Budget Preparation Section 6 Pricing
Budget Guidelines: 4.1 Use an indirect cost rate of 42.77% based on the actual results from the FY 2010 indirect cost study. Apply the rate to those programs and activities, including publications, where the Executive Boards policies specify a minimum net rate of return. 4.2 Use a lower rate for the Law Library Journal, 7.5%, and the Index to Foreign Legal Periodicals, 5% - negotiated with the Editor in July 1996 - inasmuch as both are produced off site.
5. COMPENSATION:
Policies: II Governance, Section 1.A
Budget Guidelines: 5.1 Budget for staff salaries based upon the most recent annual salary study compiled by the Chicago Association Forum. Salary adjustments are based on market conditions, inflation, and merit and allocated at the Executive Director's sole discretion. Based on prior years experience budget separately for temporary help to cover seasonal tasks such as data entry and staff vacancies.
5.2 Budget for employment taxes and fringe benefits at those levels required by statutes and in conformance with the AALL personnel policies. 5.3 AALL will continue to pay full coverage for health insurance for employees, and make family coverage available to employees at their own expense. 5.4 Assume that all employees will participate in the TIAA CREF retirement program upon eligibility, one year after date of employment.
6. DUES:
Policies: III Budget Preparation Section 6.E
Budget Guidelines: 6.1 Budget for an inflationary dues increase based upon the GDP Deflator as published by the U.S. Office of Management & Budget. Apply the approved Bylaws, Article IV Section 3 and calculate the dues for retired and student members at 25% of the individual membership.
Year Individual Retired Student*
2004 2005 $181 $ 43 $ 43
2005 2006 $ 198 $ 45 $ 45
2006 2007 $ 204 $ 51 $ 51
2007 2008 $ 208 $ 52 $ 52
2008 2009 $ 214 $54 $ 54
2009 2010 $ 218 $55 $ 55
2010 2011 $ 222 $56 $ 56
2011 2012 $ 226 $57 $ 57
2012 2013 $ 228 $ 58 $ 58
6.2 Budget for membership based on the actual membership on May 31, the end of the annual membership year. 6.3 Budget SIS dues at $20 in accordance with action of the Executive Board at the April 2010 Meeting. 6.4 Budget for unemployed members, at the current student rate*. Unemployed members can take advantage of this for a oneyear period.
7. ANNUAL MEETING Boston 2012

Policies: III Budget Preparation Section 5
Budget Guidelines: 7.1 Budget the Annual Meeting to generate a minimum net income equal to 15% of gross income after applying all direct and indirect costs. Set the prices for separate tickets to the opening reception based on the actual cost. Where possible, all expenses will be based on contractual amounts, and all other expenses will be based on historical costs and adjusted by 2% for inflation. 7.2. Budget Annual Meeting attendance based on the number of registrants in each category; member, non-member and per day. Budget for a total of 1600 attendees. 7.3 Set the registration fee for non-members for the Annual Meeting programs and workshops at a 50% premium over the fee for members. Non-members will not pay a premium for ticketed events. 74 Offer registration, at the member rate, to members of foreign, national (non-U.S.), e.g., BIALL, CALL/ACBD, ALLA (Australia), or international law library associations. This does not include non-AALL members of AALL Chapters. 7.5 Set the registration fee for all student and retired members of AALL at $100. 7.6 Budget for contributions to the Annual Meeting based on actual results in 2010 and reasonable expectations for 2011, and include a level of support from at least two vendor sponsors, consistent with Gold status. Allow the estimated dollar value of in-kind contributions to be included in determining the level-of giving acknowledgement. Although they should be included when determining the level-of-giving status, do not budget for contributions to scholarships and grants, contributions designated for Special Interest Sections and Chapter specific events at the AALL annual meeting, nor contributions which are maintained in restricted funds. Also see Sponsorship Opportunities guidelines. 7.7 Budget for 175 booths. Calculate the exhibitors fee based on the level required to cover inflationary increases, a portion of the costs for an opening and closing reception to be held in the Exhibit Hall and to generate a 15% net profit from the Annual Meeting. Set booth fees in consultation with the contracted exhibits manager. Include in the exhibit hall budget the expenses for a Monday afternoon refreshment break to be scheduled during daily one-hour No Conflict time. Exhibitors are to receive two complimentary conference registrations per booth. Exhibitors will be offered the opportunity to purchase other event tickets separately. Budget up to $3,000 to purchase Exhibit Hall prizes to be awarded at daily drawings of registered attendees.
Include in the exhibit hall budget for one independent (non-national chain) bookstore to have a booth with the intent of selling books to members. In lieu of the usual booth fee, the bookstore will remit to AALL 5% of total booth sales at the end of the Annual Meeting. In addition, the bookseller must agree to stock books written by any keynote speaker, if appropriate. The Local Advisory Committee shall be responsible for securing the bookseller. 7.8 Continue to solicit advertising in the final Annual Meeting program using the current AALL advertising representative. Set advertising rates in consultation with the Director of Membership Marketing and Communications and the current AALL advertising representative. Budget for advertising at the average level achieved in FY 2009 and 2010. 7.9 Budget for the actual incremental increases in expenses for Chapter/SIS VIP attendees at the Annual Meeting. Chapters and Special Interest Sections will be encouraged to invite two non-AALL-member guests (with complimentary registration) to the Annual Meeting. The Chapters and SISs will be expected to cover all other expenses, such as travel, lodging, and ticketed events. VIP invitations should be targeted to prospective attendees such as judges, attorneys, and legal administrators who have a special interest in the programs offered at the Annual Meeting. 7.10 Direct the contracted exhibits manager to conduct an Annual Meeting evaluation / needs assessment survey of registrants, and an annual exhibitor survey that provides information for tracking and monitoring exhibit hall attendance and trends. The needs assessment survey will be coordinated in consultation with the Annual Meeting Program Committee (AMPC). 7.11 Budget for Conference of Newer Law Librarians (CONELL) as a ticketed event held at the Annual Meeting. The registration fee will be calculated in order to recover all direct costs. The Annual AALL overhead rate will not be applied to the CONELL registration fee. 7.12 Budget up to $35,000 for the production of the Final Program, and the Awards and Acknowledgement Brochure. 7.13 Budget for outsourcing the registration function to a professional registration management firm. Functions to be outsourced include processing registrations electronically, by fax, and by mail; managing receipt of registration funds; maintaining registration records and statistics; acknowledging registrations; pre-mailing badges and tickets; staffing the on-site registration function; and providing optional electronic lead processing for exhibitors.
7.14 Budget for Chapter President, SIS Chair, and Committee Chair Leadership training. Budget at full cost to cover one breakfast or break (for Chapter Presidents and SIS Chairs) and combined luncheon for all groups. Budget to cover handouts and audiovisual. Solicit full or partial vendor support. a) Chapter Presidents: Budget based on the attendance of 2 people from each chapter (President and Vice-President/President Elect) and the Council of Chapter Presidents Chair and incoming Chair. b) SIS Chairs: Budget based on the attendance of 2 people from each SIS (incoming Chair and Vice-Chair) and the SIS Council Chair and incoming Chair c) Committee Chairs: Budget based on the attendance of 2 people from each standing committee and special committees (incoming chair and vice-chair). 7.15 Budget up to $3,000 for a Government Relations advocacy workshop to include the costs of handouts and meals. 7.16Budget up to $3,000 for the costs of an on-site AALLNET Webmaster training session to include the costs of handouts and refreshments unless it is no longer needed and can be done by web conferencing. 7.17 Budget up to $2,000 for registration fee grants administered by the Grants Committee over any vendor contributions. 7.18 Budget up to $1,000 for a Past-Presidents Tea for 20 invited guests. 7.19 Budget up to $1,800 for a reception hosted by the AALL President for invited overseas guests. 7.20 Budget $2,000 for the Minority Leadership Development Award. 7.21 Budget up to $4,500 for Diversity Leadership Symposium and Reception unless sponsored. Solicit full or partial vendor sponsorship. 7.22 Budget for the fees and expenses of individuals required to attend the Annual Meeting in accordance with the guidelines published under Expense Reimbursement Policy Paragraph 10 pertaining to reimbursement of members who arrive early to attend Executive Board meetings.
7.23 Budget for four workshops at the Annual Meeting. Topics, format, and speaker/presenters will be selected by the Annual Meeting Program Committee. Set the registration fee for each Workshop to recover all direct costs assuming an average attendance of 35 at each workshop. 7.24 Budget up to $2,800 for Mentor Project Reception and solicit possible outside contributions. 7.25 Budget up to $5,000 for computer equipment and Internet access for the Placement Office, Hospitality Booth, and the Annual Meeting Newspaper office. 7.26 Budget for a Recognition Luncheon for outgoing leaders of Chapters, SIS, committees, Executive Board.. 7.27 Budget for an AALL HQ Presence in the activities area of the Exhibit floor.
8. CONTINUING PROFESSIONAL EDUCATION:

Policies: III Budget .Preparations Section 5
Budget Guidelines: 8.1 Budget for an annual transfer of monies into the AALL/BNA Continuing Education Fund to bring the fund to a minimum balance of $50,000 at the beginning of each fiscal year. 8.2 Budget, at a break-even basis, for the Management Institute and Leadership Academy to be held in alternating fiscal years.
9. INDEX TO FOREIGN LEGAL PERIODICALS:

Policies: None
Budget Guidelines: 9.1 Budget $12,000 for an honorarium for the Index to Foreign Legal Periodicals (IFLP) General Editor. 9.2 The IFLP will be budgeted to generate a minimum net return of 25% of gross revenues. The IFLP reserve fund contains a balance of $204,625 at September 30, 2010. Suspend any additions to the IFLP reserve fund until such time as the General Editor advises the Executive Board of the need to retain or revise the current contractual arrangement with the University of California Press, Berkeley, CA. The reserve is intended primarily to support and fund expenditures that may be incurred whenever a change in General Editor or production location for the IFLP is required. The reserve may also be designated to fund operational or capital equipment additions and replacements at the publication's office at the University of California Berkeley. Such expenditures will be based upon the request of the General Editor and approval of the Executive Board.
9.3 Calculate the overhead rate based on a rate of 5% negotiated with the Editor in July 1996.
10. LAW LIBRARY JOURNAL:

Policies: None
Budget Guidelines: 10.1 Budget $12,000 for an honorarium for the Law Library Journal (LLJ) Editor. 10.2 Budget revenues and expenses to provide for four issues. Set a maximum expense of $27,000 per issue, issues to be distributed to all members as a membership benefit. 10.3 Calculate the indirect cost overhead for the Journal based on a rate of 7.5%. 10.4 Budget for the expense of posting electronic copies of LLJ articles on AALLNET. 10.5 Continue the subscription rate at $110 and assume 225 subscribers based upon actual 2010 data.
11. AALL SPECTRUM:

Policies: None
Budget Guidelines: 11.1 Budget $12,000 for an honorarium for the AALL Spectrum Editorial Director. 11. 2 Continue to subsidize the net expenses, after advertising revenues, of producing AALL Spectrum. Three Member Briefings are to be included in the budget. 11.3 Budget advertising income at recent experience levels unless consultation with the current AALL advertising representative suggests a different level of income. [This agreement provides for a royalty payment of 20%.] 11.4 Budget for the preparation of an annual and a cumulative index of articles for placement on AALLNET.
12. VENDOR LIAISON: 12.1 Budget $12,000 for an honorarium for the AALL Vendor Liaison. 12.2 Budget for travel and miscellaneous expenses for AALL Vendor Liaison. Base budget on actual and trends from prior year.
13. MEMBERSHIP LIST:

Policies: None
Budget Guidelines: 13.1 Budget membership list rentals at the average level of revenues of recent fiscal years.
14. ROYALTIES:
Policies: None
Budget Guidelines: 14.1 Royalty revenues received from publishers should be budgeted to reflect recent publication sales levels. This revenue varies depending on production and sales of publications over which AALL has no direct control and the actual usage of electronic databases. The AALL maintains a flat royalty agreement with The Gale Group, formerly Information Access, for an annual payment of $16,500 for the Current Law Index. Royalties from the usage of electronic databases containing access to the Index to Foreign Legal Periodicals are credited to the IFLP.
15. PUBLICATIONS
Policies: IV Accounting, Section 1
Budget Guidelines: 15.1 Unless the Executive Board authorizes exceptions, set all publication budgets and prices at a full-cost recovery basis, including both direct and indirect costs of 42.77%. This guideline does not apply to the AALL Salary Survey which is produced by outside vendors. 15.2 Follow the standard accounting practice of deferring all expenses incurred in the production of a publication until the fiscal year in which the volume is published.
15.3 The Price Index will be available only electronically to members only on AALLNET and will generate no sales income. 15.4 Budget for revenues from hard-copy sales of the 2011 Biennial Salary Survey. The survey will be published in 2011. Based on recent experience with prior surveys, the survey and publication costs are to be fully offset by sales revenues. 15.5 All future publications of the Annual Report of the AALL will be in an electronic format on AALLNET.
16. MEMBERSHIP DIRECTORY:

Policies: None
Budget Guidelines: 16.1 Maintain the per-member cost of processing the member data for the directory at the 2010-2011 level and confirm in-kind support from the vendor sponsor to produce the publication of the 2011-2012 volume. Budget revenues from the sales of the directory at the same level reported in FY2010. If no vendor support is forthcoming, AALL will produce the Membership Directory.
17. REPRESENTATIONS:
Policies: VII Entities Section B. Representatives
Budget Guidelines: 17.1 Provide funding for AALL Representatives appointed by the President. Include air and local travel, hotels, registrations, and a per diem food and beverage allowance. Set the rates during the annual budget process based on budget request submissions and actual prior years experience.
18. GOVERNMENT RELATIONS OFFICE:

Policies: None
Budget Guidelines: 18.1 Budget for the Government Relations office expenses based on FY 2010 actual. This includes rent, utilities, equipment, office supplies and staff travel and miscellaneous expenses.
10
18.2 The Government Relations Office Reserve Fund contains a balance of $71,700 at September 30, 20010. Suspend any additions to the Government Relations Office Reserve Fund until such time as the Director of Government Relations advises the Executive Director of the need to retain or revise the current contractual office space arrangement. The reserve is intended primarily to support and fund expenditures that may be incurred whenever a change in office location for the Government Relations office is required. The reserve may also be designated to fund operational or capital equipment additions and replacements at the Government Relations office, or candidate searches to fill staff vacancies. Such expenditures will be based upon the request of the Executive Director and approval of the Executive Board. 18.3 Budget for $25,000 in the Government Relations Office operating budget to support AALLs legal representation on intellectual property issues. Invoices will be reviewed by the Director of Government Relations and approved by the Executive Director. . 19. CHAPTER RELATIONS
Policies: None
Budget Guidelines: 19.1 Beginning in FY 2008, AALL will pay the full cost of all requested Chapter visits. Budget will be based on actual prior year experience.
20. CAPITAL FUND:

Policies: IV Accounting Section 3, and V Funds D.Section 2
Budget Guidelines: 20.1 Provide for a capital budget for fixed asset additions and leasehold improvements to the Association's offices. Capital purchases are depreciated in the operating budget according to a depreciation schedule reviewed each year by AALLs auditor. The capital budget includes hardware and software upgrades at the Chicago office, the Government Relations Office, and the IFLP Editorial Office at the University of California. Depreciation expense for capital expenditures for the IFLP office is charged to the IFLP budget.
21. COMMITTEES
21.1 For committees who meet only at the Annual Meeting, budget a reasonable amount for miscellaneous committee expenses such as office supplies and printing, and conference calls arranged through Headquarters. Reimburse committees for these expenses upon request.
11
21.2 Budget a pooled amount that is available for all committees, whether outside of or at the Annual Meeting, thus negating the need to draw upon the contingency or presidents discretionary account to fund one-time meetings. 21.3 Committees that meet outside the Annual Meeting require prior approval of their proposed expenditures. Such expenditures are customarily approved by the Executive Board during the budget approval process; however, under unusual circumstances, the President and Treasurer may draw on the contingency account or the presidents discretionary account to fund committee meetings and related expenses. AALL provides full funding for members who travel to attend such approved meetings. This support includes air and local travel, hotels, and food and beverage allowance as outlined by the Expense Reimbursement Policy Paragraph 10. The rates are set during the annual budget process based on budget request submissions and actual prior year experience. For the FY2012 budget, the following estimates will be used:
Committee Budget Guideline FY2012 Average # of days for each meeting: 2 Hotels Room Charge & Tax Per Day at Discounted Rates Air Travel Roundtrip Coach Local travel & misc. Food & Beverage Per Day Daily Charge for Room Rental & Supplies
$250 $400 $80 $75 $185
22. PRESIDENTS SUPPORT AND DISCRETIONARY FUND: 22.1 Budget for a minimum of $15,000 to support the President during his or her term in office. In practice the support fund supports two individuals one between October 1st and July 31st, and the other between August 1st and September 30th because the terms of office do not coincide with the fiscal year. The support fund is used at the Presidents sole discretion to carry out his or her duties and to ease the burden of office. The President may consult with the Executive Director about past practices and expenditures; however, the Association grants flexibility to the President to use the funds as needed. The Vicepresident may have access to the support fund as needed with the prior approval of the President. 22.2 Budget $10,000 for the Presidents Discretionary Fund that is used to respond to members and AALL entities on an ad hoc basis when financial assistance is needed but not previously budgeted. The President has sole authority to allocate these monies to member entities or to other AALL activities.
23. EXECUTIVE BOARD: 23.1 Budget for a meeting of the Finance and Budget Committee each February and also for a one-half day meeting in conjunction with the Fall Executive Board Meeting.
12
23.2 Budget for a one day Planning Session/Retreat, to be held at the discretion of the President, and to include the expenses of a facilitator. 23.4 Budget $10,000 for Emerging Opportunities. This amount will be at the disposal of the Executive Board to fund AALL participation in new and unbudgeted activities that may have relevance to the AALL Mission and Strategic Directions but have not been addressed elsewhere in these Guidelines.
24. AALL AWARDS: 24.1 Budget for all AALL Awards to be given out during the year. 24.2 Budget for Marion Gould Gallagher Award. Budget monetary award to cover 2 full registrations, housing for 2 nights, airfare and local transportation and 2 days of meals at $75 per day. There could be more then one winner per year. Also budget for each winner to receive a plaque at $90/each. 24.3 Budget for all AALL Awards with Monetary awards that are sponsored. A. Budget for the Spectrum Article of the Year Award. The monetary award is sponsored. However budget for a plaque to be presented at $90. B. Budget for the Law Library Journal Article of the Year Award. The monetary award is sponsored. However budget for a plaque to be presented at $90. C. Budget for the Call for Papers Award. Up to 3 awards are given each year. The monetary award is sponsored. However budget for a plaque to be presented at $90/each. D. Budget for the Excellence in Marketing Award. Up to 5 awards are given each year. The monetary award is sponsored. However budget for a plaque to be presented at $90/each. 24.4 Budget for all AALL Awards with Monetary Awards A. Budget for the Innovations in Technology Award. Budget the monetary award at $500 and a certificate at $15. B. Budget for the Emerging Leader Award. There could be up to 3 winners per year. Budget the monetary award at $500/per recipient and a certificate at $15/each. C. Budget for the Distinguished Lectureship Award. Budget the monetary award at $500 and a certificate at $15. 24.5 Budget for AALL Awards with no monetary awards that have a plaque/certificate presented. A. Budget for the Joseph Andrews Award. There is no monetary award. The winner will receive a plaque to be budgeted at $90.
13
B. Budget for the Law Library Publications Award. There are 2 awards given a year; Print and Non-Print. There is no monetary prize with this award. However 2 plaques need to be budgeted for at $90/each. C. Budget for the Public Access to Government Information Award. There is no monetary award. The winner will receive a plaque to be budgeted at $90. D. Budget for the Robert L Oakley Member Advocacy Award. There is no monetary award. The winner will receive a plaque to be budgeted at $90. E. Budget for the Chapter Professional Development Award. Up to 2 awards can be awarded each year. There is no monetary award. The winner will receive a plaque to be budgeted at $90. F. Budget for Best New Product Award. There is no monetary award. The winner will receive a plaque to be budgeted at $90. G. Budget for Volunteer Service Award. There is no monetary award. The winner will receive a plaque to be budgeted at $90. H. Budget for the Hall of Fame Award. There is no monetary award. The total number of recipients will change each year. Budget for each winner to receive a certificate at $15/each.
14
TAB 13
Monday, February 07, 2011 Roger Skalbeck, Chair Copyright Committee Lucy Curci-Gonzalez ACTION ITEM Use of Creative Commons to License AALL Materials Materials published by AALL and its members are currently published almost exclusively using traditional copyright. Creative Commons is a way to license published materials that helps encourage specific uses and attribute use to the original creators.
The Copyright Committee proposes that AALL adopt a Creative Commons license for selective works where AALL owns the copyright, provide options for use of Creative Commons licenses for items members submit to AALL and encourage use of Creative Commons licenses among AALL members. None
FUNDS REQUIRED:
Creative Commons Proposal: Cover Letter

