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LVII

RULES FOR HOUSE RENT ALLOWANCE CHAPTER LVII

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RULES FOR THE GRANT OF HOUSE RENT ALLOWANCE 1. These Rules shall be called The Rajasthan University House Rent Allowance Rules, 1977. 2. These rules shall come into force with effect from 1st March, 1977. 3. Applicability: (1) These Rules shall apply to University servants who are posted within the municipal limits. (2) These rules shall not apply to : (i) Staff employed on daily wages. (ii) Officers employed on contract unless specific terms in regard to admissibility of house rent allowance have been provided in the terms of contract. 4. Definitions: For the purpose of these rules: (i) (ii) Pay means pay as defined in Rule 7 (24) of Rajasthan Service Rules. "Rent" means the charges paid by a University servant as consideration for unfurnished accommodation occupied by him if he is a tenant, and the gross rental value of the house as assessed for municipal purposes or otherwise without deduction of the rebate of 10 per cent on account of repairs if he is an owner, and shall in both cases include municipal and other taxes, except charges levied separately like conservancy, water and electricity charges etc. that are legally payable by the occupier. Family means a University servant's wife/husband, children and other persons residing with and wholly dependent upon him/her. A husband/wife/child/parent having independent source of income is not treated as dependent upon him except when he is in receipt of a gross pension (including pension equivalent of death-cum-retirement gratuity or other retirement benefits) not exceeding Rs. 200/- p.m.

(iii)

5. When not Admissible: The House Rent Allowance shall not be admissible to a University servant: (i) Who is occupying University accommodation including University accommodation belonging to Devasthan Department OR any other Government Department.

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Who accepts allotment of University accommodation from the date of occupation, or from eighth day after the date of allotment of University accommodation, whichever is earlier.

(iii) (a) Who shares University accommodation allotted rent free to another University servant or who resides in accommodation allotted to his wife/her husband or to his/her parents/son/daughter by the University, Government or autonomous public undertakings or Bodies or Corporations or Semi Government Organisations, such as Municipalities etc. (b) If his wife/her husband has been allotted family accommodation at the same station by the Central Government, State Government or autonomous public undertaking or Body or Corporation, Semi-Government organisation such as Municipalities etc. (iv) Who lives in a rented house with his wife/her husband or in a separate house at the same station there being no legal divorce between husband/wife and the wife/husband is in receipt of House Rent allowance from, any source other than the University under the rules applicable to him/her in respect of his/her employment. 6. When Admissible : (1) (i) A University servant who is living in a rented accommodation shall be entiled to house rent allowance at the rates mentioned in Rule 5 of these rules. (ii) If part of rented accommodation occupied by a University servant is sublet or is shared by one or more adults not belonging to University servant's family whether University servant or not a reduction of 40% shall be made from the amount of House Rent Allowance payable to the University servant under these rules. Exception : 1. In case where both husband and wife or children/parents are in the service of the University and are living together in a rented accommodation at a station where house rent allowance is admissible, one of them getting higher pay shall only be entitled to claim house rent allowance and no reduction from house rent allowance shall be made. 2. In case where both husband and wife are in the service of the University and are living separately in a rented house (there being no legal divorce between them) at the same station where house rent allowance is admissible one of them getting higher pay shall be entitled to claim House Rent allowance.

