Annex J3 Newcastle Turnaround Strategies (NNTAS)

NEWCASTLE MUNICIPALITY DRAFT TURNAROUND STRATEGY 2010
National KPA No. Priority Turn Around Focal Area Capacity Assessment Findings Target for December 2010 Municipal Action Unblocking Action Needed from other Spheres and Agencies COGTA(MIG) & DWA to consider increasing allocation per bus. Plans submitted Responsible Official Allocat ed SEDs Technical and Finance Project ed Budget
January 2010
BASIC SERVICE DELIVER Y
Access to Water
Funding
Lack of funding(Limited allocation from funders& internal fund)
Report on funding options for eradication of backlogs from internal funds and development of WCDM 11% eradication of backlogs
Develop & implement Water Conservation and Demand Management Plan
BASIC SERVICE DELIVERY
Access to Water
Eradication of backlog
26% Backlogs
Installation of standpipes within 200m from each household
DWA & MIG to provide/allocate more funding per bus. Plans submitted
Mr Ncube
R0.6m
R300m
Access to Water
Water loss
No WCDM and water balance
Final WCDM Plan
Develop & implement Water Conservation and Demand Management Plan Review all SLA
DWA to consider funding support
R3m
R15m
Access to Water
Service level agreement (SLA) not in place for WSP, NM & Seme Municipality Verification of baseline information
Outdated SLA with WSP & NO SLA for Seme Municipality.
Complete review for all SLA
COGTA to finalise sect.78 processes
Mr Ncube/M Nkosi
Access to Sanitation
Draft CIP
Verification of Baseline information in Draft CIP
Conduct a Comprehensive Backlog Study for all basic services
SED:Planning Cogta and Statsa to consider funding Backlog Study DWA to consider provide/allocate more funding per bus. Plans submitted R1,5m
R3m
Access to Sanitation
Eradication of backlog
27,3% backlogs
10% eradication of
Installation of VIPs in rural areas
R45m
NNTAS 2010 (DRAFT)
Page 1
No.
National KPA
Priority Turn Around Focal Area
Capacity Assessment Findings
January 2010
Target for December 2010
Municipal Action
Unblocking Action Needed from other Spheres and Agencies through Regional Bulk Services Grant
Responsible Official
Budget Allocat ed Project ed
backlogs
Management and maintenance of water and sanitation
Management Information System(water management systems) for WSP
Service Level Agreement outdated for WSP
Task Team to submit recommendati ons on the review of the SLA with WSP
Review arrangements with regards to water service provision
Mr Ncube/M Nkosi
Lack of strategic alignment between WSA and WSP Non compliance with reporting requirements by Entity Outdated WSDP (Last reviewed in 2006)
Business Plan from WSP (SP2030)outdated/ not in place
Business Plan reviewed 100%
Implement Business Plan
MEC to finalise recommendation s regarding intervention at Uthukela Water
Ad hoc reporting by Entity
Final PMS for WSP by July 2010
Develop and Implement PMS for Entity
10
Draft WSDP
Finalise WSDP
Finalise and Implement WSDP (to include rehabilitation of infrastructure)
MIG to increasing funding for new projects
Mr Ncube DWA /Cogta to assist with Technical and Financial Support
R215 000
R45m
11
Management and maintenance of water and
Insufficient provision in Budget for Operating and
Deteriorating condition of main bulk line
Investigate options regarding Bulk supply line from
Install new bulk supply line from Ntshingwayo Dam
DWA to consider funding of project on submission of a
R30m
NNTAS 2010 (DRAFT)
Page 2
No.