MembersoftheAALLCopyrightCommitteearesubmittingtotheAALLBoardanactionitemaskingAALL toadopt,promoteandencouragetheuseofCreativeCommonslicensesforcontentmadeavailable throughAALLandbyitsmembers.Wevepreparedalistoffrequentlyaskedquestionstohelpexplain whatitmeanstopublishmaterialsunderaCreativeCommonslicense. Inmakingthisproposal,theCopyrightCommitteeseekstofindaflexiblesolutionforAALLtosupport CreativeCommons,whichmaybeprimarilyappliedtoworkscreatedafteradoption.Iftheactionis passed,membersoftheCopyrightCommitteecanworkwithAALLonimplementation. WeseeCreativeCommonsasanattractiveoptionforAALLtoendorse,forthreereasons:attribution, efficiencyofuse,andknowledgesharingbylawlibrarianswithinlawlibrarysettings.
Attribution
OneelementcommontoanyCreativeCommonslicenseistherequirementofattribution.Attribution helpsthecreatorofaworkbeproperlyrecognizedforproducingthiswork.WhetheritsaPowerPoint presentation,researchguide,orpublishedarticle,ifitsreleasedunderanyofsixCreativeCommons licenses,laterusersarerequiredtoattributeanyusetoaworkscreator.Thisshouldhelppromotethev valuablematerialsAALLpublishes,aswellastheworkofindividualcontributors.
Efficiency of Use
AnattractiveaspectoftheCreativeCommonssystemisthatallowableusesaredefinedbyaworks creatorwithoutrequiringnegotiatedconsentforeachuse.Thismakestheprocessofusinganothers worksefficient.
Knowledge Sharing
Nobodylikestoreinventthewheelwhencreatingcontent.CreativeCommonslicensespromotethe sharingandimprovementofknowledgebymakingitpossibleforpeopletouseeachothersworksand adaptorimprovethemwithoutstartingfromscratch.
Conclusion
TheAALLCopyrightCommitteehopesthatCreativeCommonsproposalispassedaswritten,andwere happytohelpwithimplementation.
Board Action Proposal

TheAALLCopyrightCommitteeproposesthefollowingBoardActiontobeconsideredandvotedonby theBoardofDirectorsoftheAmericanAssociationofLawLibraries.Thecopyrightcommitteehopesthe boardwilladoptallthreeproposedelements,thougheachcouldbepassedindependentlyofanother. ProposalSummary:TheCopyrightCommitteeproposesthatAALL adoptaCreativeCommonslicenseforselectiveworkswhereAALLownsthecopyright, provideoptionsforuseofCreativeCommonslicensesforitemsmemberssubmittoAALLand encourageuseofCreativeCommonslicensesamongAALLmembers.
20102011CopyrightCommitteeMembership: Chair: RogerV.Skalbeck
Vice Chair: George Pike Board Liaison Lucy Curci-Gonzalez Staff Liaison Members: Kate Hagen Amy Ash, Alicia Brillon, Emily R. Florio, Meg Kribble, Steven J. Melamut, Tracy L. Thompson-Przylucki, Laureen Cardon Urquiaga, Jennifer Wondracek
Adopt a Creative Commons License

TheCopyrightCommitteerequeststhatAALLadoptaCreativeCommonslicenseforitsowncontent, suggestingthefollowinglicense: AttributionNonCommercial3.0http://creativecommons.org/licenses/bync/3.0/us/ Underthetermsofthislicense,othersarefreetomakenoncommercialuseofworksaslongaslater usersattributethesourcetothecreatorandcopyrightholder(AALLinmostcases).Thislicenseallows otherstomakederivative(akaneworadapted)worksfromthematerials,suchaslocalizingcontentfor aspecificlibraryaudience. WerequestthatAALLadoptthislicenseforthefollowingmaterials: GovernmentRelationsOfficeReportsandIssueBriefs http://www.aallnet.org/aallwash/reports.asp GovernmentRelationsOfficeAALLAdvocacyToolkit http://www.aallnet.org/aallwash/toolkit/contents.asp PLLSISToolkit http://www.aallnet.org/sis/pllsis/Toolkit/toolkit.asp ALLSISMarketingToolkit http://www.aallnet.org/sis/allsis/toolkit/index.asp
EconomicStatusofLawLibrariansToolkit http://www.aallnet.org/committee/econstatus/econstatustoolkits.html State,Court,&CountyLawLibrariesToolkit http://www.aallnet.org/sis/sccll/toolkit/
AdditionalAALLpublicationsandcontentcanbereviewedatalaterdate.Also,itmaybeeasiestto adoptthelicenseforallfutureadditionsto,orrevisionsofthesematerials.
Provide Options for Selecting a Creative Commons License

TheCopyrightCommitteerequeststhatAALLprovideoptionsformemberstoselectCreative CommonsasalicenseoptionforcontentsubmittedthroughAALLwheneverpossible.Thisincludes,but isnotlimitedto,theseitemspublishedbyAALL: LawLibraryJournal,AALLSpectrum,AnnualMeetingmaterials Note:TherequestisnottoforceauthorstopublishtheirworksunderaparticularCreativeCommons license,buttopromoteCreativeCommonsasanoption.Eventually,CreativeCommonsmaybethe defaultlicenseortraditionalcopyrightmaybetheexception.WewouldlikeCCtobeanoption wheneversomebodycontributescontenttoawebsiteorpublicationaffiliatedwithAALL. TheCopyrightCommitteehasbeencontactedbytheAnnualMeetingProgrammingCommitteeforinput onhowtoaccommodateCreativeCommonslicensesinsubmittingprogrammaterials.IftheCreative Commonsproposalisadopted,theCopyrightCommitteecanhelpAMPCwiththis.
Encourage Use of Creative Commons Licenses

TheCopyrightCommitteeaskstheBoardtoencourageuseofCreativeCommonslicensesbyAALL members,chapters,committees,sectionsandotherentities.WithinAALL,therearemanyunitswho arenotbounddirectlybyAALLpolicy.Thesemembersandgroupscreatevaluablematerialsthatcould potentiallybepublishedunderaCreativeCommonslicense.WeaskthatAALLencouragetheuseofCC licensesformaterialsproducedbyallchapters,committees,sectionsandindividuals.
Questions and Answers about Creative Commons

FollowingarequestionsandanswersaboutCreativeCommons*,writtentoaccompanytheAALL CopyrightCommitteeproposal.SomematerialisadaptedfromtheFrequentlyAskedQuestionssection oftheCreativeCommonswiki,asnoted.
What will change with the adoption of the Creative Commons license?
UnderU.S.Copyrightlaw,bydefaultothersmustseekpermissionbeforeusingcontentunlesstheiruse fallswithinthescopeofexceptionssuchasfairuseorclassroomuse.CreativeCommonslicenseschange thedefaulttopermitdefinedusesandonlyrequirepermissioninspecificcases.EachCClicense specifieswherepermissionisneeded.Inaddition,CCLicensesallrequireattribution,whichisnot mandatedbyU.S.CopyrightLaw.Asaresult,theauthorandAALLwillreceivecreditforusesoftheir materials,whenlicensetermsareproperlyfollowed.
How does a Creative Commons license operate?

ACreativeCommonslicenseisbasedoncopyright.Thislicenseappliestoallworksprotectedby copyright,whichcanincludebooks,websites,blogs,photographs,films,videos,songsandotheraudio& visualrecordings.
What does a Creative Commons license provide generally?

CreativeCommonslicensesgiveyoutheabilitytodictatehowothersmayexerciseyourcopyright rightssuchastherightofotherstocopyyourwork,makederivativeworksoradaptationsofyour work,todistributeyourworkand/ormakemoneyfromyourwork.Theydonotgiveyoutheabilityto restrictanythingthatisotherwisepermittedbyexceptionsorlimitationstocopyrightincluding, importantly,fairusenordotheygiveyoutheabilitytocontrolanythingthatisnotprotectedby copyrightlaw,suchasfactsandideas.
Do people have to ask permission to use a work licensed under Creative Commons?
No. AcentralfeatureofworkslicensedunderCreativeCommonsisthatacreatordecidesaheadoftime whichusesrequirenopermission,suchascommercialuseortherighttomakederivativeworks.Abig advantageforcreatorsofaworkisthatCreativeCommonslicensesrequireuserstoattributeanyuseto theoriginalproducer.Attributionshouldhelppromotevaluablecontentandthepeoplewhocreateit.
Will works that use Creative Commons licenses be in the "public domain"?
No,becausethelicensordoesnotgiveupallrightstohisorherwork.TheCreativeCommonslicenses areonlycopyrightlicensesthatenableyoutocontrolhowotherpeopleuseyourwork. *Severalquestionsandanswersareadaptedfrom:FrequentlyAskedQuestions:CCWiki (http://wiki.creativecommons.org/Frequently_Asked_Questions),licensedunderaCreativeCommons Attribution3.0License(lastvisitedFebruary3,2011).
Can AALL keep selling publications such as the salary survey?

Yes. TheCreativeCommonslicensecanbeadoptedselectively.Justbecausesomeitemsaredistributed withoutcostdoesn'tmeanothercannotbesold.Foroneexample,AALLmaywantcontinueusing traditionalcopyrightprotectionforthesalarysurvey,IndextoForeignLegalPeriodicalsandother publicationsofferedforsale. Note:sinceCreativeCommonslicensesarenonexclusive,AALL,ascontentowner,canstillcanstill enterintoincomegeneratinglicensesofanyofitsworksthathaveCreativeCommonslicenses.
Are there other library or professional associations that have already adopted Creative Commons licenses?
WearenotawareofanyprofessionalassociationsthathaveadoptedCreativeCommonslicenses,buta numberofnonprofitorganizationsanduniversitylibrarieshavechosentolicensetheirworksunder CreativeCommons.Ashortlistoftheseorganizationsfollows. WethinkthatAALLshouldbealeaderinthisarea. LawRelated Content CALILegalEducationCommons(http://lec.cali.org/) Universities and University Libraries BerkmanCenterforInternetandSociety(http://cyber.law.harvard.edu) MITOpenCourseWare(http://ocw.mit.edu/OcwWeb/web/home/home/index.htm) UniversityofMichiganLibrary(www.lib.umich.edu) DukeUniversityLibrary(http://library.duke.edu) PublicLibraryofScience(www.plos.org) RiceUniversity'sConnextions(http://cnx.org) CenterforInternetandSociety(http://cyberlaw.stanford.edu) UnitedNationsUniversityOpenCourseware(http://ocw.unu.edu) JohnsHopkinsOpenCourseware(http://ocw.jhsph.edu) OpenCourseWareConsortium(www.ocwconsortium.org) Nonprofit Organizations Propublica.org(www.propublica.org) SunlightFoundation(www.sunlightfoundation.com)
Does NonCommercial mean a work cannot be used commercially?

Notquite.TheNonCommerciallicenseoptionmeansthatyoudonotreceivethecommercialrightsvia theCreativeCommonslicense.Youcanalwaysapproachthelicensordirectlytoseeiftheywill separatelylicenseyouthecommercialrights.
*Severalquestionsandanswersareadaptedfrom:FrequentlyAskedQuestions:CCWiki (http://wiki.creativecommons.org/Frequently_Asked_Questions),licensedunderaCreativeCommons Attribution3.0License(lastvisitedFebruary3,2011).
AsanexampleforAALL:AALLcontentlicensedunderaCreativeCommonsNonCommerciallicense couldbeusedinaContinuingLegalEducationseminarforprofitiftheCLEhostnegotiatesdirectlywith AALLforusagerights.
What if I change my mind?

CreativeCommonslicensesarenonrevocable.Thismeansthatyoucannotstopsomeone,whohas obtainedyourworkunderaCreativeCommonslicense,fromusingtheworkaccordingtothatlicense. YoucanstopdistributingyourworkunderaCreativeCommonslicenseatanytimeyouwish;butthis willnotwithdrawanycopiesofyourworkthatalreadyexistunderaCreativeCommonslicensefrom circulation,betheyverbatimcopies,copiesincludedincollectiveworksand/oradaptationsofyour work.SoyouneedtothinkcarefullywhenchoosingaCreativeCommonslicensetomakesurethatyou arehappyforpeopletobeusingyourworkconsistentwiththetermsofthelicense,evenifyoulater stopdistributingyourwork.
Do I need to sign something or register to obtain a Creative Commons license?