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(iii) The allowance shall be granted to him from the date of occupation of the rented accommodation on his making an application in accordance with the procedure prescribed under these rules; provided, however, that if the said application is not made within one month of the date of occupation of the accommodation the allowance shall be admissible from the date of application. (2) (i) A University servant living in a house owned by him, his wife, children, father or mother whose pay exceeds Rs. 1000/- p.m. shall also be entitled to house rent allowance at the rates mentioned in Rule 5 of these rules. In such cases, the gross rental value of the house or if he is not in occupation of entire house or the portion of the house actually occupied by him (as ascertained from its assessed value for municipal purposes or otherwise), without deduction of rebate of 10 per cent on account of repairs and including municipal and other taxes that are legally payable by the owner other than service taxes levied separately and described as such, shall be taken as the rent paid. (ii) When separate amount of assessed value is not available in respect of a portion of a house, it will be calculated proportionately with reference to the plinth area actually in the occupation of a University servant. (iii) In the case of a University servant living in a house owned by a Hindu and undivided family in which he is a copartner, house rent allowance will be regulated with reference to the gross rental value as in (it above of the portion of the house actually in his occupation and not on the basis of the rent which he claims to pay of the Manager of the Hindu undivided family. (3) A University Servant living in a house owned by him, his wife, children, father or mother or in a house owned by a Hindu undivided family in which he is a copartner, and who is drawing pay upto Rs. 1,000/- p.m. shall be entitled to house rent allowance at the rates mentioned in rule 5 irrespective of production of a certificate of assessment of gross rental value by the Municipal authorities for the purpose of claiming House Rent Allowance under these rules. (4) In case of a University servant who owns a house at a place of duty but resides in a rented house insted, house rent allowance shall be paid in respect of the rented house, if otherwise admissible. 7. Rates of House Rent Allowance : 1. The House Rent Allowance to a University servant, if admissible under these rules, shall be granted at the rates indicated below:

306 S. No.

RULES FOR HOUSE RENT ALLOWANCE Pay Slabs

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1 2. 3. 4. 5. 6.

Below Rs. 950/Rs. 950/- & above but below Rs. 1500/Rs. 1500/- & above but below Rs. 2800/Rs. 2800/- & above but below Rs. 3600/Rs. 3600/- & above but below Rs. 4500/Rs. 4500/- & above

Rates per month Jaipur/Amer & Sanganer 150/250/450/600/800/1000/-

2. In case the actual amount of rent paid by a University servant i.e. less than the amount admissible under this rule, the house rent allowance in such a case shall be limited to the actual amount of rent paid by him. 8. Regulation of House Rent Allowance in Different Circumstances : The drawal of House Rent Allowance shall be regulated as follows in the following case : (a) During Leave or Temporary Transfer : A University servant shall be entitled to draw House Rent Allowance during leave or temporary transfer at the same rate at which he was drawing before proceeding on leave. Note : 1. Leave means total leave of all kinds not exceeding 120 days and the first 120 days of the leave if the actual duration of the leave exceeds that period and in the case of leave preparatory to retirement, privilege leave not exceeding 120 days taken as leave preparatory to retirement, but does not include extra terminal leave whether running concurrently with notice period or not. When vacation or holidays are combined with leave, the entire period of vacation or holidays and leave should be taken as one spell of leave. 2. The limit of 120 days referred to in Note 1 shall be extended to 240 days for the purpose of grant, of this allowance in case of a University servant suffering from T.B., Cancer, Laprosy or a mental disease during the period of his leave taken on medical certificate from a Senior or Junior specialist, or an officer of the Rajasthan Medical Service (Collegiate Branch), speciality in the disease, irrespective of the fact whether the leave is on Medical certificate from the very commencement or in continuation of other leave as defined in Note 1. 3. Temporary Transfer means a transfer to duty in another station which is expressed to be for a period not exceeding four months. For purpose of this rule it includes deputation,

