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GUIDE TO SUCCESSFUL ------------------------------LOCAL PUBLICATIONS

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THE Us. fA }/CEES MANAGEMENT

DE l/ELOPAIENT

SERIES

RSVP 5022-0

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Chapter ~ewsletter Your chapter's newsletter is the only means by which you can communicate with JOO% of your memben, because they will never show up at a meeting at one time. It is, therefore, very important that it be timely and informative. Your chapter's editor (Secretary in some chapten) should order The U.S. Jaycees' "Guide to Successful Local Publications" (RSVP No. 5022-0). This will give him all the information he needs to publish a good newsletter. More details concerning a good publication are also given later in this guide in the section entitled "You and Your Specific Office - Editor." The best way you can assist your editor is to give him your rePorts and the reports of your project chairmen when he wants them. An important link in your communications process is to have the right attitude. Remember that word - ATTITUDE! Your attitude and the manner in which you approach your newsJetter this year as editor win have tremendous influence upon the members of your chapter. Regardless of whether you have to write every line or whether you merely have to collect the "news" and put it together, maintain a positive attitude. Use only positive remarks and statements. It's your attitude through your newsletter that will have the impact. Increased participation in projects and meetings result from the sense of identity and belonging that occurs among your membership as a result of a regular, meaningful newsletter. Remember: Successful meetings, projects and programs equal better Jaycees and better communities. Use your newsletter to close the communications gap which may exist and make each member a vital part of your team.

How often have you heard an inactive member complain that the reason for his inactivity is that he was not properly informed about chapter activities? Is that his problem? No! It's your problem becanse you haven't told him what's going on in the chapter and how he can benefit by becoming personally involved. "Poor" communications plagues every Jaycee chapter and contributes to more problems than any other factor. How would you like to be the editor who turns all of that around and improves attendance, activation and retention? A newsletter must effectively tell the reader what your chapter is doing and why. Regardless of who in your community receives your newsletter, the most important readers are your members and their interests must be considered at all times. People, events, programs and opinions are the basic ingredients which form and make up your newsletter. When you are considering the contents of your newsletter, keep the folJowing things in mind: Is your newsletter properly aimed at yc ur readership? b. Are. the articles timely and do they tell the complete story? c. Is it professional in appearance and content? d. Is it readable? e. Is it clear, concise, complete and correct?
H.

The U.S. Jaycees' "Guide to Successful Local Publications" (RSVP No. 5022-0), contains more complete details on publishing your newsletter. It contains sections on newsletter content, layout and printing, getting articles submitted, mailing, how to write articles, and a series of worksheets and checklists. It can be your most valuable tool in making your newsJetter effective.

30

Communications.
"What We Have Here Is Failure To Communicate."
There have been at least a half dozen cartoons in popular publications with this caption and each time we see them, it causes laughter but generally little thought. But when communication fails in the real world, the world that you must train and develop people to cope with, it is seldom funny. You have been elected (one of approximately 8,500 local Presidents) to lead your chapter toward an ideal end result: The betterment of your community through the growth and participation of your members. You must, therefore, be result-oriented. To obtain results requires effective communications. You, Mr. President, hold the controls on the two primary means of communication available to your chapter. One: Your chapter's newsletter and Two: Your membership meetings. Let's deal briefly with effective Board and membership meetings and your chapter newsletter.

Successful Chapter Newsletters.

How often have you heard an inactive member complain that the reason for his inactivity is that he was not properly informed about chapter activities? Is that his problem? No' It's your problem because you haven't told him what's gOing on in the chapter and how he can benefit by becoming personally involved. "Poor" communications hurt every Jaycee chapter and contribute to more problems than any other factor. A newsletter must effectively tell the reader what your chapter is doing and why. Regardless of who in your community receives your newsletter, the most Important readers are your members and their interests must be considered at all times. A new member has basically two functions of your chapter to consider when forming his initial opinion. These are your meetings and your newsletter. A newsletter that is aimed at members who are part of the "in" group can totally destroy the positive effect of its impact on new members. An Informal type newsletter that refers to members by first name, or programs by their initials, has a tendency to make a new member feel like a party-crasher. He probably doesn't know a ePG (Chairman's Planning Guide) from a FPG (Financial Planning Guide) and your newsletter has confused him rather than informed him. People, events, programs and opinions are the basic ingredients which form and make up your newsletter. When you are considering the contents of your newsletter, keep the following things in mind (a) (b) (c) (d) (e) Is your newsletter properly aimed at your readership? Are the articles timely and do they tell the complete story? Is it professional in appearance and content? Is it readable? Is it clear, concise, complete and correct?

Successful Board and Membership Meetings.

