CONFIDENTIAL

The Civic Party

Minutes of 31st meeting of the Executive Committee

Date: 24 October, 2006 (Tuesday)

Time: 6:30 p.m.
Venue: Party’s HQ

Present: (1) Kuan Hsin-chi (Chairman), (2) Joseph Cheng Yu Shek, (3) Audrey Eu
Yuet Mee, (4) Fernando Cheung Chiu Hung, (5) Margaret Ng Ngoi Yee, (6) Vincent
Ng Wing Shun, (7) Alan Leong Kah Kit, (8) Gladys Veronica Li, (9) Stephen Char
Shek Ngor, (10) Mandy Tam Heung Man, (11) Thomas Yu Kwun Wai, (12) Amy Yung
Wing Sheung, (13) Bill Lay Yan Piau, (14) Ronny Tong Ka Wah

In Attendance: Tsang Kwok Fung

Items Action
Part A - Confirmation of Minutes

1. Agenda

Members endorsed the agenda as distributed.

2. Minutes of the Last Meeting

Members approved the minutes of the last meeting.

3. Matters Arising from the Minutes

(a) Chairman’s Report for AGM

Members were asked to submit their half-yearly reports for Chairman

to edit as soon as possible.

Part B – Items for Discussion

4. Discussions on CP’s Position regarding the Coming Budget

To streamline the drafting process, PL suggested that she would ask her PL
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assistant to prepare a submission draft for ExCo’s discussion at the next

meeting. The agenda item was postponed accordingly.

5. CP’s Administration

(a) Members discussed the paper prepared by Mark on CP’s

administration. Members agreed that discussions should proceed in his
absence.

(b) Some members indicated that certain proposed functions should not
fall under the duties of the S-G, such as budgeting, financial reporting
and policy co-ordination. Some members were concerned that with
respect to the scope of the duties proposed in the paper, the differences
between the functions of ExCo and those of the S-G should be clearly
distinguished.

(c) Members agreed that the S-G should take up the duties of Deployment
of Secretariat Staff, and Budget and Financial Reporting as suggested
by Mark in his paper.

(d) Members in principle agreed to further consider all the suggestions

made in the paper, and that ExCo should deal with all these issues at
an appropriate time.

6. Preparations for AGM

(a) Members discussed the continuous lobbying efforts of some active

members recently. The concerns of these members fell into the
following categories: the feasibility of confidence votes in the coming
elections of ExCo members; the order of elections of posts of the
ExCo; and the role of the membership committee.

(b) Some members reported that they held personal discussions with these
members recently. They believed that these members were not hostile
to the ExCo, and their concerns deserved attention. Some indicated
that the ExCo should not be forced into making promises beyond its
authority. Others also indicated that the suggestions made by these
active members would not be beneficial for the development of the
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party.

(c) Members agreed that the ExCo should reiterate and further clarify the Mark
election procedures when the nominations of ExCo members were
closed. Mark was asked to prepare the notice for party members.

7. Suggestions on Activities in Support of EC Elections

(a) CAO introduced his paper on the proposed activities for EC elections.
Margaret indicated that a series of activities had been decided at the
Working Group for CE Campaign meeting on the same day of the
ExCo meeting. These activities should be taken into consideration
when making plans for the EC campaign.

(b) Members agreed that the identity of the Civic Party should not
overshadow the roles of the other parties involved in support of the
campaign. It was also agreed that a press conference should be held by
CP, if possible, with the other parties to announce the groups
participation in the EC elections.

(c) Members discussed the progress of the preparations work in various

sectors. Members agreed that CP’s list for the legal sector could be
reduced to make way for other non-CP candidates who might have a
better chance to win.

(d) Ronny appealed to ExCo to mobilize candidates to take part in EC

elections in the Catholic community.

8. Preparations for the CE campaign

(a) Margaret reported on the work progress of the CE campaign. She

reminded members that they should be discreet in answering media
enquiries. All press enquiries related to the campaign should best be
forwarded to Wong Ming Lok, the Manager of the CE campaign.
Members were also reminded that the public relations company would
only be providing policy services to CP rather than organizing the CE
campaign for the party (this clarification also served as an amendment
to the first sentence of Paragraph 8(d) of the minutes of the last ExCo
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meeting).

(b) Messages and themes of the campaign had been discussed and
decisions had been made. Members were asked to be discreet.

(c) It was also agreed that CP should take up the responsibility of

organizing community activities in support of the campaign. Margaret
would meet party members to form a task force for the work.

Part C – Reports to Note

9. Chairman’s Announcements

All members were asked to go through the half-yearly report compiled by ExCo
Chairman and give him their comments within two days. Chairman would members
work on the Chinese translation.

10. Party Leader’s Report

Party Leader’s report was noted. PL added that CP finally abstained in the
vote on Andrew Leung’s motion on the criminalization of invasion of
privacy. Albert Ho’s amendment to the motion was passed.

11. S-G’s Report

S-G’s report was noted. The following issues were discussed:

(a) Staff Salary Adjustments

S-G added that CAO would prepare an appraisal of the performance of CAO
Sai Fai and Au Fei for members’ consideration. It was also agreed that
all personnel matters thereafter should not be discussed and decided
through e-mail. Further, a system of staff performance appraisal would
have to be set up. The ExCo would have to make a decision later.

(b) Common Platform on Universal Suffrage Among Pro-Democracy

Groups
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S-G reported that Ronny had participated in the discussions of

establishing a common stand on universal suffrage among all pro-
democracy political groups. A draft position paper would soon be
presented to ExCo for consideration.

(c) District Council Elections

S-G reported that he had attended the co-ordination meeting on District

Council elections the Friday before the meeting. Co-ordination work
made good progress within the pro-democracy camp.

12. Branch/Committee Chairpersons’ Reports

HKI’s report was noted by members.

The meeting was adjourned at 9:10 p.m.

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