User Guide UNSOA

(UNITEN New Student Online Application)

Version 1.0 Description Prepared by & Date Iskandar Fairuzhazi Bin Md Nor Verified by

Updated 26 February 2011 |

TABLE OF CONTENTS 1. INTRODUCTION

1.1. Overview of UNITEN New Student Online Application (UNSOA)..3 1.2. Get Started3 1.3. Accessing Application3

2. ONLINE APPLICATION
2.1. Sign Up7 2.2. Online Registration Login..7 2.3. Forgot Password..9 2.4. Application Form10 2.5. Non-SPM Result Entry13 2.6. SPM Result Entry16 2.7. Confirm Application.17 2.8. Covering Letter...20 2.9. Change Password..23 2.10.Logging Out. .24

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1. INTRODUCTION
1.1. Overview of UNITEN New Student Online Application (UNSOA). UNITEN New Student Online Application (UNSOA) is a web based application that helps local applicant nationwide to apply for entries study at Universiti Tenaga Nasional. The main purpose of the application is to assist Registrar Office to make the process of the application and responses become faster.

1.2. Get Started. 1. Browser Requirement. UNITEN New Student Online Application (UNSOA) is compatible with Microsoft Internet Explorer 6.0 and above. Earlier Versions of Microsoft Internet Explorer and other browser are not supported.

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Application Availability UNITEN New Student Online Application (UNSOA) is available during intake s which is 24 hours a day and 7 days a week. However, the system may be unavailable for certain period of time due to maintenance and/or implements application enhancements. Notification will be provided in advance.

1.3. Accessing Application 1. 2. To start UNITEN New Student Online Application (UNSOA), open Microsoft Internet Explorer on your desktop. Type the UNITENs website, http://www.uniten.edu.my on the Address Bar and you will be redirected to the UNITENs official website as shown in Figure 1.1.

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Figure 1-1: UNITENs official website. 3. From the Apply Now segment, click on the Local Student May 2011 Intake Online Application. You will be redirected to the Online Application for local applicant as shown in Figure 1.2.

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Figure 1-2: Online Application for Local Applicant 4. Click on the Apply Now and you will be redirected to the main page of the UNITEN New Student Online Application (UNSOA).

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Below is the main page of the UNITEN New Student Online Application (UNSOA).

Figure 1-3: Main Page of the UNITEN New Student Online Application (UNSOA).

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2. ONLINE APPLICATION
2.1. Sign Up 1. 2. If you access the UNITEN New Student Online Application (UNSOA) for the first time, you need to register an account. To register, you need to click on the Sign Up button on the top of the page as shown in Figure 2.1 below.

Figure 2-1: Sign Up button. 3. Below is the page for you to register an account.

Figure 2-2: Register Account for New User. 4. Fill in all required data and then, click on the Submit button.

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You will see a message as shown below.

Figure 2-3: Message after Successful Register an Account. 6. You will receive an email immediately after you see the message above. You need to check your mailbox to retrieve your Username & Password. For Example, refer to Figure 2.4.

Figure 2-4: Email Received after Successful Register an Account. 7. After received Username & Password, click on the CLICK HERE button to go to the Online Registration Login.

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2.2. Online Registration Login 1. You need to enter a registered Username & Password on the Online Registration Login and click on the Login button.

Figure 2-5: Online Registration Login 2.3. Forgot Password 1. 2. 3. 4. If you forgot your password, click on the Forgot Password button. Enter your registered email address. Click on the Send to My Email. Below is the email that you will receive regarding forgot password.

Figure 2-6: Forgot Password Email.

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2.4. Application Form 1. Below is the online application form after you login into the UNITEN New Student Online Application (UNSOA).

Menu

Figure 2-7: Personal Details Section in the Application Form. 2. You need to fill in all section including Personal Details, Parent/Guardian Info, Education & Qualification Details, Programmes and Other Details.

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Figure 2-8: Parent/Guardian Info Section.

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Figure 2-9: Education & Qualification Section.