The importance of Board and membership meetings to the overall success of your chapter cannot be overemphasized. A well-planned and well-run meeting may not be a reason in Itself for a member to attend a meeting, but an unorganized and poorly run meeting is definitely a legitimate reason for him not to come. Get your Board members as involved as possible in the planning of your chapter's meetings. Let it become "their" meeting, not just "your" meeting, Always ask them for help when talking about important or controversial issues during the meeting Also, ask them to help you handle any "overly aggressive" member when that member's actions deny any other member's right to be heard or negatively blocks the progress of a meeting. The Board shall ensure that each membership meeting is a productive one ... you, as President, lust happen to be the one selected to stand behind the podium and run the meeting efficiently. Use Board meetings to hold each Board member accountable for performing on an ongoing basis the duties and responsibilities of his office. Be fair, but be firm. Maybe the goal of each of your Board meetings should be to have each Board member more committed to the performance of his duties You do this by holding them accountable, and then assisting each with his weak areas; and the best place for this to be done is at a Board meeting, At both Membership and Board meetings you will be called upon to make some very tough and, sometimes, controversial decisions. Let the following be your guide when these decisions have to be made: "If it's best for the majority do it; for it's best for the minority don't do it." Note: The Guide To Successful Membership and Board Meetings is available through the US. Jaycee RSVP System (No. 5023-0).

Just as important. take the time after your newsletter is "Iayed-out" and go back over these questions to make sure you have included what is needed for a good publication. (See page 31 to determine how effective your newsletter is.) Note: The Guide to Successful Publications is available through The U.S. Jaycee RSVP System (No. 5022-0).

31

How Does Your Newsletter Rate?

Contents.

People:

1. Will every member's name appear at least once dUring the year (other than on a roster)? 2. Write up on your Jaycee of the Month/Ouarter/Year . 3 Report on wives' activities . . 4. Welcome of each new member & wife with brief background 5. Happenings with your members. (promotions. births, vacations. etc.) . 6. Pats on the Back (Thank you's for efforts by the members) . 7. Do chairmen use newsletters to thank committee members? . 8. Do members make positive comments about your newsletter? . 9. Are upcoming birthdays and anniversary dates of members and their wives reported? 10. Are feature articles introducing officers and members printed regularly? .

YES YES YES YES YES YES YES YES YES YES

NO NO NO NO NO NO NO NO NO NO

SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES

Events:

1. Is a calendar of upcoming events printed In each issue? 2. Reports on upcoming state and national events 3. Upcoming committee activities and manpower needs 4. Listing of upcoming visitations and report on visitations made 5. Topics to be discussed at next chapter meeting 6. Report on action taken at your board meeting 7. Summary of your last general membership meeting 8. Report from members attending state or national events

. . . . . . . .

YES YES YES YFS YES YES YES YES

NO NO NO NO NO NO NO NO

SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES

Programming:

1. Reports from Committee Chairmen on upcoming projects 2. Dates & location of committee meetings 3. Manpower needs 4. Members ideas for projects and report on completed projects 5. Results of community survey 6 Articles about statewide and national programs 7. Regular articles by Programming Vice Presidents

. . . . . . .

YES YES YES YES YES YES YES

NO NO NO NO NO NO NO

SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES

Editorial:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Humor used in good taste (no off color jokes) . YES . Only pOSitiveremarks YES Regular message from chapter president . Would your chapter want respected community leaders to judge you based on only your newsletter? . Guest editorial from community leaders . Articles be assigned to state officers . Editorials on community problems . Results of member survey . Do you have letters to the editor section? . Do you print comments and letters without taking away from their true meaning? .

YES SOMETIMES NO

Distribution: Who to:

1. 2. 3. 4. 5.

YES SOMETIMES NO SOMETIMES NO SOMETIMES Do you occasionally send to prospective members . YES YES Will new members receive their first copy within the first 30 days after joining? YES . YES Do you send a copy to your District Director. Regional Director. Programming Vice Presi dents, State President and State Officers? . Do you send a copy to LINK Editor, Box 7, Tulsa, Oklahoma 741217 . Do you send a copy to business and community leaders? .

32

---------------------------------------------Are newsletters sent at least monthly? Are newsletters received immediately prior to a chapter meeting? Are deadlines for copy distributions set and met? . . .
YES YES YES NO NO NO SOMETIMES SOMETIMES SOMETIMES

When:

1 2. 3

How:

1 2.

Are they sent to members' homes? Do you have the newsletter delivered in person by the responsible director?

. .

YES YES

NO NO

SOMETIMES SOMETIMES

Format:

1 2. 3 4. 5. 6. 7. 8 9. 10

Are articles brief and to the point? . Is there a table of contents? . Do you relate issues to events such as Christmas, Easter, major chapter events? . Will people want to pick it out of a stack of publications and read it? . Is it easy to read? . Is it neat? . Do you give enough space between articles? . Does your newsletter reflect the image you want to project to prospective members? . Is it of the size that is convenient for members to keep in a notebook or file? . Would a non-member's wife get a good impression of your chapter from the newsletter?