National KPA
January 2010
Municipal Action
Unblocking Action Needed from other Spheres and Agencies business plan
sanitation 12 BASIC SERVICE DELIVERY Management and maintenance of water and sanitation
Maintenance No maintenance program in place Ad hoc maintenance plans by WSP
Ntshingwayo Maintenance Program (Planned and Preventative Plan/Framewor k) To develop and implement a Maintenance Program( Planned and Preventative Framework) Implement WCDM
Cogta to assist to technical support
WSA Manager : N Ncube
13
High Water loss
High Water loss
Final WCDM
Mr Ncube
R3m
R15m
14
Insufficient capacity of infrastructure
Ingress of stormwater into sewer
Research and analysis of results and costing
Upgrade infrastructure
15
Lack of policy and and bylaws for infrastructure development Accuracy of household data
Ad hoc upgrade of infrastructure based on development demands 5560 Households (100%) backlogs (areas include
Develop Infrastructure Development Policies/Bylaw s 500 (9%) yr2010
Develop Infrastructure Development Policies/Bylaws
M Nkosi Legal Services
16
Access to electricity
DOE funding applications need to be submitted
DOE and Eskom technical support
S Dube
R7.358m
R70m
No Market survey Out of Munics
Ingogo 600, Rooipoint 800, Charlestown 1500, Bosworth 500), 2000 (36%) yr2011
NNTAS 2010 (DRAFT)
Page 3
No.
National KPA
January 2010
Municipal Action
Unblocking Action Needed from other Spheres and Agencies
license area demand High Eskom Budget. Of R13000 a connection
Siyahlalala 1000, Soul City Mad Sec 3 60, Dry Cut 500, Ingqayizivele 600) 1860 (33%) yr2012
1200(22%)yr 2013
17
Access to Electricity Riverside Capacity to be doubled
Insufficient capacity in the industrial area
100% Capacity
To maintain 100% capacity
To increase to 200% Capacity by installing a 20MVA transformer and substation
Municipal Manager and CFO to fast track approval of Bid
P Haripersad
R12 m
18
Access to Electricity Formosa Capacity to be increased
Insufficient capacity for expansion
100%
128%
To increase capacity at Formosa
None
P Haripersad
R1.2 m
R4 m
19
Access to lighting High Mast Lights
Capacity -Unlit areas Eskom license area
150 High Masts
18 at year end
To install High Mast Lights in line with allocated budget To improve turn around time for installation of High Mast Lights
None
P Haripersad
R3,2m
R10m
NNTAS 2010 (DRAFT)
Page 4
No.
National KPA
January 2010
Municipal Action
Unblocking Action Needed from other Spheres and Agencies DOE and ESKOM to render technical and financial support
BASIC SERVICE
Access to FBE
Roll out of Free Basic Electricity in ESKOM Licence Area
Communities not benfitting from FBE Subsidy through ESKOM Initiated engagements with ESKOM to resolve the matter
Formalise a data base of beneficiaries in ESKOM License area , aligned to Indigent Register of Newcastle municipality
Finalise roll out of FBE through ESKOM
P Haripersad
Access to Electricity (Infills)
Infills in ESKOM License area require electrification
Infill beneficiaries in ESKOM Licence area not electrifies
Formalise database of all existing Infills for electrification
Engage ESKOM for roll-out of electrification for Infills
DOE and ESKOM to consider Business Plan for Infrastructure Upgrade
P Haripersad
Review of ESDP to include Infills 20 BASIC SERVICE DELIVERY Management and Maintenance of electricity infrastructure Staff shortage 30% of budget 50% To fill critical posts in line with revised structure Cable faults & theft are variables Old municipal fleet 90%-100% end finance year To eliminate uncertainty by enforcing security measures To engage Community Services (Security Section) MM and CFO to fast track prioritization of critical posts P Haripersad To be confirme d and allocate d through prioritisa tion on 2010/11 provisio
NNTAS 2010 (DRAFT)
Page 5
No.
National KPA
January 2010
Municipal Action
Budget Allocat ed n Project ed
21
Access to roads (new)
Funding
Lack of funding (Ltd allocation from funders & internal fund
Annually Submit additional business plans to relevant funding authorities
Cogta (MIG) to consider increasing allocations based on backlogs
Mr V Khumalo
R 62 m
Total of all Infrastru ctural projects
22
Access to roads (new)
Backlogs eradication
735 km backlog
15 km to be eradicated
Submit BP for approval to MIG
CoGTA-Mig for increasing allocation
Mr V Khumalo
R 32 m
R 1,728 b
23
Management and Maintenance of roads
Funding
Lack of funding (ltd allocation Municipality)
An increase internal funding
Increase allocation through collecting of rates &taxes
DOT to upgrade their Gravel District Road
Mr S Dube
24
Management and Maintenance of roads Installation of Speed Humps
Roads maintenance
1 297 km existing gravel & tarred
649 km gravel and tarred roads to be maintained
To purchase new grader for gravel roads maintenance
DOT- possible handover of newly constructed gravel roads them
Mr J Thulasee
R 19m
R 180 m
High Accidents rates due to speeding
Budget allocation of R600k to install speed humps
60 Speed Humps to be installed
All future new roads infrastructure to include speed humps in specifications and designs Roll out of program for installation of speed humps in potential accident zones
Director : Civils
R600k
R600k pa
25
BASIC
% MIG
Non-
51 % spent
70 % targeted
Appointment of
Engagement
V Khumalo
R 62m
Total
NNTAS 2010 (DRAFT)
Page 6
No.