Figure 2-10: Programmes Section

Figure 2-11: Other Details Section. 3. When complete, click on the Save & Proceed to Next Step button as depicted in Figure 210 above.

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2.5. Non-SPM Result Entry. 1. Fill in the Non-SPM result if you apply using qualification greater than SPM or O-Level.

Figure 2-12: Non-SPM Result Entry using STPM Entry Level. 2. 3. 4. 13 Choose subject from the dropdown list Choose grade from the drop down list. Click on the Add Subject button as shown on Figure 2-12. Updated 26 February 2011 |

Figure 2-13: Add Subject Button. 5. The list of added Non-SPM subject will be shown as Figure 2-13 below.

Figure2-14: Example of Non-SPM Result List 6. 7. 8. To edit Non-SPM subjects, click on the Edit button. Change Subject or Grade and then click on the Update button. To cancel changes, click Cancel button.

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Figure 2-14: Edit Non-SPM Result List 9. 10. To delete subject, click on the Delete button Click on the Proceed to Next Step button at the bottom of the page when complete. You will be redirected to SPM/O-level result entry as shown in Figure 2-16.

Figure 2-16: Proceed to Next Step button

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Figure 2-17: SPM/O-Level Result Entry using STPM Entry Level

2.6. SPM Result Entry 1. 2. For SPM or O-Level entry, you will only need to fill in the SPM/O-Level result as shown in Figure above. Choose SPM or O-Level result by clicking on the radio button list. For example:SPM

Figure 2-17: Choose SPM or O-Level Result to Enter. 3. Select SPM subject on the list of subject entry.

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Figure 2-19: SPM Subject List. 4. Select SPM grade on the list of grade entry.

Figure 2-20: SPM Grade List 5. 6. 17 To add subject into the result list, click on the Add Subject button as shown in Figure 2-12. You can add 10 subjects at once. The list of added SPM subjects will be shown as Figure 2-20. Updated 26 February 2011 |

Figure 2-21: SPM Result List 7. 8. 9. To edit SPM subjects, click on the Edit button. Change Subject or Grade and then click on the Update button. To cancel changes, click Cancel button.

Figure 2-22: Edit SPM Result List

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Click on the Proceed to Next Step button at the bottom of the page when complete as shown in Figure 2-15.

2.7. Confirm Application 1. To complete the application, click on the Confirm button as shown below. Please read the statement before confirm.

Figure 2-23: Confirm Application. 2. You will receive an email regarding the confirmation of the online application.

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Figure 2-24: Confirmation Notification Email.

2.8. Covering Letter 1. 2. After confirm the application process, you will be redirect to Covering Letter page. There is three different types of Covering Letter which are:Covering Letter for Non-SPM Entry Level (Eg: STPM, Matriculation, Foundation, Certificate, A-Level, STAM, South Australian Certificate of Education, Western Australian Certificate of Education, Pre-University, UEC-Senior Middle Level, Others ). Covering Letter for Diploma Entry Level including Diploma Lanjutan. Covering Letter for SPM/O-Level Entry Level.

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Figure 2-25: Covering Letter for Non-SPM Entry Level

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Figure 2-26: Covering Letter for Diploma Entry Level

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Figure 2-27: Covering Letter for SPM/O-Level Entry Level 3. To print the Covering Letter, you need to scroll down to the bottom of the page and click on the Print Covering Letter button.

Figure 2-28: Print Covering Letter button

2.9. Change Password 1. 2. On top of the item, click on the Change Password. Below is the page to change password.

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Figure 2-29: Change Password 3. 4. 5. Enter the new password Re-enter New Password. Please make sure both passwords are correct. Click the Update button to save the new password. You will see a message below if the password successfully saved.

Figure 2-30: Change Password Successful Saved Message. 6. After logout and next time you login, please use the new password.

2.10. Logging Out. 1. Click on the Logout button on top of the page to exit from the online application.

Figure 2-31: Logout button 2. Logout message will appear to show that you were successful logout as shown in Figure 232. Updated 26 February 2011 |

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Figure 2-32: Successful Logout Message

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