No. CreativeCommonslicensesaredesignedtobeappliedtotheworkandtobebindinguponpeoplewho usetheworkbasedontheirnoticeoftheCreativeCommonsSomeRightsReservedandthestatement thattheworkisCreativeCommonslicensed. CreativeCommonsdoesnotkeeptrackofwhichcreativeworkshavebeenlicensedunderaCreative Commonslicense.
*Severalquestionsandanswersareadaptedfrom:FrequentlyAskedQuestions:CCWiki (http://wiki.creativecommons.org/Frequently_Asked_Questions),licensedunderaCreativeCommons Attribution3.0License(lastvisitedFebruary3,2011).
TAB 14
Monday, February 07, 2011 Sally Wise, Chair Law Student Research Competency Standards Task Force Catherine Lemann ACTION ITEM Law Student Research Competency Standards Task Force Report The Task Force was charged to review the Law Student Research Competency Standards submitted to the Executive Board in April 2010, to recommend whether or not AALL should adopt the Law Student Research Competency Standards, and if so, to revise the draft standards and to present them to the Board for adoption. The Task Force is bringing to the Board its report with a document for adoption. That the Executive Board approve the document in the Law Student Research Competency Standards Task Force's report, to set up an appropriate standing committee, and to publicize the approved document as appropriate. None
FUNDS REQUIRED:
Report AALL Law Student Research Competency Standards Task Force For the AALL Executive Spring Board Meeting March 29-31, 2011 Background: A self-formed group of AALL members chaired by Dennis C. Kim-Prieto created a draft of Law Student Information Literacy Standards. The Standards were submitted to the Executive Board for Adoption in April 2010. There was general agreement among the Board that it would be appropriate for AALL to develop Law Student Research Competency Standards and the President was directed to appoint a Task Force to reach a successful resolution in the development and approval of the standards. [Charge to the Task Force - http://www.aallnet.org/committee/res_stds.asp] Membership: The members of the Task Force are Elizabeth G. Adelman, Beth DiFelice, Dennis C. Kim-Prieto, LindaJean Schneider, Kay Moller Todd, and Sally Wise, chair. Catherine Lemann served as the Board Liaison and Celeste Smith as the Staff Liaison. The Task Force was comprised of four members from law schools and two from law firms and the Board liaison was a court librarian. Minority Report: This is the report of the Task Force. Dennis C. Kim-Prietos minority report will follow after the conclusion of this report. Change From Law Student Research Competency Standards to Law Student Research Competency Principles: The Task Force is presenting to the Board Principles rather than Standards. The Task Force determined after much discussion that the first step in the development of Law Student Research Competency Standards must be a presentation of general principles and that the next step should be the development of specific, detailed Standards. The Task Force also discussed using the phrase information literacy rather than research competency in the title of the Principles and determined that the phrase research competency would resonate most with the legal community, which is our primary focus. We do note in the Introduction that the foundation of the Task Forces principles are the Information Literacy Competency Standards for Higher Education (2000) approved by the Association of College and Research Libraries (ACRL). Activities: The Task Force first met in July 2011 at the annual meeting in Denver and has continued meeting most Friday mornings since that time. The Committee held a two-week moderated discussion in November with more than 290 participants. We also put our near final draft on a Blog and requested comments. The final draft of the Principles is reflective of the comments received. 1
The Task Force was charged to review the academic and practice environments that suggested the need for Law Student Research Competency Standards, to determine if there was a need for Standards, and to identify other efforts to create standards that were underway. We did so and we determined that there is a need and that there are other efforts underway. We were also asked to determine how the Research Competency Standards might be used by the legal community. According to Deborah Epstein Henry in her 2010 book titled Law and ReOrder: Legal Industry Solutions for Restructure, Retention, Promotion & Work/Life Balance, law firms are beginning to use core competencies and core competency programs in their compensation and evaluation programs. The Law Student Research Competency Principles would be extremely useful for those programs as well as for law firm planning and training. Continuing legal education providers would also find them useful as they design programs. Bar admission committees should use them as they design ways to evaluate research skills of candidates. Law Schools should also use them in their curriculum development and design efforts and the Section of Legal Education and Admissions to the Bar should use them in their discussion of learning outcomes. Principles: Law Student Research Competency Principles Introduction The Law Student Research Competency Standards Task Force of the American Association of Law Libraries (hereinafter Task Force) presents this paradigm of general research competency principles to foster the development of different models and eventually best practices.1 There is a growing body of literature and a lively discussion among members of the legal academy and the practicing bar about the research competency skills of law school graduates. This dialogue among stakeholders is essential to forge change. In our discussions, we determined that continuing communication and collaboration between law schools, legal employers, and the law school accrediting body 2 is fundamental to any efforts to address and improve the research skills of law students. To this end, law school programs should reflect the realities of the legal field. In particular, an understanding of the many varied legal practice business models is vital. In todays environment, law firm success hinges on billable time, effective time management, effective communication, effective peer
The foundation of the Task Forces Principles are the Information Literacy Competency Standards for Higher Education (2000, approved by the Association of College and Research Libraries (ACRL) and endorsed both by the American Association for Higher Education and the Council of Independent Colleges. Information Literacy as defined by ACRL is the set of skills needed to find, retrieve, analyze, and use information. http://www.ala.org/ala/mgrps/divs/acrl/issues/infolit/overview/intro/index.cfm A significant body of literature on information literacy has developed over the years.
2 1
The Section on Legal Education and Admissions of the American Bar Association administers the law school accreditation process.
collaboration, and cost recovery. Similarly, efficient research habits in governmental and nonprofit settings ultimately benefit those employees and the public. Highly competent research skills, effective problem solving skills, and critical thinking skills are keys to success in all areas of legal practices of today and the future. The Task Force is confident that this paradigm of general research competency principles will engage more stakeholders in the dialogue about the need to establish benchmarks in this area. These benchmarks should include the development of a detailed list of required skills to reflect the needs of the legal employers of the 21st century. We offer our five Law Student Research Competency Principles for consideration, and for use in the following discussions: law school curriculum development and design; law firm planning, training and articulation of core competencies; bar admission committee evaluation of research skills of applicants; continuing legal education program development; law school accreditation standards review.3
Principle I: A successful researcher should possess fundamental research skills. Law students should have an understanding of the complexities of the legal system. They should know the processes and the interrelationships between the three branches of government and the legislation, regulations, and case law they produce. They should distinguish between official and unofficial sources of law and should place issues in context. Law students should know how to effectively use secondary sources. They should distinguish between primary and secondary sources of law. They should identify and use secondary sources for background information, to gain familiarity with terms of art, and to put primary sources in context. Law students should have an awareness of the cost of research. They should understand the costs associated with research using all formats. Further, they should identify where cost and efficiency intersect in the selection of format. Principle II: A successful researcher should implement effective, efficient research strategies. Law students should select appropriate sources for obtaining required information. Based on the authority governing the issue, law students should determine which research tools are best suited to analyze the issue, and then they should validate the completeness and appropriateness of the selected sources. Law students should construct and implement efficient, cost-effective search strategies. Law students should first break the problem down into its components and determine an approach to each of them. They should draft research plans and timelines that include identifying the most cost-efficient sources, appropriately using available resources to perform the research, and using supplemental materials to validate and update results.
The Section on Legal Education and Admissions to the Bar is discussing student learning outcomes in proposed Standard 202.
Law students should confirm and validate research results, incorporating existing work product and expertise. Law students should confirm the validity of their results by consulting prior work product, when appropriate and available. They should also seek out knowledgeable legal researchers for guidance, when necessary, considering ethical obligations. Law students should document research strategies. They should record all pertinent information, such as resources and methods used, for future reference. They should produce accurate citations and reference lists using appropriate documentation style.
Principle III: A successful researcher should critically evaluate legal and non-legal information and information sources. Law students should critically evaluate the validity and credibility of information sources. They should know the different purposes and the relative strengths and weaknesses of different types and formats of information sources. They should be able to translate skills used for familiar information sources in order to master new information resources. Law students should critically evaluate retrieved information. They should distinguish between binding and persuasive authority and distinguish otherwise binding authority from the facts at hand. They should recognize and address contrary authority and incorporate factually dissimilar yet legally relevant authority by drawing parallels to the facts. Law students should synthesize the results of their research to construct new concepts applicable to resolving the problem at hand. They should draw analogies between their situation and other areas of the law, when appropriate.
Principle IV: A successful researcher should apply information effectively to resolve a specific issue or need. Law students should understand the context for the legal issue under analysis. They should research background or historical information, such as legislative or administrative histories, where that context can inform the analysis. They should apply scholarship from other disciplines, consistent with the use made of non-legal materials by courts and other decision-makers in the past. Law students should modify the initial research strategy as suggested by preliminary results. They should incorporate additional concepts when implicated by preliminary results, and expand or narrow research queries when they retrieve unanticipated results due to the coverage of research tools or the operation of search engines Law students should determine when research has provided sufficient background to explain or support a conclusion. They should ensure that all questions posed are answered. They should identify unresolved issues and incorporate as appropriate analogous background where research did not clearly resolve the issue posed Law students should use the results of their research to formulate their legal analysis and to prepare their work product. Law students should apply principles of relevance and priority to the authority cited, taking care to choose a format and style that is appropriate for the audience and that best supports their analysis. They should organize and integrate the results of research into a persuasive document. They should also cite authority consistent with locally accepted rules, ensuring that cited references can be located by the reader.
Principle V: A successful researcher should be able to distinguish between ethical and unethical uses of information and understand the legal issues arising from discovery, use, and application of information. Law students should have a mastery of information ethics and should be able to articulate the factors that determine whether an information use is ethical. They should understand that the analysis of information ethics includes determining the lawyers ethical obligations to the court, the bar, and society. They should also understand the organizations (firm, school, court, corporation) rules on access, storage and dissemination of information. Law students should apply laws, rules, and other legal authority that govern a lawyers use of information in the course of practice. They should understand the principles of intellectual property, copyright, and fair use. They should also use source citations properly, to accurately indicate where the words and ideas of others have been found, and they should understand and comply with license and subscription agreements and other limitations.
Recommendations: Adoption of the Principles by the Executive Board: The Task Force recommends the Executive Board adopt the Law Student Research Competency Principles. Method of Periodic Review: The Task Force recommends that the Executive Board charge a one-year Task Force to draft Standards in line with the Task Forces Principles. We recommend that the Task Force be composed of two members from the Private Law Libraries Special Interest Section and one member from the following Special Interest Sections: Academic Law Libraries, Foreign, Comparative and International Law, Research Instruction & Patron Services, and State, Court & County Law Libraries. We also recommend that the appointments be made in consultation with the leadership of the special interest sections. Distribution and Marketing of the Principles: The Task Force recommends that the leadership of the following organizations be presented with the Principles: American Bar Association Leadership Law Practice Management Section Legal Education and Admissions to the Bar Section General Practice, Solo and Small Firms Division Government and Public Sector Lawyers Division Judicial Division Law Student Division Young Lawyers Division Bar Services Division 5
National Minority Bar Association State Bar Associations National Conference of Bar Examiners ACLEA - The Association for Continuing Legal Education Association of American Law Schools Section of Law Libraries Section of Legal Writing, Reasoning and Research
SALT Society of American Law Teachers ALWD Association of Legal Writing Directors Association of College and Research Libraries The Task Force also recommends a marketing strategy to introduce the Principles to the membership and to provide them a possible marketing strategy for their organization. We also recommend that a web page and a brochure be developed.
Minority Report Submitted by Dennis Kim-Prieto, Member, AALL Task Force on Law Student Research Competencies
There is much to commend in the Task Forces submitted report, and in the work that we have accomplished over the past year. In particular, the Task Forces shift towards articulating Principles is a positive re-framing of the original Law Student Information Literacy (LSIL) Standards and one that will allow the Association (and the profession) to begin and to engage in a conversation about what our students should learn, and how our students actually learn legal research in the law school curriculum. I join the Task Force in encouraging the Executive Board to adopt the recommendations in the report as well as the Principles themselves, but I also urge the Executive Board to reconsider the critical issue of framing and presenting these standards without Information Literacy (IL). Allowing the concept of IL to remain at the heart of these standards not only brings instructional law librarianship into the wider community of IL librarians and their scholarship, it also allows us to more easily apply and adopt theories and techniques of IL-focused instruction into our own legal research curricula. To this end, I have appended an alternate draft introduction to the Principles that more fully and more accurately appropriates and acknowledges the role of IL in this entire project. By reframing the principles as Law Student Research Competency Principles, rather than Law Student Information Literacy Principles, the Task Force has removed substantive benefits from the document, and has inadvertently undermined the progress that law librarians have made in this area for the past two years. Most significantly, by removing Information Literacy from this work, the Task Force ends up eliminating the contributions from library science at the heart of this endeavor. IL has been consistently demonstrated to be a measurable quality; the Association of Research Libraries (in conjunction with Kent State University) has sponsored a web-based IL assessment that has been administered at over 200 separate institutions of higher education, and has assessed more than 35,000 students in the past 5 years. 1 As the National Conference of Bar Examiners moves steadily toward assessing research skills on the Multi-State Bar Examination, it is imperative that we develop an independent means of assessing Law Student Information Literacy in order to assess not only our students learning, but also to assess the effectiveness of legal research curricula and instruction. 2
See ABOUT PROJECT SAILS: HISTORY, available online at https://www.projectsails.org/sails/history.php?page=aboutSAILS (last viewed 10 March 2011).
Many have commented the NCBEs plans to assess law student research skills. This endeavor is discussed in greater detail on p.16 of How Law Student Information Literacy (LSIL) Standards Address Deficits Identified by the MacCrate Report and the Carnegie Report, and What They Mean for Legal Research Education & Training, available on SSRN at http://papers.ssrn.com/sol3/papers.cfm?abstract_id=1678146.
Information Literacy is a cornerstone of library instruction. More than 30 years after E. Gordon Gees seminal work, INFORMATION LITERACY: REVOLUTION IN THE LIBRARY, countless colleges, universities, local school boards and state departments of education have adopted IL as a framework for assessing (and ultimately measuring) student research skill and performance. 3 However, IL encompasses a larger set of skills than research tasks. IL is also a framework for approaching research (and scholarship) that asks the student to bring a critical and recursive awareness to the research process. Rather than simply moving through a checklist of tasks, the information literate student assesses steps within the research process. This key distinction between Research Competency and Information Literacy doesnt merely leave the student a better researcher, it also leaves the student better prepared to master new and unfamiliar tasks in research (and drafting), which ultimately leaves the student better prepared to excel in the practice of law. It is worth noting that several comments to the blog that the Task Force sponsored also share this view, and also urge the re-incorporation of IL into this project. Perhaps the most vivid demonstration of IL may be found in The Universe of Thinkable Thoughts Versus the Facts of Empirical Research, by Joseph Custer. 4 Although the article does not address IL, it does present a distinction between research that relies upon the Descriptive Word Index in the West Digest System and research which relies upon topical analysis. The paper presents survey results which show that practitioners prefer using the Index over mere topical analysis, and the paper itself demonstrates how the context provided by the Index allows for a more complete and contextualized understanding of the material being researched. It is the very context that the Index provides that strikes me as the clearest description of the distinction between Research Competency and Information Literacy; this work contrasts the accounts of some competent researchers who do not know how to find the most effective research tools (or even understand why one tool may be more effective than another for differing research tasks) with those who do. The information literate law student (and lawyer) is able to demonstrate both of these abilities: finding the most effective research tools, and explaining why one tool may be more effective than another in a given research task. IL, in short, directly addresses the gap that Custer identifies. The Task Force would replace Information Literacy with Research Competencies because they believe that the latter phrase would resonate most with the legal community. While this belief is grounded in commonly accepted principles of marketing, it fails to apprehend the influence that IL has already exacted on accreditation agencies, governments, and upon the business community. Certainly, those law librarians who are local to their firm, court, bar, or school must be the ones who best fit these Principles to their local audience and community. Too this end, I share the Task Forces recommendation for developing and suggesting marketing strategies to these librarians. However, the centrality of IL to these very principles is far too important to be omitted. Taking IL out of this body of work not only removes it (and the instructional law librarians who will rely on it) from the extant body of IL scholarship, it also removes the expertise of instructional law librarians from the conversation that these principles seek to inspire. I strongly urge the Executive Board to adopt these principles as Law Student Information Literacy Principles.
3
Id. at 2-6. 102:2 LAW LIB.J. 251 (2010)
Draft Introduction to the Law Student Information Literacy Principles: There is a growing body of literature in the general press about the information literacy levels of college students; among members of the legal academy and the practicing bar, this has taken the shape of a lively discussion on the research skills those students demonstrate upon graduating law school. Leading this discussion among stakeholders is essential to forge a much-needed change in our approach to teaching research skills to law students. The Law Student Research Competency Standards Task Force of the American Association of Law Libraries (hereinafter Task Force) drafted a paradigm of Law Student Information Literacy Principles to guide the development of best practices for research instruction. These practices are based on the Information Literacy Competency Standards for Higher Education, approved by The Association of College and Research Libraries in 2000, and endorsed by the American Association for Higher Education and the Council of Independent Colleges. The Task Force offers this paradigm to engage more stakeholders in the dialogue of exact standards that will reflect the needs of current legal employers. These Law Student Information Literacy Principles are intended to serve as a basis for discussion of law school curricula, in considerations of training and core competencies within law firms, for bar admission committees evaluating the research skills of applicants, and in discussions of the American Bar Association, Section of Legal Education and Admission to the Bar and Law School about meeting the student learning outcomes requirement in proposed Standard 302. We begin these principles with a discussion of communication and collaboration, which is a core assumption of Law Student Information Literacy. Law school programs must be informed by the realities of the legal field, and such information is achieved through communication and collaboration between law schools and employers. In particular, law students should have an understanding of the law firm business models. They should know that time is a key resource: success of the law firms mission hinges upon billable time, effective time management, effective communication, effective peer collaboration, and cost recovery. To this end, law students should have an understanding of the importance of research skills, problem solving skills, and critical thinking skills. Law schools should continue to offer courses which will offer them opportunities to learn these skills, and students should enroll in them. The Task Forces recommendation to the American Association of Law Libraries includes the formation of a standing committee to participate in the dialogue and to consider recommending a more detailed list of required skills.
TAB 15
Thursday, February 03, 2011 Diane Rodriguez, Chair Council of Chapter Presidents Carol Bredemeyer INFORMATION ITEM Chapter Council Chair's Report The report covers activities of the Council Chair since the November 2010 Board meeting. None None
TO: AALL Executive Board FROM: Diane Rodriguez, Council of Chapter Presidents 2010/11 DATE: February 1, 2011 Per the request of President Joyce Janto, I have actively encouraged Chapter Leaders to request chapter visits from Board members. I had two chapters request more information about the program (CoALL & DALL). Both chapters said they were going to submit a request. A call for nominations has been forwarded to all Chapter Leaders for the next Chair of the Council. Nominations will be accepted through Feb. 25, 2011. The election will take place in early March. Preparations are underway for Chapter Leadership Training at the 2011 Annual Meeting in Philadelphia on Saturday, July 23, 2011. The training will include a half-day workshop followed by the Leadership Luncheon. The Council of Chapter Presidents Business Meeting will follow lunch. There will be two roundtables scheduled for Meeting Management and Government Relations at the Annual Meeting. Ruth Hill will present the Meeting Management content and Emily Feldman will present the Government Relations material. A virtual Treasurer training now takes place in the fall. The chapter presidents listserv had a brief discussion regarding the Librarian Relations staff layoffs and reorganization at Thomson Reuters and how these changes will affect the Chapters. AALL Vendor Relations Liaison, Margie Maes, worked with me to deliver the general concerns of the list to Anne Ellis at TR, as well as help the chapter leaders understand AALLs stance on the topic. As a result, some Chapters will send letters to TR and Lexis encouraging their continued support of the Librarian Relations programs and highlighting the benefits to the Chapters and their members. Ten chapters are eligible for Chapter Registration Awards for Philadelphia: ALLUNY GPLLA LLAGNY LLAM LLNE LLSDC NJLLA SEAALL SNELLA WPLLA
The chapters have been notified of their eligibility.
TAB 16
Thursday, February 24, 2011 Anne Matthewman, SIS Council Chair SIS Council Catherine Lemann INFORMATION ITEM SIS Council Chair Report Report on activity since last meeting. None None
SIS Council Chair Report I send this report with my apologies for not attending the Executive Board meeting. Unfortunately, my teaching responsibilities at the law school conflict with the dates of the meeting and I was not able to make alternative arrangements for the class. My major activity in the fall was working with the SIS Chairs to complete and submit the meeting matrix information and scheduling forms. Most SIS Chairs were able to do this without much difficulty but there were one or two who had difficulty scheduling all their meetings. I will be working with the Chairs next to ensure that the necessary food and beverage forms are completed. A number of messages from AALL HQ and members entities have been sent to the SIS Council listserv over the past months. There has not been any discussion of issues or concerns raised on the list or directly to me since the last meeting. I am beginning to plan the agenda for the SIS Leadership Training to be held on Saturday morning of the Annual Meeting in Washington. Additionally, there will be a Council Meeting in the afternoon. I am about to make the call for nominations for SIS Council Chair for the 2011/2012 term and will alert you of the incoming Chair once that election is complete. Anne Matthewman
TAB 17
Tuesday, March 08, 2011 Margie Maes, AALL Vendor Liaison Executive Board None INFORMATION ITEM AALL Vendor Liaison Report See attached. None None
March 7, 2011 TO: FROM: RE: AALL Executive Board Margie Maes, Vendor Liaison Spring 2011 report
The four months since my appointment as Vendor Liaison have been busy and fruitful. I appreciated the opportunity to attend the November Board meeting and to have group and individual conversations with the Board about your expectations for this position. Following the meeting, I determined that reaching out to the vendor community was my highest priority. I embarked on a series of meetings with the major legal information vendors, visiting five companies between the end of November and the middle of January. My primary goals for these meetings were to describe my role as vendor liaison and to establish a relationship with each of the library relations contacts at the companies. In several cases I also met with corporate executives and other staff. I also had a list of things I wanted to address with all the vendors: determine what issues they have, if any, with AALL and its members so that I could offer my help in resolving them; encourage compliance with the Guide to Fair Business Practices; promote participation in the price index; strengthen the working relationship between the vendors and CRIV; and promote participating in Project Counter. In all cases the vendors reiterated that they value the relationship with AALL as an association and appreciate the opportunities AALL provides for member contact through the annual meeting and other forums. All of the vendors are frustrated with the public airing of complaints against particular publishers, but they recognize that this is not a problem AALL can control. They seem encouraged by the vendor relations program and hopeful that this will stem the flow of some of that negative communication in the future. Given the timing of my visits, much of the conversation centered on planning for the colloquium. The larger vendors were concerned about the lack of a detailed agenda that they could use to convince their executives to commit two days of time to attending. I worked with many of them individually after my visits to obtain more concrete information to assist them in this regard. In addition to the vendor visits, most of my time has been spent on colloquium planning and correspondence. I also worked with Rob Myers, CRIV Chair, to prepare a Members Briefing that will appear in the April issue of AALL Spectrum. Rob and I talk regularly, and I participate in CRIV conference calls when my schedule permits. Ive responded to several individual inquiries about vendor issues and colloquium planning. I was a guest on a conference call with the Large Law Firm Directors Group, at the invitation of Steve Lastres. I hope to launch some regular communication with the membership (probably an e-newsletter) very soon that was my second highest priority but other tasks have taken precedence.
TAB 18
Monday, February 28, 2011 Timothy Coggins, Chair ELIACC Ruth Hill ACTION ITEM Electronic Legal Information Access and Citation Committee Committee Name Change The Electronic Legal Information Access & Citation Committee submits this request to change the name of the Committee to the Digital Access to Legal Information Committee (DALI). The Committee makes this request for many reasons, including the following: (1) The word "digital" is the correct word, rather than the word "electronic;" (2) It is unnecessary to include the word "Citation" in the Committee name; (3) The current acronym, ELIACC, is difficult for many individuals; and (4) The current full name of the Committee is long and cumbersome. Please see the attached report for more information. That the Executive Board approve a name change for the Electronic Legal Information Access and Citation Committee from its current name to a new name - the Digital Access to Legal Information - and make this change effective at the appropriate time as designated by the Executive Board. None
FUNDS REQUIRED:
Requesting Entity: Electronic Legal Information Access and Citation Committee Committee Chair: Timothy L. Coggins tcoggins@richmond.edu
Summary Report In Support of Committee Motion to Change Committee Name
The Electronic Legal Information Access and Citation Committee submits this request to change the name of the Committee to the Digital Access to Legal Information Committee (DALI). The Committee makes this request for many reasons, including the following: The word digital is the correct word, rather than the word electronic. It is unnecessary to include the word citation in the Committee name. The current acronym, ELIACC, is difficult for many individuals, including many of those who are reading our materials. The full name of the Committee, Electronic Legal Information Access and Citation Committee, is simply too long.
The Committee comments more specifically below on the first two bullets mentioned above. Digital vs. Electronic: The Committee and its work focuses on access to digital documents that are created, stored, and accessed/transferred using a variety of digital technologies. Digital is the crucial element, not electronic. The concern with authentication comes from the fact that these items are digital and thus are very easy to modify without evidence of such modifications. Furthermore, electronic includes anything that operates electronically, thus it encompasses non-digital data that is transmitted electronically. The word digital automatically encompasses electronic, but electronic does not necessarily imply digital. It also seems that those individuals who work in the area of preservation refer to items as digital and not electronic. For example, the Library of Congress named one of its programs the National Digital Information Infrastructure and Preservation Program (NDIIPP), not the National Electronic Information Infrastructure and Preservation Program. Librarians also speak in terms of digital libraries, not electronic libraries, and born digital, not born electronic.
Citation: When the Access to Electronic Legal Information Committee and Citation Committee were combined, there was a concern that the citation portion might not receive sufficient focus. However, the Committee does not believe that this is true. Rather, the Committee believes that the word Access in the title is inclusive providing access to the documents and indicating how a person can retrieve (citation) those digital documents. Thus, the Committee believes that the word citation is redundant and can be removed. Additionally, the citation portion of the
Committees work is receiving significant focus this year, and it is expected that it will receive much focus during the coming year. The current Committee has two very significant on-going projects: finalizing a white paper about the citation issue, which will be published later in Law Library Journal and editing and revising the latest edition of the AALL Citation Manual. The Committee recommends that the Board approve a name change for the ELIACC to the Digital Access to Legal Information Committee. Thank you for your consideration.
TAB 19
Friday, January 28, 2011 Mary Alice Baish, Director Government Relations Office None INFORMATION ITEM Report of the Government Relations Office Please find attached a list of our key activities since the Fall Executive Board Meeting. I would like to take this opportunity to express my sincere thanks to each of you for your strong and constant support of the work of the Government Relations Office. It has been a privilege and honor to serve the Association. I'm going to miss seeing you at Board Meetings, working with our talented HQ and GRO staff, and collaborating with our wonderful members. I am very grateful for the experiences and challenges you have given me during the past sixteen years. More importantly, for the friendships I have made with you and everyone associated with AALL. I look forward to seeing you in Philadelphia in July, wearing my new GPO hat. Fond regards, Mary Alice
None None
The following documents reflect key activities of the Government Relations Office since the November 2010 Executive Board meeting: 1. Advocacy Toolkit for the 112th Congress: 2011-2012 http://www.aallnet.org/aallwash/toolkit/112.asp 2. Joint letter to David S. Ferriero, Archivist of the United States, in support of the re-opening of the National Archives and Records Administrations investigation into the Central Intelligence Agencys destruction of federal records showing the torture of detainees at CIA black sites, December 22, 2010. http://www.aallnet.org/aallwash/lt122210.pdf 3. Joint letter to The Honorable Darrell E. Issa to urge support for the Whistleblower Protection Enhancement Act, S. 372, December 16, 2010. http://www.aallnet.org/aallwash/lt121610.pdf 4. Joint letter to Members of the U.S. House of Representatives in support of the Whistleblower Protection Enhancement Act, S. 372, December 13, 2010. http://www.aallnet.org/aallwash/lt121310.pdf 5. Joint letter to The Honorable Patrick J. Leahy to express concerns with Section 301 of the Motor Vehicle Safety Act, S. 3302, which would exempt certain types of critical information from public disclosure, December 9, 2010. http://www.aallnet.org/aallwash/lt120910.pdf 6. Joint letter to President Obama and congressional leaders in support of the Whistleblower Protection Enhancement Act, S. 372, November 18, 2010. http://www.aallnet.org/aallwash/lt111810.pdf 7. Joint letter to members of the United States Senate in support of a bill to permit the televising of Supreme Court proceedings, S. 446, October 28, 2010. http://www.aallnet.org/aallwash/lt102810.pdf 8. Joint letter to The Honorable John Rockefeller, The Honorable Kay Bailey Hutchinson, The Honorable James Oberstar and The Honorable John Mica to urge them not to include in the final version of the National Transportation Safety Board Reauthorization Act of 2010 (H.R. 4714, S. 2768) two provisions in Section 3(d) in S. 2768 that limit the publics ability to access critical information, October 20, 2010. http://www.aallnet.org/aallwash/lt102010.pdf 9. Joint letter to David S. Ferriero, Archivist of the United States, regarding the beta Online Public Access system, October 1, 2010. http://www.aallnet.org/aallwash/lt100110.pdf
10. Joint letter to The Honorable Patrick J. Leahy and The Honorable Jeff Sessions regarding the Combating Online Infringement and Counterfeits Act (COICA), S. 3804, September 27, 2010. http://www.aallnet.org/aallwash/lt092710.pdf
TAB 20
Friday, February 11, 2011 Merle Slyhoff, Chair Price Index Review Task Force Janet McKinney INFORMATION ITEM Price Index Review Task Force Status Report The Board charged the Price Index Review Task Force with reviewing the AALL Price Index for Legal Publications, and to recommend to the Executive Board any necessary changes regarding the Index. To date background information has been pulled, current workflow has been disseminated to the Task Force members, and past PI chairs have been consulted. Next steps will be to look at options, evaluate their effectiveness, and draft the final recommendations to be presented to the Board at the July Board meeting.
None None
TAB 21
Thursday, January 20, 2011 Jennifer Lentz, Vice Chair LexisNexis Call for Papers Lucy Curci-Gonzalez INFORMATION ITEM Call for Papers New Short Form Division for 2012 The AALL/LexisNexis Call for Papers Committee plans to introduce a new category of prize for 2012, to be called the Short Form Division. The Short Form Division will carry a prize of $300. The prize will not include a recommendation for publication, (as winners in other divisions are recommended for publication in Law Library Journal), in order to allow this category to attract entrants appropriate to a variety of short form publications. The new division will be a pilot for one year and its success will be evaluated by the Committee at the end of the 2011-2012 year.
None None
Information Item AALL/LexisNexis Call for Papers Committee Introduction of New Short Form Division for 2012
EXECUTIVE SUMMARY The AALL/LexisNexis Call for Papers Committee plans to introduce a new category of prize for 2012, to be called the Short Form Division. The Short Form Division will carry a prize of $300. The prize will not include a recommendation for publication, (as winners in other divisions are recommended for publication in Law Library Journal), in order to allow this category to attract entrants appropriate to a variety of short form publications. The new division will be a pilot for one year and its success will be evaluated by the Committee at the end of the 2011-2012 year.
PURPOSE The purpose of introducing the Short Form Division is to enable the Committee to recognize a wider variety of contributions by librarians to the literature of the profession. The goal of this prize is to call attention to quality writing that has not been represented in previous Call for Papers winners, due to the nature of the current prize categories, which tend to longer-form law review-style essays.
IMPLEMENTATION The Short Form Division will be promoted as a Special Category for 2012. Before making this a new division permanent, the Committee would like to judge its success for one year. If the Committee decides that the papers submitted are deserving of the award and that this award should continue, then the 2012-2013 committee will introduce the Short Form Division as a permanent award.
FORMAT The Short Form Division will solicit written works that are generally shorter than a law review or other scholarly Law Library Journal article. The winning piece would be appropriate for publication in AALL Spectrum, a national or local bar journal, a Chapter/SIS newsletter or similar publication. There will not be a word minimum or maximum for this division.
CRITERIA Criteria for judging the new Short Form Division will be: quality of writing, relevance to the profession, currency, and appropriateness for the intended type of publication. In addition, the article submitted must not have been previously published.
AWARDS The prize money shall be divided as follows: Student Division, $650; New Members Division, $650; Open Division, $650; and Short Form Division, $300. The Student, New, and Open Divisions include a recommendation by the AALL/LexisNexis Call for Papers Committee for publication in Law Library Journal. In order to allow this category to attract entrants appropriate to a variety of short form publications, (such as bar journals, or AALL Spectrum), the prize for the Short Form Division will not include a recommendation for publication.
PUBLICITY To promote this new division in its probationary year, the Committee will work with the Publishing Initiatives Caucus to help publicize this new category. The new category will be unveiled at the 2011 AALL Annual Meeting in Philadelphia, and will be part of the Committees advertising for the 2011-2012 year.
TAB 22
Thursday, March 10, 2011 Christine Graesser, Chair Strategic Directions Committee None INFORMATION ITEM Committee Action Plans See attached. None None
AALL Committee Activities and Action Plan