YES YES YES YES YES YES YES YES YES YES

NO NO NO NO NO NO NO NO NO NO

SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES SOMETIMES

Cost:

1. 2. 3. 4. 5. 6 7. 8 9. 10.

Do you budget your newsletter? . YES Has your chapter studied the possibilities of a bulk mailing permit? . YES Do you solicit advertising or have a business sponsor? . Have you checked out the possibilities of a local business (many businesses have reproducing equipment)? . Do you follow-up with thank you's to your sponsors? . Have you tried to get the paper donated? . Do you get assistance from Jaycee wives? . Have you checked out the possibility of having a different business pick up the cost of your mailing each month? . Have you checked out the possibility of having a regular column in your local community newspaper? . Have you asked your local community newspaper publisher, journalism instructor, or local minter for their ideas on how to improve your newsletter or save expenses? .

YES SOMETIMES NO

33

Items For Your Newsletter, Correspondence, and Speeches.

These next two pages are a collection of sayings and poems that you can either clip out and insert in your newsletter or use in other correspondence or speeches.

I I L
L

r------------------~~\
J~C. Says: The reason most people don't recognlze opportunity is work. disguised as hard because it usually comes ! ~ /) . \.

I ~I
~

r------------------~~~
is I J.C. Says: Forlike taking advicelistening from a stranger some people, to their

I I fromL;I ~--------------------~I
experience. Experience comes from J.C. judgment. Good judgment comes bad Says:
J"

r------------------~~~ Iconscience

L; II
J \'

r------------------~~~
I '" ~--------------------~ I
J.C. / lArk. Says: It wasn't raining when Noah built the ~

r------------------~~~

I J.C. who The try. I LthoseSays: neveronly people who never fail are~/ ~I r------------------~~~ r------------------~~~
I I L
J.C.and make him feel gladto tell a on his wayto ~ / hell Says: Tact is the ability to be man to go '" I I ~ ~I r--------------------~ II not what ships are built for. the harbor, but that's ~ J.C. Says: A ship is safer in / /.) !. ~ \\\ \.

I L

I J.C. r------------------~~~ Says: There never seems to be enough

I I L

I ~ r------------------~~~ r------------------~~~
J.C. Says: There ought to be. / as he knows he isn't a man alive that is as good ~

I L

time to do it over. lime to do a job right, but always enough

I I ~

J"

I J.C. Says: You have not converted because you have silenced him. L

a man just ~ /

J"

I ~ r------------------~~~ Inever, L
~

I J.C. Says: man deserve Ito L make a There's nothingit.like a pat on the back ~/

' "

~I

I r------------------~~~J.C. Says: A wise man changes his mind; a fool, /

I J.C. Says: Don't waste time looking back I is why your eyes are L

I ~ r------------------~~~ r------------------~~l
I get run overEven If you'resiton the nght track, you'll ~ / IJ.C. L Says: if you just there.
that '" / '-

~I

in the front of your head.! ~-I ,

I IL I ~

J.C. / lone. Says: The only way to have a friend is to be ~

'"

I ~

The six most important words: "I admit I made a misfive most important words: "You did a good job". four most important words: "What is your three most important words: "If you please". two most important words: "Thank you". one most important word: "We". least important word: "I".

r------------------~~~ ~I r------------------~~~
I I L
J.C. Says: If praise. / too small for you are too big for criticism, you are ~ '"

take". The The opinion?" The The The The

I I L

J.C. Says: Obstacles areoff thethings you see ~ /. when you take your eyes the goal.

"

I ~

r------------------~~~ "Your task is to build a better world," said God and I world such a vas! place, and I J.C.that way. I go Says: Never look back unless you want to ~/ J" I answered, "How?" This And I'misso small largeuseless, there is ~--------------------- oh so complicated and
nowl

The average man has 5 senses: 1. Touch; 2. Taste; 3. Sight; 4. Smell and 5. Hearing, The successful man has 2 others: 1. Horse and 2. Common.

nothing I can do" But God in all his wisdom said, "You juS! build a better you"

34 If you think you are beaten you are, If you think you dare not, you don't. If you like to win, but think you can't it is almost certain you won't. If you think you'll lose, you're lost. For out of the world, we find, Success begins with a fellow's It's all in the state of mind. will,

Five: Type out copy white paper.

double

spaced

on 8Y2"X 11"

If you think you are outclassed, you are. You've got to think high and rise; You've got to be sure of yourself before You can ever win a prize. Life's battles don't always go to the stronger or faster man, But sooner or later the man who wins is the man who thinks he can'

Six: Include name and phone number of person submitting article on the news release. Seven: Photographs should be black and white with good contrast. Write the information concerning the photo on a separate piece of paper and attach it to the back with a piece of tape. Eight: Write the most important information first - include the who, what, when, where, and why in the first two or three paragraphs. Nine: When using names, give the first and last name plus his tille.

