The United States Jaycees

Appendix
A. Chapter Awards Manual
49-65 1. Major Emphasis Area Categories 49-50 2. Major Emphasis Area Entry of the Year 50 50 3. Dr. Jerry Bruce Memorial Award 4. Judging Criteria for Major Emphasis Area Entries 50-51 5. Rules and Suggestions for Major Emphasis Area Entries 51 6. Chapter Programming Portfolio Awards 53-54 7. Individual and Community Development Programming Portfolios 54-55 8. Individual Development Entry Format 55 9. Community Development Entry Format 55-56 10. Management Development Programming Portfolio 56 11. Management Development Entry Format 56 12. Membership Development Programming Portfolio 57 13. Membership Development Entry Format 57-58 14. Rules and Suggestions for Entry Formats 58 15. Rules and Suggestions for Programming Awards 58 16. Individual Development Sweepstakes A~~ ~ 17. Community Development Sweepstakes Award 59 18. Management Development Sweepstakes Award 59 19. Membership Development Sweepstakes Award 59 20. Charles Kulp, Jr. Memorial Award 59 21. Bill Butler Memorial Award 59 22. Overall Programming Awards 59-60 23. One-Year Milestone Award 60-61 24. Clarence H. Howard Memorial Award 61 25. Institutional Chapters Howard Award 61 26. Harold A. Marks Memorial Award 61 27. National Organization Individual 61 Awards a. C. William Brownfield Memorial Award 61-62 b. John H. Armbruster "Keyman" Memorial Award 62-63 c. Durward Howes Memorial Award (Speak-Up) 63 d. Andrew and Charlotte Mungenast Award (Family of the Year) 63-64 64 e. Write-Up Award 28. JCI Awards Competition 64-65

B. Planning Guide for Chapters Form, C. Sample Planning Guide for Chapters D. Member Survey Form E. Community Survey Form F. Chairman's Planning Guide Form
,

66 67-71 72 73-74
75

G. Budget Sheet/Financial 76 Statement 77 H. Membership Plan Form I. Major Emphasis Area '.~ Information Form 78 J. Awards Entry Iform 79 K. Springboard Program 80 I L. Degrees of JaYtcees Program 81-82 M. Degrees of Jaycees 83 Certification Form 84 N. Blue Chip Certification Form O. Chapter Blue Chip 85 Requirements P. Jaycee Terms 86-88 Q. Parliamentary Procedure Tips 89 R. U.S. Jaycees Sales Department 90 S. Front Membership Applications 91 T. Back Membership Applications 92 U. Induction Pledge Back Cover V. Charge and Oath Back Cover of Office
I I I

.II A

CHAPTER AWARDS

MANUAL
Chapter Major Emphasis Area Categories
I. Individual Development.
Leadership Development: This MEA category includes all programs with the purpose being to build leadership skills. The following U.S.Jaycees programs go into this category: Personal Dynamics, Leadership Dynamics, Communication Dynamics, Time Dynamics and Speak-Up. B. Family Life/Spiritual Development: All The U.S. Jaycees Family Life programs are included in this category. Some are: Positive Family Attitude Power, All in the Family and Family Time, as well as any defined family program or project. Any project designed primarily to increase or enhance spiritual activities by your members or people in the community also are included here. C. Personal Skills: This category includes all projects conducted with the primary purpose to increase or enhance the personal skills of individual members. This category also includesThe U.S.Jaycees programs,Personal Financial Planning, Stress Endurance and Job Search. A. D. Community Fundraising: These are all projects that deal with raising funds for a specific program, including health-related organizations, foundations or any other community charity.

III.

Management Development
Planning: This category includes all facts of chapter planning, needs analysis and evaluations such as the chapter plan of action, the planning guide for chapters and events scheduled to facilitate the surveying, planning, monitoring and evaluating the chapter's plan of action. B. Training: These are all training programs aimed at the members, covering the job descriptions and responsibilities of officers and chairmen. C. Financial Management: These include all projects conducted to manage the financial aspects of the chapter. Examples are projects which deal with raising funds for operation of the chapter, ways and means, and financial and budget reports relating to the overall finances of the chapter. Monthly budgets and annual aLidits are also included. D. Personnel Management: This category includes all chapter activities, including meetings, campaigns, elections, sports, On-To, visitations, bidding or hosting meetings, socials and awards. E. Communication: This category includes all communications used; chapter publications, special mailings and other communication tools. All special events, promotion of the membership, calling committee structure, activities and the chapter newsletter are included. F. Public Relations: These are all projects conducted to promote the image of your chapter and the Jaycee movement in your community. Some examples are projects which deal in community recognition, Distinguished Service Awards programs, parades, pageants, ongoing PRwork ancfthe chapter photographer. A.

II.

Community Development
Human Services: These are all projects designed to promote or improve the quality of life. Any project that deals with working directly with people would be included: projects that deal with youth and elderly assistance,mental healthand mental retardation, health and safety and international involvement. B. Community Improvement: These are all projectswhich improve resources or facilities; promote conservation and enhances the environment in your community. Any project that deals with working with properties and non-human resources or economic development,energyand environmentare included. C. Government Involvement: These are all projects of governmental nature designed to provide better public services and promote pride inAmerica. This category also includes projects which deal with criminal justice. 49 A.

IV:

Membership Development
A. Recruitment and Orientation This category includes all projects conducted with the

B.

C.

primary purpose of obtaining new members and orienting members. Retention. This category includes all projects conducted with the primary purpose of renewing existing members prior to their anniversary month. Affiliations/Chapter Assistance. This category includes all projects conducted with the primary purpose of affiliating new chapters or assisting existing ones in the area of membership recruitment.

Major Emphasis Area Entry of the Year

The MEA entries selected as the most outstanding entry in each of the 16 areas will be named the Major Emphasis Area Entry of the Year in its respective category. The recipient is selected from the nine first place winners in each category. Eligibility: Chapter entries selected and certified as first or second place population division winners in their state are eligible for national recognition.
::::t---AI-. 1n'--1iOn
T.o 2 M8fot' Emphaal.
Fomt

TeO 1-Entry Form

,,",",eo-

Dr. Jerry Bruce Memorial Award

The Dr.Jerry Bruce Memorial Award is presented annually to the chapter having the best MEA entry in the nation. The winner is selected from the 16 MEA Entry of the Year winners. The award is named in honor of Dr. Jerry Bruce, who served as president of the Idaho Jaycees during 1961 -62 and was killed in an automobile accident near Boise, Idaho, in 1962. Eligibility: Chapter entries selected and certified as first or second place population division winners in their state are eligible for national recognition.

B.

Judging Criteria for Major Emphasis Area Entries

The following are the basic criteria that will be considered in selecting the outstanding Major Emphasis Area entries. The judging will be based on how much impact the chapter had in that MEA. A. How well were the projects managed? 1. Does it appear the chairmen were given the proper training as it relates to their responsibilities? 2. How well did the committee plan for the achievement of its goals as they relate to the chapter's objectives? 3. Was adequate concern put into the financial management of the projects? 4. Did the committee's management reflect

C.

D.

a consideration of the individual talents of its members? 5. Does it appear that proper communications were utilized, such as committee meetings, committee structures and public relations? How successful we~e the projects? 1. Did the projects accomplish their goals? 2. Did the committee chairmen and members learn leadership and management skills through the projects? 3. Does it appear the Planning Guide for Chapters was used as an ongoing management tool? 4. Does the substantiating material adequately document the committee's action? 5. Does it appear the evaluations were taken seriously and used as learning experiences? 6. Were the projects well managed? What was the impaet on chapter and / or community? 1. Do the projects reflect a sincere effort to fulfill specific needs? 2. Were the projects based on needs rather than ease of u0dertaking? 3. Do the projects appear to be of vital concern to the chapter and / or community? 4. Do the projects reflect a sincere effort to get involved in problem areas? How well were resources used? 1. Were possible non-Jaycee resources identified? 2. How well did the chapter utilize the time, talent and other resources of non-Jaycees in the following: a. Problem or need determinations b. Goal-setting

50

3.

c. Committee planning d. Project success Were the resources used in such a way as to benefit the participating individuals?

6.

Rules and Suggestions for the Major Emphasis Area A ward Entries
1. The purpose of the Major Emphasis Area entries isto allow Jaycee chapters an opportunity to put all projects designed to fulfill a need into one MEA entry. An entry must have a minimum of three CPGs to be entered for competition. There is no maximum number of CPGs that can be included in one MEA. You may have conducted six youth related projects to satisfy a need. All six project CPGs would be included in one entry titled "Human Services Category." 2. Each project in an entry must be outlined using the CPG with the completed CPG form as a cover page. 3. Chapter's objective must be included on Awards Entry Form for Major Emphasis Area entry and chapter programming portfolios. 4. MEA information form must be included as the cover sheet to your MEA entry. 5. Only entries that place first or second in state judging are eligible for National Competition.

7. 8.

9.

10. 11. 12.

13.

14. 15. 16.

,.__ -

MAJOR EMPHASIS AREA INFORMATION FORM

~ 1
....

17.

18. 19. 20.

21 .

.51

Entry must be certified in one of two ways: a. By certification stamp (rubber stamp) on the entry form. b. By state president or state chairman's signature on the entry form. Local organizations must have dues paid in full through April 30 to be eligible. Recognition is to be conferred on the basis of progress of projects between May 1 and April 30 (projects need not be completed to receive recognition,but projectprogressmust be evaluated up to the date of submission). The official census at the beginning of the awards year (May 1) is the basis for determining the chapter's population division. Decisions of the National Awards Committee are final and irrevocable. A specific project may be entered in only one of the 16 categories. The chapter may enter MEA entries in all 16 categories if the entries placed first or second on the state level. Any entry may be duplicated and the photocopy included in Individual Development, Community Development, Management Development and Membership Development portfolios. Duplication by photocopy machine is acceptable. There is no maximum number of pages of substantiating material with each CPG. All Major Emphasis Area entries must contain a minimum of three (3) CPGs. The host chapter of the Annual Meeting is responsible for all entries it receives. Entries may be picked up after the awards program of the Annual Meeting by the incoming state president or their authorized representative. White (8 W' x 11") paper should be used for all material in the entry. This will permit photocopying. It is suggested that only one side of a page be used. Cardboard or extra heavy paper should not be used. A label with the following information is required on the FRONT COVER. Chapter Name Chapter Mailing Address Your Town, Zip Code U.S. Jaycees Major Emphasis Area Category U.S. Jaycees Population Division State Entries over six inches thick should be split into two or more volumes. Each volume should be labeled as shown above and also fnclude markings such as: Book 1 of 3 Books, Book 2 of 3 Books, Book 3 of 3 Books .

22. 23.

Chapter can enter only one MEA entry per MEA category. Any questions relating to judging procedures should be addressed to the National Awards Consultant or the National Awards Program Manager, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

Suggested procedure for preparing CPGs for inclusion in the Major Emphasis Area entry.
(PLEASE NOTE THE CPG FORM IN THE APPENDIX. QUESTIONS 13 AND 14 ASK FOR ADDITIONAL CLARIFICATION ON RESOURCES AND MANAGEMENT TECHNIQUES USED. BE SURE TO ADDRESS THESE TOPICS IN YOUR AWARDS ENTRY.) The material and information used in managing and conducting good projects will serve as the basis on which recognition will be given. Those committees that utilized the Chairman's Planning Guide and the other management techniques (planning, training, financial management, personnel management, communication and public relations) in conducting projects while also maintaining records of their activities need not duplicate their efforts by preparing new materials for award entries. The suggested CPG is as follows: physical arrangement of the

Tab 2: (CPG Answers) Pages answering the questions on the Chairman's Planning Guide. It is recommended that the qu~stions on the Chairman's Planning Guide be listed before the answer. The primary purpose of the project! program will identify which MEA category the ePG will be included. If the primary purpose was to raise money for a charitable organiz*ion, the CPG would be included in the Community Fundraising MEA. If the primary purpose was to raise money for administration of the chapter, the CPG Iwould be included in the Financial Management MEA.
i

The following are sorpe suggested topics to be addressed in preparing the answers to questions 7 and 14. Planning How was a committee structure used in planning the project? How did you relatej to chapter goals when planning the project? How was the CPG used? Training How was a committee structure used in planning the project? How did you relate to chapter goals when planning the project? How was the Chairman's Planning Guide used? Were new Jaycees used and trained? Were committee meetings held? How many? How were reports handled? What training did the' chairman receive? Financial Management How was the moneYI managed? Ways & Means-gives $ per manhour return. Personnel Management What committee structure was used? How and what did they do? How was membership motivated to participate? What was done to in:volve them? How was the membership used? Communication What communication methods were used? Chapter newsletter? Minutes? Special mailing? Calling committees? Public Relations What public relations methods were used? Community resources? Chapter resources? The following are suggested topics of how well available resources were used, how existing resources could have been put to better use and how additional resources could have been beneficial in answering questions 5, 6 and 13. Non-Jaycee Participants How were they involved? How did they benefit from involvement? 52

Diagram of Suggested Chairman Planning Guide

"J--

w~=
1CIIppIogo

T.,-

CPO

Tab 1: (CPG Form) The CPG form.

Jaycee Participants?

How were they used? How many were used? How did they benefit from involvement?
Material

What was used? How was it used? What was obtained from outside the chapter?
Jaycee Resources

State? National? Other chapters? Tab 3: Commmittee's financial statement.

Budget
$200

Statistical Records Tab: Community survey with the summary of results, police records, chapter surveys, diagrams, charts and so on. Promotional Material Tab: Mailings, flyers and so on. NOTE: Many projects may not have material in each area. Only that material which is valuable should be included. Tabs are not needed if there is no material. No chapter will be disqualified if their presentation is not typed; however, it must be understood that the neatness of the presentation will reflect the pride or lack of pride a chapter has in its accomplishments, and could be the deciding factor in selecting the winner between two equal projects. Substantiating material need not be tabbed or placed precisely in the above order; however, for ease of judging it is recommended that the material be kept in groups according to the following areas: Financial Data News Clippings Correspondence Photographs Statistical Records Promotional Material

100 100 Total

100 100 $450

~--

_---~--------~o $500
Budget $264 50 50

------16
20 100

Actual $264 42 48

T~~=-==-~

27 61

The U.S. Jaycees Chapter Programming Portfolio Awards

The United States Jaycees will recognize as most outstanding those chapters which best utilize their chapter management system and Major Emphasis Areas to provide the maximum growth opportunities to its members. Programming recognition is given in each of the following areas: community development, individual development, management development, membership development and overall programming (Giessenbier). First, second and third place winners will be selected in each population division, for each award (Community Development, Individual Development, Management Development, Membership Development and overall) from the entries submitted by individual states.
53

Tab 4: Substantiating material should be submitted on 8 W' x 11" white paper (white paper permits photocopying) and grouped into the following areas: Financial Data Tab: Accounting records of where the money came from and how it was spent. Include copies of bills paid. News Clippings Tab: Newspaper articles (should include dateline), radio scripts, television scripts, chapter newsletter articles and so on. Correspondence Tab: Copies of letters sent, letters received, copies of form letters (include any form letter mailing lists). Photographs Tab: Both black & white and color photos showing activities or accomplishments. Posed pictures of a group are normally meaningless. Pictures should be labeled as to why they are included.