Name: David Hollander Title: Chair Email: dholland@princeton.edu Committee Name: Committee Charge: AALL LexisNexis Call for Papers Committee The Committee shall promote the writing of scholarly papers and coordinate a program at the Association's annual meeting offering an opportunity for the winners of the prize to present their work highlighting various aspects of their writing process. To this end, the Committee shall establish categories or divisions of eligibility of the appropriate criteria for selection of winning works; review and set the number of creative works which will be selected as winners; administer any financial award which may be available for distribution to winners; and review papers or creative works and select winners. The Committee shall recommend to the editor of the Law Library Journal those papers which are suitable for publication. Annual Paper Competition: The main activity that the Call For Papers Committee engaged (CFPC), and continues to engage in this year, is to promote, administer, and judge our annual paper competition. Submissions for this competition are due in March 1 (New and Open Divisions) and April 15 (Student Division). Once the paper submissions have arrived, the CFPC will read them and choose the winning papers. Each winner will receive $750 and the winning papers are recommended for publication in Law Library Journal. Educational Session at Annual Meeting: The competition winners will present their papers at the Annual Meeting in Philadelphia. Traditionally, a "featured speaker," in addition to the winners, is invited to speak about writing and the writing process. This year Mary Whisner, from the Univ. of Washington will be our feature speaker. As we determine the writing competition winners, we will continue to plan this educational session. Writing Workshop: For the past two years, the CFPC has organized a writing workshop which has brought together experienced writers and aspiring writers to discuss issues relating to writing: choosing a topic, finding time, getting published, etc. This year, we decided to offer a revamped Writing Workshop and invite Amanda Irwin Wilkins, the director of Princeton University's Writing Program, to offer an advanced class in writing, using the same pedagogical methods used to teach writing to graduate students and faculty at Princeton University. The CFPC and Ms. Wilkins are currently planning details of this workshop, but the general outlines are decided: it will be hands-on, limited to 30 participants, and focus on the innovative system called "The Writing Lexicon," which was conceived at Harvard and fully developed at Princeton to train scholars to think about and discuss quality writing in a new and productive way. We will begin promoting this Writing Workshop in February, but sign-up will begin in April or May. New Category: This fall, the CFPC has brought an Action Item before the Board to implement a new category in the paper competition for 2011-2012: the Short Form Division. The proposal was approved. The purpose of introducing the Short Form Division is to enable the CFPC to recognize a wider variety of quality writing that has not been represented in previous Call for Papers winners, due to the nature of the current prize categories, which tend to longer-form law review-style essays. Specifically the CFPC hopes to recognize writing that is appropriate for publication in AALL Spectrum, a national or local bar journal, a Chapter/SIS newsletter, or a similar type of publication. The CFPC is currently discussing details of this new category and details for its implementation, which will probably be as a pilot category for the first year. Next year's CFPC will evaluate the pilot program and decide whether to make the Short Form Division a permanent category. At the Board's request, an Information Item detailing our implementation plan will be submitted for the next Board meeting. AALL 2010-2013 Strategic Directions: The activities of the CFPC are integrally connected to the AALL 2010-2013 Strategic Directions. The CFPC believes that all of its activities support the AALL core value of "lifelong learning and intellectual growth for law librarians." Also, the writing that the CFPC promotes, "enhances the stature of individual librarians as leaders in their workplace," and helps librarians "meet and leverage the challenges of the changing information environment in a global world." ID #: 58 Submitted: 1/19/2011
Major Activities for 2010-2011 :
Proposed Activities for 2011-2012 :
Continue to successfully offer the paper competition and present the winners at the 2012 Annual Meeting. Continue to offer learning opportunities that promote writing skills.
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Implement and then evaluate the new Short Form Division and determine whether to continue with the new category in subsequent years.
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Name: Jennifer S. Stephens Title: Chair Email: jennifer.stephens@haynesboone.com Committee Name: Committee Charge: AALLNET Committee CHARGE: Governed by the AALLNET policy approved by the Executive Board, the AALLNET Committee has the ultimate authority and responsibility for the AALL web site. The Committee maintains relationships with Chapters, AALL entities, and individual content providers, to ensure that their materials are available and current, or linked to AALLNET. The Committee also advises the AALLNET Coordinator in the development of policies and procedures for adding and maintaining AALLNET content. Sets and monitors guidelines for the management of AALLNET and the host site, including content, visual design, organization, management, relationships with content providers, types of links to other sites, and the possible impact of AALLNET on AALL revenues. Periodically reviews the content and links on AALLNET to ensure that they comply with the AALLNET policy and guidelines and goals of AALL, law librarianship and the legal community. Major Activities for 2010-2011 : The major activity for 2010-2011 is reviewing the production site of the new AALLNET. Members of the committee were each sent a form for review and testing, using criteria set out for ease of use, time needed to find each item, and further thoughts/comments. ID #: 60 Submitted: 2/16/2011
The committee should continue to be engaged in the review and testing of the new AALLNET site. Once the site has been approved, it should be involved in the education of the various AALL webmasters affected by the new methods of creating and maintaining content on SIS, Committee, Caucus, and any other affected entities.
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Name: Annual Meeting Program Committee Title: Chair Email: jafrank@uw.edu Committee Name: Committee Charge: Annual Meeting Program Committee CHARGE: The Committee shall select the programs that support the AALL Competencies of Law Librarianship and are consistent with the theme developed in conjunction with the Vice President. The Annual Meeting Program Committee shall: meet with the Vice President and staff liaisons for orientation and theme development; set the guidelines for program selection and select the programs themselves; and oversee implementation of selected programs through the Annual Meeting. Under the leadership of AMPC 2011 chair, Anne Myers, the committee selected programs for the Annual Meeting that meet member needs and support the AALL Competencies of Law Librarianship. In addition, she consulted with the relevant parties and added new aspects to the AMPC scope, including adding a poster session to the Annual Meeting. ID #: Submitted: 3/4/2011 79
The AMPC 2012 (Boston) will select programs for the Annual Meeting that meet member needs and support the AALL Competencies of Law Librarianship. We are in the process of consulting with VicePresident/President-Elect Darcy Kirk to further focus our efforts on what she would like us to consider in terms of the programming for the Annual Meeting in Boston.
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Name: Mary Lu Linnane Title: Chair Email: mlinnane@depaul.edu Committee Name: Committee Charge: Awards Committee The Awards Committee shall publicize award opportunities and coordinate the presentation of awards to recipients for the awards established by the Association. AALL committees will select one (1) or more recipients every year for each award, or no recipient if none of the nominees are deemed sufficiently qualified. The AALL Awards Committee selects recipients of the Marian Gould Gallagher Distinguished Service Award; the Joseph L. Andrews Bibliographical Award; the Law Library Publications Award; the Hall of Fame Award; the Chapter Professional Development Award; the Innovations in Technology Award; and the Volunteer Service Award. 2011 marks the first year that Hall of Fame members will be selected by the Awards Committee based on nominations submitted by the general AALL membership. These awards recognize, support and honor those individuals who exemplify the Association's core values as outlined in the 2010-2013 Strategic Directions and the goals of leadership, education and advocacy. Leadership by both long time and newer members is recognized by all the awards especially the Gallagher, Hall of Fame and Volunteer service awards. Education is rewarded through the Andrews, Chapter Professional Development, and Innovations in Technology awards in particular. Advocacy is acknowledged through the Law Library Publications Awards. The nine Awards Committee members are divided into subcommittees to work on the seven awards for which it has responsibility. Award Committee members include: Joseph Hinger, Judy Meadows, Elizabeth Moore, Al Podboy, Carol Roehrenbeck, Andrew Tschinkel, Vice Chair Margie Maes and Chair Mary Lu Linnane. Six members of the committee served as subcommittee chairs this year, with the Chair of the committee heading two subcommittees. Each member of the Committee serves on multiple award subcommittees. The deadline for nominations for the above awards was February 1, 2011. Subcommittee chairs will notify those selected to receive the award in mid-March and submit that information to the Awards Committee Chair. The AALL Award Recipient Information form, created and used for the first time last year, is to be completed by the chairs of the various Awards subcommittees as well as the chairs of the other issuing bodies. When completed this form contains the necessary information about the awards and the recipients, including individuals at their institutions who should be notified about the awards. The Chair works with AALL Headquarters to produce the Awards Brochure, plaques and other recognition and promotional material. In this capacity the Chair also works with the other award granting entities to insure that Headquarters receives accurate information on all the major awards. These include the Emerging Leader Award; the Call for Papers Award; the Excellence in Marketing Award; the New Product Award; the LLJ/Spectrum Articles of the Year Awards; the Public Access to Government Information Award; the Robert L. Oakley Advocacy Award; the Minority Leadership Development Award; and the various Special Interest Section awards. Chairs of the Andrews, Gallagher and Hall of Fame subcommittees will write articles for publication in the June 2011 issue of the Spectrum. In addition, biographies will be prepared for the new Hall of Fame members, which include the latest recipients of the Gallagher award, using the "Hall of Fame Brief Vitae" template created by Frank Houdek, chair of the Hall of Fame Selection Special Committee. This information will be added to the biographies of the 2010 Hall of Fame inductees and made available when the Hall of Fame section of AALLNET is unveiled. As in past years, the Awards Committee will be represented at the CONELL Marketplace and will work with HQ staff to host a display in the Annual Meeting Exhibits Area. ID #: 62 Submitted: 2/25/2011
Review the criteria for each award and make certain that it is accurate and up to date, reflecting any changes that were made over the years. Look at the nomination form for each award decided by the committee and consider changes so that they are consistent in wording, style, and format. If there is no form currently in use, one should be created in time for it to be used for the 2012 award.
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In the cases of other awarding entities, recommended changes should be done in cooperation with the other committees. Target those awards that received few or no nominations during 2010-2011 to determine if there is a way to encourage a greater response.
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Name: Caroline Osborne Title: Chair Email: osbornecl@wlu.edu Committee Name: Committee Charge: Bylaws and Resolutions Committee The Committee shall, as requested by the Executive Board, the President, the membership, or on its own initiative: study problems concerning the Association's Bylaws; interpret bylaw questions; draft possible amendments to the Bylaws; and, implement solutions to Bylaws-related problems. The Committee shall maintain an official text of the Bylaws incorporating all changes as adopted by the membership and shall verify as correct all published texts of the Bylaws. In accordance with the Association Bylaws, the Committee shall review all Chapter and SIS constitutions and Bylaws, when adopted or amended, for conflict or inconsistency with the Association documents. The Committee shall advise Chapters and SISs on means of resolving conflicts among the documents. The Committee shall request Executive Board action when necessary to bring Chapter and SIS documents into conformity with those of the Association. The Committee shall advise Chapters and SISs of changes in the Association Bylaws that may require amendment of Chapter and SIS documents to avoid conflict or inconsistency. The Committee shall serve as a resource on proposed amendments and offer advisory opinions on drafting questions to Chapters and SISs. Following procedures and policies approved by the AALL Executive Board, the Committee shall also be responsible for reviewing resolutions which are submitted by AALL members or entities and for forwarding those resolutions to the AALL Executive Director and AALL Secretary for consideration at the AALL Business Meeting at the Annual Meeting of the Association. Major Activities for 2010-2011 : In 2010-2011 the Bylaws and resolutions committee has continued to review and comment on proposed amendments to SIS and Chapter bylaws. We have also begun the process of revising the model bylaws for the chapters. ID #: Submitted: 3/2/2011 70
In the coming year, the Committee will review the AALL Bylaws to consider whether any amendments should be suggested to the Executive Board for its consideration in addition to its continuing practice of reviewing proposed amendments to SIS and chapter bylaws.
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Name: Robert R. Myers Jr. Title: Chair Email: robert.myers@case.edu Committee Name: Committee Charge: Committee on Relations with Information Vendors (CRIV) The Committee shall foster positive, constructive and open communication between information vendors and the membership of AALL in matters relating to provision of information in any format. The Committee shall support ongoing AALL educational initiatives and provide continuing educational opportunities for both AALL members and information vendors. The Committee shall serve as a forum and resource to provide constructive suggestions to vendors. The Committee shall foster a cooperative working relationship between librarians and information vendors. The Committee will select one (1) or more recipients every year for the New Product Award, or no recipient if it deems none of the nominees sufficiently qualified, and will submit the winning recipient's name(s) to the Awards Committee. The Committee represents the interests of all AALL members, and neither it nor its members will represent or advocate for the benefit of only one publisher or information vendor when acting in their capacity as committee members. ID #: Submitted: 3/7/2011 83
Vendor Liaison: The chair of CRIV sat on the Vendor Liaison Hiring Committee and assisted in selecting Margie Maes as the new Vendor Liaison replacing Marian Parker who stepped down July 2010. Margie came on board in November 2010 and the relationship between CRIV and the Vendor Liaison has been very amicable. We are working through areas of overlap in a very cooperative manner. Recently, the Vendor Liaison and the Chair of CRIV completed several articles delineating the duties and responsibilities of each. These articles will appear in the "Members Briefing" section of the April 2011 issue of Spectrum. CRIV Structure: CRIV continued the three subcommittee structure of the previous year. The Education Subcommittee's chief responsibility is planning and proposing CRIV sponsored programs relating to vendor issues for the AALL Annual Meeting. The Publications Subcommittee has editorial responsibility for the CRIV Sheet which appears three times a year in Spectrum magazine. The Publications Subcommittee is also responsible for adding content and making updates to the CRIV Web page and Tools. The third subcommittee is the Communications Subcommittee, which is responsible for member advocacy (i.e. handling librarians' requests for assistance with vendors), selecting the recipient of the annual New Product Award, and hosting the Vendor Roundtable held annually at the Annual Meeting. Communications: One of the main goals this year has been to improve communications between committee members and to better document committee processes, and procedures. To this end, we used the Doodle scheduler to establish a date and time for monthly CRIV conference calls. We use the AALL Online Discussion Forum e-mail system to communicate as a committee between meetings and we are using PBWorks to archive conference call agendas and minutes, work collaboratively on material, post policies and procedures, etc. The regular and frequent communication and the posting of resources will assist new CRIV members to get up-to-speed quicker. Education (Supports AALL's Strategic Goal of Education): For the 2011 Annual Meeting, CRIV proposed two programs and cosponsored a third program. All three of the programs concern electronic resources and licensing agreements, and are designed to build off each other. The first program is titled "Best Practices for Evaluating a New Electronic Resource." The second program is titled "Anatomy of a License Agreement" and the third is "Getting to Yes for Your Library: Negotiating Vendor Contracts in Your Favor." The goal of education is also achieved through the Publications Subcommittee with its work on the CRIV Web page and Tools, publication of the CRIV Sheet, and contributions to the forthcoming Vendor Relations blog and e-newsletter. Education was also the goal of the CRIV Vendor Roundtable at the 2010 Annual Meeting in which the discussion focused on green practices and electronic books. CRIVPage and Tools: Shaun Esposito, CRIV's webmaster, has done a good job updating basic information on the CRIV page. While committee participation in updating actual tools on the site has been underwhelming, the committee did post an up-to-date list of links to publisher websites and customer service pages. CRIV Sheet and CRIV Notes: The CRIV Sheet remains the primary method in which CRIV communicates to the membership. Mary Jenkins has done an outstanding job as Editor this year.
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Member Advocacy (Supports AALL's Strategic Goal of Advocacy): In the first seven months of the 20102011 term, CRIV has undertaken to resolve six vendor-related complaints as well as to provide guidance to several librarians in resolving their own issues with publishers. Vendor-related complaints included 1) finding out reasons behind the recent rise in the number of Lexis-Nexis and West format changes, 2) attempting to have CCH republish a bound volume after a court revised an opinion contained therein, 3) Finding out why RIA no longer permits "first supplement only" subscriptions, 4) pursuing complaints with Lexis-Nexis over Shepard's Acts and Cases by Popular Names containing superseded cites to Illinois Revised Statutes, 5) pursuing complaints with Lexis-Nexis that their CFR Index is nearly an exact reprint of the GPO version and, 6) providing assistance with understanding libraries' options regarding the conversion of Law Journal Press loose-leaf subscriptions to online combination packages. New Product Award: CRIV continues to administer the New Product Award. This year we had ten applications for the award. A winner has been selected but will remain un-named pending formal announcement. Site Visits: CRIV is not conducting a site visit this year.
CRIV will continue to work with the Vendor Liaison to refine and clarify our respective roles and responsibilities. This will have an impact on the Committee's ongoing activities as we delineate areas of involvement. CRIV will continue to work very closely with the Vendor Liaison over the next year. Particular emphasis will be placed on finding ways to communicate with membership more quickly in addressing vendor-related problems and questions. CRIV will work with the Vendor Liaison to determine how to do this most effectively. As lines of responsibility are set out between CRIV and the Vendor Liaison, the Committee may recommend to the Executive Board that the Committee charge and description be modified. There seems to be some confusion among membership in general just what the function and role of CRIV is. This would be a good opportunity to refine and clarify the CRIV mission for the membership. Work will continue on the CRIV website. In anticipation of the new AALL website structure major changes will not be made to the existing web site, but outdated information will be removed and updated where appropriate. Work currently ongoing on the Committee wiki to construct a "Beginning Glossary of Publishing Terms" will continue, with the goal of making this available on the CRIV website. Monthly conference calls, the use of the Committee listserv, and the development of a CRIV wiki for ongoing collaborative work proved very useful over the past year and this will continue. CRIV will continue coordination of the Vendor Roundtable at the Annual Meeting which the Committee took over from ALL-SIS in 2008. This year the Committee plans to provide a forum for discussion of ongoing work that resulted from the AALL Vendor Colloquium held at the end of February. In addition, CRIV is prepared to assist with post-colloquium tasks as needed and requested. While CRIV has not received an operating budget from AALL for some time, a small budget request for 2011-2012 has been submitted. Funding would enable CRIV to make the exhibit hall table at the annual meeting more attractive and informative. CRIV will continue with those activities which have proved successful in the past: Soliciting contributions to and editing the CRIV Sheet, reviewing applications and determining the winner of the New Product Award, staffing the CRIV table at the AALL Annual Meeting, and publicizing the AALL Guide to Fair Business Practices for Legal Publishers.
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Name: Jocelyn Kennedy Title: Chair Email: jocelyn.kennedy@law.uconn.edu Committee Name: Committee Charge: Conference of Newer Law Librarians (CONELL) Committee The CONELL Committee shall be responsible for planning, promotion and presentation of the Conference of Newer Law Librarians (CONELL) on an annual basis, currently held the Saturday prior to the start of the AALL Annual Meeting. To this end, the committee shall establish a variety of events during CONELL that allow new AALL members to gain a wide breadth of exposure to AALL and its members. Provided the AALL Annual Meeting schedule permits, the committee shall coordinate a networking activity, such as dine around dinners, for the conference attendees the evening prior to CONELL We transitioned to new leadership in late January. The committee held its first meeting on February 3 and will meet monthly going forward. Most speakers are secured. We maintain Facebook and LinkedIn groups for the the last two cohorts and will do so with this cohort. The committee budget is in process and we are moving forward with tours and other planning. CONELL meets the Core Value of community by fostering a cohort of newer members in the association. CONELL also meets Goal 1 Leadership through a day long mentoring and networking session, and by promoting opportunites for members to actively participate in the Association via our Marketplace showcase and through our selection of speakers. ID #: 63 Submitted: 2/25/2011
The next committee should maintain the CONELL website and cohort social networking sites. A goal for the next committee would be to reach out to past CONELL cohorts to rekindle and foster relationships and sense of community within the Association.
