Sushama Satpute Roll No.

84 MFM 3rd Year Assignment # 1 Activity Process Flow Chart

The details of activities involved in Public Distribution System implementation

Actual Process of Activity The process mentioned below takes the whole month. The foodgrain that starts from the FCI godowns reaches the ultimate beneficiary in a months time involving lot of effort from Fair Price Shopkeeper and also diversion of foodgrains in some cases. FP Shopkeeper has to keep his shop open for whole month and he cant do any other work to earn livelihood and Ration Card holders dont get to know when the foodgrains arrived so being uncertain they have to visit the FPS time and again to enquire about the arrival of foodgrains as a result they become disinterested in buying subsidised foodgrains which further results in subsidy diversion and loss to Government. Serial no. 1 Symbol Description Truck laden with foodgrains packed in unstandardised 50 kg gunny bags starts from FCI godown for Taluka godown along with transport pass mentioning scheme name(APL/BPL) and quantum On reaching taluka godown, inspection of foodgrains Standardisation of gunny bags is done and then they are arranged in stacks If more than 3 trucks arrive within a day then the trucks have to wait as the porter gang is limited in its capacities and weighing scale too is busy. The foodgrains are stored and if necessary fumigation and spraying is done for maintaining the quality Duration 6 hours

2 3

1 hour 1 day 2-3 days

D
4

10-15 days

6 7

When Fair Price Shopkeeper(FPS) comes with the permit-which is issued by taluka office when he deposits the money for purchasing foodgrains-to godownkeeper, the standardised 50 Kg gunny bags as per the quantity mentioned in permit are loaded in the truck brought by the FPS and it goes to FP Shop in a village On reaching village FP shop, vigilance committee of the village inspects the foodgrains Foodgrains are stored by shopkeeper and issued to Ration Card holders as and when they come throughout the month.

3-4 hours

2-3 hours 15-20 days

Proposed process Instead if the following process is followed it will save time and energy of Ration Card holders and FP shopkeepers. The time required is reduced from 30 days to 10 days. Serial no. 1 Symbol Description Instead of giving quantum of 35 Kg for a month which comes for about (20 kg Rice@ Rs.3 per Kg = 60 + 15 kg Wheat@ Rs 2 per kg = 30) Rs. 90/ per month, the poorest of poor today can afford to book their 3 months requirement of 105 kg for Rs 270 for a quuarter. Get the payment from the villagers in advance for the quarter. This will be done with the help of Gram panchayat and FP Shopkeeper Public Address System is used to announce in the village about the Foodgrain Day when the foodgrains under PDS Duration 2 days

Truck laden with foodgrains packed in unstandardised 50 kg gunny bags starts from FCI godown for Village along with transport pass mentioning scheme name(APL/BPL) and quantum On reaching Village at a public place where the Ration Card holders are intimated to assemble at on foodgrain Day, vigilance committee of the village inspects the foodgrains Distribution of 3 unstandard 50 kg gunny bags (35 kg X 3 = 105 kg) and the balance quantity , if any, takes place in front of all villagers. This brings in transparancy and everybody in the village knows that foodgrains have arrived. The balance stock of foodgrains for people who didnt book for 3 months advance allocation is stored with FPS and instructions to purchase these within 7 days is given to public or else it will lapse. Next Quarters/ Months demand for foodgrains for the village is calculated by FP Shopkeeper by deducting the unsold foodgrains after 7 days of Foodgrains Day from the total requirement

8 hours

1 hour

1 day

7 days

1 hour

By following this process we bring in transparancy , increased the response to the PDS where Central Governments subsidy (Public money) is involved and saved efforts of Ration Card holders to go time and again to FPS , also saved efforts of FP Shopkeeper as he needs to work 10 days only and can do some other work to suppliment his income. This is also effective in stopping diversion of foodgrains in open market. _____________________________________________________________ Note: Currently I am working as Deputy Director, Civil Supplies, Government of Maharashtra. This revised process has been implemented in some talukas of Nashik District and was successful.

Process improvement is as under:1. Total activity is remaining same through out the process. 2. Total no of days is reduced to 23 days from 30 days. Therefore 7 days saved in total processes and maximum manpower utilization. 3. Site Purchase Dept. man power can be used for other activity also.