Ihe populationDivisionsare: DivisionI 0-B50 DivisionII B51-2.500 DivisionIII 2.501-5.000 DivisionIV 5.001 -15.000 DivisionV ,5.001-30.000 DivisionVI 30.001-75.000 DivisionVII 75.001-,50.000 DivisionVIII 150.001-0ver DivisionIX InstitutionalChapters

Individual anq Community Development F!rogramming Portfolios

Judging Criteria: The basic criteria to be used in selecting the recipients of 'the individual and community development programming recognition will be as follows: A. Problem determination. 1. Do processes reflect a sincere effort to determine problems and needs? 2. Were sufficient processes used based on manpower available? 3. Was excessive time spent trying to determine problems and/or needs? 4. Do the problems and needs selected appear to be those of vital concern? 5. Do the priorities selected reflect a sincere effort to allow members to get involved in the problem or area of their concern? 6. Were priorities established based on need rather than ease of undertaking? Goal setting. 1. How realistic were the goals? 2. Were the established goals specific and identifiable? 3. Were the goals measurable? 4. Were the goals challenging, based on manpower, financial resources available and members' desires? 5. Do all projects included relate to the specific goals mentioned? 6. Does it appear that the committees gave due consideration to the projects in relation to the goals? How well were the committees managed? 1. Does it appear that the chairman or chairmen were given the proper training as it relates to their responsibilities? 2. How well did the committee plan for the achievement of its goals as they relate to the chapter's goals? 3. Was adequate concern put into the financial management of the project or projects? 4. Did the committee management reflect a consideration of the individual talents of its members? 5. Does it appear that proper communications were utilized such as committee meetings and public relati6ns? How well were chapter resources used in reaching chapter goals? 1. Were non-Jaycee resources identified? 2. How well did the chapter utilize the time,

Eligibility:Chapter programming entries selected as first or second place winners in their state are eligible to enter National Competition. Procedure for Entering: A packing slip giving the address for the national judging can be secured from your state awards chairman or state office and must accompany the entry. The original packing slip must be postmarked by June 1 and mailed to: National Awards Program. The U.S. Jaycees. P.O. Box 7. Tulsa, Oklahoma 74121-0007. The entries must be postmarked no later than midnight, June 1, and shipped to the judging site. Included should be a copy of the packing slip, the programming entry (an Awards Entry Form must be included with each programming entry) and the authorized signature or stamp on the entry form stating the entry is a first or second place state winner.

B.

@.

C.
c~tE.p.~E

~,"""""ss
(;IT"
5" 'E EN' Of YOURCt".tEAS

S,-'E
OE>JEC'NE

D.

54

talent and other resources of non-Jaycees in the following? a. Problem or need determinations b. Goal setting c. Committee planning d. Project success 3. Were the resources used in such a way as to benefit the participating individuals? E. Project successes. 1. Did the projects accomplish their goals? 2. Did the committee chairmen and members learn leadership and management skills through these projects? 3. Does it appear that the Planning Guide for Chapters was used as an ongoing management tool? 4. Does the substantiating material adequately document the committee's action.? 5. Does it appear the evaluations were taken seriously and used as learning experiences? 6. Were the projects well managed? The emphasis is on the problem identification, goal-setting and how well the chairmen understood and utilized the principles of management in applying chapter resources to reach the predetermined goals. It will be unlikely that recognition will be received unless the individuals within the chapter have the opportunity to get involved in projects and programs that better their lives. Problem identification and goal-setting will be the most difficult, yet most important aspect to understand. The difficulty comes from individuals trying to attack symptoms instead of real problems, thus making the goal unrelated to the real problem.

B
\ ,
I

Dlegram of Suggested Individual Development

_'.En",

I ,
I

, ,

I I I I I I I I ,

...-J.---+--~

1111 UJ,I 1

eo-

I I I I

I I

j--t II

IIUII~T""

j
IJ

_eo-

T ' T'" ,

Community Development Portfolio Entry Format:

Tab 1. (Entry Form) Awards entry form. Tab 2. (CD. - CPG) Pages answering questions of the Community Development section of the Planning Guide for Chapters. Tab 3. (Methods and Procedures) A brief summary of the methods and procedures used in determining your community's problems and substantiating materials to show how the problems were determined and priorities set. This includes data on needs analysis, communications, meeting minutes and so on.

Individual Development Portfolio Entry Format:

Tab 1. (Entry Form) Awards entry form. Tab 2. (10 - CPG) Pages answering questions of the Individual Development section of the Planning Guide for Chapters. Tab 3. (Methods and Procedures) A brief summary of the methods and procedures used in determining your chapter's Individual Development needs and substantiating materials to show how the needs were determined and priorities set. This includes data on needs analysis, communications, meeting minutes and so on. Tab 4. (Priority #1 - MEA - CPG) Insert CPGs including all backup for all projects in your #1 priority Major Emphasis Area. Tab 5. (Priority #2 - MEA - CPG) Insert CPGs including all backup for all projects in your #2 priority Major Emphasis Area . Tab 6. (Priority #3 - MEA - CPG) Insert CPGs including all backup for all projects in your #3 priority Major Emphasis Area.
55

Diagram of Suggested

rn=J~~ En'"
, I I , I ,

I\I \ \I , I I I I I I I

1111111111-

eo-

,: =:=1

1111

~LrJJ

T""

-r

b'

IIUII~T"" . T J
IJ
T""

~c-

T ,

Tab 4. (Priority #1 - MEA - CPG) Insert CPGs including all backup for all projects in your #1 priority Major Emphasis Area. Tab 5. (Priority #2 - MEA - CPG) Insert CPGs including all backup for all projects in your #2 priority Major Emphasis Area. Tab 6. (Priority #3 - MEA - CPG) Insert CPGs including all backup for all projects in your #3 priority Major Emphasis Area. Tab 7. (priority #4 - MEA - CPG) Insert CPGs including all backup for all projects in your #4 priority Major Emphasis Area.

D.

E.

Management Development Programming Portfolio

Judging Criteria: The basic criteria to be used in selecting recipients of the management development programming recognition will be as follows: A. Identification of strengths and weaknesses. 1. Does identification process reflect a sincere effort to determine management strengths and weaknesses? 2. Does it appear that the officers took a realistic look at their own management skills? 3. Was a sincere effort made to identify strengths and weaknesses in each of the six management aspects (planning, training. financial, personnel management, communication, public relations)? 4. Was the importance of the management process considered in relationship to Community Development, Individual Development and Membership Development programming? 5. In establishing priorities, were the interrelationshipsof thefive management aspects considered? B. Goal setting. 1. How realistic were the goals? 2. Were the established goals specific and identifiable? 3. Can the goals be reasonably measured? 4. Were short-range. intermediate-range and longrange goals established? 5. Are the goals related to the development of a sound management system? 6. Will the achievement of the goal assist in implementing the chapter's Community Development, Individual Development and Membership Development programming? C. Selection of methods. 1. Does it appear that a proper method to achieve the goal was selected? 2. Does it appear that each officer had a role in determining the methods selected? 56

Were the individual management skills of the officers considered? Monitoring and evaluation. 1. Does it appear that the officers were given progress reports on each selected method? 2. Were priorities, goals and methods periodically evaluated? 3. Were steps taken to correct or adjust the management process during the year? Annual evaluation. 1. Did the officers review the year's operation realistically? 2. Did the efforts to improve the management process have a)positive impact? 3. Did each officer have the opportunity to improve management skills? 4. Does it appear that the improved management methods will assist next year's administration?

3.

Management Development Portfolio Entry Format:

Tab 1. (Entry Form) Awards entry form. Tab 2. (MD - CPG) Pages answering the questions from the management development section of the Planning Guide for Chapters. Tab 3. (Methods and Procedures) A brief summary of the methods and procedures used in determining the management development strengths and weaknesses. Tab 4. (Priority #1 - MEA - CPG) Insert CPGs including all backup for all projects in your #1 priority MEA. Tab 5. (Priority #2 - MEA - CPG) Insert CPGs including all backup for all projects in your #2 priority MEA.
Dlegrllm of Suggested Management Development Portfolio Entry

l-:-L
~
J

-'-~I _1111

= ~

'j

IT.'

j T.'

r.,

Tab including MEA. Tab including MEA. Tab including MEA. Tab including MEA.

6. (Priority #3 - MEA - CPG) Insert CPGs all backup for all projects in your #3 priority 7. (Priority #4 - MEA - CPG) Insert CPGs all backup for all projects in your #4 priority 8. (Priority #5 - MEA - CPG) Insert CPGs all backup for all projects in your #5 priority 9. (Priority #6 - MEA - CPG) Insert CPGs all backup for all projects in your #6 priority

D.

E.

Membership Development Programming Portfolio

Judging Criteria: The basic criteria to be used in selecting recipients of the membership development programming recognition will be as follows: Identification of strengths and weaknesses. 1. Does the identification process reflect a sincere effort to determine membership strengths and weaknesses? 2. Does it appear that the officers took a realistic look at the membership opportunities? 3. Was a sincere effort made to identify strengthsand weaknesses inthe membership plan? 4. Was the importance of the membership plan considered in relationshipto Community Development, Individual Development and Management Development programming? B. Goal setting. 1. How realistic were the goals? 2. Were the established goals specific and identifiable? 3. Can the goals be reasonably measured? 4. Were short-range, intermediate-range and long-range membership goals established? 5. Were the goals related to the development of a sound membership plan? 6. Will the achievement of the goal assist in implementing the chapter's Community Development, Individual Development and Management Development programming? C. Selection of methods. 1. Does it appear that a proper method to achieve the membership goal was selected? 2. Does it appear that each officer had a role in determining the methods selected? 3. Were the individual management skills of the officers considered? 57 A.

Monitoring and evaluation. 1. Does it appear that the officers were given progress reports on each selected method? 2. Were priorities, goals and methods periodically evaluated? 3. Were steps taken to correct or adjust the membership plan during the year? Annual evaluation. 1. Did the officers review the year's membership realistically? 2. Did the efforts to improve the membership plan have a positive impact? 3. Did each officer have the opportunity to improve membership skills? 4. Does it appear that the improved membership methods and procedures will assist next year's administration?

'.--

Membership Development Portfolio Entry Format:

Tab 1. (Entry Form) Awards entry form. Tab 2. (MD - CPG) Pages answering questions of the membership development section of the Planning Guide for Chapters. Tab 3. (Methods and Procedures) A brief summary of the methods and procedures used in determining your chapter's membership development needs and substantiating materials to show how the needs were determined and priorities set. This includes data on membership analysis, communications, past membership records and so on. Tab 4. (Priority #1 - MEA - CPG) Insert CPGs including all backup for all projects in your #1 priority Major Emphasis Area.
Diagram of Suggested Membership Development Portfolio Entry

EJ
\ I
, I

I I I I I I

I I I I I I I I

_cI

I I

I I

b'
I

/III ~ !!J T

I
1..1 T

_cT '

Tab 5. (Priority #2 - MEA - CPG) Insert CPGs including all backup for all projects in your #2 priority Major Emphasis Area. Tab 6. (Priority #3 - MEA - CPG) Insert CPGs including all backup for all projects in your #3 priority Major Emphasis Area.

3. 4.

General Rules and Suggestions for Entry Formats

When preparing the entry for consideration as the outstanding chapter in the areas of Individual and Community Development programming, the chapter is asked to use material that should already be available to it as a result of using management techniques and maintaining records of its activities. It is extremely important that the priority problems or needs listed be specific problems and not a collection of unrelated projects or portfolio areas. Remember, the judges are not looking for "fat books," but for chapters that did the best job in determining specific problems or needs, setting goals for what they wanted to accomplish and utilizing management techniques in reaching their goals. The key comes in setting the specific, identifiable goals which can be measured. Projects that do not specifically relate to the achievement of the established goal are not to be included. NOTE: If your chapter does not identify needs in a Major Emphasis Area and did not conduct projects in particular Major Emphasis Areas, those tabs may be deleted. NOTE: Substantiating material should be placed on 8 W' x 11" white paper (which permits photocopying). NOTE: Many projects may not have material in each area. Only that material which is valuable should be included. NOTE: Tabs should be named in accordance with the titles listed in parentheses in the Individual, Community, Membership and Management format descriptions.

5. 6. 7.

8.

9.

1O.

11. 12.

By certification stamp (rubber stamp) on the entry form. b. By state president's or state chairman's signature on the entry form. State and local organization must have dues paid in full through April 30 to be eligible. Recognition is to be conferred on the basis of progress of projects between May 1 and April 30. (Projects need n9t be completed to receive recognition, but project progress must be evaluated up to the date of submission.) The official census at the beginning of the awards year (May 1)is the basis for determining the chapter's population division. Decision of the National Awards Committee is final and irrevocable. Major Emphasis Area entries included in the Individual Development, Management Development, Community development and Membership Development portfolios may be duplications of Major Emphasis Area entries. Duplication by photocopy machine is acceptable. The host chapter of the Annual Meeting is responsible for all entries received by them. Entries may be picked up after the awards program of the Annual Meeting by the incoming state president or his authorized representative. White (8 1/2" x 11") paper should be used for all material in the entry. This will permit photocopying. Giessenbier entries must be accompanied by Individual Development, Management Development, Community Development and Membership Development programming portfolios. If any or all of these prograrriming books are not eligible entries (state first and second place), mark "FOR REFERENCE ONLY" on the cover. Cardboard or extra heavy paper should not be used. A label in the following format is required on the outside of the front cover. Chapter Name Chapter Mailing ACidress Your Town, Zip Code U.S. Jaycees Programming Area Category U.S. Jaycees Population Division State Entries over six inches thick should be split into two or more volumes. Each volume should be labeled as shown above and also include markings such as: Book 1 of 3 Books, Book 2 of 3 Books, Book 3 of,3 Books. Any questions relating to judging procedure should be addressed to the National Awards Consultant or the National Awards Program Manager of The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

a.

13.

General Rules and Suggestions for the Programming A wards

1. Only entries that placed first or second in state judging are eligible. 2. Entry must be certified in one of two ways: 58

14.

Individual Development Sweepstakes A ward

This award is presented to the chapter that best meets the personal development of the individual members. The recipient will be selected from the nine first place Individual Development programming portfolio award entries.

Procedures for Entering: Entries (including an official entry form) are to be postmarked by June 1 and mailed to: National Awards Program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

Bill Butler Memorial A ward

The Bill Butler Memorial Award is presented annually at The U.S. Jaycees Annual Meeting to the individual chapter member and chapter program which has contributed the most to improving and modernizing corrections during the preceding year. The two awards will be judged by an independent panel of knowledgeable individuals designated by The U.S. Jaycees Awards Committee. The award is named in honor of Bill Butler who served as local president of an institutional chapter. He was killed while putting down a riot within his community. Criteria: 1. The individual or program must have actually helped people within the criminal justice system to find a motivation and/or method to remain crime-free and re-enter the mainstream of society. 2. The individual or program must be capable of being judged on factual (statistical) rather than emotional appeal. 3. The individual or program must utilize as high a degree of community resources as possible. Eligibility: Any individual or program which has contributed to the improvement and modernization of corrections during the preceding year. The nomination must be submitted by a local Jaycee chapter or state organization. Nomination forms must be postmarked no later than May 1 and mailed to: National Awards Program. The U.S. Jaycees, P.O. Box 7, Tulsa, Ok-lahoma 74121-0007.

Community Development Sweepstakes A ward

This award is presented to the chapter whose members have done the most outstanding job in Community Development. The recipient will be selected from the nine first place Community Development programming portfolio award entries.

Management Development Sweepstakes A ward

This award is presented to the chapter that has done the most outstanding job in Management Development. The recipient will be selected from the nine first place Management Development programming portfolio award entries.

Membership Development Sweepstakes A ward

This award is presented to the chapter that has done the most outstanding job in Membership Development. The recipient will be selected from the nine first place Membership Development programming portfolio award entries.