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Name: Claudia Jalowka Title: Chair Email: claudia.beth.jalowka@jud.ct.gov Committee Name: Committee Charge: Continuing Professional Education Committee CHARGE: To achieve this purpose, the Continuing Professional Education Committee will: continuously advise, advocate, support and encourage AALL continuing professional education efforts outside of the Annual Meeting work in collaboration with the AALL Education Manager to further develop and maintain the Continuing Professional Education policy and the Competencies of Law Librarianship promote and support development of continuing professional education programming by members and association entities further develop and administer the AALL/BNA Continuing Professional Education Grants Program educate and inform members about the AALL Continuing Professional Education Program and publicize opportunities oversee the AALLNET Calendar of Events and Speakers Directory; develop appropriate policies and procedures use available technologies to bring programming to members monitor and evaluate continuing professional education trends, education efforts and developments, and new technologies of the library and larger community study costs and pursue ways to provide quality, affordable programming for members Major Activities for 2010-2011 : Our activities during this past year supported the education goal of the Strategic Directions. We have accomplished many of the goals set for us in the 2010-2011 Action Plan. The Committee began the year with a break from tradition as the Chair was unable to attend the Annual Meeting in Denver. Instead the Committee scheduled a conference call to be held on June 19, prior to the meeting. A Committee meeting was held in Denver and some members did attend for the opportunity to meet face to face and to meet with the out-going Chair. Due to unforeseen circumstances the Committee conference call did not take place until July 11. Although unusual, the lack of physically meeting at the Annual Meeting did not appear to hamper the Committee's work throughout the year. This year the Committee promoted the AALL/BNA Continuing Education Grants Program, AALL webinars and other continuing education programs. Programs that received grants funds included "SANDALL Brownbag: Competitive Intelligence," "The 2011 NOCALL Spring Institute," and "Mary Ellen Bates Speaks on the Following: What Will the Information Profession Look Like in 10 Years." The Committee received fewer grant requests than in the 2009-2010 year. The Committee also reached out to each incoming AALL committee chairs, SIS chairs, caucus chairs, and chapter presidents in August with a personalized greeting to promote the resources and services available to them through the CPE Committee and the Education Director. The Committee worked with the AALL Education Director, Celeste Smith, on the content of AALL2Go. Through short articles that appeared in the AALL E-Newsletter we promoted several of the programs available on the site. August through October we worked with the Education Director to develop and offer the first virtual course aimed at managers and aspiring managers from law libraries. This six week Online Law Library Management Course provided 25 attendees the opportunity to improve their managerial skills from their own desktops. Maureen Sullivan served as the facilitator for this course which was highly successful and provides a blue print for future online programs. Vice-Chair Elizabeth Outler led a sub-committee that sought to identify topics and speakers for future webinar programs. In February 2011, the sub-committee submitted to the Education Director a viable listing of proposed topic with speakers for webinar programs. Topics include; "Developing an Employee Manual," "Distance Education Copyright," "Environmental Scanning as a Change Management Tool" and "Developing Writing and Publishing Opportunities." The Education Director will pursue developing some of these programs. In the December AALL Spectrum the Committee contributed to a coordinated effort by the Membership ID #: Submitted: 3/4/2011 76
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Development Committee to publish, in the Members' Briefing section, articles from six AALL committees that focused on developing the profession and skills. Our Committee contributed the article "Continuing Professional Education Committee Offers Career-Boosting Opportunities." The article highlighted how the CPE Committee could assist members in obtaining and developing continuing education programs outside of the AALL Annual Meeting. In the January we worked with the Education Director to promote the in-person spring AALL Management Institute 2011. The Institute will run April 7 9, 2011 in Chicago. The facilitator of the program will be Maureen Sullivan.
The Committee will continue working with the Education Director to develop and present webinars and programs based on the suggestions of the 2010-2011 sub-committees recommendations of topics and programs. The formation of a permanent sub-committee, with members assigned yearly, to work on the development of topics should be considered. The Committee will work with the Education Director to provide opportunities for online learning to AALL members through the continued development of virtual courses such as the Online Law Library Management Course. The Committee will propose a continuing education program for the Annual Meeting in Boston. The Committee will continue to explore news venues for education opportunities outreach. It will continue to explore ways to develop outreach to advertise the AALL/BNA Continuing Education Grants Program to members utilizing social media channels. The Committee will continue to write monthly Pick of the Month articles to advertise the AALL2Go resources. The Committee will publish an article in the Spectrum regarding the work of the Committee and how continuing professional education helps members professionally. The Committee will look for new and innovative ways to meet its charge.
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Name: Roger Skalbeck Title: Chair Email: rvs5@law.georgetown.edu Committee Name: Committee Charge: Copyright Committee The Committee shall monitor developments and shall inform and advise the Executive Board and the Government Relations Office on copyright and other intellectual property matters. In addition, the Committee shall inform the membership of notable intellectual property policy issues and other relevant matters, and provide educational opportunities and tools for the membership in copyright law. The Committee shall coordinate with the Government Relations Office to communicate Association views on copyright and other intellectual property issues to all levels of government. The Committee may, in accordance with Committee and Association policy, work with the AALL Government Relations Office to prepare and communicate Association positions to appropriate governmental bodies and to other interested groups, while keeping the President and the Executive Board informed of all such efforts. The manner of communication shall be determined by the Chair, the Government Relations Director and the President on critical issues. Major Activities for 2010-2011 : Members of the committee wrote new Issue Briefs on Exemptions to DMCA 1201 [July 2010] and the Google Book Settlement [June 2010]. In addition, committee members provided to the Library of Congress input on selecting a new Register of Copyrights, discussing our ideas with copyright personnel involved in the search. We have planned and will administer a webinar on distance education, focusing on copyright issues. We developed programs on copyright education and awareness for annual meetings in Denver and Philadelphia. In addition, we provided input to advocacy organization Public Knowledge for their Amicus Brief submitted to the Supreme Court in a case implicating copyright's First Sale Doctrine. We also regularly distribute copyright news on our committee Twitter account. ID #: Submitted: 3/4/2011 77
The committee will continue to advocate and promote copyright education and awareness, through meeting programming and online communications. If the AALLNET redesign takes place, we'll work to update committee content on the site, to include general copyright education resources. Also, the committee will help with Creative Commons education and awareness, and will work with the Government Relations Office to respond to legislative or legal matters in the area of copyright.
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Name: Dennis Kim-Prieto Title: Chair Email: dprieto@kinoy.rutgers.edu Committee Name: Committee Charge: Diversity Committee The Committee shall be charged with: - Identifying issues related to maximizing the diversity of AALL membership - Exploiting the benefits and possibilities of a diverse and complex membership - Recognizing and celebrating the richness of an active, diverse membership - Advising the Board on mechanisms and programs that encourage a diverse and complex membership - Encouraging active participation by the whole membership including identifying barriers and how to remove them - Enriching the Association and the profession through extensive integration of multiple perspectives and experiences - Determining the winner of the AALL Minority Leadership Development Award Major Activities for 2010-2011 : Diversity Symposium: Celebrating 10 years of the Minority Leadership Development Award by featuring a panel of past winners reflecting upon the award and upon the general acknowledgment and celebration of diversity within AALL over the past 10 years. Selecting Minority Leadership Development Award winner: after reviewing all applications, we will select and announce this year's winner, and invite the winner to this year's symposium, reflecting the theme. Communications: brief pieces announcing the nature and purpose of the Diversity Committee, and announcing the Minority Leadership Development Award appeared in AALL Spectrum over this past year. Survey of Diversity within AALL: we are surveying the law library community to ask about their affiliations with under-represented populations, and to ask for their input regarding the acknowledgment and celebration of diversity within AALL. Website: we are planning a redesign of the committee website pending the overhaul of the entire AALL web presence. Recruitment: using the data gathered from the survey above, as well as working in concert with the Recruitment and Membership Development committees, we will be developing a plan for a pilot recruitment program to be rolled out during the 2011-2012 year. ID #: Submitted: 3/3/2011 73
Recruitment: implementing pilot recruitment program based upon survey input and collaborative planning. Communications: keeping AALL membership informed via regular communications in AALL Spectrum and e-mail lists. Selecting Minority Leadership Development Award: reviewing applications and choosing award winner. Website: we will be unveiling our redesigned committee website to coincide with the newly redesigned AALL web presence. Planning Diversity Symposium: we are currently considering a symposium that focuses on the theme of Cultural Intelligence. Selecting Minority Leadership Development Award.
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Name: Cheryl Niemeier Title: Chair Email: cniemeier@boselaw.com Committee Name: Committee Charge: Economic Status of Law Librarians Committee CHARGE: The Committee shall: Monitor the work of other associations that share an interest in compensation and pay equity for law librarians and related professions, and where appropriate, convey ideas and suggestions on improving compensation and pay equity to the AALL Executive Board and to AALL members; Maintain a compilation of "best practices" relating to improving compensation of law librarians including marketing, public relations, negotiating skills and advocacy; Monitor scholarly developments in the fields of labor economics, human resource management and related fields for ideas, findings and developments relevant to advancing the economic well-being of law librarians; Assist the Executive Board as appropriate in facilitating salary-equity studies to document law librarians' compensation as compared to other professionals in their work environments. Serve in an advisory role to the Director of Publications for the compilation of the Biennial Salary Survey. Major Activities for 2010-2011 : Submitted a program proposal for the 2011 conference in Philadelphia re/salary negotiations. Committee members, Cheryl Niemeier and Lisa Junghahn submitted an article idea to Spectrum on negotiation skills . Cheryl Niemeier and Lisa Junghahn co-authored an article entitled Everything (Well Almost Everything) is Negotiable: Best Practices for Getting What You Want in Your job Offer or Performance Review, which is set to appear in the July 2011 issue of Spectrum. Additionally plans are in the works to get the article submitted to other non-law librarian professional journals to reach a wider audience. Draft a brochure relating to job interviewing and salary negotiations. Unfortunately, the committee did not get started on this task, but we feel it is important and thus include it in the action plans for 2011-2012, especially since the revamp of the AALL Website should be in place or at least further along in the coming committee year. ID #: Submitted: 3/1/2011 67
Work on drafting a brochure relating to job interviewing and salary negotiation techniques for distribution and linking on the committee's Website. Consider submitting a program idea for AALL 2012 Annual meeting. Develop a Webinar program to be provided via AALL. Pass along new ideas through Spectrum and other publications and outlets uncovered via monitoring more closely developments in the fields of labor economics and human resource management as it relates to advancing the economic status of law librarians.
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Name: Timothy L. Coggins Title: Chair Email: tcoggins@richmond.edu Committee Name: Committee Charge: Electronic Legal Information Access & Citation (ELIAC) Committee CHARGE: The Committee shall use principles of the law library profession to identify web site characteristics and citation rules that represent best practices, and to encourage all branches of government to apply these principles in the creation and maintenance of electronic legal information. These principles include permanent public access, authenticity, citizen usability, uniformity of citation consistent with AALL policy, comprehensiveness and suitability for legal research, and they reflect the special concerns and unique competencies of law librarians. The Committee will monitor and promote judicial, legislative and executive branch web sites at all levels of government to apply best practices in the creation and maintenance of electronic legal information. The committee will develop and maintain a web-based framework to categorize the various principles being successfully addressed by those sites. In addition, the Committee shall monitor and promote citation initiatives and activities undertaken by the judiciary, the bar, the ABA, the Bluebook editors and other groups. The Committee will also serve as a resource for jurisdictions and other groups considering citation issues. The Committee shall be responsible for advising the Association and its membership about issues relating to electronic legal information access and citation, and may be called upon to collaborate with other committees, including the Government Relations Committee. ID #: 65 Submitted: 2/28/2011
ELIACC's 2010-2011 major activities include: -- Completed the editing of the Citation White Paper, which will be published in the Law Library Journal; -- Began the process of completing technical edits to the AALL Citation Manual; -- Worked with the AALL GRO to host a meeting of interested stakeholders about the citation reform question; -- Collaborated with the Government Relations Committee, the Copyright Committee, and the GRO to revise the AALL Government Relations Policy, incorporating the AELIC (now ELIACC) core principles and values; -- Assisted through comments with the NCCUSL on its draft uniform law about authentication and preservation (chair attended the Fall NCCUSL meeting about the uniform law); -- Planned and will provide programming on authentication, preservation, and public policy at the 2011 AALL annual meeting; -- Began a sub-committee to work on the best practices for government websites; -- Submitted a budget proposal to the AALL Finance and Budget Committee to establish a state authentication and preservation award and to obtain funds for programming at the Court Technology Conference; -- Planned a program about authentication and preservation, in collaboration with the GRO and the AALL's National Center for State Courts official representative, for the Court Technology Conference; -- Submitted a recommendation to the AALL Excecutive Board to change the name of the ELIACC to the Digital Access to Legal Information Committee.
ELIACC's proposed activities for 2011-2012 include: -- Publish the revised AALL Citation Manual and develop online version; -- Publicize the Citation White Paper and continue efforts to gain support for vendor neutral ciation, and in collaboration with others, develop a plan to implement it; -- Continue advocating for authentication and preservation of digital state legal materials; -- Investigate a wiki or other system for future updates to the 2007 State-by-State Report on Authentication of Digital Legal Resources, building on the 2009/10 updates; -- Continue to develop best practices for government websites; -- Present a program about authentication at the Court Technology Conference.
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Name: Stephanie Hess Title: Chair Email: hesss@nsu.law.nova.edu Committee Name: Committee Charge: Government Relations Committee The Government Relations Committee monitors all federal and state legislative, regulatory, and judicial developments, with the exception of copyright, that would affect the Association, law librarianship, law libraries, or the dissemination of information, and shall advise the AALL Executive Board and the AALL Government Relations Office about these issues. The Committee informs the membership through the newsletter or other means of issues it deems are important. The committee coordinates all efforts to testify or otherwise communicates Association views on information policy issues to any branch of government at any level. In furtherance of this goal, the committee may draft proposed resolutions, position papers, or letters for adoption by the Executive Board or the membership. The Committee prepares testimony or otherwise communicates Association views consistent with the Government Relations Policy to appropriate governmental bodies and other interested groups and shall keep the Executive Board informed of all such efforts. The Committee shall be responsible for the legislative update session at the annual meeting. The Committee shall consult with other AALL committees when issues handled by committee's overlap. At the 2010 Annual Meeting, the Government Relations Office (GRO) and Government Relations Committee (GCR) coordinated Legislative Advocacy Training 2010: Raising the Bar in Your State, a free workshop focused on teaching attendees how to prove to state officials the need to authenticate and preserve online legal information and convey understanding of the vital role of state public law libraries. AALL Observer to the NCCUSL Drafting Committee on the Authentication and Preservation of State Electronic Legal Materials Act, provided an update on the draft act while volunteers from state working groups shared their experiences in creating inventories of no-fee, authentic online legal information. The state of public law libraries was addressed with particular attention paid to those at-risk for budget cuts/ elimination. GRC committee members attend monthly conference calls that allow in-depth discussion of advocacy issues and activity in the political realm vital to government information policy. We also address administrative matters, plan projects, and arrange events as per the group's charge. Said calls entail strategy development for networking with each AALL SIS and chapter. Liaisons tracked legislative activities and distributed action alerts, E-Bulletins, and additional communiqus generated by the GRO. Members and other subscribers contribute to the Advocacy listserv regularly. Threads generally center on topics like permanent public access, digital preservation and authentication of government documents/ resources, net neutrality, the USA PATRIOT Act, etc. Several committee members are active in their state's working groups, organizing work day sessions and leading similar collaborative efforts geared towards populating comprehensive legal inventories for each state. At the Annual Meeting in Philadelphia on July 23, 2011, the GRC and GRO will host Legislative Advocacy Training 2011: Turning Challenges into Opportunities. The workshop will feature an official at the Administrative Office of the United States Courts who will discuss new PACER functionalities to help users find court information more efficiently. Leslie Street and Government Relations Committee member Julie Kimbrough will share tips on creating useful PACER research guides and developing popular PACER training programs. Next, the Electronic Legal Information Access & Citation Committee Chair Timothy Coggins and AALL Advocacy Communications Assistant Emily Feldman will lead a discussion re: the National Inventory of Legal Materials, celebrating the significant contributions of AALL's Federal and State Working Groups during the past year. The most recent developments regarding NCCUSL's uniform act, Authentication and Preservation of State Electronic Legal Materials Act, will also be summarized in preparation for one of the breakout sessions. Participants can choose between two sessions: the first on creative ways to promote digital authentication to state policymakers when NCCUSL's uniform act rolls out in their resident states; the second to brainstorm ideas on how to sustain the role of law libraries in the Federal Depository Library Program. More information can be found at Legislative Advocacy Training 2011: Turning Challenges into Opportunities On July 25, 2011, D2: AALL Public Policy Update: Shining the Spotlight on Advocacy will spotlight the important work that AALL does for its members via its public policy program, as well as why and how ID #: Submitted: 3/4/2011 82
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members should help strengthen AALL's advocacy efforts. Advocacy Communications Assistant will moderate an interactive conversation with audience participation on AALL's top policy priorities and the past year's accomplishments. Panelists will include the Copyright Committee Chair, the Electronic Legal Information Access and Citation Committee Chair, and the Government Relations Committee Chair who will also offer perspectives on what issues will emerge in the coming year. This collaborative discussion will conclude with the presentation of the prestigious AALL Public Access to Government Information Award and Robert L. Oakley Advocacy Award. The above activities demonstrate AALL's core values of law librarians working for a democratic society by ensuring the equitable and permanent access to legal information which can only lead to the continuous improvement in the quality justice thanks to the grassroots efforts of communities impacted by law librarians. Goal 1 (Leadership) as stated in AALL's Strategic Directions is likewise supported. (I.e. Increase and improve communication and collaboration with its entities). However, Goal III (Advocacy) is the centerpiece of the GRC's charge and, hence, the target of most of its energy. (I.e. Continue advocacy efforts to ensure the authentication and preservation of official digital legal resources; Continue to advocate that government information on government websites must be permanently available to the public at no charge).
The GRC will nurture existing relationships with legislators still in office. Following the November election, a slew of new representatives appeared in the halls of Congress, requiring we introduce ourselves and promulgate AALL's information policy to those unfamiliar with the organization's commitment to equitable, no-fee, permanent public access to authentic online legal information. Advocacy Assistant Emily Feldman has created an excellent toolkit for how to do so with the 112th Congress, a roadmap of contacts often utilized by GRC members and referred to their assigned SISs and chapters. See http://www.aallnet.org/aallwash/toolkit/112.asp and http://www.aallnet.org/aallwash/aa122010.pdf for further details. The GRC meets on a monthly basis, with calls occurring the second Tuesday of every month from March 2011 to June 2011. The Advocacy listserv remains active. The committee's business meeting is scheduled for Sunday, July 24, 2011 at this year's Annual Meeting in Philadelphia. The state working groups' legal inventories remain a top priority and extensive follow up to recent working group sessions is planned GRC members reported a groundswell of interest regarding this project and will continue to push for more volunteers to join. The GRC, along with AALL's GRO, supports the USA PATRIOT Act Sunset Extension Act of 2011 (S. 193) , which would extend the three expiring provisions until December 2013 and includes a higher standard for libraries. We oppose the Internet Patriot Act (H.R. 67) prohibiting the Federal Communications Commission from further regulating the Internet and the Internet Investment, Innovation, and Competition Preservation Act (H.R. 166) which would prohibit the Federal Communications Commission from regulating information services or Internet access services without first proving there is a market failure causing harm to consumers. The GRC will also work in tandem with the GRO in opposing H.R. 514, a bill intended to extend expiring provisions of the USA PATRIOT Improvement and Reauthorization Act of 2005 and Intelligence Reform and Terrorism Prevention Act of 2004 relating to access to business records, individual terrorists as agents of foreign powers, and roving wiretaps until December 8, 2011. The committee is monitoring the Stop the OverPrinting (STOP) Act (H.R. 292, S. 210), designed to eliminate the mandatory printing of bills and resolutions by the Government Printing Office for the use of the House of Representatives and Senate. Although the status of this proposed legislation is uncertain, the committee is confident it can influence their final outcome via tenacious grassroots tactics.
