1.0 Introduction 1.1 Structure of the report TABLE OF CONTENTS Page 1.0 INTRODUCTION 2-4 1.

.1 Structure of the report 2 1.2 Purpose 3 1.3 Background of the project 3-4 1.4 Scope of the project 4 2.0 TOOLS AND TECHNIQUES USED.5-7 2.1 Solution generated5 2.2 Feasibility Analysis (Cost Analysis).6-7 3.0 INFORMATION SYSTEMS REQUIREMENTS..7 4.0 FEASIBILITY ANALYSIS AND ALTERNATIVE SOLUTIONS..8-9 5.0 RECOMMENDATIONS 9

6.0 APPENDIXES . 10 1.2 Purpose The purpose of this report is to give a brief system overview. In addition it includes the feasibility analysis to determine whether the proposed system is viable. Some of the elements in this process are; Research the system problems and document the system requirements Identify all of the alternative solutions available Review each solution to determine its feasibility List any risks and issues with each solution and choose a preferred solution for implementation Document the results in a feasibility report 1.3 Background of the project Institute: UCSC (University of Colombo School of Computing) Proposed title of the project: Personal Information and Leave Management System Client: Mr. S Krishanthan Users of the system: Computer Applications Assistant (i) L.C Karunasagera (ii) N.S Gajasinghe Leave of non academic and contract employees Personal files of academic staff

(iii) D.S.R De Silva (iv) P.G.R Dilrukshi Description

Personal files of non academic and contract employees Personal files of casual staff

At present UCSC administration department is using a manual system for both personal information and leave management processes. The project is basically associated with the personal information and leave details of the employees. The employees are mainly apportioned in to three groups. They are Permanent Contract Daily paid The personal and leave details of those employees are managed by four main users. Mainly the users can divide in to two groups; one is handling personal information and the other is conducting leave information. Among four, one user is dealing with the leave information of the permanent and contract employees. Other users are conducting basically the personal information of the permanent, contract and daily paid employees. The current system has used the finger print machine to mark the daily attendance of the permanent employees. Each employee has given an employee number. After entering the employee number and keep the finger print to record the arrival time and leave time of the employee. That time details are directly enter to the administration branch. It can only be accessed by the senior assistant register. After that they generate a report to handover to users. The users have to inspect the details and enter to the excel sheet and calculate the leaves

manually. Annually they issue the report including leave details of permanent and contract employee to the financial department. Handling the personal information is conducted by three users and they are storing personal information in spread sheets. Currently the users have to generate only one report and the users apply leave manually. 1.4 Scope of the project From this project we are expecting to reengineer both information and leave management system. Our objective is to store Personal information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. The system can generate various types of reports such as Monthly leave reports for permanent and contract employees Annual leave reports for permanent employees 4|P age 1. 2.0 Tools and techniques used 2.1 Background of the project In build Web base System Users can access the system through the internet. Each user has different privileges and system can provide information

within high security. Many staff members can access the system and get information about their leaves. The system able to generate reports regarding user needs. Users can edit and update data in systematic way. In build Standalone System In this system all users have to have their own computer and there is no interconnection among them. All these computers should have to install software separately. Multi users cannot access the system simultaneously. Less in security. Manual System In this system all the registration process is done by manually. The data stored in files as written documents and the users have to manually edit and update data. Generating reports also done manually. In this system storage capacity is high. Purchase commercial software package According to user requirements can purchase commercial package software from the software developers. From this solution users are unable to get the maintain privileges. It is a high cost solution as well. 2. 2.2 Feasibility Analysis Cost-Benefit Analysis We can divide the cost in to the few categories. - Development & Purchasing Costs o Hardware (Currently the got enough hardware facilities) o Software

 Operating System (Already installed and no need to change) Main soft ware need to build the system (Open source software - Free) Other software (Total cost*25%) -Installation & Data entry Costs o Install the system o Training the staff o Enter old data into system - Operational Costs o Maintenance of the system o Upgrading the software -Personnel Costs o Maintenance staff cost o Operational staff cost Projected development cost for the proposed system Expenses Reason Other software cost System analysiss cost Programmers Database administrator Price Rs 10,000.00 Rs 100,000.00 Rs 80,000.00 Rs 35,000.00

Designer Training for staff Total Projected annual operating cost Expenses Reason Maintenance cost Data entry and employee costs Total Cost of Candidate Solutions In build Web base System In build Standalone System Manual System

Rs 25,000.00 Rs 8,000.00 Rs 258,000.00

Price Rs 100,000.00 Rs 20,000.00 Rs 120,000.00

Purchase commercial software package 3.0 Information systems requirements Hardware: Client machine Minimum requirement Pentium[R] 4 CPU 1GHz 256 MB RAM 40 GB Hard disk

Software: Apache Web Server. MySQL database Server. Windows Vista 2003, XP or 2000 / Linux Operating System. Vista Feasibility analysis and Alternative solutions 1.Web based System Users can access the system through the internet. Each user has different privileges and system can provide information within high security. Many staff members can access the system and get information about their leaves. The system able to generate reports regarding user needs. Users can edit and update data in systematic way. 2.Stand-alone System In this system all users have to have their own computer and there is no interconnection among them. All these computers should have to install software separately. Multi users cannot access the system simultaneously. It is less in security. 3. Purchase Commercial package software According to user requirements can purchase commercial package software from the software developers. From this solution users are unable to get the maintain privileges. It is a high cost solution as well.

5.0 Recommendations Considering the above solutions web based system is the most appropriate way for the personal information and leave management system. Some of the main advantages are high in security, save time and money, accurately track employee time, attendance, punctuality and leave. Provide online services and generate reports monthly as well as annually. As convey above from this project we are expecting to reengineer both information and leave management system. Our objective is to store Personal information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. Among the above candidate solutions the preeminent solutions to reengineer the system are purchase commercial software package and in build Web base System. But according to cost benefit Analysis purchase commercial software package is very expensive. Hence we recommend web base system as the best solution. Appendixes We are expecting to reengineer both information and leave management system. Our objective is to store Personal

information in database which provide more secure and convenient for the users. The records which generated by the finger print machine directly go to the system and then the system process the type of the leaves. And also the system processes the total number of leaves and number of no pay days for each employee. In addition from our system we hope to provide facility to apply leaves online and verify the number of leaves of each employee. And also the system expect to provide reports such as leave reports of permanent employees monthly, leave reports of contract employees monthly etc. We identified four major candidate solutions such as In build Web base System In build Standalone System Manual System Purchase commercial software package Among the above candidate solutions the preeminent solutions to reengineer the system are purchase commercial software package and in build Web base System. But according to cost benefit Analysis purchase commercial software package is very expensive. Hence we recommend in built web base system as the best solution comparing with the others. 10 | P a g e