Charles Kulp Jr. Memorial A ward

The Charles Kulp Jr. Memorial Award is presented annually to 60 outstanding chapter presidents of The U.S. Jaycees. The 60 outstanding presidents shall be selected in the following manner: 1. Each state organization member may select six outstanding local president nominees. 2. The executive committee shall select the top 120 local presidents from those so nominated. 3. The president of The United States Jaycees, the executive vice president and one staff officer selected by the executive committee, shall select by secret ballot the 60 outstanding local presidents. The entry form must be signed by the state president and accompanied by his letter or evaluation. 59

The U.S. Jaycees Overall Programming A ward

(State Giessenbier Memorial) Eligibility: Entries selected as first or second place state Giessenbier Memorial Award winners are eligible to enter national competition in the following areas: One-year Milestone Awards Clarence H. Howard Memorial Awards Institutional Chapters Howard Awards

Each state organization annually recognizes chapter organizations that have done the best job in developing "the whole member through the whole chapter." This award is known as the Giessenbier Memorial Award.

Henry Giessenbier, Jr., (1892-1935), was the founder and first president of the United States Junior Chamber of Commerce in 1920. He conceived the idea of a young men's organization dedicated to the individual development of its members. The Giessenbier Memorial Award represents total chapter programming and management. The Giessenbier notebook will contain an overview of the management techniques used in applying chapter resources to its Individual Development, Management Development, Community Development and Membership Development programming in an effort to achieve its chapter objective. Judging Criteria: The basic criteria to be used in selecting the recipients of the overall programming recognition (Howard and Milestone) are as follows: Letter from chapter president (See Overall Programming Award Entry Format - Tab 2) B. Individual Development programming C. Community Development programming D. Management Development programming E. Membership Development programming F. Financial Statement G. Overall membership involvement (See following details.) Detailed judging criteria of overall membership involvement: 1. Does it appear that the members were included in the problem identification process? 2. Did the members have a voice in establishing priorities? 3. Were the goals set by members or by officers only? 4. Were members given the opportunity to improve management skills through committee activity? 5. Were the talents and skills of each member utilized? 6. Was there a total team effort during the year? A.

Diagram of Suggested Overall Programming Entry (GlesMnbler Memorial)

800fT , ---'i
. ,

, I , I
I
-~I '

\,

, , , I , I

rr' --

II

,
\

, , , , ,
,

~--~IIIII'

u_c-

II

---J

'J

Overall Programming A ward Entry Format

Tab 1. (Entry Form) Awards entry form. Tab 2. (Letter from President) Letter from chapter president describing the interrelationship and impact of their Individual Development programming (10), Community Development programming (CD), Management Development programming (MD), and Membership Development programming (MD) and how it affected the membership. Outline how the four functions of your chapter (10, CD, MD, MD) worked together to strive toward the chapter's defined objective. The letter must not exceed two (2) typewritten (pica or elite) pages. The format for presentation of this information is left to the discretion
60

of the chapter president. Photo reduction is not acceptable. Tab 3. (10 - CPG) Pages answering the questions of the Individual Development section of the Planning I Guide for Chapters. Tab 4. (CD - CPG) Pages answering the questions of the Community Development section of the Planning Guide for Chapters. Tab 5. (MD - CP:G) Pages answering the questions of the Managel-nent Development section of the Planning Guide for Chapters. Tab 6. (MD - CP1G) Pages answering the questions of the Membership Development section of the Planning Guide for Chapters. Tab 7. (Financial St~tement) Provide a detailed financial statement. i Tab 8. (Summary) A summary of the overall membership involvement. This section not to exceed two (2) typewritten (pica or elite) pages. Photo reduction is not acceptable. See Detailed Judging Criteria of Overall Memqership Involvement above. NOTE: Tabs shoulq be named in accordance with the titles listed in parentheses above. NOTE: Substantiatin,g material should be placed on 8 W' x 11" white paper (which permits photocopying).

One- Year Milestone A ward

The One-Year Milestone Award is presented annually by The U.S. Jaycees to one, but no more than three, first-year Jaycee chapters that conducted the most outstanding programming during their first year of affiliation with The U.S. Jaycees. The year of affiliation must be concluded during the award year, May 1 to April 30.

No population division breakdown is used in determining the three Milestone award winners. The same criteria and format used for the Overall Programming Award are used and based on the first 12 months of the chapter's programming activities. If the Milestone winner was also a first or second place population division winner in state Giessenbier judging, the entry will also be considered for the Howard Award, based on those 12 months of activities. Eligibility: A first-year Jaycee chapter is eligible after its first 12 months of affiliation and up to 24 months of affiliation, but in no case would it be eligible for this award after the second Annual Meeting following its initial affiliation with The U.S. Jaycees.

Harold A. Marks Memorial A ward

The Harold A. Marks Memorial Award is the highest achievement a Jaycee chapter can attain. The chapter receiving the award is chosen from the first place award winners of the Clarence H. Howard Memorial Awards, plus the first place Institutional Howard Award winner and is recognized as the number one Jaycee chapter in the nation. The award is named in honor of Harold A. Marks, who served as a U.S. Jaycee Director of the Arizona Jaycees, 1935-36. He was killed in March of 1936, while flying to the installation of a new chapter.

Clarence H. Howard Memorial A ward

All first and second place state Giessenbier Award winners (except institutional- see below) are eligible for the Clarence H. Howard Memorial Award. First, second, third and fourth place Howard winners are chosen in each population division, I-VIII. Clarence H. Howard, as president of the St. Louis Chamber of Commerce, was a major contributor to Henry Giessenbier's success in founding the St. Louis Chamber of Commerce and The U.S.Jaycees. To be considered for this award, you must enter your state Giessenbier entry and your Individual Development, Community Development, Management Development and Membership Development portfolio entries. If any of the four programming notebooks are not first or second place state winners, they must still be sent with your Giessenbier entry and marked "FOR REFERENCE ONLY" on the outside front cover.

National Organization Individual Awards

C. William Brownfield
Memorial A ward
The C. William Brownfield Memorial Award is presented annually to the five outstanding first-year Jaycees. The award is named in honor of Bill Brownfield, the author of the Jaycee Creed. Bill Brownfield knew and recognized that the spirit and enthusiasm of the Jaycee movement came from the spirit of first-year Jaycees. Eligibility: Each state's Brownfield winner or alternate is eligible to represent his state at the Annual Meeting Competition. First-year Jaycees are eligible at any time during and up to their first 24 months of membership. In no case would a member be eligible for this award after the second Annual Meeting following the member's initial entry into the membership of The U.S. Jaycees. National officers, state officers and local presidents who served as such during the year on which judging is based are not eligible. State program managers will be eligible, however these individuals will be judged only on their volunteer efforts at the local level, to keep with the purpose and intent of this award. Procedure for entering: Each nominee must submit a personal resume answering the questions from the entry form and the official entry form. The nominee must be in attendance at the Annual Meeting for the oral interview. The resume shall include only those activities entered into during the first 12 months of the nominee's Jaycee career.
61

Institutional Chapters Howard A ward

Each year, Institutional Chapters Howard Awards are given to first, second and third place institutional chapters. Rules for preparing entries are identical to the regular Overall Programming Award Competition. The competition is open to all institutional chapters. It is not necessary to have been a state winner, nor is there any population division factor. Institutional chapters may also take part in regular chapter programming competition. To be considered for this award, you must enter your state Giessenbier entry and your Individual Development, Community Development, Management Development and Membership Development programming portfolio entries.

Criteria: The factors on which the nominees will be judged are: 1. Did the nominee qualify for the first degree in the Degrees of Jaycees program? 2. Individual's contribution to the chapter. (What were the nominee's specific goals and how well were they met?) 3. Individual's impact on the community through the chapter. (What were the nominee's specific goals and how well were they met?) 4. Personal growth achieved through the Jaycees. (What were the nominee's specific goals and how well were they met?) 5. The nominee's enthusiasm for the Jaycees as well as an understanding of the Jaycees' philosophy, aims and beliefs. Judging Procedure: The judges will review the resumes and conduct an oral interview of each nominee at the Annual Meeting Competition. The resume will count 50 percent and the oral interview 50 percent. The resume will ask for information relating to the first four items listed in the criteria. A portion of the oral interview will be based on the resume, particularly the fifth item listed in the criteria, determining the nominee's enthusiasm for the Jaycees and understanding of the Jaycees' philosophy, aims and beliefs. Possible questions which may be asked are: 1. What do you see as the major strength of the Jaycee movement? 2. What effect has Jaycees had on your personal life and your family life? 3. If the Jaycee movement was disbanded nationwide, what voids would be felt by our communities? Contestants are encouraged to wear a business suit/ dress during the oral interview at the Annual Meeting Competition. No state uniforms or state identifying badges, pins or buttons will be allowed. The resume (including an official entry form) and an entry fee of $50 are to be postmarked by June 1 and sent to: National Awards Program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007. Chapter Competition: Chapters should set basic requirements for competition. Three basic requirements are recommended: (1) a general understanding of the Jaycee philosophy and purposes and the goals of the chapter (orientation), (2) attendance record at meetings and (3) individual participation in one of the chapter's projects. It becomes obvious the chapter's leadership must assist the individual members at the beginning of each year in determining their personal, chapter and community goals. It is suggested that in chapter competition, the individual's Jaycee goals should be considered in determining the outstanding nominee. 62

it is not the intent of this award to recognize those who have memorized volumes of Jaycee history.

John H. Armbruster "Keyman" Memorial Award

The John H. Armbruster "Keyman" Memorial Award is presented annually to the five outstanding Jaycees who have continued to show support, dedication and enthusiasm following their first year of membership. The award is named in honor of John H. Armbruster in recognition of his long and faithful service to The U.S. Jaycees. He was a charter member of the S1. ouis Junior Chamber of Commerce L and throughout his life, he contributed to the Jaycee organization. John H. Armbruster founded the Jaycee Crew Club and through his publication, "Log of the S.S. Fellowship," he kept in correspondence with Jaycees across the nation and throughout the world for over 40 years. Eligibility: Any member who has been a Jaycee for more than one year and is the state's Armbruster "Keyman" winner or alternate is eligible to represent the state at the Annual Meeting Competition. National officers, state officers and current local presidents who served as such during the year on which judging is based and past national officers, past state presidents and past national Armbruster entrants are not eligible. State program managers will be eligible, however these individuals will be judged only on their volunteer efforts at the local level, to keep with the purpose and intent of this award. Procedure for Entering: Each nominee must submit a personal resume answering the questions from the entry form. The nominee must be in attendance at the Annual Meeting for the oral interview. The resume shall outline only the nominee's activities between May 1 and April 30 of the Jaycee year being judged. Criteria: The factors on which the nominees will be judged are: 1. Did the nominee qualify for the second degree or higher in the Degrees of Jaycees program? 2. Individual's contribution to the chapter. (What were the nominee's specific goals and how well were they met?) 3. Individual's impact on the community through the chapter. (What were the nominee's specific goals and how well were they met?) 4. Personal growth achieved through the Jaycees. (What were the nominee's specific goals and how well were they met?) 5. The nominee's enthusiasm for the Jaycees as well as an understanding of the Jaycees' philosophy, aims and beliefs.

Judging Procedure: The judges will review the resumes and conduct an oral interview with each nominee at the Annual Meeting Competition. The resume will count 50 percent and the oral interview 50 percent. The resume will ask for information relating to the first four items listed in the criteria. A portion of the oral interview will be based on the resume with most of the oral interview directed toward the fifth item listed in the criteria, determining the nominee's enthusiasm for the Jaycees and understanding of the Jaycees' philosophy, aims and beliefs. Possible questions which may be asked are: 1. What do you see as the major strength of the Jaycee movement? 2. What effect has Jaycees had on your personal life and family life? 3. If the Jaycee movement was disbanded nationwide, what voids would be felt by our communities? Contestants are encouraged to wear a business suit! dress during the oral interview at the Annual Meeting Competition. No state uniforms or state identifying badges, pins or buttons will be allowed. The resume (including an official entry form) and an entry fee of $50 are to be postmarked by June 1 and mailed to: National Awards Program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

and continuity utilizing a speech evaluation sheet. Judging Procedure: The contestants will receive their assigned topic and required length of speech at the annual Speak-Up registration one day prior to competition. As an example, a past topic for the Speak-Up Competition was "Jaycees are Selfish." Contestants are encouraged to wear a business suit/ dress during their presentation at the Annual Meeting Competition. No state uniforms or state identifying badges, pins or buttons will be allowed. Procedure for Entering: An official entry form and an entry fee of $50 are to be postmarked by June 1 and mailed to: National Awards Program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

Andrew and Charlotte Mungenast A ward

(Jaycee Family of the Year Award) The Andrew and Charlotte Mungenast Award is presented annually to three outstanding families in The U.S. Jaycees. These are families who have promoted and exemplified the objectives and beliefs of the Jaycee Creed. The award is named in honor of Andrew and Charlotte Mungenast. Andrew was one of the founders of The U.S.Jaycees and served as its first secretary. His wife, Charlotte, is known as the First Lady of Jaycees by The U.S. Jaycees, as well as Jaycees International. Eligibility: Any regular members of The U.S. Jaycees are eligible with the exception of current national officers' and state presidents' families. Each state may submit one family to represent their state. Procedure for Entering: Each family nominated must submit a resume answering the questions from the entry form and the official entry form. They must be in attendance at the Annual Meeting for the oral interview. The resume should outline only the nominee's activities between May 1 and April 30 of the Jaycee year being judged. Criteria: The factors on which the nominees will be judged are: 1. What were the family's contributions to the Jaycee movement? 2. What was the family's impact on their community, church, schools and other civic organizations? 3. How was the family unit improved through Jaycees? Judging Procedure: The judges will review the resumes and conduct an interview with each nominee at the Annual Meeting Competition. The resume will count 50 percent and the interview will count 50 percent.

Durward Howes Memorial A ward

(Speak-Up Award) Speak-Up competition is held each year at the Annual Meeting to determine the three most outstanding speakers in Jaycees for that year. From those three outstanding Jaycee speakers, one Jaycee is selected as the most outstanding speaker. First, second and third place winners must deliver their winning speeches before the general assembly at the Annual Meeting. The award is named in honor of Durward Howes, president of The U.S. Jaycees in 1930-31. Durward Howes is known as the father of the TOY A program. Eligibility: Each state selects its representative through statewide competition. (There is only one representative per state.) National officers, state officers, state chairmen (program managers) and current chapter presidents who served during the year on which judging is based as well as past national officers, past state presidents and past Speak-Up entrants are not eligible. It is not the intent of this award to recognize professional speakers. Criteria: The contestants will be judged on the basis of their delivery, speech content, salesmanship

63

A portion of the interview will be based on the resume.The entire family will be interviewed (although children are not required to be present). A typical question which may be asked is: What positive influence has the Jaycees had on your family? The resume (including an official entry form) and entry fee of $50 are to be postmarked by June 1 and mailed to: National Awards program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

Write-Up A ward
Write-Up Competition is held each year at the Annual Meeting to determine the three most outstanding writers in Jaycees for that year. From those three most outstanding Jaycee writers, first, second and third place will be selected. Eligibility: Each state selects its representative through statewide competition. However, there is only one representative per state. National officers, state officers, state chairmen (program managers) and current chapter presidents who served during the year on which judging is based as well as past national officers, past state presidents and past Write-Up entrants are not eligible. It is not the intent of this award to recognize professional writers. Criteria: The essay will be judged on the basis of the comprehension and clarity of the topic, format of presentation (logic), development of the essay (creativity) and mechanics. Judging Procedure: The essay topic and required length will be printed on the official Write-Up entry form. You may also call The U.S. Jaycees, National Awards department (918-584-2481) to get this information. Impromptu topics will be given to all contestants at 9:00 a.m. at the beginning of the competition. Each contestant will have 30 minutes to complete the impromptu topic. Contestants are encouraged to wear a business suit! dress during competition. No state uniforms or state identifying badges, pins or buttons will be allowed. Procedure for Entering: An official entry form, prepared topic (500 words or less) and an entry fee of $50 are to be postmarked by June 1 and mailed to: National Awards Program, The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma 74121-0007.