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Name: Pauline Afuso Title: Chair Email: pauline.afuso@thomsonreuters.com Committee Name: Committee Charge: Grants Committee CHARGE: The Committee shall review and recommend to the Executive Board criteria for grant awards according to contemporary funding circumstances; coordinate the procurement, receipt and acknowledgement of grant funds; publicize the availability of grants, solicit applications, and award grants according to established criteria. Although the major activity for the Grants Committee occurs in the spring, the Committee had plans and activities that spanned the 2010-2011 year. These activities had three purposes: To improve the Grant Application Process, to make the law librarian community more aware of the Grants Committee, and to prepare this year's Committee for its major task of grading all of the applications. In August, the Committee reviewed both grant applications, and made suggestions to revise the language to clarify the application requirements. These suggestions were submitted for review and approval at the to the AALL Executive Board's fall meeting. All of the changes were approved and have been incorporated into the 2011 Grant Application forms. In the fall of 2010, two committee members submitted two articles for publication in the AALL Spectrum. One article gave suggestions to grant applicant on how to write better personal statements while the second article gave suggestions on how to write more organized and effective letters of recommendations for grant applicants. These articles were published in the February issue of the AALL Spectrum. In the early spring, the Committee did a practice grading exercise in order to prepare for the main grading activity slated for April. The grading and awarding of the grants is slated for April. The final activities for the Committee will occur at AALL in Philadelphia. There, the Grants Committee will have a table in the Activities Area, and if asked, will also participate in the CONELL Marketplace. The final task for this Committee will be to hold the final meeting, where we will transfer duties and tasks to the new Chair and Committee. ID #: Submitted: 3/4/2011 78
For the next year, the committee will evaluate the changes that were made to the application forms and determine if they were helpful or not, and adjust if necessary. In addition, next year's Committee will review any problems that arise in the scoring of this year's awards. Finally, the Committee will focus on ways to promote interest in the Grants Committee.
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Name: Paul Moorman Title: Chair Email: pmoorman@law.usc.edu Committee Name: Committee Charge: Index to Foreign Legal Periodicals Committee This Committee suggests new journals to be indexed and revisions to the Index to Foreign Legal Periodicals. At this year's Annual Meeting in Denver, the Committee reviewed and approved 15 new journal titles to be indexed by IFLP. In addition, the current Vice Chair, Lesley Dingle, gave a report on her survey on the use of the Index among European, African, Australasian academics. This year, she is surveying North and South American academics and will report her findings at the Annual Meeting in Philadelphia. The Committee has also been working closely with the Editor of the Index to identify ways that the Committee can be of further assistance with issues related to the content and marketing of the Index. ID #: Submitted: 2/9/2011 59
Proposed committee activities for next year are: 1. Ongoing review of proposed new titles and decisions on the appropriateness of their addition to the Index (as always, bearing in mind consideration of quality of publication, cost and space). 2. To consider a report from the current Vice-Chair of a survey of world-wide users' comments on the strengths and weaknesses of current journals listings. 3. Subsequent to this to formulate suggestions from the Committee for possible long-term amendments that could be made to maintain and improve the Index, thereby increasing its circulation and improve its marketing around the world. 4. Obtain feedback from Committee members regarding future changes and improvements to the Index.
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Name: Joe Custer Title: Chair Email: jcuster1@slu.edu Committee Name: Committee Charge: Law Library Journal and AALL Spectrum Committee - Advises on long-range editorial content and direction for the publications - Suggests feature articles or other types of articles - Assists the editors in identifying authors and other contributors - Assists the editors in meeting the short-term and long-term needs and interests of law librarians - Identifies potential readers and studies and recommends ways to effectively reach the targeted audiences - Recommends to the Executive Board editorial policies relating to the contents and formats of the Law Library Journal and AALL Spectrum The Committee will select one or more recipients every year for the best article for the Law Library Journal Article of the Year Award, or no recipient if it deems none of the nominees sufficiently qualified, and will submit the winning recipient's name(s) to the Awards Committee. The Committee will also select one or more recipients every year for the AALL Spectrum Article of the Year Award, or no recipient if it deems none of the nominees sufficiently qualified, and will submit the winning recipient's name(s) to the Awards Committee. Major Activities for 2010-2011 : Law Library Journal and AALL Spectrum Committee Activities for 2010-2011. Submitted by Joe Custer, Assistant Professor of Law and Director, Omer Poos Law Library at Saint Louis University School of Law, Chair, 2010-11. Activity: This year we appointed a new webmaster, Wendy Biddle, an Associate with the United States District Court for the District of Minnesota. She took over the duties from out-going member Jason Sowards, Reference Librarian at Wake Forest University Professional Center Library. Activity: Mark Bernstein, Director and Professor of law at Drexel University Earle Mack School of Law Legal Research Center, was Chair of the Spectrum article of the year subcommittee, along with members Darla Jackson, Head of Reference and Access Services at Oklahoma City University Law Library and Marguerite Most, Reference Librarian at Duke University School of Law, J. Michael Goodson Law Library who chose "Freeing Creativity: Understanding the Creative Commons Licenses" by Steven J. Melamut, Clinical Assistant Professor of Law and Information Technology Services Librarian at the University of North Carolina School of Law. The article appeared in the April 2010 issue of Spectrum at page 20. Activity: Kumar Jayasurya, Assocaite Law Librarian for Patron Services at Georgetown University Law Library was the Chair of the Law Library Journal article of the year subcommittee, along with Deborah Dennison, Head of Bibliographic Access at Case Western Reserve University Law School Library and Wendy Biddle. As of this report they still had not decided upon the article of the year. Activity: Made suggestions to the publication editors of possible authors and contributors and types of articles that may draw interest among publications' intended audiences. ID #: Submitted: 3/4/2011 81
Law library journal and AALL Spectrum Committee Proposed Activities for 2011-2012 Submitted by Merle Slyhoff, Chair, 2011-12 1. ACTION: Review LLJ/AALL Spectrum Committee charge. GOAL: Determine how the Committee can actively fulfill its duties under the current editorships. 2. ACTION: Hold an online discussion for the AALL membership on the topic of LLJ and Spectrum and whether it meets their needs, what they would like to see, etc. GOAL: Set short and long-term publication guidelines for content to meet needs of membership; determine if the current publications are reaching the targeted audiences 3. ACTION: Examine format of LLJ and Spectrum to determine if they are best utilization of Association
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funds and best meet needs of membership. GOAL: Make any necessary recommendations to the Executive Board on LLJ and Spectrum formats 4. ACTION: Initiate monthly conference calls for the Committee; hold a web meeting if necessary. GOAL: Keep the committee members an integral part of the Committee and have ongoing discussions on relevant issues 5. ACTION: Select, if deemed appropriate, winning articles from LLJ and Spectrum. GOAL: Fulfill yearly obligation of Committee
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Name: Gail Warren Title: Chair Email: gail.warren.56@comcast.net Committee Name: Committee Charge: Leadership Development Committee PURPOSE: To support the leadership development needs of members in accordance with the AALL Strategic Directions goal that Law librarians will be recognized and valued as the foremost leaders and experts in legal information, research, and technology. CHARGE: To achieve this purpose, the Leadership Development Committee will: Promote and support growth of leadership development programs and activities Explore new leadership trends and best practices to create leading edge learning opportunities Leverage new technologies to expand delivery of leadership training Work with AALL Continuing Professional Education committee and other AALL entities as appropriate to identify leadership training development needs Explore and review policies, practices, and funding mechanisms used by other organizations to train new leaders Support identification and tracking of potential leaders Continue development of AALL leadership academy program (including mentor assignment) Develop other methods that might be used to mentor and develop potential leaders Study costs and pursue ways to provide quality, affordable leadership programming for members Select up to three AALL members as recipients for the Emerging Leader Award annually. Major Activities for 2010-2011 : Committee Vice-chair Ryan Saltz drafted and submitted a program proposal titled "360 Leadership: Skills So Sizzlin' Hot You Can Fry an Egg on Them," on behalf of the LDC. Committee Chair Gail Warren, working with committee member Carol Parker, submitted a workshop proposal, "Developing Workplace Communication Strategies and Personal Leadership Skills." Unfortunately, neither was selected for the 2011 AALL Annual Meeting Program. Committee Vice-chair Ryan Saltz prepared a brief article, "Leadership Development Committee: Creating Opportunities for Members," that appeared in the Members' Briefing section of the December 2010 issue of Spectrum. Committee members contacted potential speakers for a leadership-focused a webinar. As a result, Filippa Anzalone presented "Servant Leadership for Law Libraries" on March 1, 2011. Contacted potential faculty for the 2011 AALL Leadership Academy and, working with Celeste Smith, negotiated with Gail Johnson and Pam Parr of Face to Face Communications and Training to serve as faculty for the Academy. Committee members reviewed and edited the Leadership Academy application forms and scoring forms to clarify the questions presented on the form, highlight the requirement for recommendations and streamline the evaluation process. Committee members marketed and reviewed seven nominations for the 2011 AALL Emerging Leadership Award with a selection deadline of March 20, 2011 ID #: Submitted: 3/9/2011 84
Market the 2011 AALL Leadership Academy to be held October 28-29, 2011 in Oak Brook, IL Review Leadership Academy applications received and select participants Solicit and assign mentors for members selected to attend the 2011 Leadership Academy Develop and implement a follow-up leadership development program for fellows of the 2011 Leadership Academy Develop and conduct an AALL Webinar on a leadership topic during the 2011-2012 year. Prepare and submit a program proposal for the 2012 AALL Annual Meeting on a focused leadership topic. Solicit and review nominations for the 2012 AALL Emerging Leader Award and select a qualified recipient.
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Name: Lawrence R. (Larry) Meyer Title: Chair Email: larrym@sblawlibrary.org Committee Name: Committee Charge: Membership Development Committee The Membership Development Committee will coordinate internal and external activities with Headquarters to identify and recruit potential Association members. This recruitment effort shall include telephonically contacting lapsed Association members from the prior year to encourage membership renewal. The recruitment effort may also include: Advising AALL staff on all promotional activities and campaigns related to membership recruitment and retention. Requesting funding, when necessary, in conjunction with the Recruitment to Law Librarianship Committee, to staff booths at career conferences as well as meetings of library, legal, paralegal and similar associations. Serving as a liaison to chapters explaining member benefits and dues while monitoring membership trends. Reviewing and evaluating AALL member benefits. Developing membership brochures or other promotional materials. The Membership Development Committee shall also be responsible for coordinating the mentoring efforts of AALL, AALL chapters and special interest sections. This coordination may include: Publicity for mentoring recruitment to ensure optimal matches between mentors and mentees. Tracking of formal mentoring relationships, when possible, to allow appropriate follow up. Gathering data from current and former participants to aid in critical evaluation of mentoring efforts. Development of networking opportunities for AALL mentors and mentees. Service as a clearinghouse of mentoring-related literature and information ID #: Submitted: 3/4/2011 80
1.) Annual Meeting In Denver A.) Incoming Chair spoke at CONELL B.) Committee members Staffed CONELL Marketplace Table C.) Successfull mentoring reception including CONELL attendees, mentoring matches and committee members D.) Meeting on Outgoing and Incoming committee(s) with initial planning for new year. E.) Mentoring articles in the Convention Newsletter F.) Promotional Table in Exhibit Hall 2.) Fall 2010 Activities A.) Program proposals created and submitted for 2011 Annual Meeting B.) Committee took lead on "Member Briefing" section in December Spectrum featuring AALL's "Cradle to Grave" committees. (AALL committees participating: Continuing Professional Education; Diversity; Leadership Development; Recruitment to Law Librarianship and Membership Development.) C.) Chair and Vice Chair participated in conversations with other committees in support of the Recruitment Committee's activities. The committee agreed with the other committees to assist the Recruitment Committee in its efforts including the possibility of inviting Library School educators to attend the Annual Meeting as VIP guests. 3.) Winter 2010-2011 A.) Submission of budget request and other reports/forms as requested. B.) Replacement of Vice Chair as previous Vice Chair to serve on AALL Board beginning July 2011 C.) Conference Call to plan rest of year: a.) mentor/mentee project--tweaked form; set dates; agreed to be on-going process b.) Annual Meeting 2011 1.) reception 2.) CONELL 3.) convention newspaper 4.) exhibit table and promotional material
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5.) meeting of outgoing/incoming committee 4.) Remaining Activities A.) Begin matching mentors/mentees after initial March 11 deadline (ongoing matching after deadline) B.) Select Menu for mentoring reception C.) Finalize other Annual Meeting 2011 plans. D.) Develop Promotional Materials in consultation with AALL HQ. for annual meeting and future activities. E.) Coordinate with related committees on program to invite Library School educators to attend Annual Meeting as VIP guests.
The Membership Development Committee proposes to continue building on the previous efforts of the committee in strengthening AALL's commitment to the association's core values of lifelong learning and intellectual growth, the role of the law librarian in a democratic society, equitable and permanent access to legal information and continuous improvement in the quality of justice community by providing the tools and opportunity for each member to develop to their full potential as law librarians. To achieve these goals, the committee will continue to promote and strengthen the mentoring program and seek out additional opportunities to promote development and growth. Outreach will be through listervs, AALL publications and other media as appropriate. The committee will continue to work closely with AALL HQ staff and the Executive Board in identifying additional ways to promote growth and development. The committee would also like to work with AALL HQ on tweaking the charge of the committee to more accurately reflect current practice. Specifically the committee this coming year will focus on: 1.) Submitting program proposals for the 2012 Annual Meeting. 2.) Continue outreach efforts through AALL and Chapter communication. 3.) Continue to match mentors/mentees. 4.) Build on the relationships with related committees to support their efforts and vice versa on providing support for our members as they begin and proceed through the profession. 5.) Updating the Committee Charge. 6.) Seek opportunities to further the mentoring program through programming and through working with local chapters.
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Name: Kelly Browne Title: Chair Email: kbrowne@saclaw.org Committee Name: Committee Charge: Nominations Committee The Committee shall present a slate of candidates to the membership in accordance with the procedures specified in the Bylaws. The Committee shall present a slate that, if elected, would maintain a balance on the Executive Board of members by library type, geography, sex, and minority representation to the extent possible. The Committee shall solicit names of possible nominees from the membership and propose possible nominees itself. The Committee shall select from those names viable candidates to provide leadership to the Association. Prior to the presentation of the slate, the Committee shall determine if the nominees are willing and able to stand for election. The Nominations Committee furthers the strategic goal of Leadership. In response to a recommendation made in the October 2009 Report of the Board Administration Committee regarding AALL Nominations Committee Procedures, the Nominations Committee held an orientation meeting Monday, July 12, 2010 at the Annual Meeting in Denver. At the orientation meeting the Committee reviewed its charge; the importance and confidentiality of the Committee's work; the work expected and the time-frame involved; and the process and criteria the Committee will use to put together a balanced slate; including type of library, diversity, and geography. The Committee also reviewed the other recommendations made in the October 2009 Report, and either implemented or made plans to implement those recommendations. Among those recommendations were: 1) that the Committee hold a "virtual" orientation meeting via conference call for the members who could not attend the Annual Meeting orientation in the Fall (held Nov. 17, 2010); 2) that the Committee work with Headquarters to develop a template for reports to be created from the AALL Membership database including the nominees' names, library types, leadership positions (including Committee, Chapter, SIS, and Board Leadership), geographic location, and number of times nominated/refusal to run/willingness to run in the future, etc. notations (template developed Jan. 2011); and 3) that the AALL Immediate Past President serve as Vice-Chair of the Nominations Committee and serve as Chair of the Committee the following year (James Duggan, AALL Immediate Past President, is currently serving as Vice-Chair of the Committee and will serve as Chair beginning in July 2011). In January 2011 the Committee began soliciting nominations for candidates in the 2011 election. An email was sent to all SIS, Committee, Caucus, and Chapter leaders asking for recommendations. Requests were also made to the general membership by e-mail and by an article in the Spectrum. The Committee plans to meet in-person in Chicago April 8-9, 2011 to analyze the list of submitted names and to determine and rank the leading candidates, rather than doing this work via conference call as has been done in recent years. ID #: Submitted: 3/3/2011 75
Some of the tasks on which some or all committee members will be working this year are: 1) updating the Nominations Committee webpage, including the "FAQs for Nominees" section; 2) drafting a document clearly defining what candidates may and may not do as far as "campaigning;" 3) reviewing potential nominees, including doing informal "reference checks" in some cases; and 4) arranging for a poster with the names and a photo of each of the candidates to be displayed in the AALL Membership Services area during the Annual Meeting; 5) preparing for/hosting the "Meet the Candidates" event at the Annual Meeting.
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Name: Charlene Cain Title: Chair Email: ccain@law.howard.edu Committee Name: Committee Charge: Placement Committee The committee shall manage and staff the Placement Office at the Annual Meeting assisted by volunteers from the membership as well as at least one full time employee from headquarters or convention staff; provide policy guidance on career issues relating to Placement in the profession; shall determine statistics necessary to develop to understand the current state of the profession, including where the positions are, types of libraries and geographic locations, where the growth is expected, where and why positions are eliminated; shall continue to develop career publications necessary for placement and develop new publications as useful; shall work with the Executive Director to ensure that headquarters provides services needed by all career related communities. -The Committee webmaster updated the most important links on the Committee website. The Vice-Chair undertook a systematic analysis of the webpages to assess overall effectiveness and possible overlap with Career Center pages. -In addition to compiling user feedback provided to Placement Committee members who staffed the Placement Office at the 2010 conference, the chair contacted employer-users of the AALL Career Center Job Board site to determine the usability of the job posting software and acquire suggestions on ways to improve the site. -The Chair worked with AALL headquarters staff to implement improvements to both the online job and candidate searching mechanisms. Improvements are constrained by limitations of the software, but this year's instructions will be informed by user feedback and it is hoped that the minor difficulties encountered last year will be avoided. -Committee members proposed a program related to AALL's Career Center and law librarian job hunting issues for the SEAALL 2011 conference. The program has been turned into a poster session. ID #: 61 Submitted: 2/19/2011
-Reevaluate many Placement Committee activities in light of the new Career Center online job board. (Since employers and applicants can now indentify each other online using the Career Center, are some placement services provided at the Annual Meeting still necessary? If not, does the Placement Committee need eleven members? Etc.) -Continue the expansion of placement-related services available online. For example, explore offering an online discussion forum on which members can exchange placement-related ideas. -Leverage the Career Center's Job Board system to generate statistical reports concerning the resumes and positions posted, including the number and types of jobs and their geographic locations. -Target placement services to members with disrupted careers. -Provide placement-related input concerning content on Career Center web pages to the AALL headquarters staff who maintain those pages. -Revise the Placement Committee's web pages on the newly redesigned AALLNET to ensure they further the Committee's charge and complement information on Career Center web pages.