National KPA
January 2010
Municipal Action competent consultants and/or Officials Improving contract management and cashflow management Ensure 100% of MIG expenditure annually
Unblocking Action Needed from other Spheres and Agencies with Cogta (MIG) and DWA regarding review of policies on the appointment of consultants for projects
Budget Allocat ed Project ed required from MIG R 1,7b
SERVICE DELIVERY
expenditure
performance of appointed contractors
expenditure on MIG allocation
26
Incomplete Consolidated Infrastructure Plan
Incomplete infrastructure Plan
Finalise CIP through DBSA deployee through Siyenza Manje
Siyenza Manje has deployed Gert to assist with all DBSA reports
Infrastructure development Plan and high priority sector plans
DBSA to consider funding of CIP
SED : Technical Services
27
Undercapacitated PMU Strengthening of the PMU 90% position filled by December 2010 To investigate VAT Claimed to top up to projects
Identify funding through grants to increase capacity and engage National MIG on proposed business plan Source Additional funding to supplement MIG Allocations Cogta to assist and advise SED : Technical /BTO
28
Counter funding for MIG Projects
Limited internal funds to address demands/back log
To investigate the 14% contribution for consultants to be injected into project where internal capacity is available 29 BASIC SERVICE Fleet Old fleet (Average 20 Low turn around time for repairs to Report on Fleet Implementing Fleet Management Pravesh Haripersad R2.5m
NNTAS 2010 (DRAFT)
Page 7
No.
National KPA
January 2010
Municipal Action
DELIVERY
Management
year life for vehicles)
vehicles, replacement of vehicles to slow
Management Options
System
30
Skills development
Scarcity of artisans & apprenticeship and scarce skills
Capacity constraints iro of artisans & apprentices
Recommendat ions on training options to EXCO
Investigate option of Practical Experential Training in consultation with FET
DoE to render support
T Mjilo/All SEDs
31
Skills development
Assessments in terms of RPL (Phased approach) Finalise RPL process
32
Transfer of electricity to REDS
REDS revenue loss and impact on Financial viability Ring fencing process Finalised Quarterly Reports on Status of Reds to EXCO
NERSA to advise on roll out of REDS
P Haripersad
33
Stormwater No Storm Water Master Plan Provision on budget for 2010/11
Finalise Storm Water Master Plan for Newcastle and Madadeni areas
Finalise and implement Stormwater Master Plan for entire municipal area M Nkosi Legal/ WSA Manager DBSA and Cogta(MIG) to consider Business Plan R100 000.00 R50m
34
Infrastructure development for new developments
No Bulk water contributions for new developments
Bulk water contributions for new developments
Investigate best practice for implementation
NNTAS 2010 (DRAFT)
Page 8
No.
National KPA
January 2010
Municipal Action
Budget Allocat ed In house Project ed
35
Fire hydrant maintenance and installation in previously unserviced areas
Fire hydrants Poorly maintained / non-existent / un-serviced areas Draft Plan for Fire Hydrants To develop an maintenance and provision plan for Fire Hydrants
WSA Manager
36
Refuse removal and solid waste disposal
Serious Challenges
Currently 55 thousand householdsinclusive of businesses
55 000 households (inclusive of business)
Procurement of additional fleet and recruitment of additional staff
None
N Swanepoel : Superintendan t Waste Removal
?????