The JCI awards entry requirements and procedures differ slightly from The U. S. Jaycees Awards format. All chapter single! projects are eligible to be entered in the Jaycees i International competition held each November <;it World Congress. Any project, regardless of whether it was a state or national award winner, may be submitted for competition. Since the judging takes place at World Congress, projects submitted should be completed during the period beginning September 1 in the year preceding World Congress and ending August 31 in the year of the current World Congress. Comparatively, sub'mitting an entry for The United States Jaycees ayvards program is a simple process. Individual projects, represented by a completed Chairman's Planning Guide (CPG), are grouped together into a Major Em'phasis Area and compiled into a scrapbook type format. In the case of Jaycees International Awards Program, a specific awards entry form has been developed for each of tl)e entry categories. At the JCI chapter awards level; changes are necessary to convert your Chairman's Planning Guide into the Jaycees International Awards Entry format. Taking this into consideration, JCI and The U.S. Jaycees National Awards'Committee have developed guidelines to assist you in converting your CPG and entering the Jaycees International Awards Program. This document is available from the headquarters of The United States Jaycees in Tulsa, Oklahoma. To reiterate, awards entries do not have to bej winners of a state or national awards program. Any project that is deserving and meets all criteria of the Jaycees International .A:wards Program is eligible, however, ALL entries MUST be approved by The United States Jaycees arid authorized by the national president. All entries for The United States Jaycees James McKeithan Memorial Award and the Wayne McCall Memorial Awardiare strongly encouraged to enter international competition. Winning JCI Awards entries are announced during the awards cere'mony at the conclusion of the World Congress and is often thought of as the closing highlight. Listed below are the award categories for which Local Organization Members (LOMs) may submit entries for compi3tition: Leadership Development Award Business Management Award Economic Affairs Award Commercial Education Project Award Major Emphasis Theme(s) Award Best Community Development Project Award Environmental Improvement Award Fight Against Environmental Pollution Award The Safety A ward
Youth Activities 64 A ward

JCI A wards Competition

Just as The United States Jaycees has its own national awards program, Jaycees International has its own international awards program open to any Jaycee, chapter or national organization. Competition takes place at each of the JCI Area Conferences and World Congresses. The JCI awards programs are designed to recognize the outstanding achievement on the (a) individual level (b) local chapter level

and (c) national level.

Humanitarian Assistance Project Award Cultural Affairs Award Civic Involvement Program Award Public Health Project Award Award for Assistance to the Handicapped Criminal Justice Award Jaycee Week Award The UNICEF Award Fundraising Project Award The Membership Award Special Project Award Best Joint Work by a Group of LOMs Best LOM Publication Award Audiovisual Presentation Award Public Relations Award Award for International Cooperation Between Two JCI LOMs International Affairs Award International Humanitarian Assistance Award International Trade Promotion Award Award for the Best Project to Dissipate Intolerance Twinning for World Peace The Most Outstanding National Convention Award Outstanding LOM of the World Award Outstanding New LOM of the World Award For more information, contact: The United States Jaycees, National Awards Program, P.O. Box 7, Tulsa, Oklahoma 74121-0007 .

---

JCI ESTABLISHED

1945-46

65

;~~~~e~~~UIDE
Chapter's Name Chapter's Mailing Address
A. B. Define the Objective of Your Chapter

FOR CHAPTE~SS~D4/1/88 ~.
President's Name

Individual Development Programming , 1. Describe procedures used to determine your members' self-improvement needs and identify those needs in relation to the Individual Development Major Emphasis Areas (MEAs) listed below. a. Leadership Development b. Family Life/Spiritual Development c. Personal Skills 2. Prioritize the above (MEAs) and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs; 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results. Community Development Programming , 1. Describe procedures used to determine problems in your community and identify these problems in relation to the Community Development MEAs listed below. a. Human Services b. Community Improvement c. Government Involvement d. Community Fundraising 2. Prioritize the above MEAs and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results. Management Development Programming 1. Describe procedures used to determine chapter's strengths and weaknesses and identify those in relation to the Management Development MEAs listed below. a. Planning b. Training c. Financial Management d. Personnel Management e. Communication f. Public Relations 2. Prioritize the above MEAs and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periodic results. 6. Show how you evaluated annual progress; include results. Membership Development Programming 1. Describe procedures used to determine chapter's strengths and weaknesses and identify those in relation to the Membership Development MEAs listed below. a. Recruitment and Orientation b. Retention c. Affiliations/Chapter Assistance 2. Prioritize the above MEAs and establish priorities for each based on the desires and interests of the members, considering available resources. 3. Set specific and identifiable goals for each priority within the prioritized MEAs. 4. Select the best programs/projects to achieve the goals. 5. Show how you monitored and evaluated priorities, goals and projects; include periOdic results. 6. Show how you evaluated annual progress; include results.

C.

D.

E.

The United States Jaycees

REVISED 4/1/88

SAMPLE PLANNING GUIDE FOR CHAPTERS

A. DEFINE THE OBJECTIVE OF YOUR CHAPTER.
The objective of our chapter is to develop the whole person through the whole chapter by offering the total Jaycee experience.

@.

B. INDIVIDUAL DEVELOPMENT
1.

PROGRAMMING.

Describe procedures used to detennine your members' self-improvement needs and identity those needs In relation to the Individual Development Major Emphasis Areas (MEAs) listed below. a. Leadership Development b. Family Life/Spiritual Development c. Personal Skills A variety of procedures and techniques were used to determine the members' individual needs. The methods used to determine current self-improvement needs included: 1) Board of Directors' Brains10rming (May 7). Input was gathered on the areas in which the board fe~ members needed to grow. Twenty-two board members participated in the brainstorming session. This session was designed with a two-fold purpose: (a) to solicit ideas from the chapter leadership which would be representative of the needs, desires and interests of the general membership; and (b) to design the methods for the surveying to determine individual needs. Past Programming Review (May 8 through May 14). Individual board members were assigned different areas of past Individual Development programming books to review for ideas on how to design the Individual Development membership surveys. This planning technique also gave us some ideas into the possibility of success for a suggested project ~ it had been previously attempted. Written Membership Survey at Meetings (May 14 and 21). We designed the survey form to give the membership ideas for Individual Development classes which resu~ed from the board of directors' brainstorming session and available U.S. Jaycees programs. We also left space for each member's original ideas. Fifty-three members completed these surveys at the meetings (May 14 - 43 surveys and May 21 - 10 surveys). Written Membership Survey wi1h Newsletter (May 15). The survey was enclosed in the May 15 chapter newsletter to all members with a note attached requesting that those members who completed surveys at the membership meetings should not respond. Thirty-eight members responded by returning completed surveys to the chapter. were identified through

Priorrty 2: Communication Skills Goal A: To have 20 percent of total May 1 membership complete the Speak-Up program by April 30. Goal B: To have 25 percent of the total May 1 membership participate in at least one communications course by April 30. MEA B: Personal Skills Priority 1: Personal Success Goal A: To have 25 percent of the total May 1 membership participate in three personal success courses by April 30. Priorrty 2: Lifestyle Programming Goal A: To have 25 percent of the total membership participate in one lifestyle course by April 30. MEA C: Family Ute/Spirirtual Development Priority 1: Improved Family Life Goal A: To have 25 percent of the total May 1 membership participate in one Family L~e Development program by April 30. Priority 2: Spirrtual Awareness Goal A: To have 20 percent of the total May 1 membership participate in two programs of Spiritual Development activrties by April 30. NOTE: Your chapter should substitute its May 1 membership base and convert to actual number goals, along with percentages for your individual chapter. This was written in general for all chapter sizes for all population divisions. Your chapter may want to break down into multiple goals for each priority. 4. Select the best programs/projects MEA A: Leadership Development Priorrty 1: Leadership Skills a. Personal Dynamics b. Leadership Dynamics c. Time Dynamics Priorrty 2: Communication Skills a. Speak-Up b. Communication Dynamics MEA B: Personal Skills to achieve the goals.

2)

3)

4)

The fOllowing personal growth needs and objectives these various procedures: LEADERSHIP DEVELOPMENT 1. To have better planning and goal-setting techniques. 2. To become better motivators and leaders. 3. To improve interpersonal communication 4. To improve public speaking skills. PERSONAL SKILLS 1. To learn how to handle stress better. skills.

Priorrty 1: Personal Success a. Job Search b. Personal Financial Planning c. Stress Endurance Priorrty 2: Lifestyle Programming a. Auto Tune-up MEA C: Family Ute/Spirirtual Development Priority 1: Improved Family Life a. Family Time Priority 2: Spirrtual Awareness a. Church Visrtations b. Prayer Breakfast 5. Show how you monitored and evaluated priorities, goals and projects; Include periodic results. Several methods were used to monrtor and evaluate priorities during the year. A Meetings. 1. Discuss progress between IDVP and MEA directors. 2. Review plans for upcoming quarter. S. Evaluations. 1.

2. To improve financial planning skills. 3. To appreciate art more. 4. To learn how to tune autos. FAMILY UFE/SPIRITUAL DEVELOPMENT 1. To better understand the dynamics of marriage and the family unit. 2. To improve spirrtual awareness. 2. Prioritize the above MEAs and establish priorities lor each based on the desires and interests of the members, considering available resources. The three Individual Development MEAs were considered and prioritized in the following order with priorities for personal growth needs within each MEA. MEA A: Leadership Development Priorrty 1: Leadership Skills Priority 2: Communication Skills MEA B: Personal Skills Priorrty 1: Personal Success Priority 2: L~estyle Programming MEA C: Family Ute/Spiritual Development Priority 1: Improved Family Life Priority 2: Spirrtual Awareness 3. Selspecillc and identlliable goals for each priority within the prioritized MEAs. MEA A: Leadership Development Priorrty 1: Leadership Skills Goal A: To have 25 percent of the total May 1 membership participate in at least three leadership courses by April 30.

Written evaluations were made for each course and program that provided resu~s and effectiveness of courses achieving goals. C. Survey. 1. New member survey was utilized to provide direction as to interests of members. 2. Verbal surveys of members at general membership meetings provided additional information. D.Reports. 1. Each MEA director was required to submrt a quarterty report for the first and third quarters on projects conducted and those projects added or dropped for next quarter. This also included a summary review of progress on each priority. 2. For the mid-year, an evaluation was submitted that included an overall statement on the 10 programming area; a summary report on each priority for each MEA (starting with MEA and going through each priomized MEA); also this evaluation included a goal-by-goal evaluation for each goal in each priorrty of each MEA. This gave the chapter an excellent idea of what had been accomplished. Example of Mid-Year (and Year-End) Evaluation: Individual Development Programming. Summary: The status of the Individual Development Programming area at mid-year is good. Overall participation by members indicate that several programs are more

67

popular than others. This leads us to believe that priorities have shifted. The following review of each MEA will reinforce this statement. MEA A: Leadership Development Summary: This MEA has been popular with the membership. This leads us to believe that this is still the number one priority MEA for Individual Development programming. Attendance at programs for both priorities is encouraging. However, to encourage additional participation, new ways of delivering the programs must be developed. This will be addressed in the following statements. Priority 1: Leadership Skills Summary: The first six months of this Jaycee year displayed the chapter's commitment to leadership development as all three programs of priority 1 were offered. Courses were well attended; however, they need to be offered again if we are to achieve our goals for overall chapter participation. Also, a different style of offering the courses could help attendance. Breakfast and luncheon sessions for each course will be scheduled. Guest speakers will be utilized at these sessions in addition to U.S Jaycees course materials. Goal A: To have 25 percent of the total May t membership participate in at least three leadership courses by April 30. Analysis: Attendance sheets for Personal Dynamics show that 10 percent of the membership attended. Attendance sheets for Leadership Dynamics show that 10 percent of the membership attended. Attendance sheets for Time Dynamics show that 10 percent of the membership attended. These percentages are encouraging. However, from viewing the names on each list, we find that many of the same people are listed for each course. This then reflects at best a total of 10 percent participation in at least three courses. It is evident that additional courses must be offered at different time periods so that a greater percentage of the membership will have a chance to attend. Breakfast and luncheon meetings with guest speakers are planned as well as evening sessions for the last six months. Our chapter's goal of 25 percent participation is still attainable and requires no revision. Priority 2: Communication Skills Summary: The first six months of this Jaycee year have been incredibly successful when considering the participation by the membership in this MEA priority. The chapter's commitment to communication skills is great, as a fund has been developed to assist our Speak-Up winners to district, regional and state competitions. This has greatly enhanced our Speak-Up program. The chapter also appropriated funds for a college professor to put on a communication course on transactional analysis - "I'm Okay, You're Okay." Popularity and good management has made this an exciting and extremely successful priority for the first six months. Goal A: To have 20 percent of total May 1 membership complete the Speak-Up program by April 30. Analysis: We are happy to report lhat this 20 percent goal has already been achieved. The chapter's Speak-Up chairman has developed an incentive program for the membership that has been extremely successful. Also, the chapter's financial assistance has created interest in district, regional and state competition. This has also helped achieve our goal. For these reasons and because we anticipate even greater participation in both the incentive program and competitions, Goal A is revised to state: To have 40 percent of total May t membership complete the Speak-Up program by April 30. Goal B: To have 25 percent of the total May 1 membership participate in at least one communications course by April 30. Analysis: We are happy to report that the 25 percent goal has already been achieved. The presentation of "I'm Okay, You're Okay" was a huge success as 30 percent of the membership attended this four-hour evening course. We plan to conduct another course on communication of similar caliber in the next six months. Therefore, we are revising Goal B to state: To have 40 percent of the total May t membership participate in at least one communication course by April 30. THIS PROCESS THEN SHOULD BE REPEATED FOR EACH INDNIDUAL DEVELOPMENT MEA 6. Show how you evaluated annual progress; Include results. At the end of the year, an Individual Development survey was incorporated into an all-around programming survey for the entire membership. A copy of the survey and its resu~s are attached. Overall, the chapter experienced one of its best years in terms of Individual Development programming. W~h one exception, all goals for the year were reached, and many were surpassed. Each project and program was wellplanned and established good credibility both internally and externally. Interest in the Individual Development enhanced the activation of new and old members. BEGIN WITH A SUMMARY OF THE ENTIRE PORTFOUO AND CONTINUE THE SAME WA Y AS IN THE MID- YEAR REVIEW SAMPLE

used to determine community needs included: 1) Board Brainstorming (May 7 board meeting). Input was gathered from the board on ways to accurately determine the community's needS. Twenty-two board members participated in the brainstorming session, designed with a two-fold purpose: (a) to solicit ideas from the chapter leadership which would be representative of the ~s, desires and interests of the general membership; and (b) to design the methods for surveying the genera membership, community and community leadership. We decided to collect the Federal Communications Commission's required surveys on file at local radio stations anc' go from there. 2) Written Membership Survey at Meeting (May 14 meeting). The purpose of this open-ended survey was to pinpoint our membership's perceptions of community problems. The following three questions were asked: a) What do you see as the three biggest problems currently facing our city? b) Considering our available resources, which of these problems should our chapter attempt to improve? c) What specific projects would you like to work on? This survey was passed out and collected before our membership brainstorming session at the first meeting. A total of 43 surveys were filled out. 3) Written Membership Survey' With Newspaper (May 15). The same written membership survey that was distributed at the May 14 meeting was mailed out in our newspaper. This was to get input from those members not in attendance at the May 14 meeting. 4) Oral Community Leaders' Survey (May 8 through May 19). The membership conducted personal interviews with 36 community leaders, including the mayor, city council members, state legislators, a U.S. congressman, the sheriff, the state attorney, the supervisor of elections, the superintendent of education, school board members, the Chamber of Commerce board of governors, the executive director of the Chamber of Commerce and directors or presidents of community groups and businesses. While the interview's format was informal, three basic questions were discussed: a) What do you see as the three biggest problems facing the community? b) What three areas do you feel the Jaycees should address through projecfs? c) What one specific community project can the Jaycees do that would best address what you perceive to be the needs of the community? These not only provided information on our community's problems as perceived by our community leaders, but also showed the leaders how dedicated the Jaycees were to solving those problems. The 14 Jaycees who conducted the interviews felt they gained from the opportunities to make personal contacts with city leaders. 5) Television Survey Review (May 8 through May 19). The community team analyzed the results from the community surveys taken by three loca television stations to meet the Federal Communications Commission's requirements. 6) Radio Survey Review (May 8 through May 19). The community team analyzed the results taken by four radio stations to meet the Federal Communication Commission's requirements. After determining problems by these procedures, we surveyed the membership at our May 21 meeting to determine the priorities and the level of interest the membership had in working on these various projects. Twenty-three attended the meeting and completed these surveys. With all of this information, we determined the priorities at the planning weekend on June 2 and 3. The following community problems resulted from these surveys: HUMAN SERVICES 1. Blood shortage in community 2. Elderly needs not being met 3. Lack of youth activities 4. High percentage of uninvolved young people COMMUNITY IMPROVEMENT 1. Energy conservation needed 2. Trash in recreational areas 3. Lack of community recreational facilities GOVERNMENTAL IMPROVEMENT 1. Crime problems on increase 2. Governmental process lacks public involvement 3. Lack of understanding of governmental process COMMUNITY FUNDRAISING 1. Charities in need of funds 2. Prioritize the above MEAs and establish priorities for each based on the desires and Interests 01 the members, considering available resources. The four Community Development MEAs were priorrtized in the following order w~h the established prior~ies under each one. MEA A: Community Fundraising Priority 1: Major Emphasis Areas of The U.S. Jaycees Priority 2: Active/Library /Resource Status programs of The U.S. Jaycees MEA B: Human Services Priority 1: Youth Assistance Priority 2: Health and Safety Priority 3: Human Improvement MEA C: Community Improvement Priority 1: Energy Awareness Priority 2: Environmental Improvement

c. Community
1.