Ten: When writing for radio or TV announcements

the following guidelines:

use

Length
10 20 30 60 Seconds Seconds Seconds Seconds

Future
Every member of the Jaycees should be receiving a copy of FUTURE Magazine, the official pUblication of The United States Jaycees. As the only communications tool reaching every Jaycee, FUTURE plays a vital role as a twoway street for communications. Regular features deal with topics of Jaycee and national interest for members and officers alike. Chapters are encouraged to submit news and pictures of outstanding projects to Jaycees Across America, P.O. Box 7, Tulsa, Okla. 74121. And individual Jaycees who have reaped great benefits from their membership to write their stories for Jaycees Speak Out. A portion FUTURE. of every members dues are urged supports

No. of Typed Lines 2

5

Approximate No. of Words

20-25 40-45 65-70 125-135

7
16

Sample Radio/TV Release.

Lincoln Jaycees
P.O. Box 7, Lincoln, NO

To: Local radio or TV station From: Joe Johnson, Public

Relations

Chairman,

Lincoln

Jaycees, (H) 725-5356, (B) 625-4825. Date: August 5, 1980 Subject Twenty (20) second public service announcement for the Jaycees/ John Deere Outstanding Young Farmer Program. Kill Date: Run until Sunday, August 31, 1981. THE LINCOLN JAYCEES ARE SPONSORING A PROGRAM TO FIND THE OUTSTANDING YOUNG FARMER IN OUR AREA. IF YOU ARE A FARMER BETWEEN THE AGES OF 18 AND 36, OR IF YOU KNOW SOMEONE WHO IS, YOU'LL WANT TO PARTICIPATE INTHEOYF PROGRAM. FOR MORE INFORMATION, 4567. CALL THE LINCOLN JAYCEES AT 123-

Sample Written Release

The LINK is a newsletter prepared for local Chapter Presidents by The U.S. Jaycee Headquarters. It contains tips, articles, and current information on: Individual Community Membership Headquarters Development Development News Resources Programs Programs Your Relationship and News. Chapter Management Relations
JCI

8/16/81 Lincoln Jaycees

402 West Main Street Lincoln, Alabama 123-4567 (Jim James), After 5 p.m.: 123-7654.

Human

For Immediate Release

The Lincoln Jaycees have announced plans to sponsor an Outstanding Young Farmer(OYF) programfor18-to36-yearold agriculturists in thiS area. The Jaycees' OYF program began as the project of a single chapter but was adopted by the organization's national board of directors in 1954. More than 2,000 Jaycee chapters around the nation sponsor OYF programs annually. This is the fifteenth year of involvement for the Lincoln chapter. The OYF program is sponsored by Deere & Company, manufacturers of John Deere farm implements and equipment. Both Deere & Company and the Jaycees hope that through the program the public will become more aware of the variety of skills required to succeed in the complex field of agriculture and that they will develop a better understanding of the problems faced by today's farmers. Contact the Lincoln Jaycees inations for the Outstanding at 123-4567 to make nom-

With Your Family

It is an excellent the Jaycee organization

source of articles for your newsletter, information relative to

as well as your prime source of current

Guidelines For News Releases.

One: Have one man in charge of all publicity. Two: Submit article as soon as possible - while it's still
news.

Three: Meet the established

media accurate don't be late. details not Don't editorialize.

copy deadlines fancy. Include

of your

Four: Be factual

complete,

Young Farmer award.

Contents Checklist

--------------c. Programming
01. Include reports from committee chairmen on upcoming projects. Indicate dates, times, and places for committee meetings. Manpower needs for particular projects. Give reports on members' (by name) ideas for projects. Reports on completed projects. Articles on state-wide and national by the programming

The following contents checklist will serve to assist you in determining what materials and sections you may want to include in your publication. Bear in mind, however, that this is merely a checklist of the "shoulds" and "coulds" to be included in your newsletter. If you have included at least 65% of these in your newsletter, you will have the best publication you can produce. Check yourself on it.

D 2. D 4. D 5.
06. 07. 03.

A. People
01. 02. 03. Make sure every member's name appears at least once during the year (other than on a roster). Recognize and write up articles on Jaycees of the Month/Quarter/Year. Welcome each member and wife with
d

programs. Regular articles vice presidents.

D. Editorial
D 1.
D 2.

C4.
05. 06. 07. 08.

brief background sketch. Personal happenings with your members (births, promotions, vacations, etc.). Positive strokes for the efforts of the members. committee members.

D 3. D 4. D 5.
D 6.
07.

