Last Deal

Professional Event Solutions & Public Relations

Development and Professional Event Organizer

P.O.Box 5624 , Al-Khobar 31432 - Fax : 038255772 - Email : LDSALES1@GMAIL.COM - Phone : 0569607364

The Last Deal

Profile
Integrated Event Management

Last Deal as a Professional developer and event Organizer is an organization specializing in planning and organizing conferences, meetings ,professional event and exhibitions.
Last Deal is the first developer and professional event management company formulated in Saudi Arabia that specialises in corporate events. It has stepped in the market with the goal of developing efficient corporate events and help clients to effectively promote their messages. We have the expertise, dedicated human and technical resources and contacts to assist you with the planning and organizing of your conference. Working with us will also save you the difficulty of that time commitment and the day to day logistical hassle. We are responsible for ensuring that the event project is kept both on schedule and on budget.

Company profile
VISION To become a pioneer professional event management company in the Middle East within 5 years. Our performance will prove that a face to face connection between professionals can result in an unprecedented success. MISSION To create and deliver an event unlike anything you have ever seen and helping people of the same career share their ideas give exposure to the latest trends reflecting in their work and creating the chance to present their researches in convenient , smooth and fruitful way . Value Sourcing our experience from the rich Arab inheritance focusing on love of knowledge and hospitality.

The Promise Our Promise to uphold and carry out our mission with the highest level of integrity, Ethics, Respect for all cultures and professionalism.

Overview : Services
Last Deal
Covers a broad range of professional event services, from planning to project implementation and post analysis of the event. Based on your needs and services, we provide a customized service package, which is briefly stated in the list below: Event & Conference full service. Association Management . Awareness day. Training and workshops. Corporate events and Gala dinners. Hospitality events. Incentive programs. Groups visitors managements. Non Profit organization event . Public Relations .

Why You Need A Professional?

- Why be organized and need Last Deal ?

You can start living a less stressful lifestyle. You can save precious time for more important work and pressurizing issues. You can put an end to unsatisfying searches to complete the never ending list of requirements for organizing an event and development your organization. Your business will run more efficiently. Your employees will be happier which results in better profits for you. You can save more of your hard earned money. We are completely confidential. We provide creative and innovative organizational solutions. We have the ability to locate additional resources for larger projects. We offer organizing tips and optional maintenance updates to keep you organized in the long run. Hiring a Last Deal to help organize your events just makes perfect business sense. You don't have to drop everything to take on what looks like a 3-day project. You don't have to cringe every time you need to find something in the valley of paper-cuts. Go about your daily business and let this clutter specialist come in and help organize your home. And We offer all this within your budget!

- Why hire a professional developer and professional event organizer?

Why You Need A Professional?

This is an extremely delicate job and needs special experience and attention. Meeting/Conferences and development programmes can be organised by anybody but the outcome is surely different when a meeting is organized by experts. Expert organisers can ensure high quality from the scientific and logistic point of view. They can draw a very professional picture of your organization in the Industry which in turn adds on to your credibility. We know that for a professional event to be successful, it needs to have several essentials:
Excellent programme. An excellent venue . An attractive location. Clear aims. Strong scientific program. First class speakers. Well targeted audience. Wide advertisement. Generous sponsors. Innovative IT and conferencing facilities. Close supervision.

Overview : Services

Why Do You Need Last Deal as Your Event Organizer ?

To move your event from Good to Great

Association Management
Last Deal offers turnkey association management services, allowing us to cross industries and disciplines with solid association management processes. In addition, we are able to pull from the wealth of expertise of our conference management business unit to manage association-related conferences. Our philosophy towards association management is to assist, promote and facilitate Boards and Committees as they focus on the goals and objectives of the organization, while we concentrate on making those goals reality. Our staff is experienced in handling all types of associations, from local groups with simple processes to complex international associations with tens of thousands of members. We provide a broad range of association management services so that we can tailor our approach to meet your exact needs.

Association Management
* Approach
-Last Deal has a simple approach to the association management business , put the client first , exceed expectations at every turn and develop longterm relationships. -We know that putting our clients first ensures that their association management needs are met, which creates an environment of trust. We pride ourselves on exceeding client expectations by delivering superior customer service, providing innovative association management solutions and ensuring maximum operational efficiency, We operate as a seamless extension of your association management team.

- Each association management team is assigned a lead program manager, whose responsibilities are to manage the entire Meeting Last Deal management team and serve as a central point of communication for the conference. While association management team members have individual responsibilities, the team collectively owns the relationship with their client .

Association Management
* Planning Phase.
-Last Deal staff will provide high-level development and professional event planning support to your board of directors and committees as they help set the direction of your organization. We provide the development program and event planning information required in order to make informed decisions on behalf of your constituents. We manage the event planning process and work to hardwire the budget to your organizational objectives. Once the board has agreed upon a strategic direction for your association, we work with the committees to align their events objectives with those of the overall organization.