Development Programming

Describe proc:edures used to determine problems In your community and identify these problems In relation to the Community Development MEAs listed below. a. Human Services b. Community Improvement c. Government Involvement d. Community Fundraising A variety of procedures and techniques were used to determine community needs. This year, rather than running the projects that we ran in the past or those that received points in the Parade of Chapters, the chapter administration committed itself to run projects that truly met community needs. The methods

68

MEA 0: Govemmentallnvolvement Priority 1: Criminal Justice Priority 2: Governmental Processes 3. Set specItIc and Identillable goals tor each prtority within the prioritized MEAL MEA A:. Community Fundraising by Priority 1: Major Emphasis Areas oIThe U.S. Jaycees - to raise $ April 30 for five worthy charrties. Priority 2: Active/Library/Resource Status areas of The U.S. Jaycees - to raise $ by April 30 for five worthy charities. (NOTE: FILL IN $ FOR YOUR CHAPTER. YOU WILL PROBABLY WANT TO BREAK THESE DOWN INTO MULTIPLE GOALS FOR EACH PRIORITY AND BE MORE SPECIFIC THAN JUST THE NUMBER OF PROJECTS TO BE RUN. FOCUS ON NUMBERS THAT WILL CREATE AN IMPACT IN YOUR COMMUNITY WHEN YOU ACHIEVE THEM.) MEA B: Human Services Priority 1: Youth Assistance - to conduct four projects involving percent of the youth of our community by April 30. Priority 2: Heanh and Safety - to conduct three projects by April 30, to improve the heanh and safety of percent of the people living in our community. MEA C: Community Improvement Priority 1: Energy Awareness - to conduct one project by April 30, to make percent of the citizens of our community aware of the need for energy conservation. Priority 2: Environmental Improvement improve the beauty of our community. MEA D: Govemmentallnvolvement to conduct one project by April 30. to

At the board of directors' planning session held at the beginning of this year, the following strengths and weaknesses were determined: Planning: Strengths: a. Board of directors held a planning session. b. Commrtment by board of directors to complete Planning Guide for Chapters. c. Plan of Action to achieve Blue Chip. Weaknesses: a. b. Many new members on the board of directors have never done a Plan of Action before. Failure to adequately implement it. plan in past years, and to follow through to

Training: Strengths: a. Availability of state Jaycees Summer Officers Training School. b. State Jaycee Act Team. Weaknesses: a. b. c. Lack of experienced Jaycees. Lack of publiShed Jaycee training materials. Past failure to train officers.

Financial Management Strengths: a. Chapter not in debt at the beginning of the year. b. Periodic financial reports given. Weaknesses: a. Lack of established ways and means projects. b. Past lack of control over chapter expenditures. c. Past lack of adequate income to run the chapter. Personnel Management Strengths: a. Excellent participation in chapter sports and socials. Weaknesses: a. Poor attendance at chapter meetings. b. Lack of a chapter awards program. c. Failure to visrt other chapters. Communications: Strengths: a. Publication of a chapter roster. Weaknesses: a. Failure to publish a chapter newsletter. b. Failure to contact members via the telephone. c. Failure to use agendas and minutes. Public Relations: Strengths: a. Support from local community. Weaknesses: a. b. 2. Failure to send out press releases. Failure to run a Jaycee Week project.

Priority 1: Criminal Justice - to conduct one project by April 30. to help reduce the crime rate of our community by percent. Priority 2: Governmental Process - to conduct two projects by April 30. to help involve percent of our members and community in the govemmental process. 4. Select the best programs/projects to achieve the goals. MEAA Community Fundraising Priority 1: Major Emphasis Areas of The U.S. Jaycees a. Muscular Dystrophy Roadblock b. Save Our Statue Raffle c. St. Jude Priority 2: Active/Library/Resource Status programs of The U.S. Jaycees a. Heart Association Walk-a-Thon b. Special Olympics Car Wash c. Cystic Fibrosis Bike-a- Thon d. Ronald McDonald Home Car Wash e. World Hunger Dance MEA B: Human Services Priority 1: Youth Assistance a. Shooting Education b. Big Brothers/Big Sisters c. Child Abuse d. Junior Achievement Priority 2: Heanh and Safety a.CPR b. Community Heanh Day c. Blood Drive Priority 3: Human Improvement a. Food Bank for the Elderly and Underprivileged b. Elderly Assistance Counseling/Fund MEA C: Community Improvement Priority 1: Energy Awareness a. Community Energy Conservation Seminar & Audits Priority 2: Environmental Improvement a. Beautification Day MEA 0: Govemmentallnvolvement Priority 1: Criminal Justice a. Crime Watch Priority 2: Govemmental a. Voter Registration b. Model Legislature 5. Processes

Prioritize the above MEAl and establish priorities for each based on the desires and Interests of the membet's, considering available resources. MEA A:. Planning Priority 1: Surveys Priority 2: Chapter Planning Session Priority 3: Mid-Year Evaluation Meeting MEA B: Personnel Management Priority 1: Meetings Priority 2: Awards Priority 3: Attendance at Jaycee Functions Priority 4: Chapter Socials MEA C: Communications Priority 1: Publications Priority 2: Telephone Communications Priority 3: Minutes and Agendas MEA D: Financial Management Priority 1: Financial Procedures Priority 2: Ways and Means MEA E: Training Priority 1: Officers Training Priority 2: Committee Chairmen's Training Priority 3: Member Training MEA F: Public Relations Priority 1: Media Priority 2: Citizens' Recognition Priority 3: Pageant/Parade

Show how you monitored and evaluated priorities, goals and projects; Include periodic results. See ID Programming for sample format. Complete tor each priorrtized MEA. Show how you evaluated annual progress; Include results. See ID Programming for sample format. Complete for each prioritized MEA.

6.

D. "ANAGE"ENT DEVELOP"ENT PROGRA ING

1. Describe procedures used to detennlne chapter's and Identify those In relation to the Management below. a. Planning b. Training c. Financial Management d. Personnel Management e. Communications f. Public Relations strengths and weakn_ Development MEAl listed

3.

Set specific and Identillable goals for each priority within the prioritized MEAl. MEA A:. Planning Priority 1: Surveys Goal A: To conduct a member and community needs analysis by August 15. Priority 2: Chapter Planning Session Goal A: To hold one and complete the Planning Guide for Chapters and Blue Chip program requirements by August 15. Priority 3: Mid-Year Evaluation Meeting Goal A: To hold one and complete question 5 of the Planning Guide for Chapters by November 15.

69

MEA B: Personnel Management Priority 1: Meetings Goal A: To conduct monthly board ot directors and general membership meetings. Priority 2: Awards Goal A: To establish a chapter awards program to recognize outstanding performers each month and submit one MEA entry in Individual Development, Community Development. Management Development and/or Membership Development at state year-end judging. Priority 3: Attendance at Jaycee Functions Goal A: To attend at least four district, regional and/ or state meetings and visit at least eight other chapters by April 30. Priority 4: Chapter Socials Goal A: To have at least two chapter socials by April 30. MEA C: Communications Priority 1: Publications Goal A: To publish a monthly newsletter and quarterly rosters. Priority 2: Telephone Communications Goal A: To contact all members at least once a month to let them know what's happening in the chapter. Priority 3: Minutes and Agendas Goal A: To have minutes and agendas for each meeting. MEA 0: Financial Management Priority 1: Financial Procedures Goal A: To prepare an annual proposed budget by August 15, and to give financial reports at all chapter meetings. PriOrity 2: Ways and Means Goal A: To run at least seven chapter tundraising projects to raise $50,000 by April 30. MEA E: Training Priority 1: Officers' Training Goal A: To conduct a board ot directors' orientation/social and attend the state Summer Officer Training School or the Regional Officer Training School by August 15. Priority 2: Committee Chairmen's Training Goal A: To conduct quarterly training sessions to teach project committee chairmen to complete and utilize the Chairman's Planning Guide. Priority 3: Member Training Goal A: To have at least one training session to teach our members about Jaycees and to make Jaycee materials available to them. MEA F: Public Relations Priority 1: Media Goal A: To produce a press kit and to teach our members to use it by August 31 . To have press releases tor each chapter project conducted during the year. Priority 2: Citizens' Recognition Goal A: To recognize outstanding citizens of our community during Jaycee Week in January. Priority 3 Pageant/Parade Goal A: To participate in a least one pageant or parade by April 30. NOTE: YOU MAY WANT TO BREAK THESE DOWN INTO MULTIPLE, SPECIFIC GOALS FOR EACH PRIORITY, 4. Select the best programs/projects to achieve the goals. MEA A: Planning Priority 1: Surveys a. Member Survey b. Community Needs Analysis PriOrity 2: Chapter Planning Session a. Planning Guide for Chapters b. Blue Chip Planning Requirements Priority 3: Mid-Year Evaluation Meeting a. Mid-Year Evaluation MEA B: Personnel Management PriOrity 1: Meetings a. Monthly General Membership Meetings b. Monthly Board of Directors Meetings Priority 2: Awards a. Chapter Awards Program 1) Monthly Awards 2) Installation and Awards Meeting b State/National Awards Competition 1) Quarterly Chairman's Planning Guide entries for Individual Development. Community Development, Management Development and Membership Development. 2) Major Emphasis Area Entries i) Individual Development ii) Community Development iii) Management Development iv) Membership Development 3) Giessenbier and Individual Development, Community Development, Management Development and Membership Development Programming Entries 4) Blue Chip Submissions 5) Parade of Chapters Submissions 6) Participation in other state/U.S. Jaycees awards programs PriOrity 3: Chapter Socials 5.

a. Annual Picnic b. Sports Program MEA C: Communications Priority 1: Publications a. Newsletter b. Rosters c. Chapter Handbook d. Constitution & Bylaws Priority 2: Telephone Communication a. Calling Committee Priority 3: Minutes and Agendas for all Chapter Meetings a. Agendas b. Minutes MEA D: Financial Management Priority l' Financial Procedures a Monthly Financial Statements b. Treasurer's Reports at Board ot Directors/Chapter Meetings c. Cash Flow Projection d. Control of Chapter Funds Disbursement by Check Request Form/ Approval. e. Dues Collection Procedures Priority 2: Ways and Means a. Dance Marathon b. Concessions c. Pancake Breaktast d. Raffle e. Flea Market t. Haunted House g. Car Wash MEA E: Training Priority 1: Officers Training a. Board ot Directors' Orientation/Social b. Summer Officer Training School c. Regional Officer Training School Priority 2: Committee Chairmen's Training a. Project Committee Chairmen's Training b. Workshop on "How To Do A CPG" (Quarterly) Priority 3: Member Training a. History and Philosophy of the Jaycees b. Jaycee Training Materials and Publications 1) State 2) U.S. Jaycees (Sales Catalog) MEA F: Public Relations Priority 1: Media a. Press Kit b. Training Session on Writing Press Releases c. Press Releases Priority 2: Citizens' Recognition Program a. Jaycee Week Outstanding Citizens' Night b. State Public Relations Awards Submissions Priority 3: Pageant/Parade a. Christmas Parade Show how you monitored and evaluated priorities, goals and projects; Include periodic results. See ID Programming for sample format. Complete for each prioritized MEA. Show how you evaluated annual progress; include results. See ID Programming for sample format. Complete for each priorrtized MEA.

6.

E. ME BERSHIP DEVELOP"ENT
1.

PROGRA ING

Describe procedures used to detennlne chapter's membership development needs and identify these needs in relation to the Membership Development MEAs listed below. a. Recruitment and Orientation b. Retention c. Affiliations/Chapter Assistance At the board ot directors' planning session held at the beginning of this year, the following needs were determined: 1) Recruitment and Orientation Weaknesses: a. Failure to run Springboard and Degrees of Jaycees b. Poor recruitment program. 2) Retention: Weaknesses: a. Poor retention rate b. Poor activation programs c. Poor communications! Affiliations/Chapter Assistance: Weaknesses: a. Failure to do affiliations b. Failure to do visitati:ms the above MEAs and establish priorities for each based on the available resources. ...../

3)

2.

Prioritize

desires and interests of the members, considering MEA A: Recruitment and Orientation MEA B: Retention

70

MEA C: Affiliations/Chapter Assistance Priority 1: Recruitment Priority 2: Retention Priority 3: Orientation Priority 4: Chapter Assistance Priority 5: Affiliations 3. Set specific and Identifiable goals for each priority within the prioritized MEAL MEA A: Recruitment and Orientation Priority 1: Recruitment Goal A: To recruit 20 new members each month. Priority 2: Retention Goal A: To retain 75% of the present membership Priority 3: Orientation Goal A: To conduct at least six orientation programs by April 30. Priority 4: Chapter Assistance Goal A: To attend at least four district, regional and/ or state meetings and visrt at least eight other chapters by April 30. Priority 5: Affiliations Goal A: to affiliate at least one (1) new chapter by April 30. Select the best programs/ projects to achieve the goals. MEA A: Recruitment and Orientation Priority 1: Recrurtment

a. Membership Nights (M-Nights) b. Smoker c. R-Night d. Membership Booth Priority 2: Retention a. Springboard b. Degrees of Jaycees Priority 3: Orientation a. Chapter socials b. Chapter handbook c. Newsletter Priority 4: Chapter Assistance a. Visrtations b. District, regional or state meetings Priority 5: Affiliations a. Survey other communrties Show how your monitored and evaluated priorities, goals and projects; Include periodic results. SEE ID PROGRAMMING FOR SAMPLE FORMAT. COMPLETE FOR EACH PRIORITIZED MEA. Show how you evaluated SEE ID PROGRAMMING PRIORITIZED MEA. annual progress; include results. FOR SAMPLE FORMAT. COMPLETE

5.