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Name: Judy Janes Title: Chair Email: jcjanes@ucdavis.edu Committee Name: Committee Charge: Price Index for Legal Publications Committee CHARGE: The Committee shall: establish the categories of material to be included in the index collect data on pricing of legal publications provide information regarding the methodology and data sources used to compile AALL's Price Index for Legal Publications monitor changes in legal publishing that affect the index Major Activities for 2010-2011 : The Committee met at AALL, July, 2010, to begin work on the 2010 Price Index. Pricing standards were developed requiring vendors/publishers to submit annual supplementation costs, not full set or new subscriber costs, for all titles. The new standards were sent to AALL for inclusion in the solicitation letters sent to vendors and should be re-sent each year. (Standards are in annual report) All vendors solicited participated this year in supplying prices for the Index, including Thomson/Reuters, and were prompt with responses. One committee member, however, has failed to complete assignment delaying data input. The pricing information received for 2010 conformed to the established standards, however, in many cases, could not be compared to the 2009 full-set prices supplied. The Committee proposed 2 agenda items for the AALL Executive Board. 1) a request to add the past chair as an ex-officio member of the committee for 1 year following term as chair, for continuity. The motion passed. And, 2) to consider surveying the AALL membership to determine if the Price Index is still of value, and, if so, should the Executive Board consider adding an editor to compile the data and produce the Index. The Executive Board appointed a Task Force to study the issue. The Task Force has been charged as follows: CHARGE: The Task Force will investigate all aspects of the AALL Price Index for Legal Publications. This review shall include, but not be limited to: Investigating if the need for the Price Index still exists and is a value to AALL members If the Price Index is of value to members, should it be produced differently How could the work of the committee be more equitably distributed If AALL should partner with another organization or individual to produce the Price Index. ID #: 66 Submitted: 2/28/2011
The Committee looks forward to the report of the Price Index Review Task Force. The TAsk Force has been assigned to review all aspects of the Price Index, which might impact the function and operation of this committee. Ideas under consideration include producing the Price Index differently, perhaps in partnership with another organization or with an individual editor. Action determining the Committee's future is anticipated by July 2011. While acknowledging this uncertainty, the Committee intends to cooperate and contribute to the production of the Price Index in 2010-2011 within whatever framework may emerge. Building on 20102011 successes, the committee intends to continue holding vendors accountable for compliance with welldefined, consistent price reporting standards established this past year. The committee also would like to increase its production efficiency if possible. Ideas include 1) eliminating double- or triple-entry of the same data at different production stages, and 2) developing mechanisms to bequeath know-how from departing committee members to incoming committee members. For example, each year certain publications account for a disproportionate share of effort and delay; the special techniques and contacts discovered to be effective in resolving these situations could be codified and passed along to new members.
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Name: Karen B. Brunner Title: Chair Email: kbrunner@riker.com Committee Name: Committee Charge: Public Relations Committee Develop materials that will inform those within and outside the profession regarding the value of law librarians Selects one (1) or more recipients every year for the annual AALL Excellence in Marketing (EIM) Awards, or no recipient if it deems none of the nominees sufficiently qualified, and will submit the winning recipient's name(s) to the Awards Committee. The Awards Committee will oversee the grant of the annual AALL Excellence in Marketing (EIM) Awards to the recipient selected by the Public Relations Committee. Submit a column on a public relations topic for each issue of the AALL Spectrum The PR Committee participated in the CONELL Marketplace at the 2010 Annual Meeting and spoke with many attendees. The Committee table in the Exhibit Hall displayed the winning entries in the Excellence in Marketing Awards. The Strategic Directions of leadership and education are carried out in the activities of the Committee. This is clearly demonstrated in the articles written by Committee members for each issue of AALL Spectrum. A recent example is "The Public Relations of Excellence." The two major initiatives of the Committee are currently in progress: Excellence in Marketing Awards and "Day in the Life" photo contest. The Committee will review and discuss the results of both at the Committee's meeting at the 2011 Annual Meeting. If appropriate, the suggestion that these two projects take place in alternate years will be formally recommended to the Board. The main concern is encouraging participation in both projects by AALL members. ID #: Submitted: 3/3/2011 74
Updating the Committee website is an ongoing project. Recent additions include further indexing of the Committee's AALL Spectrum articles which was started in 2009-2010. More references are being added to the Resources section. These activities should be conducted annually. Work continues on the special project assigned by the Board in 2009-2010: Promotion of Law Librarians to the Legal Community. Success stories are being collected from AALL members and will be organized and made available on the new AALLNET. A subcommittee has met several times and will create a framework to continue/conclude the project next year. The goal is to assist AALL members in demonstrating their value to their organizations and the legal community.
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Name: Sara Galligan Title: Chair Email: sara.galligan@co.ramsey.mn.us Committee Name: Committee Charge: Recruitment to Law Librarianship Committee Committee Charge: TYPE: Process Committee PURPOSE: The purpose of the Recruitment to Law Librarianship Committee is to encourage qualified candidates to enter the profession of law librarianship. CHARGE: The Recruitment to Law Librarianship Committee shall achieve its purpose by: Acting as a clearinghouse of law librarianship education and career information for prospective law librarians; and developing and updating such materials for the clearinghouse; Acting as a clearinghouse of law librarianship recruitment resources for members and chapters to use for local recruitment and outreach initiatives, such as career day materials; and developing and updating such materials for the clearinghouse; Maintaining the Committee web site as the Association's primary clearinghouse site for law librarianship graduate education, career and recruitment information and resources including specific maintenance of the List of ALA-Accredited Graduate Programs in Library Science with Law Library Classes or Joint MLS/JD Classes web site; Answering questions from individuals who contact Headquarters or the Committee, and questions referred to the Committee, inquiring about the profession; Encouraging and supporting individual and chapter law librarianship recruitment and outreach efforts; Coordinating with the Diversity Committee to provide particular support for law librarianship recruitment efforts directed toward diverse populations; Coordinating with Headquarters to distribute information on law librarianship annually to library schools, law schools, paralegal programs, bar associations and other target groups; Educating the membership on the importance of law librarianship recruitment in their daily lives; Developing other methods to promote law librarianship as a career. TENURE: Membership on the Committee shall normally be for two (2) years, except that the Vice Chair and Chair will each serve three (3) years. The returning member selected as Vice Chair at the end of the first year shall serve in that capacity in the second year, and become the Chair of the committee for an additional third year. SIZE: The committee shall normally consist of a Chair, Vice Chair, five (5) members, and a non-voting Executive Board liaison. STRATEGIC DIRECTIONS COMPLIANCE: Goal I: Leadership Goal II: Education RELATIONSHIP TO OTHER COMMITTEES/STRUCTURES: The Recruitment to Law Librarianship Committee coordinates with the Diversity Committee and Membership Development Committee, CONELL, and Leadership Development Committee to ensure collaborative efforts. --Responding to inquiries regarding law librarianship as a career and educational requirements for positions in law librarianship. The inquiries came mostly from the website email link. The responses include emaill and (often) telephone follow-up for each inquiry. -- Reviewing materials on the RLLC webpages in relation to the lawlibrarycareers.org website to minimize duplication and provide the most accurate and up-to-date information possible. This may include responding to changes of structure or design on AALLNET. -- Secured end of year budget funds to initiate a scaled back Recruitment Ambassador program to start in January 2011. During the committee meeting in Philadelphia, this small pilot will be assessed to determine how the program should be supported going forward. A budget request was submitted to the AALL executive board to continue the program with two Recruitment Ambassadors for the 2011-12 program year. --Collaborated with other committee chairs to write an article that was published in the September Spectrum. The committee article described what the RLLC does for AALL membership development. Participated in a conference call with these related committees to explore ways to promote AALL and law librarianship in the annual meeting host city, especially among local library schools. --Communicated with Chapter listserv asking Chapters to send their members information about AALL recruitment efforts and to recommend that local law library websites include a link to information about law librarianship as a profession. ID #: Submitted: 3/2/2011 71
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Proposed Activities for 2011-2012 : --Continue to respond to inquiries regarding law librarianship. --Continue to review materials on both the RLLC webpages and the lalibrarycareers.org website to minimize duplication and to provide the most accurate and up-to-date information possible. This may require responding to changes in structure or design on the AALLNET website. --Continue to work on making progress with the Recruitment Ambassadors program. Partner with AALL Headquarters and local chapters. Continue the program by supporting the efforts of two Recruitment Ambassadors in 2011-12, assuming the 2010/11 budget request is approved. -- Identify exceptional recruitment strategies among chapters; showcase and spotlight these as models -- Charge ambassadors with piloting strategies for making an impact on library school students -- Consider "reverse" training from library school students; invite students to law library meetings to discuss an aspect of information science that they really like, especially in the area of new web technologies that could provide some updated information to seasoned law librarians -- Encourage chapters to add a link to AALL's "Careers in Law Librarianship" brochure and the lawlibrarycareers.org website on their own chapter websites, especially if they have Placement/Recruitment committees. -- Review the DLLF special committee final report for any additional ways the Recruitment Committee can implement new ideas and/or recommendations of the special committee. -- Attend recruitment events, if possible, as they occur. -- Continue to review materials on both the RLLC webpages and the lalibrarycareers.org website to minimize duplication and to provide the most accurate and up-to-date information possible. --Assign certain portions of the committee website to committee members to review and recommend changes. Create an approval process for recommended changes and forward final revisions to the RLLC webmaster for uploading. --Involve local library schools, or schools with dual degree (MLS/JD) programs, in AALL annual meeting activities. Collaborate with Diversity, Membership Development, and CONELL to explore how library school students and faculty might participate in annual meeting activities.
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Name: Adeen Postar Title: Chair Email: apostar@wcl.american.edu Committee Name: Committee Charge: Research & Publications Committee The Committee shall review and propose changes to the Association's Research Agenda, work within the Association and with other library associations to encourage research, and administer the Association's research grant program by reviewing applications, making awards, and monitoring research activities. The Committee shall promote and encourage participation in AALL Publications opportunities, as well as in other non-AALL professional publications. The Committee shall coordinate with the Public Relations Committee to promote the Association as a publisher to non-AALL members and other organizations. The Committee shall oversee the AALL publications Series and other AALL publications, as needed. In doing so, the Committee may evaluate proposals for new publications, recommend continuation or cessation of AALL sponsorship of a publication, recommend editors, and develop editorial processes, or take other actions as needed. TENURE: Membership on the Committee will normally be for two (2) years, except that the Vice Chair and Chair will each serve three (3) years. The returning member selected as Vice Chair at the end of the first year shall serve in that capacity in the second year, and become Chair of the Committee in the third year. SIZE: The Committee shall normally consist of a Chair, a Vice Chair, nine (9) members, and a non-voting Executive Board liaison. The staff liaison shall be the Director of Publications. STRATEGIC DIRECTIONS COMPLIANCE: Goal II: Education Goal III: Advocacy RELATIONSHIPS TO OTHER COMMITTEES: Public Relations Committee: The Committee shall consult and coordinate with the Public Relations Committee as directed in the Charge and as it determines is otherwise necessary. Copyright Committee When the Committee encounters issues related to copyright or licensing law, it shall consult with the Copyright Committee, which has exclusive committee jurisdiction over copyright issues. The Committee evaluated 4 grant proposals for the AALL/Wolters Kluwer Law and Business Grant. One grant totaling $ 1,200.00 was awarded to John Cannan for his project entitled Drupal Constitutional History Project. This project will attach source material to Constitutional provisions using Drupal, an open source CMS technology to help researchers understand and determine the intent of the framers of the Constitution. The AALL Research Fund: An Endowment Established by LexisNexis is currently open to grant applications. A grant of up to $400 will be awarded this spring. The Committee in 2011 also approved final reports and/or final products from the following previouslyawarded research grants: Stacy Bowers for her project entitled Reintroducing the Value of Law Librarians to Public Librarians Through the Use of Focus Groups and the Identification of Emerging Technologies and Legal Resources and to Susan Mart for her project on Differences on Search Results Using Westlaw and Lexis: The Continuing Need for Redundancy in Legal Research. In the spring of 2010 the Committee also gave final approval to Scott Frey's project, A Search Engine for Law-Related Public Domain Books. The Committee fulfills a number of other AALL publication-related charges, including reviewing proposals for additions to the AALL Publication Series, published by William S. Hein & Co., Inc. but no proposals were received this year. In late Fall 2009, the Committee received a charge from the Executive Board directing it to establish the process for awarding an annual Distinguished Lectureship Award. A subcommittee drafted a description and nomination form and will advertise the new award through various AALL email discussion lists and publications beginning March 15, 2010. The deadline for nominations was June 1, 2010, but no nominations were received. The Committee decided to do additional publicity about the award and reopened nominations in the fall of 2010 with a deadline of December 31, 2010. The Committee received 4 nominations and was very pleased to select Jolande Goldberg as the first recipient of the Distinguished Lectureship Award. Ms. Goldberg will deliver the first Distinguished Lecture at the Annual Convention in Philadelphia on Sunday, July 24, 2011 at 1:30 PM. The Committee also sponsored a program proposal that would promote scholarly writing and research in our profession. The initial proposal was turned down by the Program Committee, but accepted as an ALLSIS program, to be held on Sunday, July 24, 2011. The program is entitled Supporting Librarian Scholarship and will also be held on Sunday, July 24, 20011 at 1:30 PM. ID #: Submitted: 3/3/2011 72
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Proposed Activities for 2011-2012 : The Research and Publications Committee will continue to administer the AALL/Wolters Kluwer Law and Business Grant Program, the AALL Research Fund: An Endowment Established by LexisNexis and the Distinguished Lectureship Award. In addition, the Committee will evaluate publication proposals. The Committee will continue to merge the tasks of this still new committee and search for ways to expand the current activities to fulfill the Committee's Charge. One area that should be discussed relates to the financial condition of both grant funds. Both funds have suffered in the recent past and grants have reduced to a substantial degree. The Committee will explore ways to further develop revenue for these grants. A previous Chair of the Committee had begun a system of tracking grants awarded by the Committee. The current Chair, with AALL staff, is reviewing that monitoring process to make sure the information on the past and current grant projects is complete and to determine if modifications need to be made. This tracking process should be continued and refined. Another area that the Committee should consider is revising the AALL Research Agenda, which now dates to 2000. The Committee will hold preliminary discussions on points to consider this year, and will continue to plan ways to redefine the Agenda and provide a draft for consideration by the Executive Board in 2012. The Committee will also update its' website, with special emphasis on providing publication tips to our members.
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Name: Johanna Bizub Title: Chair Email: jbizub@prudential.com Committee Name: Committee Charge: Scholarships Committee The Committee shall review and recommend to the Executive Board the types of scholarships needed for the advancement of the profession and the recruitment of qualified persons into the field of law librarianship; develop, review and set guidelines for awarding scholarships for each category of scholarships. The Committee shall also publicize the availability of scholarships, solicit applications, and award scholarships according to established criteria. The Scholarship Committes selects the recipients of the AALL Educational Scholarships that are available from the American Association of Law Libraries. The scholarships exist to to assist individuals studying to become law librarians with their educational expenses. The existing schoalrships are: LexisNexis/John R. Johnson Memorial Scholarship (Ffunded through the John R. Johnson Endowment Fund); Marcia J. Koslov/AALL Scholarship (jointly established by AALL and member Marcia J. Koslov, this scholarship is directed at members who serve as librarians in state, court or county libraries); AALL & Thomson West - George A. Strait Minority Scholarship is awarded to college graduates with law library experience who are members of a minority group as defined by current U.S. government guidelines and are degree candidates in accredited library or law schools and who intend to have a career in law librarianship. The bulk of the Committee works takes place in the Spring. The applications are recieved at AALL Headquearters and prepared for review. The Committee reviews them individually and then, as a committee. Awards are announced by Headquarters prior to the Annual Meeting. The Committee annually reviews the application forms for any changes at the joint committee meeting held during the AALL Annual Meeting in July. The Committee has seen a rise in applications and would like to see a similar increase in donations to the AALL Scholarship fund. ID #: 64 Submitted: 2/28/2011
Continue to work on ways to increase both member and vendor donations to the AALL Schoalrship Fund. Use AALL website and other media outlets to announce scholarship opportunities to AALL members, library school & law school studnets. Review and update the scholarship application forms and guidelines.
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TAB 23
Thursday, March 10, 2011 Joyce Manna Janto, President None None INFORMATION ITEM Annual Meeting Executive Board Schedule See attached. None None
Executive Board Schedule 2011 Annual Meeting 3/14/11
DRAFT
Executive Board Schedule - 2011 Annual Meeting and Conference Philadelphia, PA
Thursday, July 21
9:00 a.m. - 12:00 p.m. (Lunch 12:00-1:00 p.m.) New Board Members Orientation and Luncheon
Darcy Kirk, President-Elect, Presiding Susan Lewis, Treasurer Ruth Hill, Secretary New Board Members: Katie Brown Greg Lambert Debra Rusin Jean Wenger New SIS Council Chair New Chapter Council Chair Kate Hagan, Executive Director
Marriott - TBD
1:00 - 5:00 p.m. Executive Board Meeting Joyce Manna Janto, President, Presiding Current and New Board Members, Current and New Council Chairs, Kate Hagan, Executive Director Paula Davidson, Director of Finance and Administration Kim Rundle, Executive Assistant Marriott - TBD
6:00 - 9:00 p.m. Executive Board Dinner Current and New Board Members, Current and New Council Chairs, Kate Hagan, Executive Director Paula Davidson, Director of Finance and Administration Pam Reisinger, Director of Meetings Kim Rundle, Executive Assistant TBD
Friday, July 22
10:30 a.m. 12:00 p.m. Executive Board Meeting Joyce Manna Janto, Presiding Current and New Board Members, Current and New Council Chairs, Kate Hagan, Executive Director, Paula Davidson, Director of Finance and Administration Kim Rundle, Executive Assistant Marriott - TBD
12:00 p.m. - 1:15 p.m.
Lunch
Marriott - TBD
1:15 5:00 p.m.
Executive Board Meeting (cont)
Marriott - TBD
Free evening.
Note: Current and New Council Chairs are not listed for every Annual Meeting event on this schedule in the same way that the Current and New Board members are. During the Annual Meeting itself, we realize that the Council Chairs have many obligations of their own. But they are certainly welcome and encouraged to attend, if possible, such events as: Opening Event, Opening General Session, Exhibit Hall Breaks, AALL Business Meeting, and Members Open Forum.
Saturday, July 23
7:30 8:00 a.m. CONELL Registration and Continental Breakfast Marriott - Liberty Ballroom Salon A Marriott - Liberty Ballroom Salon A
8:00 8:20 a.m .
CONELL Welcome Joyce Manna Janto President Current and New Board Members Getting to Know CONELL Attendees and Members of the AALL Executive Board
8:50 9:10 a.m.
Marriott - Independence Ballroom
10:00 - 11:30 a.m. Meeting with Parliamentarian Joyce Manna Janto, President Ruth Hill, Secretary Kate Hagan, Executive Director Kim Rundle, Executive Assistant TBA, Parliamentarian Marriott Presidents Suite
11:45 a.m. 1:15 p.m. Leadership Luncheon for Committees, SISs, and Chapters Joyce Manna Janto, President Darcy Kirk President-Elect Current and New Council Chairs Council Chair Board Liaisons Kate Hagan, Executive Director PCC-Room 113(A)
1:30 3:00 p.m. 2011-2012 Committee Chairs and Vice Chairs Leadership Training 3:00 4:45 p.m. 4:45 5:00 p.m. Darcy Kirk, President-Elect, Committee Chairs and Vice Chairs Current and New Executive Board Members (at least for first 30 minutes) Committee Meetings Board members assemble outside Exhibit Hall B Lobby (for ribbon cutting) PCC Room 108(B)
TBD
5:00 6:30 p.m. Exhibit Hall Ribbon Cutting Opening Reception (in Exhibit Hall) Joyce Manna Janto, President, Presiding PCC Exhibit Hall B
7:00 - 8:30 p.m. AALL VIP Reception Joyce Manna Janto, President Presiding, Current and New Board Members Current and New Council Chairs Kate Hagan, Executive Director Marriott Presidents Suite
Sunday, July 24
9:00 10:00 a.m. Exhibit Hall Breakfast Break and Prize Drawing Current and New Board Members Prize Drawing at 9:45 a.m. PCC Exhibit Hall B
10:15 - 11:45 a.m. Opening General Session Keynote Speaker Joyce Manna Janto, President, Presiding Current and New Board Members PCC Ballroom (AB)
4:00 5:00 p.m. Past Presidents Tea Joyce Manna Janto, President, Presiding Darcy Kirk, President-Elect Kate Hagan, Executive Director Marriott Presidents Suite
4:15 - 5:30 p.m. Diversity Symposium Current and New Board Members Marriott Room 302-304
5:30 - 6:45 p.m. Diversity Symposium Reception Current and New Board Members Marriott Room 305-306
Monday, July 25
1:15 2:15 p.m. Exhibit Hall Refreshment Break and Prize Drawing Current and New Board Members Prize Drawing at 2:00 p.m. PCC Exhibit Hall B
3:45 5:30 p.m. AALL Business Meeting and Members Open Forum Joyce Manna Janto, President, Presiding Current and New Board Members PCC Ballroom A
6:30 - 7:30 p.m. International Attendees Joint Reception (AALL/FCIL/IALL) Joyce Manna Janto, President, Darcy Kirk, President-Elect, Current and New Board Current and New Council Chairs Kate Hagan, Executive Director Marriott Independence Ballroom
Tuesday, July 26
11:45 a.m. 12:45 p.m. Recognition Luncheon Joyce Manna Janto, President, Presiding Current and New Board Members Current Council Chairs Marriott - Liberty Ballroom Salon A
1:30 - 3:00 p.m. Exhibit Hall Closing Reception and Prize Drawing Current and New Board Members Prize Drawing at 2:45 p.m. PCC
1:30 2:30 p.m. Meet the 2010 Candidates PCC Exhibit Hall B AALL Membership Services Booth
3:30 4:30 p.m. Informal Meeting of the 2010-2011 Executive Board Darcy Kirk, President-Elect, Presiding Marriott - Room 306 Continuing and New Board Members New Council Chairs Kate Hagan, Executive Director Paula Davidson, Director of Finance and Administration