R60 million
37
Maintenance of current service Site is reaching design life
Alternative Technology for Waste reduction
Closure of existing site and Identification and permitting of a new landfill site
None
T.Kelly :Superintenda nt Waste Removal
R15 million
38
BASIC SERVICE DELIVERY Parking Meter Revenue Loss of parking meter revenue
Service Provider abandoned site Parking meters not functioning
Re-instate parking meter service
Investigate options for re-instating parking meter service
H Zungu Chief : Traffic
39
Unfunded mandates S 84 functions
Transfer of functions to the District
Negotiations through Provincial Task Team(Environmen tal Health)
Finalise Share Service Agreements with the ADM
Finalise Share Service Agreements with the ADM
SALGA(KZN) to submit directives regarding transfer of health functions MEC (Health) to
Municipal Manager and COO
NNTAS 2010 (DRAFT)
Page 9
No.
National KPA
January 2010
Municipal Action
Unblocking Action Needed from other Spheres and Agencies fast track response on transfer of Health Provincial Cogta to respond to request made in 2009
Cemetery space Cemeteries becoming exhausted
To develop a comprehensive cemetery plan
Amajuba District Municipality to consider funding / transferring function
R500 00
40
SPATIAL AND ENVIRONM ENT
Access to water and sanitation, electricity, refuse removal and roads
Non Alignment of basic services provision to housing development
SDF not covering the entire Municipal area. (Housing backlog estimated at 30 000 units)
Approved Local Area Development Plan for Kilbarchan Ingagane Balangeich Identify another Local Area for Spatial Development Framework planning Undertake SDF review.
SDF to be implemented incrementally Annual review. Facilitate approvals by Province Appoint project and programme managers for implementing approved projects. Implement approved projects. Annual review of
Department of Human Settlements to speed up approval of housing projects
E. Nyathikazi/SE D Technicall Services
Funded by Provinci al Departm ent of Human Settleme nts
Operatio nal budget to be confirme d
Internal Departments to include service provision in departmental plans and coordination through Coordination Committee
NNTAS 2010 (DRAFT)
Page 10
No.
National KPA
January 2010
Municipal Action
Implementatio n of funded housing projects. Review of Housing Sector Plan 41 Formalization of informal settlements (What is required i.r.o. township formalization, basic services and housing) No info Planning and settlements design stages with respect to Siyahlala la, JBC, H39, Khathide Rural project. Settlements Establishment Applications submission
the Housing Sector
Detailed layout planning Identify areas for infill and Greenfield development
Approval of PLS applications by Human Settlements Department: Provincial
M.O. Shozi
R500k
In-house
42
LED
Alignment of LED Strategy to Local, Provincial and National Programs
Alignment with other initiatives, e.g. URP, and implementatio n of LED proposals. Alignment needs to be ascertained.
There is a strategy in place
Reviewed LED Strategy
Annual Review of LED strategy to address alignment with URP and other provincial and national strategies Annual Review of LED strategy to address alignment with URP and other provincial and national strategies Appointment
N/A
F. Alberts
R400k
43
LED
LED Plan aligned to the PGDS and adopted by Council
LED Strategy aligned to PGDS and Adopted by Council
Reviewed LED Strategy
N/A
F. Alberts
44
LED
LED Directorate needs to be reengineered and capacitated
Lack of capacity to address all local economic development challenges
Finalizing Unit Structure
Appointment of LED Manager(critic al posts)
MM and CFO to prioritize critical posts
E. Nyathikazi
R540k
NNTAS 2010 (DRAFT)
Page 11
No.
National KPA
January 2010
Municipal Action Incorporate the Tourism unit into the Municipality
Unblocking Action Needed from other Spheres and Agencies MM to consider untilization of funds for critical posts
Budget Allocat ed R500k Project ed
45
LED
Increase focus on tourism as one of the key potential local economic development drivers Housing Delivery
Tourism function done externally
Report submitted for the incorporation of the Tourism unit to the Municipality
Incorporate the Tourism unit into the Municipality
E Nyathikazi/T Mjilo
46
Housing need and associated backlogs growing rapidly and not being addressed effectively
Busy packaging projects involving 21760 households; i.e. Siyahlala la (1200), Emawozeni (150), H39 (2000), Osizweni E Phase II (1240), Osizweni III (670), Khathide rural housing (1500) and JBC (15 000) Identifying and/or acquiring more land for housing development
Implementatio n of funded housing projects Reengineering of housing delivery processes. Initiate green field development.