President's message. Include a guest ed itorial from community leaders (mayor, councilman, etc.). Solicit articles from the state officers (State President, Vice President, gram Mangers, etc.). Special editorials on community blems. Pub Iish the resu Its of a member Letters to the editor section. Articles reflecting and commitment. The building One Word pride, Proprostudy.

Thank

Feature articles regularly introducing your various officers. Announce upcoming birthdays and anniversaries of the members and their wives.

excitement,

D 8.

of attitude (The Number for Jaycee Success).

B.Events
01.
Calendar of upcoming in each issue. Reports national events printed and

E. Other
state

02.

03.
04. 05. 06. 07.

on upcom ing events.

D 1. D 2. D 3.
D 4.
05.

Upcoming committee activities and manpower needs. Indicate future visitations and report on visitations made. Feature topics to be discussed at next general membership meeting. Report on action taken at your board meeting. Summary of last general membership meeting. Reports from members attending District, Regional, State, and National meetings.

Separate section for wives organization. Humor (good taste, no off color jokes). Chapter/State/National logo. Chapter newsletter title. Table of contents. Articles from LINK (bi-monthly publication sent to your chapter president) and FUTURE magazine. Positive poems, quotes and sayings.

D 6.
07.

08.

Your responsibility as EDITOR is to insure that all of the articles you receive are complete, concise, clear and correct. If your Chapter President's article is not, it's your job to have it done right - call him, see him or if you have to ... do it yourself.

__

Publications Worksheet

No.1 _

Articles Checklist
List those articles that each assigned person is responsible for then, project from dates (and times) when you must take action to meet your deadline. Remember sufficient time to check the status of your articles and follow-up. Issue No. _ Ie right to left those to allow yourself Month _ Written Call 1stCall 2ndCopy Mailed Person Date Due Layout Responsib Printed Article/Topic

17

___

PublicationWorksheetNo.2"

CD"

81"_

Distribution Checklist
Fill in by month your projections for process to determine your budget costs. list receives his copy. distribution. Each mailing Incorporate these figures into your planning check to see if everyone on your distribution Nov Total Dec Oct Feb Mar May Apr Sept Jan Aug July WHO ACTION June MONTHS

Other Presidents State State Associate Members Past for& File, District "Drop Council/Government JCI City Jayceesin -theAgencies SponsorsPoints" Tulsa DistrictOfficeAmbassadorsPresident US Jaycee Churches, etc. TOTAL Extra SenatorsRegional Director ChaptersService & etc. Social US Library,

18

Publication

Sheet No.3

Newsletter Budget Sheet

The below Budget Worksheet is provided penses. If the particular items are not INCOME: Appropriation Other sources from club: of income (list): for your necessary, use in planning your newsletter income vrs. exsimply strike through and write in your own. PROPOSED ACTUAL

Advertising: Sponsors: Patrons:

TOTAL

EXPENSES: Printing Photocopying Paper

PROPOSED

ACTUAL

Ink
Miscellaneous Postage Supplies

TOTAL

19

THE

TOP

JAYCEE

NEWSLETTER

AWARD

JUDGING

CRITERIA:
1.

2.

3. 4. 5.
6.

7.

Calendars of Chapter Meetings and Events (Sometimes for an entire year). Minutes of, or news of Chapter or Chapter Officer's Business Meetings.'1Chapter Financial Reports. Previews or Recaps of Chapter General Meetings & Programs. Brief biographies of members (new, existing, nominated, etc.) News about members (including promotions, moves, honors, accomplishments, etc.) Welcomes to new members.

8. Brief general interest papers. 9. Authorized copies of brief papers

from other publications.

10. First page arrangements that index

contents. 11. List of chapter officers and committee chairmen in each issue location, with in a standardized address and/or phone numbers. I? Regular columns from the Chapter Officers/ Chairmen. 13. District notes or a District Director's column. 14. Chapter bylaws, procedures, organization chart, or the like. 15. Name, address, phone number of Newsletter Editor w/deadlines for news.
16.

Material related deye'opment~'

Awaf-ds President's

to V".i ndi ~i dua 1 .

Message/Report Report on Activitip,

17.
18. 19.

-se-t'rfon'

State Directors State/US Javcee

CHAIRMAN'S

PLANNING GUIDE PROJECT NOTEBOOK "THE COCONUT TELEGRAPH"

ON THE

1981 - 1982

((IIw
(J .