4.

6.

FOR EACH

NOTES

71

The United States Jaycees@)

REVISED 4/1/88

MEMBER SURVEY FORM

Member's Name Spouse's Name Children's Name(s) Home Phone Can you accept calls at work? Occupation and/or job title Supervisor's Name & Title Employer's attitude toward Jaycees
SPECIAL OCCASIONS:
&

_ _ Ages Work Phone _ _ _ _ _ _

Member's Birthday Church & Activities Hobbies Special Skills Affili~ion with otherorgan~ations Datejoined Jaycees Former offices held Awards earned Reason for joining Areas of interest

Spouse's Birthday

_ _ _ _ _

Sponsored By

_ _ _ _ _ No __ _

1. Do you feel the day, time and place of our meetings is satisfactory? Yes __ If no, what would you suggest? When 2. Are our meetings too long? Yes __ No __ No __

Where

3. Do you receive notification of our meetings? Yes __ 4.

Do you feel we give enough personal recognition to members? Yes __ No __ No __

No __

5. Do you feel this is a friendly organization? Yes __ 6.

Do you know the chapter officers and directors? Yes __ No __

7. Have you attended an orientation? Yes __ 8. What projp.cts interest you most?

_ _

9. How do you feel we can improve our chapter?

10. Is there a project that we now conduct that you feel should be dropped? (Name) 11. Is there a project we do not conduct that you would like to see us start? (Name) 12. How can we better service the community?

_ _ _

13. How can we better attract new members? 14. How can we better serve you? 15. Who would you recommend to join the organization? _

72

The United States Jaycees

REVISED 4/1 /88

COMMUNITY DEVELOPMENT SURVEY

5!

w
to be done to Sidewalksservices DentalQ~onService Medical department Adults Children programs Snow Availability clubssigns families)etc.) Postal removaldrainage (soouting. community Open- Courtcareservices by cleaning teenagers Water protectionIities andtofor of oommunities 2. I Telephonesignalsand(aid to police streets Sanitaryzoningfacilities Volunteertheprotection 3. Electricitymeeting children Land transportation Welfare offered Health services for Hospital service FEnd water Development Day Service ordinances other Play~rounds Summer Public Elderly Teenagersfaci Maintenance Traffic Sewage Pub. Youth I ndustrial ire Storm enforcementplaces sporting Organizations Services services GarbageServices and ininside Swimming Legal oollection Law , melle thl better community? opportunities for ....

~ B x

51-

a: o

C1>

31. 32. 28. 16. 15. 6. 24. 23. 22. 20. 33. 30. 29. 27. 21. 13. 18. 12. 10. 8. 7. 5. 4. 26. 35. 14. 17. 9. Recreational 19. 34.

II.

I.

(1)

(6)

THIS SCHEDULE

HAS BEEN DESIGNED

TO FACILITATE

IBM PROCESSING

73

The United States Jaycees

COMMUNITY DEVELOPMENT SURVEY~ . i "z t~ ;; c

u w
x

<(2) c 0 > 0.. C) '0 < " (41 (; (3) II: (51 161 s

(con't.)
&

(11

36. 39. 37.

Fields Cultural meeting place Parks foropportunities for large groups picnic areas Public and baseball and other outdoor sports

--

Elementary school ... Staff Buildings and equipment 40. Educational program 42. 41.

Junior high school ... Staff Buildings andprogram Educational equipment 43. 45. 44.

52. 49. 53. 54. 48. 47.

Senior high school ... Public and repair Staff Hotels andandprogram Restaurants motels business Library Shopping facilities Buildings Educational equipment 46. Servicerestrooms in facilities district 50.

-----

Some college

58. 59. 60. 57. 56. 61.

Job opportunities for persons Number of community? 40-64 over I 65 and grade Under 18-39 I '1 General appearance program College 18 I years lived I in attractiveness of 1 year 1-3 ighestgraduatecompleted) 8th school or Under community High grade graduate I Community planning and 55. 8-154-7lOver 15school and developmentless I Some I high

Members of household? 6- ages Total 14-17 Children -Total Under 6 -years All13 63. 65. 66. 67. 64.

73. Occupation of the female of the household? 68.18-19 69. 20-29 70. 30-39 71.40-59 72. 60 and over 74. Occupation of the male of the household?
I I

75. Person interviewed? Mother Father 76. Area of city Address Interviewer 77. Interview No. Date Mother and Father Other head of household

.--'

74

The United States Jaycees

Revised 4/1 /88

.ww'CIlIiS

CHAIRMAN'S PLANNING GUIDE

@,

Chapter

Name Name Mailing Phone Address Home Phone

State Project Name Area Category Officer

Chairman's Chairman's Business

Major Emphasis Supervising

Chapter

PROPER USE OF GUIDE: Good advanced planning and record-keeping will. mean the difference between success and failure. Use this guide in planning and conducting your project by completely answering each question on separate paper. PLANNING: 1. Primary purpose (What is the one reason you want to successfully run this project?) 2. How does this project relate to a specific goal of one Major Emphasis Area in your chapter plan? 3. List the specific goals to be accomplished by this project. Use specific numbers. Example: To involve twenty-five Jaycees. 4. What are the specific manpower assignments? (Show names and duties.) 5. What Jaycee materials, supplies, and resources will. be required? 6. What non-Jaycee materials, supplies, and resources will. be required? 7. Describe the potential problems and their possible solutions to successfull.y complete this project. Example: List problems and solutions by management technique (Planning, Training, Personnel Management, Communications, Financial Management). 8. Give a brief description of the proposed project foll.owed by a listing of the specific steps to be taken to bring this project to a successful completion. Show approximate date for each step. 9. Complete the proposed budget showing all. anticipated income and expense. Include donated items as income and expense and show return to chapter if applicable .. IMPLEMENTATION AND EVALUATION: 10. Record by date the specific steps as they occur. 11. Record by date the revisions in plans as they become necessary. Show how problems were handled using management techniques. What changes would you recommend if you were to run this project again? 12. Record by date the sources of income and expenses as they occur. State why the project was a financial success or failure and show profit or loss. Complete the Financial Statement. 13. Record actual roles of non-Jaycees and other resources. (Include names, locations, and services.) 14. Give specific results for each goal established. Show how management techniques were used. 15. What benefits could be derived by conducting this project in the future. (Include individual, chapter, and community benefits.)

Date approved by board / by chapter 75

Date final report approved

The United States Jaycees

Revised 4/1 /88

BUDGET SHEET/FINANCIAL; STATEMENT

ACTUAL INCOME: Value of donated items: Other sources of(list): Return expenses income (list): to chapter (profit): PROPOSED

.--

Return of appropriation

from chapter:

76

The United States Jaycees~

REVISED 4/1/88

MEMBERSHIP PLAN FORM

THE June November April December January March July October February September August Totals

JAyCEES MEMBERSHIP PLAN

End= tJeglnmng Month NumDer - +New +MOnth Retained = NumDer Number t"nor Due Months

Plan

Month NumDer + t"nor NumDer = Retained Due tJeglnnlng April June November December March October January September August July February Totals
77

Numb

Month

Actual

The United States Jaycees

REVISED 4/1/88

MAJOR EMPHASIS AREA INFORMATION FORM

Chapter Name/ State

Population

Division

MEA Coordinator

(Director or VP)

MEA

Coordinator's

Mailing Address

Business Phone

City, State, Zip Code

Home Phone

This form with your answers to the following questions must be placed in the front of each MEA entry. Answer the questions as concisely and specifically as you can on a separate sheet of paper. 1. 2. 3. 4. 5. 6. Identify self-improvement needs, community problems or management function to be addressed by this MEA. Establish priorities for this MEA based on the desires and interests of the members considering available resources. Set specific and identifiable goals for each priority. Select the best program/projects to achieve these goals. Show how you monitored and evaluated priorities, goals and projects, include periodic results. Show how you evaluated annual progress; include results.

Diagram of Suggested Major Emphasis Area Entry

Chapler NoInw

Chapl., Mailing Addrus

Your Town; Zip Cock U.S. Jayc . ~tor Empha~' Area Calegory U.S. Jayues Population Division

NOTE: All MEA entries must have a minimum of three completed Chairman's Planning Guides. (No maximum) A specific project can be entered in only one of the 16 MEA categories. On the back of this form the Major Emphasis Area categories are listed. Project examples are just guidelines. Any project may be submitted in any single MEA category as long as the primary purpose meets the major emphasis of that area. There are no minimum, ormaximum, numberof priorities required for an MEA entry.

S ( FRONT LABEL)

Back Cover

J
CPG

CPG

Tab 5
Priority 3 CPGs (Including all CPGs for priority 3) CPG CPG Tab 4Priority 2 CPGs (Including all CPGs

for priority

2)

I I

CPG Tab 3Priorily 1 CPGs (Including all CPGs tor priority

1)

Tab 2- Major Emphasis Area 'n'ormatlon Form Tab 1-Entry Front Cover Form

78

The United States Jaycees

AWARDS ENTRY FORM

(For Major Emphasis Area Entries And Chapter Programming Portfolio Entries)

REVISED 4/1 /88 ~

CHAPTER NAME MAILING ADDRESS CITY STATE ZIP

_ _ _

STATEMENT OF YOUR CHAPTER'S OBJECTIVE:

(Check One) 1. Major Emphasis Area Entry 2. Individual Development Programming Entry 3. Community Development Programming Entry 4. Management Development Programming Entry 5. Membership Development Programming Entry 6. Overall Programming Entry (must include books 2, 3, 4 and 5) 7. Milestone Award Entry (must include books 2, 3, 4 and 5)

MEA Category

---=----:-=:--:-=~~--------------(For MEA entry only) _ _ _ _ _ _ _ _ Membership _ Membership _ Certified by State Chairman _ ,(Based on official U.S. Census figures, or other official updated figures) Other Chapter Serving Community:

Beginning May 1, 19 Ending April 30, 19 Population Division Community Population Urban Suburban Rural Institutional Other

Type of Community (Check One)

Certification stamp or signature of state chairman, indicating first or second place state winner.

79

The United States Jaycees

SPRINGBOARD PROGRAM

Revised 4/1 /88 ~.

The Springboard program is designed to activate and orient the new member within ninety (90) days by providing an environment in which the new member meets Jaycees, works with Jaycees and learns about the services, programming and other opportunities available through the Jaycees. It is not a difficult program-it's simple. But its simplicity should not overshadow its importance. The following are the five (5) requirements of the Springboard program and must be completed within ninety (90) days of joining. 1. Attend fifty percent (50%) of the chapter's regular membership meetings. The intent of this requirement is to get the new member "rubbing elbows" and socializing with other Jaycees. Attendance of at least half of the regular membership meetings the chapter conducts during the new member's Springboard program period fulfills this requirement. 2. Attend a Springboard orientation. The intent of this requirement is to acquaint the new member with the basics of your organization. This can be a U.S. Jaycees pre-prepared presentation or cover the basic history and accomplishments of your chapter, to expand the new member's understanding of the Jaycee movement. 3. Help work on or participate in one of the following: a. A Community Development project b. An Individual Development program c. A Management Development project The intent of this requirement is to acquaint the new member with activities of the chapter through direct involvement. This is when a new member really begins to feel the true Jaycee spirit, for they are doing something positive for the chapter, community and for themselves. 4. Share the Jaycee experience by completing one of the following: a. Bring a prospective Jaycee to a chapter activity. b. Assist in recruiting a new member. The intent of this requirement is obvious. Your organization is for sharing. Let's educate our new members and involve them in spreading the Jaycee movement, their spouses, neighbors and friends are all welcome. 5. Complete and return the Springboard member survey to The United States Jaycees. This requirement is vital to your organization. The Springboard Member survey, which is sent to each new member in the Springboard magazine, will provide the leadership of The U.S. Jaycees with demographic information to assist in identifying the make-up of the membership of your state organization and your nation organization. This information will greatly enhance the development and funding of future programs. Upon the receipt of the Springboard member survey, the completion of Springboard will be recorded on the new member's personal file in The U.S. Jaycees computer. A record of each new member certifying for Springboard will be supplied to your chapter via monthly chapter roster reports. When new members certify their successful completion of the Springboard program, they are automatically certified for the completion of the first Degree in the Degrees of Jaycees program. At that time, your chapter should recognize each new Jaycee with either a Springboard certificate or patch and the Degrees of Jaycees certificate with the first degree seal embossed in gold. For complete information on how to conduct your chapter's Springboard program, order the "Springboard Program Chairman's Guide" catalog No. 5043-0. Also, there are Springboard wallcharts, certificates and patches available in The U.S. Jaycees Sales Catalog. Orders may be placed by calling toll free 1-800-331-3248 or writing to The U.S. Jaycees, P.O. Box 7, Tulsa, Oklahoma, 74121-0007.

80

The United States Jaycees

DEGREES OF JAYCEES PROGRAM

REVISED 4/1/88

~.

The Degrees of Jaycees program is an excellent member activation program and a very effective "management tool" for your chapter. The key to this program is the involvement of your chapter, as it is in all Jaycee management programs. Degrees of Jaycees is designed to provide leadership training to individual members and your chapter by encouraging member participation. Benefits resulting from the Degrees of Jaycees program are: 1) Each member who completes the Degrees of Jaycees program will have truly achieved the goals of "leadership training;" and 2) Your chapter will have developed a resource of trained leaders, which in turn will affect the impact your chapter has on its members and community. Phases 1. 2. 3. There are ten (10) degree levels divided into three (3) phases in the Degrees of Jaycees program. The three (3) phases are: Involvement

Experience Leadership The involvement phase covers the first three degrees and has been carefully planned to provide new Jaycees with opportunities to experience orientation, training, community awareness and sharing Jaycees. The experience phase covers degrees four, five and six and is designed to let Jaycees use their experiences in the first phase to develop skills in the areas of activation, action and sharing Jaycees. The leadership phase covers the last four degrees and has been planned to provide Jaycees with the flexibility to exercise the leadership skills gained in the first two phases through training and sharing Jaycees. Rules Because the Degrees of Jaycees is a leadership development process, participants must complete one degree at a time before working on the next degree level. There are no retroactive items. Therefore, past performance in any qualifying level does not count toward completion of the Degrees of Jaycees program. Also, any requirement achieved for a degree cannot be repeated for achievement in another degree.