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AALL Executive Board Agenda March 25-26,, 2011

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AALL Executive Board March 25-26, 2011 Union League Club, Chicago AGENDA Friday, March 25, 2011

2:00 p.m. 3:00 p.m.

4:15 p.m. 6:00 p.m.

8:00 a.m. 8:30 a.m.

10:15 a.m. 10:30 a.m. 11:30 a.m. 11:35 a.m.

OLD BUSINESS NEW BUSINESS

ADJOURNMENT (no later than 12:30 p.m.)

Executive Board Meeting: Document Inventory List

American Association of Law Libraries

Executive Board Meeting

Document Inventory List

Respectfully submitted, Darcy Kirk AALL Vice President

Minutes to be Approved March 25-26, 2011

AALL EXECUTIVE BOARD MEETING NOVEMBER 5-6, 2010

In Attendance: November 5-6, 2010

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

MOTION FOR BOARD ACTION:

Minutes to be Approved March 25-26, 2011

MOTION FOR BOARD ACTION:

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

MOTION FOR BOARD ACTION:

Minutes to be Approved March 25-26, 2011

MOTION FOR BOARD ACTION:

Minutes to be Approved March 25-26, 2011

MOTION FOR BOARD ACTION:

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

Minutes to be Approved March 25-26, 2011

OLD BUSINESS There was no old business.

MOTION FOR BOARD ACTION: FUNDS REQUIRED:

December 31 2009 2010

712,994 1,038,458 12,070 2,836 148,225 1,914,583 124,952 (46,009) 78,943

LIABILITIES AND NET ASSETS

407,359 611,753 (45,814) $

425,837 599,271 32,138

1,731,388 3,530,200 8,260

2,413 41,048 (333) 107 4,365 20,644 225 68,468 96,732 $ $

5,327 250 15,963 950 344 19,915 (126) 42,623 280,444

Percent of Budgeted Amt 19.23% 0.00% 55.50% 19.38% $

FY11 Budget 120,000 500 120,500

1,629 379 896 3,000 90 3,053 18,820 27,866 13,612

165 10,597 660 1,139 3,000 25 6,183 23,291 45,061 $ (21,711)

Percent of Budgeted Amt 12.92% 0.00% 38.46% 27.27% $

FY11 Budget 10,000 5,000 25,000 40,000

3,000 3,000 9,577 $

1,247 3,000 4,247 6,659

0.00% 73.34% 0.00% 25.00% 0.00% 0.00% 0.00% 0.00% 3.31% $

Percent of Budgeted Amt 1.03% 2.54% 1.78% $

FY11 Budget 240,000 240,000 480,000

25,000 3,696 10,073 1,500 40,269 $ (31,708)

December 31 2009 2010

Percent of Budgeted Amt

13,828 130 362 1,702 6,678 22,701 $

18,071 860 112 2,436 893 22,373

40.16% 17.19% 0.75% 0.00% 16.24% 0.00% 14.89% 21.11% $

45,000 5,000 15,000 10,000 15,000 10,000 6,000 106,000