0000
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00

OOD~(~OUUd
(J?'
JJ

~I

~AN
of the

INTO X ICATING
COCONUT

;:/

PU BLICATION
GROVE JAYCEES

COCONUT GROVE JAYCEES P. O. BOX 518 COCONUT GROVE, FLORIDA 33133

JA YCEE
VOLUME XIX
PETERSBURG, VIRGINIA

SPARKJ
APHIL 1977 If&SSAGE

PkESIDENT'S

I am going to devote this column to a subject that has bothered me for some time. Ever since I joined the Chapter in 1972, I have often heard from the members the complaint that, "Nobody calls me to work on projectsl!~ I realize that this situation sometimes exists in Petersburg, as it does in most large chapters across the country. But face it, it is virtually impossible to call almost 150 people to work on every project. Over the years, I've seen many people try (myself included) without complete success. ~o the Board members and project chairmen mail out project notices seeking help, put articles in the SPARK, put "sign up" sheets at the chapter meetings, and call a few people that they know. And what happens? The same people that work on every project, plus a few others, show up to help, and a lot of people st cw home and say, 'IIwasn I t called': I guess the point that I'm getting at is that while the obligation is on the leadership to do all the things I have listed above. there is also an obligation on the members who stay home and don't respond to do something more. Why not call the Board member his mail-out or SPARK article meetings? or project chairman in response to - why not sign up at the Chapter

Remember, you'll get three times back from the Chapter what you put into it!l! Pre.ldent
John 5. 0 , Jr.
United Virginia aan~

INTERNAL SpeakuPJ Spoke and.Spark Competition - interested

NEWS

Plug April 19 - VFW - 7100 people contact Pete Tucker

Furnishin~B "&.'FiXturesSal:e If you are interested in purchasing anything from our fair booth, April 16 is the day for you to remember. From 9 A.M. to 11 A.M. we will have people out at the booth to sell you anything you would like. All sales will be on a cash and carry basis. All you need do is make us an offer. Anyone having any questions call Howard Brown at 733-8381 (B) or

Fair Booth

732-2856 (H).

Internal Vice Pre.ident

Howard Brown, J,. Trl.City Coach

rRE-ELECTION MEETING, TUE., APRIL 12, 7 PM. RANlADA INN *********** *********************** ALL WIVES AND PROSPECTIVE NiliMBER~INVITED

X APPOMATTOX

RIVER DESIGNATED

AS A SCENIC RIVER

BY THE 1977 VA. LEGISLATURE

Well guys, we now finally have a scenic river. Governor Godwin signed the bill which passed uncontested by both House and Senate on 3 March 1977. Many thanks go to Norman Sisisky for his help and Tom Miller, SARC Chairman. Also, thanks to Lewis Walker. KIM NEWLIN Treasurer of SARC STATE DIRECTOR Past Events: Chapter Visitations Thanks go to Dave Sturt for coordinating visitation to Smithfield and for those that went with him. the

LP/SD Meetin~ The LP/SD meeting for March was held in Chester, VA. Thanks for Tim Williams and John Gee attending with me. Dan Pizzull0 current President of Colonial Heights, is the only current candidate for District Director of District XXIV. Future Events: LP/Sd Meeting The Region II Election, Contest and Banquet will be on April 30, 1977 at Franklin. If you plan to attend, please call me and let me know by 15 April. Notebook Judgin~ The final notebook judging will be held in Asheboro, NC on 29 April - 1 May 1977. If you would like to go please let me know. State Convention, Roanoke The VA Jaycees State Convention is coming up soon. It will be held in Roanoke, VA from May 20-22, 1977. We plan to stay in the Holiday Inn across from the Convention Center. Plan now to attend. Our :lonto'lchairman is Tim Williams and he is taking reservations. Please call him for reservations before 20 April 1977, the deadline for reduced cost for advance reservations. Plantation District Election Meeting on 17 April 1977 at South Hill, VA. call me. This meeting will be held If you want to go please

LEARN WHAT IT TAKES TO LEAD.

VOTE for GARY LILLEY

KIM NEWLIN St ate Director (H) 526-4441 (W) 734-1180

*******************************************************************

for INTERNAL VICE PRESIDENT

The Man With Experience!

*******************************************************************

President's Message As everyone knows elections are in April. Good luck to those running for offices. A special thanks to my board this year - you've done a great job! Congratulations to Marianne and Don Yavorsky new arrival. Marianne is the sixth pregnant year and now we've got a seventh! Beth and Walker are ... expecting a new. little one in Oct' We've had fi:v:e new "Ii ttleO, Jaycettes - good luck Marianne and Beth - someone has to have a boy. ' I'd like to welcome Theresa Alley as our newest Jaycette member. Anyone interested in becoming~a Jaycette, call Ellen Schulz at 520-1)68. Alice Lundgr;en/

JAYC~TTES

s0?A--to-be '-1._ this

... - I

Jon

RECOGNITIONS Jaycee of the Month

'" ~/ /.\ The Jaycettes ",'\ ,; JaYcett~e presi~ent},

\ ,. ,\'r { . .' .,(

have elected------Jim Farmer-----Night was held as the Farmer I s home' A." \i--"-f r.'\ ':,\.,. ~.
and Jim supplied the Coke and mixers: . !e y as Jaycee of the Month. Internatio1)~I:(t", ~~Q throughou t the year! ~( '"
f

Thanks Jim for all your contributions\,

&

For those of you who rem~mbe..rCat~y Wayne Jones, congratulatl.ons are l.n order on the recen~ b~rth/of a new son------------BenJaml..L:Thomas.

