uph - dr. jose g.

tamayo medical university

sto. niño, biñan, laguna
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senior council
college of nursing
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minutes of the general meeting
attendance:
maria ermina manzo, senior council president, section 19
john david de mesa, senior council vice president, section 19
sheena marie joy abitria, senior council secretary, section 4
mark adrianne agramon, senior council treasurer, section 4
john kristoffer bitanga, senior council asst. treasurer, section 12
winniefreda almilla, senior council auditor, section 4
anna marie monteza, senior council p.r.o. (sec.1-10), section 4
brenda pedronan, senior council p.r.o. (sec.11-20), section 16
michelle capacete, symposium over-all chairman, section 9
joseph calupitan, symposium co-chairman, section 1
jasmin estrada, class president, section 3
butch mendoza, class president, section 6
jessica reyes, class president, section 7
ramjean cadutdut, class president, section 8
jezrel arellano, class president, section 10
mark jayson ainza, class president, section 11
renee grace castasus, class president, section 13
john david herce, class president, section 14
kroith lladoc, class president, section 15
christopher lumapas, class president, section 17
leo ortiz, class president, section 18
melchor arcilla, class president, section 19
rae roselle enrile, class president, section 20
claudine jatico, class vice president, section 13
darwin andres, class representative, section 2
a meeting was held last saturday, january 11, 2008 at room 321. the meeting was
called to order by mrs. rizalina d. clanor, the level iv coordinator, to discuss the budget
proposal and the requirements needed from each committee.

time started: 5:30 p.m.

time ended: 6:08 p.m.
agenda:
the meeting was initiated by mrs. rizalina d. clanor, informing the current issues needed as
preparation for the symposium. listed below are the discussion of these concerns:

a. guest speaker and reactors preparation

initially, mrs. clanor was asking about the prepared objectives to be presented to the guest
speaker which should be focused on the knowledge, updates to quality nursing care and
worldwide opportunities for nurses. in response to that, michelle capacete and joseph
calupitan showed a hard copy of the objectives to mrs. clanor and was approved
afterwards. however, the list of the guest speaker and reactors was not yet finalized as of
this moment. thus, mrs. clanor wanted a follow-up by monday including the approval
letter for the guest speaker and reactors.
according to michelle capacete, she had found a priest to act as one of the reactors from
san pedro, laguna. on the other hand, ermina manzo revealed that rae enrile was one of
the three candidates qualified to become the student reactor. mrs. clanor clarified that the
speech or the reaction of the reactors in accordance to the lecture of the guest speaker as
to their point of view should be limited to at least 5 to 10 minutes only. they can also
include a clinical instructor to be part of the reactors either from the level ii, iii or iv.
again, ms. manzo suggested mr. ferdie gonzales to be a reactor if ever a clinical instructor
is needed. however, mrs. clanor decided to minimize the number of reactors down to 4 or
5 reactors only which could be a doctor, a nurse who could be a clinical instructor from
the academe or from the nursing service. in addition to that, she exclaimed that prior to
the symposium, the reactors should be oriented regarding the time of their reaction.
although the number of reactors is minimized, what is essential is that they’ve chosen
different types of reactors to gain various points of view.
b. program editing
handling the sample program for the symposium, mrs. clanor discussed the sequence of
the program beginning with the philippine national anthem, followed by the invocation
which will be both sung by the level iv chorale. next would be the opening remarks by the
student chairman for symposium, no other than, michelle capacete. she was also required
to submit her speech as soon as possible which will be approved by mrs. clanor. after the
opening remarks will be the introduction of the guest speaker which will be said by john
david de mesa, vice president of the senior council. then afterwards, it will be followed by
the speech of the guest speaker - honorable marco sto. tomas. next to it is the reaction of
the reactors. then, it will be followed by an intermission number by one of the clinical
instructors and upon doing so, the food and evaluative tool distribution will begin.
subsequently, there will be an open forum from all the students. before ending the
program, joseph calupitan will have to his closing remarks and finishing it by the uphsl
hymn chorale to be sung by louella babasanta of section 19. this is just the tentative
sequence of the program which may be approved and changed by the management. there
will also be a dry run for all the participants of the symposium which is planned to be
held on the last saturday before january 22, 2008.
c. food, venue, evaluation, registration and ushers/usherettes
after planning the program, mrs. clanor reminded that the venue will be on sm convention
center from 1pm to 5pm as agreed upon by the sm management and the symposium
organizers. the food will be distributed by section, spending at least php35.00/student. the
food to be prepared for the symposium will be a kfc chicken fillet burger and a bottled c2.
it will be distributed as a package together with the questionnaire or the evaluative tool.
however, the food and the evaluative tool may also be distributed separately. the
evaluative tool contains the following questions regarding the relevant of the topic from
the speaker’s speech, the venue, the food and the visuals/presentation. please be reminded
that the food for the clinical instructors during the symposium is the same as the students’
food but after the program, there will have a dinner at max’s restaurant as suggested by
emie manzo. she also volunteered to be in-charge for the reservation at max’s. on the
other hand, the registration will be per section. thus, sections 16 and 20 are required to
prepare attendance sheets printed in short bond paper in coordination with their clinical
instructor counterpart. the students must also be informed that call time will be at 12 pm.
 the physical arrangement committee will be giving tables and chairs for the registration of
both the clinical instructors and the students. the ushers and usherettes will guide them on
their seats which will be arranged alphabetically and that the clinical instructors will be
given a corsage as well.
d. tokens, plaques & certificates
jumping to another committee, mrs. clanor suggested to borrow the citations for the
plaques to be given from mrs. avelino. the deadline for the plaque will be on tuesday as
reminded by joseph calupitan, and it should have the correct spelling of the guest
speaker’s name, the date and the venue. on the contrary, the reactors will be given a
certificate. michelle capacete had already submitted the names of the four reactors which
was already approved by mrs. clanor. one of the reactors should be on the spiritual side
and michelle capacete is suggesting boy abarca, but he is still for approval as of this time.
the tokens will be in courtesy of mrs. teresita alcantara, the level iv asst. coordinator.
e. documentation and physical arrangement
for the documentation, mrs. clanor would like to have a widescreen where the speaker can
be viewed by the audience which will be recorded and burned in a cd or dvd. the assigned
organizers, particularly section 18 students, are the only one allowed to take pictures for
documentation purposes. the documentation should start with the time for the planning,
organizing and evaluation with pictures and captions as evidences.
going on to the physical arrangement, emie manzo was suggesting a classroom set-up and
mrs. clanor agreed with the idea that tables will no longer be given to the audience. only
the reactors will be given tables to used as well as the vip’s. regarding the tarpoulin, they
suggest that the color to be used would be blue in contrast with the green background. the
flower arrangement will be more on red colors and that an architectural plan for the
seating arrangement should have an aisle. it should be based on the number of students.
mrs. clanor also presented the type of seating arrangement she would like to see on the
symposium to jessica reyes, drawing it on a bond paper.
f. budget plan and miscellaneous
lastly, the budget plan was given today to be reviewed by the dean with changes due to
the participation of students in ncm 104. the ticket will be ranging p200.00 - p250.00 as
payment for the guest, reactors and the food. the students should also be given a receipt
after payment. the organizers will also collect php100.00/student for the invited level iii
students. there will be no souvenirs to be given, only certificates.
follow-up of this symposium preparation will be on wednesday at 5:00 pm. with this,
the meeting is adjourned.
prepared by:

SHEENA MARIE JOY ABITRIA

senior council secretary
noted by:

MARIA ERMINA MANZO

senior council president