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Subject to the limit of four months the total house rent allowance if the temporary duty is subsequently extended beyond four months in all will remain intact up to the date of the order of extension. (b) During joining time : (i) A University servant shall be entitled to draw house rent allowance during joining time at the same rates at which he was drawing at the Station from which he was transferred. Where, however, joining time is affixed to leave, joining time shall be added to the period of four months/120 days referred to in Note I below and clause (a) above unless in any case it is otherwise expressly provided. (ii) A University servant who was in receipt of House Rent Allowance at his old station and who on transfer leaves his family behind at the old station because he has not rented a house or had not been allotted University accommodation at the new station will be eligible for house rent allowance at the rate at which it was drawn by him at the old station for a period of 2 months from the date of his assumption of charge at the new station or till he rents a house or is allotted University accommodation at the new station whichever is the earliest. (c) During Training Within India : A University servant who is sent on training in India and whose period of training is treated as duty under University Service Rules shall be entitled to draw House Rent Allowance during the entire period of such training at the same rates at which he was drawing at the station from which he proceeded on training. (d) During suspension : A University Servant shall be entitled to draw House Rent Allowance at the rates at which it was paid to him on the date of suspension subject to fulfilment of conditions laid down in University Service Rules. Notes : l. If the headquarters of a University servant under suspension are changed in the public interest by orders of the competent authority, he shall be entitled to allowance as admissible at the new station and-not otherwise. 2. A University servant under suspension who was in receipt of house rent allowance and whose headquarter are changed at his own request to a place where house rent allowance is admissible at the new station irrespective of the fact, that the house rent allowance is admissible at the new station. (e) During Training Abroad : A University servant who is deputed for training abroad by the University under various training schemes of the University or operated through non-official channels as a Government

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sponsored candidate, the House Rent Allowance shall be admissible during the entire period of training at the same rates at which he would have drawn at the station from which he was deputed for training abroad. (f) During awaiting posting orders : A University servant shall be entitled to draw House Rent Allowance during the period of awaiting posting orders treated as duty if it is admissible at the place where he is awaiting posting orders and not otherwise. 9. Certificates: 1. Every University servant shall furnish along with his first claim for house rent allowance and also in January and July each year, a certificate in the form given in Annexure C or D whichever is applicable to him. If, however, there is a change in any of the provisions of the certificate last given resulting in increase or decrease of the allowance payable to him, a fresh certificate should be furnished as soon as the change occurs. 2 The drawing and disbursing officer shall record the following, certificates in January and July on every establishment pay bill in which House Rent Allowance is drawn by them : (i) Certified that the University servants for whom House Rent Allowance is drawn in this bill have not been provided with University accommodation. (ii) The certificates prescribed by the University have been obtained from the University servants for whom house rent allowance has been drawn in this bill and I am satisfied that the claim is in accordance with the rules. 10. Procedure for Grant of House Rent Allowance : (1) Every University servant who is eligible for grant of House Rent Allowance under these rules shall make an application in the prescribed form given in Annexure A or B as the case may be, to the Head of office and if he is himself as Head of Office/Head of Department to the Head of Department/Administrative Department, as the case may be. (2) The Head of the Office/Head of the Department shall invariably send a copy of the application form submitted by the University servant to the authority competent to allot University accommodation so that the name of the University servant is enlisted for the purpose of allotment of University accommodation immediately. The House Rent Allowance shall be sanctioned to the University servant without waiting for non-availability certificate from the authority competent to allot residential accommodation.

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APPLICATION FORM FOR CLAIMING HOUSE RENT ALLOWANCE IN RESPECT OF UNIVERSITY SERVANTS LIVING IN RENTED ACCOMMODATION 1. 2. 3. 4. 5. Name Designation & Department in which employed. Pay including personal pay, special pay, if any Name of Landlord and complete address of the rented house. Details of accommodation taken on rent-No. of rooms, kitchen, W.C. and bath, verandah etc., be shown separately. Monthly rent paid Amount of House rent allowance claimed as admissible under the rules. Whether certificates required under rules are attached. Date of occupation of the rented accommodation. Signature ........................................ Designation .................................... Department ....................................

6. 7. 8. 9.

Date : ----------------------

FOR USE IN THE OFFIC OF HEAD OF OFFICE Certified that : 1. I have examined the claim for House Rent Allowance and I am satisfied that the claim is in accordance with the rules. The certificates prescribed by the University have been obtained from the University servant. 2. House Rent Allowance of Rs.................... is hereby sanctioned. Signature (Head of Office) Date ................................ Designation .................................... Department .................................... No. .................................... Date .................................... Copy forwarded to Registrar, University of Rajasthan, Jaipur for allotting University Accommodation, if available. Signature .................................... Designation ....................................