'.

(I,
\.~",/

i
I
\

'l
1\

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-.------+- ,.. ---_

FROM THE Cream Cake ~ELEN SCHULZ Whipped 2 sticks KITCHEN OF of butter ) C. flour

i .\\

6 eggs
) C. sugar )

tsp. vanilla

1/2 pint heavy

1/2 tsp. sal;; Cream butte~~nd

whipping eggs, cream sugar. Add 2 at a time and beat well. Whip the

into gr~ased and floured large tube pan Place ip COLD OVEN. Turn to )000 and bake approximately 1 1/2 hours or until cream andjTold Pour ., toothpick shows into the batter. clean.

WIVES!!! You are invited Tuesday April 12, 7 PM, Ramada Inn!!!!!!

/thattakes the cake. (fi \"

\

"The Excitement Machine"

POST OffiCE

lOX 74'

,mRsauRO,

VIRGINIA23103

14 March

1977

,"6-,t77

KIM NEWLIN

FOR PRESIDENT

Jeltn S. Gee, J,. Unlt.d vtrvlnla lank

Dear Fellow Jaycees: At our last business meeting~ 8 March 1977, I formally announced my candidacy for the office of President for your Chapter next year. At that time I referred you' to my flier in the March issue of the Jaycee SPARK which briefly summarized my platform and my experience since I joined the Petersburg Jaycees in September 1972. Now let me take a moment of your time to summarize my experience. I have chaired 12 projects and participated in every project the Petersburg Jaycees has run since I jointed. I currently hold the. office of State Director and ROC/CPG Chairman for Region II. My efforts have not gone without chapter recognition. In 1974-75 I was selected as Outstanding External Project Chairman for my efforts in forming the Tri-City Alliance for the Eradication of Venereal Disease and my efforts last year as Project Chairman of CPG Project Notebooks Program for the Petersburg Jaycees resulted in our chapter for 1975-76 winning more State and National awards than any other chapter in the US Jaycees. Thus, through this project I was able to help you (the chapter members) get credit for the work you did for our community action programming and individual development programming. Also through this project I learned what Jaycees is all about and how a Jaycee chapter should be run as promoted by the US Jaycees. My basic platform is simple, I plan to lead the chapter as your President for 1977-78 and carry out the programs that the majority of the chapter wants. Based upon comments I have heard, most of you want more socials, individual development programs, and work on meaningful community action projects to make Petersburg a better place to work and live. If this be true, it will be up . to me based upon the plan of the year passed by your Board and you to carry it out next year. The one thing I want to stress is that you'll have a choice this year for President, something you haven't had in recent years. Since becoming active in the Petersburg Jaycees, I feel that I have done a good job and will stand on my record. If elected, I will try as always to continue the record I have done in the past. Yes, I want to be your President next year and ask for your support not only during the election but for all of 1977-78.

Chal' n of the nI

State Chal a , 11HtVI,.Ittia Jayc_

0 I.
Petenbu,g Psychlat,lc Instltut.

Administrative

VI,. ,,.., ,

Gary W. un.,. Maclln.Zlmmer.McGlIl

In nal VIce

,...w..,
h.

Howard __ ., T,I.Clty Coach.s

Externa' VIce Presld.n'

Gen Owne" N.w Dominion Sporting Gcad.

State DIrector
ALMAC-Ft.

Kim D. N_I

TNaIVN'

T_ Hlte
Mitchell, Wiggins Co.

Secretaty
Paal M. $chull Stat. fa,m Insu,ance

Directors Edga, McC.rd Crowd., Plumbing Lally D. DI.hl Spero Diehl C. JimPa.Coca-Cola W."", Hally fort L JI Nadclo Food fal, lus 11P.rdue The Equitabl.

Cpt. P_ T
U. S. A,my

Jon Walk.,
Fort L

TIm Wlllla_
Brown Williamson

Mlk. Wra.,
Mill.,

Manufacturing,

'nc.

