Drill Down to Payables From General Ledger

The 11i upgrade to the Enterprise Accounting System (EAS) includes enhanced drill down capabilities on transactions from the general ledger module to the payables module. Previously, the payables drill down from general ledger was very limited. Now, users can navigate directly to several payables forms from general ledger forms. Drill down to payables is available for payables transactions distinguished by a source of Payables and journal entry categories Purchase Invoices and Payments. Select a responsibility you have that allows inquiry on account balances. From the top menu, navigate to > Inquiry > Inquire on account balances.

Using account inquiry, enter your inquiry criteria and click the show journal details button.

Alternately, if you have selected the show balances button instead, you can choose the journal details button. Either will give you the following screen. Select a payables transaction on the form and click on the Drilldown button. The Payables drill down is only available for transactions with a source of Payables.

The Drilldown button displays the following form.

Additional information on the payables transaction is available by: 1) Dragging the horizontal scroll bar to the right to see more columns of information on the invoice 2) Clicking on the Show Transaction button, illustrated below 3) Clicking on the Show Transaction Accounting button to see both sides of the double entry journal. This is most useful to accountants. The Show Transaction button provides the following Invoices form.

Additional information can be obtained by scrolling to the right or using any of the buttons. The most useful button for departmental users is the payments button.

The payments button shows the following screen.

The payment overview button displays the following form, including information on the status of the payment, vendor address, etc. The type of payment is usually identified by one of the following combinations: Payment Method Check Check Check Electronic Payment Document GW Checks GW Manual Checks GW Wire Transfer GW Direct Deposit

If the payment document is GW Checks or GW Manual Checks, the document number is the check number. Example check payment:

Example wire transfer:

Payment statuses include: Negotiable means the check has not cleared yet Cleared means the check has cleared Cleared Unaccounted means the check has been cleared manually Reconciled Unaccounted means the payment cleared through the bank reconciliation process (which is common for wire transfers) Voided means the payment can been voided

Previously, this document has shown drilling down from the Inquiry menu. Drilling down is also available on the Journals menu. Select a responsibility that allows entering journals. Navigate to > Journals > Enter Journal

Find a journal using the find journal form. After bringing up a journal, select a detail line of the journal and select drilldown from the tools menu to drilldown to the payables module.