Certification

In the Degrees program, participants must certify the completion of each degree with complete a Degrees of Jaycees Certification Form after each degree achieved and obtain chapter president must then mail the Certification Form to: The U.S. Jaycees, ATTENTION: 7, Tulsa, Oklahoma 74121-0007. Specially designed plaques are available for purchase for each phase of achievement. level will be allowed to purchase the respective plaque.
PHASE ONE - INVOLVEMENT 1st Degree. (Any Jaycee completing Springboard is exempt from completing the first degree because he or she is already considered to be a first degree Jaycee.) 1. Attend 50 percent of the chapter's membership meetings held while member is attaining 1st degree. 2. Participate in one of the following: Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics 3. Attend a chapter orientation or a state or national structured program. 4. Visit an activity of another chapter." 5. Lead the chapter in the Pledge of Allegiance or give the invocation at a Jaycee meeting. 6. Be an active committee member of a chapter project. 7. Attend a chapter Chairman's Planning Guide (CPG) preparation training session or have a chapter member explain the Chairman's Planning Guide process. 8. Be a registered voter or bring a prospective Jaycee to a chapter activity. 9. Chapter option. 10. Chapter option. Members of Population Division 9 chapters are not required to complete these items. 2nd Degree. The member must complete the following: 1. Attend 50 percent of the chapter's membership meetings held while member is attaining 2nd degree. 2. Participate in one of the following not already taken: Leadership Dynamics b. Personal Dynamics c. Communication Dynamics 3. Attend a district, region, state or national training session. forum, orientation or meeting." 4. Visit an activity of another chapter:' 5. Be able to recite and lead the Jaycee chapter in recrting the Jaycee Creed. 6. Be a co-chairman of a project. (Must complete the following steps:)

The U.S. Jaycees. To certify, the participants must the chapter president's signature of approval. The Management Development Department, P.O. Box Only participants that are certified in each degree

*'

Ii. A~i~t in preparing the first nine questions of the

Chairman's Planning Guide.

b. Assist in presenting the first nine questions of 7. Participate in a community needs analysis. 8. Assist on a chapter project. the Chairman's Planning Guide to the chapter's board of directors or membership for approval. 9. Chapter option. c. Assist in implementing and evaluating the 10. Chapter option. PHASE TWO - EXPERIENCE project and completing questions 10 through 15 4th Degree. The member must complete the following: of the Chairman's Planning Guide. d. Assist in presenting the final report on the 1. Attend 50 percent of the chapter's membership project to the board of directors or general meetings held while member is attaining 4th degree. 2. Participate in one of the following not already taken: membership. 7. Attend a civic organization, local government, Leadership Dynamics religious or school board meeting with another b. Personal Dynamics Jaycee and report to chapter. c. Communication Dynamics 8. Recruit and Springboard one Jaycee. d. Time Dynamics e. Speak-Up 9. Chapter option. t. Stress Endurance 10. Chapter option. g. Job Search Members of Population Division 9 chapters are not h. Family Ufe required to complete these items. i. Spiritual Dynamics 3rd Degree. The member must complete the following: j. An Individual Development program designed 1. Attend 50 percent of the chapter's membership by the chapter. meetings held while member is attaining 3rd degree. 3. Attend a district. region. state or national training 2. Participate in one of the following not already taken: Leadership Dynamics session. forum. orientation or meeting:' b. Personal Dynamics 4. Lead and coordinate a visit to another chapter:' 5. Conduct a Springboard orientation. (Either with a c. Communication Dynamics group or one-an-one). d. Time Dynamics 6. Conduct a chapter project or serve on the chapter's e. Speak-Up board of directors. 3. Attend a district, region. state or national training 7. Help work on a chapter project. session. forum, orientation or meeting:' 4. Visit an activity of another chapter:' 8. Recruit and Springboard one Jaycee. 9. Chapter option. 5. Attend a local chapter orientation or training session. 10. Chapter option. 6. Chair a project. (Must complete the following Members of Population Division 9 chapters are not steps:) a. Prepare the first nine questions of the Chairman's required to complete these items. 5th Degree. The member must complete the following: Planning Guide. 1. Attend 50 percent of the chapter's membership b. Present the first nine questions of the Chairman's meetings held while member is attaining 5th degree. Planning Guide to the chapter's board of directors 2. Participate in one of the following not already taken: for approval. c. Present the first nine questions of the Chairman's Leadership Dynamics b. Personal Dynamics Planning Guide at a membership meeting for approval. c. Communication Dynamics d. Time Dynamics d.lmplement and evaluate the project and complete e. Speak-Up questions 10 through 15 of the Chairman's Planning f. Job Search Guide. g. Stress Endurance e. Present the final report to the board of directors. h. Family Ute f. Present thefinalreport tamembership eeting. a m

*'

*'

81

The United States Jaycees

DEGREES OF JAYCEES (con't.)

i. Spiritual Dynamics j. An Individual Development program designed by the chapter. 3. Attend a district. region. state or national training session, forum, orientation or meeting'" 4. Visit an activity of another chapter'" 5. Conduct a chapter orientation or training session. 6 Chair either a U.S. Jaycees active or library status program, a new chapter project or serve on the chapter's board of directors 7. Help work on a chapter project. 8 Chapter option. 9. Chapter option. 10. Chapter option. Members of Population Division 9 chapters are not required to complete these items. 6th Degree. The member must complete the following: 1. Attend 50 percent of the chapter's membership meetings held while member is anaining 6th degree 2. Participate in one of the following not already taken: a. Leadership Dynamics b. Personal Dynamics c. Communication Dynamics d. Time Dynamics e. Speak-Up I. Job Search g. Stress Endurance h. Family Life i. Spiritual Development j. An Individual Development program designed by the chapter. Attend a district, region, state or national training seSSion, forum, orientation or meeting'" Lead and coordinate a viSitation team to another chapter'" Help work on a chapter project Chair a U.S. Jaycees active or library status program, conduct a new chapter project or serve on tne chapter's board of directors. Recruit and Springboard one Jaycee. Chapter option. 9. Chapter option. 10. Chapter option. Members of Population Division 9 chapters are not required to complete these items. PHASE THREE LEADERSHIP 7th Degree through 10th Degree. The member must complete seven (7) of the following 40 Items for each degree: (ONE CHAPTER OPTION CAN REPLACE ONE OF THE SEVEN REOUIREMENTS FOR EACH DEGREE. NO REPEATS.) In addition, for the 8th Degree and 10th Degree, the member must recruit and Springboard one member for each degree. 1. Attend 50 percent of the chapter membership meetings held while member is attaining that degree. 2. Help work on a chapter project 3. Attend an activity of another chapter'" 4. Participate in an Individual Development program not previously attended. 5. Attend a district. region, state or national training seSSion, orientation, forum or meeting'" 6. Conduct a chapter Outstanding Young Farmer program and submit winner to state competition. 7. Conduct a chapter Healthy American Fitness Leaders program and submit winner to U.S. Jaycees. 8 Conduct a Muscular Dystrophy fundra1smg program. 9 Conduct a Shooting Education program. 10. Conduct a Ten Outstanding Young Americans program and submit winner to US. Jaycees. 11. Conduct a Governmental Affairs program. 12. Conduct chapter officers training . 13. Conduct chapter chairman's training. 14. Conduct a chapter, district, region, state or national training session'" 15. Conduct a Community Development training seminar. 16. Conduct a Management Development training seminar. 17. Assist in a district. fundraiser region, state or national 18 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. Complete the US Jaycees Certified program . Serve as chapter president Serve on chapter's board of directors Serve as a regional director. Serve as a district director.

@.
Trainers Serve as a state program manager or state chairman. Serve as a state officer not mentioned above. Serve on chapter's election committee. Conduct a U.S. Jaycees active or library status program not mentioned above. Assist in conducting a district, region, state or national charity or fundraiser. Participate in a stateWide Individual Development college. Participate in a statewide Community Development college. Attend a state or regional local officer training school. Assist in preparing the chapter's programming notebooks for judging. Compete in district, region or state Speak-Up. Conduct an International Affairs program. Attend a district, region, state or national training session, orientation, forum or meeting'" Lead an extension team.

3. 4 5. 6

36. Chapter option. 37. Chapter option. 38 Chapter option. 39. Chapter option. 40. Chapter option. Members of Population Division 9 chapters are not required to complete these items. Others will have to be substituted. Special Note: State officers (state chairmen, program managers, district directors, regional directors, state vice presidents and state president) may substitute attendance at an assigned chapter meeting, state or national meeting for requirement one in each degree.

7. 8

The following Degrees of Jaycees materials are available from The U.S. Jaycees Sales department: Description Degrees of Jaycees Lapel Pin First Degree Tab Second Degree Tab Third Degree Tab Fourth Degree Tab Fifth Degree Tab Sixth Degree Tab Seventh Degree Tab Eighth Degree Tab Ninth Degree Tab Degrees of Jaycees Patch First Degree Chevron Second Degree Chevron Third Degree Chevron Fourth Degree Chevron Fifth Degree Chevron Sixth Degree Chevron Seventh Degree Chevron Eighth Degree Chevron Ninth Degree Chevron Tenth Degree Chevron Degrees of Jaycees Certificate Seals for Certificate Degrees of Jaycees Wallet Cards (Units of 100) Degrees of Jaycees Chapter Wall Chart Degrees of Jaycees Program Guide The following Degrees of Jaycees sales items are available after certification Description Degrees of Jaycees Degrees of Jaycees Degrees of Jaycees Degrees of Jaycees requirements have been approved: Catalog # Price 4506-1 $15.00 4507 -, $21.00 502-1 $85.00 255-1 $45.00 Catalog # Price 256-1 $4.00 $2.00 261-1 $2.00 262-1 263-1 $2.00 $2.00 264-1 $2.00 265-1 266-1 $2.00 $2.00 267-1 268-1 $2.00 269-1 $2.00 $2.25 758-1 $2.00 761-1 $2.00 762-1 $2.00 763-1 $2.00 764-1 765-1 $2.00 $2.00 766-1 767-1 $2.00 768-1 $2.00 $2.00 769-1 770-1 $2.00 281-1 $ .75 731-1 $ .30 721-1 $4.00 720-1 $1.50 723-1 $2.00

Phase Phase Tenth Tenth

1 Involvement Plaque 2 Experience Plaque Degree Leadership Plaque Degree Lapel Pin

82

The United States Jaycees

Revised 4/1 /88

DEGREES OF JAYCEES CERTIFICATION FORM

State #

[II]

Chapter #

[=oTI
Degree Level

(First Name)

CD

Date achieved

(Last Name) Chapter Name Chapter Address Chapter President

Participant's ID # State Name _

Phone #

To certify a participant in the Degrees of Jaycees program, complete the information below and return to The U.S.Jaycees, Management Development department, P.O. Box 7, Tulsa, OK 74121-0007.

List each activity and date completed

to meet each requirement. List Activities Completed Date Completed

1.
2.

3.
4.

5. 6.
7.

8.
9.

10.
In order to complete degrees 2,4,6,8 and 10, the participant is required to recruit and Springboard one new member in addition to the above requirements. If the participant is certifying for one of these degrees, complete the information requested below.

New Member's Name

Chapter Name & Number

ID Number

Springboard

Date

CHAPTER PRESIDENTS

SIGNATURE

OF VERIFICATION 83

The United States Jaycees

Revised

4/1 /88

CHAPTER BLUE CHIP CERTIFICATION

State Name Chapter Name Notice: You need to have a state officer sign your form before submitting it to The U.S. Jaycees. Check r2f appropriate report submitted. 11.

FORM:
State Number Pop. Div.Chapter Number

.--'

0 Individual Development programs. (List name and date) Program Name Date

o First report (Postmark deadline to The U.S. Jaycees - August 15) o Year-end Report (Postmark deadline to The U.S.
Jaycees April 17) Required Items: Check boxes of all completed items and attach requested materials. 0 Chapter plan Member survey Community needs analysis Planning session Planning Guide for Chapters (attach copy) Calendar of events (attach copy) Organizational chart (attach copy) Annual budget (attach copy) Annual membership plan (attach plan) 2. 0 Board of directors orientation/social 3. 0 Attend training school (verified by state organization) 4. 0 Membership growth: May 1 Current _ 5. 0 General membership meetings 6. 0 Board of directors meetings 7. 0 Major Emphasis Area entry (attach completed MEA entry form) 8. 0 Conduct Springboard program 9. 0 Conduct Degrees of Jaycees program 10. 0 Community Development projects. (List name and date) Project Name Date 1.

Optional Requirements: 1. 2. 3. 0 Bid or host district/ regional/state, event meeting or

o o o o o o o o

0 District/regional/state meeting attendance (4 meetings) 0 Chapter extension and affiliation

Chapter Name Date Affiliated Population Division - Optional Requirements: 4. 0 Written communications (attach correspondence) 5. 0 Orientation programs 6. 0 Committee chairmen training 7. 0 Chapter visitations. (List chapter visited and date) Chapter Date

8.

0 Management Development projects. (List name and date) Project Name Date

The undersigned hereby certify that all Blue Chip requirements have been completed. (Must be signed by chapter president and either district or regional director or state president.) Chapter President
Send original with attachments

State President! Regional Director/District

to U.S. Jaycees; send copy to state office; give copy to state officer who signed this form; retain copy for your tiles.

Director

84

The United States Jaycees8

CHAPTER BLUE CHIP REQUIREMENTS

Revised 4/1 IBB ~

"The Chapter Management Tool for Success" The Blue Chip program will serve as a guide in achieving a successful Jaycee year. The Blue Chip Award will be presented annually to chapters that 1) Successfully complete the Blue Chip program requirements; and 2) Submit the Blue Chip Certification Report forms with all requested materials attached and a signature of approval by either their district director, regional director or state president The Blue Chip Certification Reports must be submitted by the following dates: First Report (Postmark deadline - August 15). Year-End Report (Postmark deadline - April 17) Finalists for the Charles Kulp Memorial Award and Clarence Howard Memorial Award must qualify for Blue Chip. Entry forms for these memorial awards must be submitted through your state president Utilize the Chapter President's Management Handbook for information to achieve each requirement Required Items: Complete requirements and attach requested materials to report form. Check the boxes when requirements are completed. 1. 0 Prepare a chapter plan. Complete the following requirements and attach the requested information to your first report, postmarked by August 15. Conduct a member survey. Conduct a community needs analysis. Conduct a chapter planning session. Complete the Planning Guide for Chapters (attach copy). Prepare a calendar of events (attach copy). Prepare an organizational chart (attach copy). Prepare an annual budget (attach copy). Prepare an annual membership plan (attach copy). 2. 0 Conduct a board of directors orientation/social by August 15. Suggested topics: Officers' and directors' responsibilities . Member survey and community needs analysis. 3. 0 Attend your state local officers training school or a district or regional local officer training school by August 15. (Verified by state organization.) 4. 0 Chapter must have year-end growth by at least one member if at average chapter size or growth by at least 15 percent if below average chapter size. 5. 0 Conduct monthly general membership meetings. 6. 0 Conduct monthly board of directors meetings. 7. 0 Submit one Major Emphasis Area entry in either the community development or individual development programming areas to your state year-end judging. (Submit completed Major Emphasis Area entry form.) 8. 0 Conduct the Springboard program for new members and certify participants. 9. 0 Conduct the Degrees of Jaycees program for members and certify participants.

o o o o

o o o o

11.

6 7 5 8 n&1I6 Conduct the.5&116 individual development projects. .1-#4 3following amount of community development programs. Chapter Population Division. (Ust name and date of each program conducted.)

"

4 ~

Optional Items: Your chapter must complete six outof the eight optional requirements only complete four out of ejght optional requirements.) Attach requested 1. 0 Bid or host a certified district/ regional/ state meeting or event 2. 0 Attend at least four (4) of any combination of district, regional or 3. 0 Extend and affiliate one new Jaycee chapter as per instructions The other optional requirements listed below are based upon the chapter's population division and attach requested information to report

in order to be eligible for Blue Chip status. (Population division nine chapters must information. state meetings. offered in The U.S. Jaycees Extension Kit (Ust chapter name and date affiliated.) various chapter population division sizes. Complete the requirements for your forms. 62 ~3

5.

10 8 6 1 4 3following 2 12 .5&116 0 Make chapter4 Conduct writtenvisitationsamount the managementnumber chapters. personal letters) visited.) Provide orientation programscommittee chairmenpostcards times. projects the.7&#8 for project the following number of of to following the following (Ust chapters times. or number of .1-#4 training communications of (newsletters. development Chapter Population Division.

"

Pop. Div.

Population

ACS

Pop. DiY.

Population

ACS

Pop. DiY.

