LESSON 1: THE PROOFREADERS ROLE GLOSSARY OF TERMS acquisitions: The process by which manuscripts are selected for publication.

acquisitions editor: An individual within a publishing house responsible for selecting manuscripts for publication and, often, developmentally editing them if needed before the production process begins. camera ready: Final page proofs that are sent in hard copy to a printer, where they are literally photographed. The negatives from these photos are used to burn metal plates, which are then used on press when the book is printed. Chicago: Editing slang for the Chicago Manual of Style, the seminal style book for editing books and journals in the humanities. Styles used in other disciplines include APA (based on the Publication Manual of the American Psychological Association, for the social sciences), AP (based on the Associated Press Stylebook, for newspapers and magazines), and MLA (based on guidelines set forth by the Modern Language Association, for student papers and essays). comparison proofreading: Checking the page proofs against the manuscript, word for word, to ensure that the typesetter input the manuscript exactly as provided. Common errors found when comparison proofreading include dropped lines of text, misspellings, and omitted words. copyeditor: An individual responsible for editing a manuscript just before it is typeset. The copyeditors job includes revising awkward sentences, checking documentation, and catching as many spelling and grammar errors as possible. developmental editor: The individual responsible for deep revisions to a manuscript before it goes into production. Developmental editing includes global organization, overall style and flow, and fact checking. Copyediting typically follows developmental editing. editor: There are many meanings for the word editor. An acquisitions editor seeks out manuscripts that have the potential to bring sales to a publishing house, and her role sometimes includes developmental editing. A production editor takes an acquired manuscript through the process of copyediting (done by yet another type of editor, the copyeditor), proofreading (also editing, but a very specific kind), and the printing process. A magazine or newspaper editor compiles articles for inclusion in an issue.

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hard copy: On paper, as opposed to electronic copy. manuscript: The original document an author creates. The manuscript goes through several stages of editing (developmental editing and copyediting) to try to exorcise as many structural errors and typos as possible before it proceeds to typesetting. page proofs: The formatted pages a typesetter designs using the text of the manuscript. Page proofs show what each page of the book will look like when complete, including page numbers, running heads, placement of tables or other art, font style, margins, etc. production: The process of turning a manuscript into a finished, printed book. Production begins when a manuscript is handed down from the acquisitions department. production editor: An individual responsible for shepherding the manuscript through the processes of copyediting, typesetting, proofreading, and printing. The production editor is in direct contact with the author and typesetter and works as a liaison to resolve queries from the copyeditor and proofreader. proofreader: An individual responsible for finding and marking editorial and formatting errors in page proofs. proofreading symbols: A standard set of marks that proofreaders use to mark up page proofs. Proofreading symbols are universal, a kind of sign language used to communicate with typesetters. proofs: Several sets of proofs emerge over the course of the production process. First proofs (or page proofs) are result of the typesetters translation of the manuscript into something resembling a book. First proofs are reviewed by the proofreader. Revised proofs (or second proofs, often called seconds) are created when the typesetter makes the proofreaders changes to the first proofs and outputs a revised set of pages. Revised proofs are typically checked by the production editor. Final proofs are the clean, perfect set of pages sent electronically and/or in hard copy to the printer. Because printers must image the final proofs (which are typically created in QuarkXPress or another design program) in the step just before printing, they output another proof, the printers proof (or blueline), a representation of exactly what the finished book pages will look like. The production editor checks the printers proofs to make sure that the pages are in order, that the margins are even, and that any art will reproduce clearly on press.

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redlining: The process used by copyeditor who work electronically. The most popular redlining tool is Microsoft Words Track Changes feature. When the copyedited file is sent back to the author for review, the author can see exactly what the copyeditor changed and simply accept or reject each edit electronically.

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