- We work to ensure the organization's event objectives are internalized by committees and stakeholders, and identify how each committee's objectives can support the organizational objectives. Then, we hard wire budgets the strategic plan to ensure the organization assigns ample resources to commit to implementation, or to assist the organization in objectives prioritization.

Association Management
* Implement Phase. -Whether you have paid staff or volunteers, Last Deal works to complete the activity goals of your group, providing suggestions and recommendations learned from our years of experience. We identify key metrics for your organization, and ensure that measurement criteria have been assigned to each goal. We make ourselves accountable for achieving your organizational and financial goals, as that is the best measure of success.

- Strategic Implementation takes on many forms. Whether it is direct implementation of an organizational objective or the management of multiple initiatives that contribute to the overall organizational objective, Last Deal trained to remain focused on the big picture

Association Management
* Review Phase.
- Whether annually or on a project basis, our association management staff constantly reviews progress toward meeting your objectives. If measurements don't meet your objectives, we conduct core issue analyses to identify and eliminate obstacles. Our communication mechanisms ensure that your decision makers always have the data they need to make informed decisions.

- The review process ascertains progress towards meeting your objectives, so we can determine and celebrate successes. Furthermore, the completion of a quality review process helps to fee the next organizational planning cycle .

Association Management
* Service Offerings. 1 -Accountant and Financial Managements .
- Accounting solutions for foreign currency transactions. - Audit and tax preparation. - Bank account reconciliation. - Budgeting (annual and/or project) and budget management. - Comprehensive financial reporting . - Full accounts payable management. - Full accounts receivable management. - Full Internet merchant services management. - Interim reporting, including projections and variance reports. - Long-term financial planning and growth strategies. - Small client accounts to facilitate Internet credit card processing. - Revenue growth and diversification planning. - Wrap-up reporting (at close of year and/or project).

Association Management
* Chapter Management.
- Establishment of bylaws and legal compliance. - Development of policies. - Assistance in developing member service mix - Administrative and headquarter services. - Conference registration management for your individual chapters. - Membership management for your individual chapters. - Site selection and contract negotiation for chapter-related events. - Web site development, hosting and maintenance. - Online community tools (ListServer, discussion forums, etc.) - Accounting and financial support to ensure ongoing financial and regulatory compliance.

Association Management
* Educational Programs.
-Continuing professional education management . - Event and Conference agenda development - Content solicitation and management. - e-Learning infrastructure management. - Presentation selection facilitation. - Program and services development. - Training session management.

Association Management
* Headquarter Infrastructure.
- Headquarters services to provide a physical business presence for your organization. - Project management to ensure continued progress toward meeting your organization's objectives. -Master timeline management for management of milestones and communication of expectations. -Team management to facilitate delegation of duties and to make sure team members are all pulling in the same direction. - Recommending solutions with creative approaches to issues resolution. -Monitoring/measurement to identify potential improvement opportunities and for issues prevention and resolution. -Schedule management to handle and communicate the myriad of changes to onsite VIP schedules. -Teleconference and Web event set-up to provide communications vehicles for regular and one-off meetings.

Association Management
* Information Technology . - Online association management application
- Client Extranets to serve as a repository for conference documents and other artifacts. - Database development to organize and track the extensive data requirements for your organization. - Discussion forums for the promotion of ideas exchange and networking among and between your members. - Member directory - we can provide hard copy or searchable online membership directories so members can find individuals of like interests quickly and easily. - Online membership application. - Online survey implementation - Video e-mail campaigns to provide multi-media marketing opportunities. - Website management, design, development and maintenance to convey important and up-to-the-minute information to your members.

Association Management
* Marketing and communications. - Advertising sales . - Branding management . -Call program development and implementation . -E-mail marketing campaign development, management and analysis - Focus group management . - Marketing campaign development and implementation - Public relations and media management . - Member communication plan development and implementation - Sponsorship management and sales support .

Association Management
* Membership Recruitment & Retention.
- Member benefits administration. - Client management/reporting . - Dues, invoicing and collection. - FAQ list management to fine tune member messaging. - Member communication plan development and implementation . - Membership reporting. - Marketing campaign development, management and analysis. - Recruitment and retention campaigns .

Association Management
* Strategic Business Management. - Benchmark studies -Board communication and facilitation. - Committee management and reporting - Communications management . - Client management/reporting. -Leadership development. - Press/analyst program management . -ROI analysis ( Return on investment ). -Strategic governance . - Strategic plan generation/implementation. -Volunteer management.

Professional Event : Services

Professional Event
(Scientific/ Medical / Corporate)

Logistic Services

Scientific Program

Event Management Services

We organize Workshops, Conferences, Scientific programs: Timetables. Themes. Plenary sessions. Parallel sessions & workshops. Sponsored sessions. Speakers liaison. Edit proceedings. Scientific sessions Inviting speakers Abstract handling

Overview: Logistics Services

1- Conference/workshop secretariat & planning
Permanent events Secretariat.
Contact with all parties. ( Fax , Emails , Phone ) Planning, coordinating and administration. Daily multilingual correspondence. Preparatory meetings. Participants Managements and Registrations. Advanced conference managements software Information. Confirmations. Payments. Professional consultant and advisor. Actions and Management Plan. Feasibility study.