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APPLICATION FORM FOR CLAIMING HOUSE RENT. ALLOWANCE IN RESPECT OF UNIVERSITY SERVANTS LIVING IN ACCOMMODATION OWNED BY HIM OR BY HIS/HER WIFE/HUSBAND/CHILDREN/FATHER /MOTHER OR CO-PARTNER IN A HINDU UNDIVIDED FAMILY 1. 2. 3. 4. 5. 6. Name Designation & Department in which employed Pay including personal pay; special pay, if any. Name of the owner of the house and his/her relation with the owner of the house with complete address of the house. Details of accommodation, (number of rooms, kitchen w.c. and bath, verandah, chowk etc.) occupied by him. Monthly gross rental value (as assessed for Municipal purposes or otherwise) of the portion in which he/she is residing. Attach certificate of assessment of gross rent value from municipality in support thereof. Note :This does not apply to University servants who are drawing pay upto Rs. 1,000/- p.m. Amount of house rent allowance claimed and admissible under rules. Whether certificates required under rules are attached.

7. 8.

Date :..........................

Signature ................................. Designation..............................

Department .............................. FOR USE IN THE OFFICE OF HEAD OF OFFICE Certified that : 1. I have examined the claim for house rent allowance and I am satisfied that the claim is in accordance with the rules. The certificates prescribed by the University have been obtained from the University servant. House Rent Allowance of Rs. ................................. is hereby sanctioned. Signature Head of Office with Designation

2.

Date .............................

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CERTIFICATE TO BE FURNISHED BY UNIVERSITY SERVANT WHO IS LIVING IN A RENTED ACCOMMODATION Certified that : 1. I am living in a rented house situated with in municipal limits of Jaipur and paying a monthly rent of Rs. ............ to Shri ............................. on account of ............................. Name of House owner ................ residential accommodation occupied in House No. ...................... Address .................... I have not been provided with University Accommodation. No portion of accommodation in respect of which house rent allowance is claimed is sublet or occupied by adult(s) other than those belonging to my family or who are wholly dependent upon me. My wife/husband is not in University service or in other public/private sector employment at the station of my posting. OR My wife/husband is in the service of University or is in the service of public/private sector employment at the station of my posting and that he/she is not in receipt of house rent allowance from University/other employer (Strike out whichever is inapplicable). Certified that the rent actually paid by me for the accommodation under my occupation is/was not less than the amount of house rent allowance admissible and received by me under the rules during the period from ..................... to ............................. My wife/husband has not been allotted family accommodation at the same station by the Central Government, State Government and autonomous Public undertaking or semi Government organisation. Signature of University Servant Notes. 1. Rent receipts are required to be produced by the University servants whose pay is Rs. 1000/- p.m. or more. 2. If the case is covered by exception below rule 4, the fact should be mentioned in this certificate.

2. 3.

4.

5.

6.

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CERTIFICATE TO BE FURNISHED BY UNIVERSITY SERVANT WHO IS LIVING IN A HOUSE OWNED BY HIM. HIS WIFE, CHILDREN FATHER OR MOTHER OR BY HINDU UNDIVIDED FAMILY IN WHICH HE IS COPARTNER FOR THE GRANT OF HOUSE RENT ALLOWANCE UNDER THESE RULES Certified that : 1. I am residing in a house owned by me/my wife/son/daughter/Father/mother/Hindu undivided family in which I am co-partner situated at ............................................... (full address) and that the* monthly rental value thereof as assessed for municipal purpose otherwise (without deduction of the rebate 10% on account of repairs) is Rs. ........................... This includes municipal and other taxes payable by owner as follows : (i) Municipal Tax. .............................. (ii) Urban Assessment Tax .................. That accommodation in respect of which the allowance is claimed is not occupied normally by any person other than members of my family as defined in clause (iii) of Rule 2 of these rules. That my wife/husband has not been allotted accommodation at the same station by the Central Government, State Government and autonomous public undertaking or semi-Government organisation such as Municipality etc.

2.

3.

Signature of the University Servant Date ............................

*Monthly gross rental value is required to be indicated by a University servant drawing pay above Rs. 1000/- p.m.