State Chairman,
Ken Nkhels Ilcha,d a. Tayla,

n..

k'tIinla _,_

1~~
KIM

NEWLIN

Elect

Kim Newlin"A

Jaycee

Who Can Get Things

Done"

HOWARD Age Profession: Family

BRmiIN -.YOUR MAN FOR PRESIDENT

27 years Assistant Manager, Tri-City Coaches, Inc. Wife, Janis and daughter Jessica (14 months)

Civic Activities inclqde: Petersburg Kiwanis Breakfast Club 1973 to Present, President 1973 - People Against Crime 1973 to 1976, P.A.C. Internal Vice-President 1975-76 Salvation Army Advisory Board 1973 to 1976 - Southside Virginia Red Cress Advisory Board 1974 to Present. Jaycee Involvement: joined January, 1975 - attended 100% of membership meetings since then - project chairman O.Y.L.E.O. 1975; Freedom Guard 1976, Washington Redskins Game 1976 - qualified for Spoke award 1976, Spark Plug award'1976, 1977 - Spoke of the Year 1976 - Outstanding Freedom Guard in Virginia 1976 - Director 1976 - Internal Vice-President 1976-77.

Based on my conversations with many chapter members, the following goals for next year:

I have developed

Membership: I believe we must continue to give as many young men as possible the opportunity to develop themselves as individuals and leaders. The more ,members we have, the more ideas we have, and the more we can do for our community and ourselves. Retention: We should work hard to retain all members by finding out what they want in the chapter and by providing it. The strength of our chapter is not in the projects we run but in the ~embers themselves. Individual Development: We should concentrate on finding qut what the members feel are their individual strengths and weaknesses, and then run projects to polish the skil+s and help them overcome the weaknesses based on each member's needs. Community Action: Mygoal is to involve the Petersburg Jaycees in community projects that not only the membership is interested, but projects that are also significant to the community in terms of resolving a need. Chapter Activities: Comments from various members have convinced me we should concentrate on two areas. First, support is very strong for.an organized sports program within the Chapter. I will back this 100% based on the wishes of the chapter. Second, I believe an organized calendar of social activities should be planned to give us a chance to get to know each other better .. In conclusion, you can see I am firmly committed to a well balanced program of chapter activities. I am dedicated and committed to the continued success of our chapter. With your support we can once again successfully achieve our purpose of Developing The Individual Thru positive Involvement Within His Community. HONARD BROWN FOR PRESIDENT

APRIL
-------~ - --. -. -_._~ -.. ._ _ '"'_'" 0 __ , . _ .. _ __ ._._ . __

SUNDAY

MONDAY

TUESDAY

WEDNESDAY I THURSDAY

~~~~.~ --r--;-~~~~-;.~ 1 2
8 I 9

___ ':'~~~ Call Alice Meeting 7,~P~M.L Spoke, Board ~RE-123284 18 7 I 11 P.M. 20 Speak up , 19 27 Meeting 5 i Jaycet~~ ION Howard Johnsons 7 P.M. Meeting 7 a

RANJiDA INN ~'~J Sparkplug

15

I Fair

22t-29

16 Booth Fixture Sale 9 Alvi 23

I Region 30 II Elec. call Kim

at th

HOWARD JO

SONS at 7 P M.

The Ca~didates

w~ll have 26th

LET'SHospi ~ET OUTTable ALL ality

PETERSBURG
1, 2, 91.0.II\>C p~ "
'.> '>

set ON for food and up ANDjOTEELE TION NIGHT ',ITUESDAY, ~PRIL

~Y
3,

~AYCEES .
51 61 7

41

BOARD MEETING 7 P.M. V.F.W.

':oS '

101

111

-12T
191

131

14

m~T\Y\('

~j

jf

~ ~
WeAre Looking For New Members
23

11

18/

20
State

21

Conv ntion Roa oke ONTO- Call Tim William 27 28

25 Jaycett~6 Meeting

1I !

"

301

Fellow Jaycees: This letter is ment as 3. r.1eans of j dentifin::: your Heeds a,~d desires in th0 camin:; year. ~~he8':1closed form will allow the new board to ori:anize th(~ c"-,apters ;1e' as aIld goals. For this reason I am asking each of you to fi 11 out and retarn the for! to meo Upon receiving the forms I will file them according to i'1 teres ts for fu tur, use by the Directors aDd Project Chair;nen. The information will also go dirp.ctly into the plruining materials used by the new board to draw up next ~rears pl~nof actiono This will ;;ive each of you a more direct voice into the pla.:!nin;: for the comming year. In addition, I invite each of you to contact m~ to discuss ~r platform, the co~::in year , or anything that I may be able to help you wi tho To giv~ .rou some idea of ~ feelings and platform, I am concerned about our chapter and it's future. I feel that to much effort and energy have been expended in the last three years to allow us to faulter at this timeo ::t is m:,- goal and r-J.an to see that. we do not falter and li~' platform is designed to give us continued steady 5l'C'v.th in all phases of developemento I trust that each of you will agree with me and give me your support in the co~~ng year. Yours in Jaycees

Gene Ragsdale Candidate for AillrdJ.istrative

Vi r.p PrA!'dr1p.nt