Overview: Logistics Services

2- Sponsoring
Nowadays, sponsorship is no longer an automatic contribution to the funds of a conference but rather an act of purchase. Last Deal follows a series of organized steps in order to raise adequate funds for the event:

Research , management and organizations of sponsorship Approach of companies with potential interest in sponsoring the event. Identification of sponsorship opportunities Production and distribution of the sponsorship prospectus Correspondence with sponsors Negotiation with the sponsors Contracts and invoices Follow ups Annual reports on sponsoring status

Overview: Logistics Services

3- Marketing, Promotions and Communication
Every event needs to be promoted to be successful. Last Deal can handle all aspects of marketing and promotion of an event.
Last Deals is an expert in utilizing the easily available resources of marketing rather than opt for unnecessary & over the budgets ways of advertising and communication. Last Deals checks in all minor possibilities of savings which in the end results in cutting down the extra costs along with giving out an out standing output. Last Deals specializes in the follows areas: Communication strategies. Printing matters. Website. Press & Media relations Databases creation & maintenance. Public communications networks

Overview: Logistics Services

4- Social Events
Social or special events Congress catering. Reception and Special dinners Cultural events. Accompanying persons program. Transportation and transfers Pre and post-tours.

5- Operations & Logistics

Hotels and accommodation. Travel and Transportation. Suppliers and Contractors Equipment, AV system, Interpretation, Signage, Decoration,

Catering Staff hostesses, interpreters, Technicians

Overview: Logistics Services

6 - Venue
Venue selection process is based on the client's requirements and the conference needs. Last Deals always takes into consideration the following criteria related to Venue Selection: Appropriate budget. Number of estimated participants. Facilities for conference sessions and meetings. Registration area, types of registration, needs in terms of registration desks. Storage facilities. Audio-visual services and equipment. Office furniture, computers, photocopy machines. Advanced electronic and multimedia communication systems.

Overview: Logistics Services

7 - Printing Matters and Event Materials
We assign the creative work to our contracted professional designer, from logo creation to printing of conference programs, banners and abstract books.

Last Deal is always focused on the meeting's specific goal and overall strategy.

During and after the event , promotion is also very important. Last Deal organizes event materials to be handed to delegates including promotional items like bags, badges, notebooks etc, all showing the event logo. Promotional pictures, videos, CD's are also distributed upon recommendation of the client.

Overview: Logistics Services

8- Staff & Services
When organizing a conference, event or an exhibition, a lot of services and extra staff are required. It is very important to find the most qualified suppliers, at the same time staying within the budget lines. Last Deal has already made many long-term contracts with reliable suppliers, which makes it far easier to acquire all services and staff required, such as: Security guards Technicians Press Photographers Temporary telephone , fax , and internet connections Electricity Audio visual equipment Cleaning Green plants and flowers Catering Services Ticketing, Transportation & Hotels Provisions etc

Overview: Logistics Services

9- Exhibition
Organizing commercial and non-commercial exhibitions implies several administrative, commercial, logistic and technical aspects, such as: Daily correspondence with exhibitors Contracts, sales of exhibition space and payments of exhibition registration fees Site-inspections and preparation of the exhibition layout Allocation of booths Negotiation with the event / exhibition venue Negotiation and coordination with suppliers (stand builders, shipping companies, security, caterers, etc.) Production and distribution of the exhibition technical and program guide. Meetings with suppliers and exhibitors Arrange transportation, set-up and break-down of the exhibition On-site assistance for exhibitors.

Last Deals takes care of all of these criteria's.

Overview: Logistics Services

10 - Finance
We believe that each event needs creation of an individual financial strategy with a main goal, making the clients money work for them. This multistep strategy may include issue like:
Produce a preliminary budget Produce financial analyses of the event. Arrange banking facilities (deposits, foreign currency and credit card transactions, opening and controlling a bank account) Manage expenses. Prepare for emergency expenses. Adaptation to local financial laws and rules. Check and get approval for payment of all invoices. Handle the invoicing and payments collection. Regular financial reports. Final account statement.

Green Event Debut

Last Deal is proud to be the first company in the kingdom to introduce and follow the strategy and procedure of green event.
A guide to reducing the environmental impacts of conferences and seminars Key Factors

The main key factors to consider when organizing or supporting events are :1. Venue Choice (and audio visual). 2. CO2 Emissions. 3. Locally Produced Food. 4. Reducing Waste (& costs).

Last Deal Your Search Ends here!

Made To Organize , Creativity with Perfection

P.O.Box 5624 , Al-Khobar 31432 - Fax : 038255772 - Email : LDSALES1@GMAIL.COM - Phone : 0569607364