Population

ACS

1
2

0-850 851-2500 2501-5000

30 35 40

5
6

5001-15000 15001-30000 30001-75000

50 60
75

8
9

75001-150000 150001-& up
non-reg. chapters

90 125 30

BRONZE CHIP PROGRAM A chapter which has achieved Blue Chip status for a minimum of three consecutive years and whose membership has increased by 15 percent during those three years shall qualify for Bronze Chip. Example: May 1, 1987, membership = 30; April 30, 1990, membership = 35. Total membership increase is 15 percent SILVER CHIP PROGRAM A chapter must be a Bronze Chip chapter and must have achieved Blue Chip status for four consecutive years. Also, a chapter must have a membership that is above their year-end Bronze Chip membership level and must complete one affiliation during that time period. GOLD CHIP PROGRAM A chapter must be a Silver Chip chapter and must have achieved Blue Chip status for five consecutive or above their average chapter size according to their chapter population division. DIAMOND CHIP PROGRAM A chapter must maintain their Gold Chip status for five more consecutive years.

years. Also, a chapter must have a membership that is at

85

---------------------_

JAYCEE TERMS
The United States Jaycees
ACTIVE STATUS PROGRAMS-Those national programs and projects designated by The U.S. Jaycees Executive Board of Directors for development and promotion during the Jaycee year. AFFILIATION-Process that a new extension must complete before being officially recognized as a chapter. AMBASSADOR-The highest honor conferred by The United States Jaycees. This most distinguished form of recognition for outstanding past and present Jaycees can be bestowed at the state or chapter level upon application and approval. The prestigious Ambassadorship signifies an individual's exceptional contribution to the Jaycee movement in the United States. ANNIVERSARY DUES-A dues collection system whereby a local member's annual dues to The U.S. Jaycees are due during each anniversary month of membership. The U.S. Jaycees collects these dues through local chapters. ANNUAL MEETING-The meeting held in June each year to conduct business of The U.S. Jaycees. It's at this meeting that a president and eleven vice presidents, with one being elected by the Metro Conference, are elected. Each chapter may send delegates to the Annual Meeting, also known as the National Convention. ARCHIVES-A reference to The U.S. Jaycees Archives being developed at the National Headquarters in Tulsa, Oklahoma, to preserve, record and exhibit rich heritage and achievements of The United States Jaycees. The Archives also symbolizes the future growth and continuing contribution of this dynamic and progressive organization. The Archives effort is being funded through the Annual Support program of The U.S. Jaycees Foundation by contributions from alumni groups such as The Crew and The U.S. JCI Senate, as well as Jaycee chapters, state organizations and individual contributions. BID-An offer to host an event or meeting. for the preparation and

@L
CHAPTER MANAGEMENT-The effective, efficient and proper use of resources to accomplish a predetermined objective. CHARTER-A document indicating an organization's affiliation with The U.S. Jaycees or Jaycees International. COMMUNITY DEVELOPMENT PROGRAMS-The programs of a chapter through which an individual member is given the opportunity of applying learned leadership and management skills in fulfilling chosen social responsibility. CONSTITUTION-Rules and regulations an organization employs to determine its government and procedures. CORPORATE DEVELOPMENT-An office of The U.S. Jaycees charged with fundraising, legal, governmental affairs and administrative responsibilities for the national organization at the direction of The U.S. Jaycees executive vice president. CPG-Chairman's Planning Guide.

DEGREES OF JAYCEES-An individual activation program designed to assist the chapter in more effectively meeting the needs of its members. The program consists of three (3) phases and ten (10) degrees. Each degree is available for presentation to those members meeting the criteria. DSA-Distinguished Service Award. An award presented to a young person of Jaycee age for outstanding community service. DISTRICT -A group of chapters under the supervision of a state officer. DISTRICT DIRECTOR-A state officer that works directly with the local chapter presidents. EXECUTIVE BOARD OF DIRECTORS-A body, made up of the presidents of each state organization and all voting members of the executive committee plus the legal counsel and the chaplain, charged with the conduct of the organization's business in accordance with its Constitution and Bylaws. EXECUTIVE COMMITTEE-A committee consisting of The U.S. Jaycees president, executive vice president, vice president, chairman of the board, past chairman of the board, chaplain, legal counsel, associate legal counsel and treasurer. EXECUTIVE VICE PRESIDENT-The executive vice president of The U.S. Jaycees is in charge of The U.S. Jaycees Headquarters operation. A state executive vice president is often an employee of a state organization who is a fulltime manager for the state executive committee. 86

BID PROCEDURE-Rules presentation of a bid.

BLUE CHIP-A management program designed to assist local chapters in developing the total Jaycee concept A gauge of chapter success. BOSSES' NIGHT-An event honoring employers of Jaycees as thanks for their contributions to the Jaycees. CHAIRMAN-The individual charged with responsibility for the completion of a project. The chairman heads a committee and provides motivation for its members.

----------------------- The United States Jaycees TERMS (can't.)

EXHAUSTED ROOSTER-An affectionate title bestowed on a Jaycee upon reaching the age of 40 (the age of Jaycee retirement). EXTENSION-The initial organizing of a chapter prior to completing the affiliation process. FAMILY LIFE SERIES-A series of discussionoriented programs designed to educate families in ways to make family life more enjoyable. FOCUS-This publication is the communications link between the headquarters and the local presidents and state officers across the nation. HAFL-Healthy American Fitness Leaders. A Jaycee recognition program for individuals who have demonstrated outstanding leadership in the area of physical fitness. HONORARY MEMBER-Membership conferr~d upon an individual whose contribution to the organization has been so outstanding as to merit this honor. INDIVIDUAL DEVELOPMENT PROGRAMS-The self-improvement programs of a chapter, aimed at teaching, developing and increasing the individual member's personal and leadership skills. INSTITUTIONAL CHAPTER-A Jaycee chapter that exists within a confining, rehabilitative or job training center facility. JAYCEE FAMILY WEEK-Thanksgiving week is recognized annually by Jaycees as a time to emphasize the importance of the family unit. Local organizations use this week to recognize outstanding families, encourage communication in the home and involve their families in chapter activities. JCI-Jaycees International. The worldwide Jaycees organization now operating in 90 countries. JCI HEADQUARTERS-Located in Coral Gables, Florida, and headed by a salaried secretary-general, serves the world organization much as The United States Jaycees Headquarters serves the United States. JCI SENATOR-The highest honor bestowed upon a current or past individual member for their contributions to the Jaycees by Jaycees International. A JCI Senator is a life member of Jaycees International. JCI WORLD CONGRESS-The Annual Meeting of Jaycees International in which delegates from member nations conduct the organization's business. JAYCEE CREED-A statement of philosophy and beliefs adopted by The U.S. Jaycees and Jaycee International. The Creed was authored by the late C.. William Brownfield of Columbus, Ohio, in 1946.

@a.

Brownfield later served as a U.S. Jaycees vice president. JAYCEE FOUNDER'S HOME-The home occupied by the president of The U.S. Jaycees in Tulsa, Oklahoma, during the president's term of office. JAYCEE SHIELD-The Jaycees. emblem of The U.S.

JAYCEES MAGAZINE-The U.S. Jaycees publication sent to all members. JAYCEE WAR MEMORIAL-The home office building of The U.S. Jaycees in Tulsa, Oklahoma. It is a modern, three-story office building near the downtown area of the city where a staff of more than 80 people conducts the business of The U.S. Jaycees. JAYCEE WEEK-A week, beginning on the third Sunday in January, which marks the anniversary of the founding of The United States Jaycees in 1920. Local organizations use this week to tell their communities of their accomplishments. Often a banquet is held during Jaycee Week for the purpose of honoring recipients of the Distinguished Service Award and/or employers of Jaycees with a "Bosses' Night" banquet. JOTS-July Officers Training School. A U.S. Jaycees training service offered to state officers. The event is held in Tulsa each July. LEADERSHIP TRAINING-A process by which the individual develops greater self-confidence, motivation, the ability of self-expression and other traits of leadership. LEGAL COUNSEL-An to an organization. officer who is legal advisor

LIBRARY STATUS PROGRAMS-Programs and projects which are not actively promoted by The U.S. Jaycees, but for which information is available to chapters on request from The U.S. Jaycees' Sales department. LOCAL PRESIDENTS SCHOOL-Seminar training of chapter presidents. for the

LOM-Local Organization Member. A local organization affiliated with The U.S. Jaycees and Jaycees International. LOTS-Local Officers Training School. A training service offered by your state organization. MAJOR EMPHASIS AREAS (MEA)-Grouping of projects and programs that relate to a similar area or need. Each MEA comes under one of the four programming areas (individual development, community development, management development and membership development).

87

The United States Jaycees

TERMS (con't.)
METRO-The name given Jaycee chapters in Population Divisions VII and VIII and chapters with over 150 members in Population Divisions I through
VI.

what you are to the public. This is not to be confused with publicity, which is just one of the methods used in communicating the image. REGION-A group of chapters under the guidance of a state officer. REGIONAL DIRECTOR-A state officer who acts as an administrator of district directors. REGULAR MEMBER-A young person between the ages of 21 and 39 whose dues are paid. A Jaycee. RESOURCES-The material, money and most importantly, the time and talent of people available to a Jaycee chapter. RETENTION-Renewing of an individual's membership for another year. ROBERT'S RULES OF ORDER (Revised)-A guide book of parliamentary procedure written by General Henry A. Robert (U.S. Army) in 1874. These rules provide for the protection of the rights of the majority, the rights of the minority, the rights of individuals and the rights of those absent, in the conduct of meetings. SPEAK-UP-An individual development program to offer all Jaycees an opportunity to develop their verbal communication abilities. SPONSORSHIPS-Financial, material or physical support of Jaycee programs by an outside individual, group or firm. SPRINGBOARD-An individual activation program to aid chapters in activating new members within ninety (90) days by involving them in chapter activities. A Springboard Award is available for presentation to those members meeting the defined criteria. STATE MEETING-A meeting conducted by a state officer in accordance with the bylaws of a state organization. Statewide meetings are held in many states on a quarterly basis. STATE DIRECTOR-A voting member of the board of directors of a state Jaycee organization. In many states, a chapter president and one other person serve as state directors. TOY A- Ten Outstanding Young Americans. Each year during the week immediately prior to Jaycee Week, The U.S. Jaycees honors ten great young Americans at an Awards Congress. YOUNG MEN CAN CHANGE THE WORLD-The title of a book about the Jaycee movement. Author Booton Herndon relates the history of the organization and tells of success and personal achievement gained through membership in the Jaycees.

NOM-National Organization Member. A member nation of Jaycees International. NATIONAL STAFF OFFICER-A paid employee of The United States Jaycees, with responsibility either for designated program area or headquarters functions. Staff officers frequently travel to state meetings to assist in their areas of expertise, prepare all materials available through The U.S. Jaycees and promote local involvement. NEWSLETTER-A publication of the chapter used to keep its members informed of Jaycee news and meeting information. OYE-Outstanding Young Educator. A Jaycees recognition program for educators. OYF-Outstanding Young Farmer. A Jaycees recognition program for farmers. OFFICERS' AND DIRECTORS' GUIDE-Annual publication of The U.S. Jaycees. A complete guide to chapter management and officer responsibility. ON- TO-A slogan used in promoting attendance at a Jaycee meeting. Usually used in connection with a statewide meeting or The U.S. Jaycees Annual Meeting. ORIENTATION-The ongoing function of education to members about the Jaycee organization, its benefits and the opportunities offered to the individual member. PARADE OF CHAPTERS-Competition among the chapters within a state in which points are earned and a ranking is established. PARADE OF STATES-Annual competition among the 50 Jaycee states to be rated according to performance during the year. State delegations to the Annual Meeting march in a Parade of States according to rank in the competition. PARLIAMENTARIAN-A person who advises a chairman or presiding officer on matters relating to parliamentary procedure. PLAN OF ACTION-The goals and plans for achievement that a Jaycee chapter develops each year. Usually presented to the membership in written form. POLICY-Rules of practice and procedure which supplement the Constitution and Bylaws. PRESIDENTIAL AWARDS-Membership recruitment awards for local members. PUBLIC RELATIONS-The acts of communicating

88

(
The United States Jayceese
Revised 4/1 /88

PARLIAMENTARY PROCEDURE ...

Amended? Can DoSecond? Can It Be Be Is WhatYes Reconsidered No Needed? Need May You Saymoveto to questionthequestion" Yes discussion postpone of for to NoItNoThis: Yes2DoNo Yes Yes3 No committee" amendrecess privilege" Maioritv Yes NoVote No Nol YesYou ? 2/3 Is It ... To AVote You "I rise thatuntil adjourn" ... This: therefer the matter we Majority Yes Debatable? a table ... motion" previous the POSTPONE FURTHER DISCUSSION FOR SUSPEND END DEBATE AND Interrupt

""

"

at a glance

Here are some motions you might make, how to make them, and what to expect of the rules.

"No Vote7 "" No Yes -0 Vote No No Yes Vote4 Yes 2/3 N 2/30 Majority PROTECT -0 No o OF BREACH
-::1

The Motions Listed Above Are In Order Of Precedence ... Below There Is No Order ... No "Ithat motion"division"thethe of so table ... ...withdraw decision" Yes"Point...oftoinformation" or rules vote ontoaasuspend order" this to topoint from my motion" take of call object wish move appeal theconsideration chair's rise for reconsider the

VOTE ON A RULING OF SUSPEND RULES

NOTES:

1Unless vote on question is not yet taken.

2 Unless the committee has already taken up the subject.

3 Only if the motion to be amended is debatable.

4 Except in doubtful cases.

5 A 2/3 vote in negative needed to prevent consideration of main motion.

7 Unless 6 Only if someone the main question or objects. motion was not, in fact, considered.

8 Only if the vote is no.

9 Only if motion to be reconsidered is debatable.

Are you aware that just a phone call away you have unlimited resources available to make your chapter successful? Yesirebobtail, folks! Located in your Sales department we have chapter aids galore. For example: orientation slide show, U.S. Jaycee flag, reminder meeting postcards, thank you notes, Creed banners, Individual Development books such as Time Dynamics, Leadership Dynamics, Job Search, Personal Financial Planning, Family Time--and that's not all. That's right Prez, we've got items to get you organized and with the program. For instance - Committee Chairman's Workbook, Planning Guide for Chapters, Guide To Working With People, Roberts Rules of Order, Guide To Successful Membership and Board Meetings, Ways and Means Handbook, and much more! To top it off, folks, we have here some handy dandy three-ring binders to put your books in. Awards you say! Listen up and listen good all you smart shoppers, we offer over 50 plaques to choose from. They are genuine official Jaycee plaques made of solid walnut. (Have you ever tried to burn particle boards?) Our new laser plaque line consists of Jaycee of the Month, Jaycee of the Quarter, Officer of the Quarter, Director of the Year, Past President, Outstanding Young Firefighter, Speak-Up Award, Outstanding Young Citizen, Outstanding Jaycee, just to name a few, with a new, totally awesome look. Talk about looking boss, how about all the clothing items. T-shirts, dress shirts, handsome Jaycee ties, chapter vests, and our top notch Jaycee hat, and so on and so on ..... Speaking 'of awards, we have what it takes for you to put on your awards banquet. Sure enough, napkins, paper plates, place mats, cups, matches, coasters and ashtrays. Isn't that something? You say officer lapel pins? For sure! We have them available for President, Vice President, Secretary, Treasurer, Director, State Director, Legal Counsel and Chaplain. Don't forget all these patches we have for member recognition, like Springboard, Time Dynamics, Leadership Dynamics, Shooting Education, Family Life, Degrees of Jaycees, Three Year Member and many more. SO, WHO YOU GONNA CALL? Your United States Jaycees Sales Department Toll Free: 1-800331-3248 (When using MasterCard or Visa). All of these items and many more are featured in our free Jaycee Catalog. If you do not have your own copy, just give us a call. Please refer to your copy of the Officers' and Directors' Guide for additional information. We offer quick, reliable service. If you've waited too long, give us a call. We will do everything possible to help you meet your deadlines .

. _~= ......

90