Appoint project and programme managers for implementing approved projects. Identify and release land for various income group and various housing forms Finalise Land Disposal Policy (Investigate options for the release of land below market value to cater for varying income categories) Set-up and maintain housing data base
MM
S. Mkhize
Servicing suitable municipal owned land for middle income housing and releasing it
Identify land for infill development and release of municipal owned land for middle income development. Have in place a fully functional and updated housing data-
NNTAS 2010 (DRAFT)
Page 12
No.
National KPA
January 2010
Municipal Action
base 47 BASIC SERVICE DELIVERY Tenure upgrade Process of transferring state provided houses to beneficiaries too slow 48 LED SMME Development SMME Development should be part and parcels of the economic development strategy. 49 LED Implement "Sebenzel iKhaya" program 50 Good Governanc e and Public Participati on Functionality of Ward Committees Wards established insufficient human and financial support for functionality. No mechanism to participate in municipal matters, Currently only one municipal official is responsible to service 31 wards. All 31 wards are now functional. Public Participation Unit needs additional staff. Quarterly Reports on Ward Committees to be tabled to Council and Continuous training about Ensure that the full functionality, effectiveness is sustained. Implement "Sebenzel iKhaya" program as a component of SMME development Ward Committee reports to be N/A EJ Nyathikazi and S Dube R100k SMME development currently undertaken on an ad hoc basis Mainstreaming SMME development within the organization N/A F Alberts Significant number of Beneficiaries of government housing schemes still do not have full title over properties they occupy Assign more people in EEDBS and estate section Finalize EEDBS implementatio n Accelerate Implementation of EEDBS MM K. kubheka
Development of an SMME Framework
COGTAs Intervention
Mthi Mduna
NNTAS 2010 (DRAFT)
Page 13
No.
National KPA
January 2010
Municipal Action
(reporting to council and feed back to communities)
There still has no mechanism to participate in Municipal matters. Currently the ward committee reports go as far as the COO but not to Council.
feedback. Improve the relationship between Ward Commitees and Ward Councillors.
roles and responsibilities
51
Broader public participation policies and plans (Implemented framework) Public Communication systems
No framework
Draft Framework.
Review and Adopted. Implementatio n Commences
Review implementation
Engage other Stakeholders e.g. NGO and CBOs.
Mthi Mduna
52
No info
Media (Press releases). Ward Committee
Not applicable.
Improve feedback mechanism. Strengthen the
None
Siza
Improve Ward public meetings feedback
relationship with the media. Provide feedback
IDP Forums Revisit/Reprior Investigate the financial implication of extending communication via the national radio 53 Complaints management systems No customer satisfaction survey Not available Set up a call centre itise the draft budget by May 2010
mechanism processes. Review the organogram of the Public Relations Unit.
Customer satisfaction survey, every two years.
COGTA, Office of the
Siza Ntombela
NNTAS 2010 (DRAFT)
Page 14
No.
National KPA
January 2010
Municipal Action Review the effectiveness of the call centre.
Unblocking Action Needed from other Spheres and Agencies Premier.
54
Front Desk Interface
Customer complaints
Through enquiries desk. Continuous staff training on Batho Pele principles.
Drafting Generic Customer Care Policy
Monitor Feedback from Communities through customer survey reports.
Internal Process
Siza Ntombela
55
Appointment of CDWs vs. number of wards
Not all wards have CDWs and no formal links. Council opinion CDWs not accountable to them as they are part of Province but should be transferred to municipality accountable to Manager for Public participation.
There are only 4 CDW for 31 Wards which are shared with other sector Depts. No control over CDWs.
Investigate the Cadre system for Newcastle
Engage other sectors for shared resources.
Shared resources with other sectors. Example Premiers flagship programmes
Mthi Mduna
56
Good Governanc e and Public Participati on
Stability of Council
Relationship between parties is poor due to power struggle, resulting in distrust and walk outs. Does not function as a cooperative structure rather with individual issues.
The political climate has stabilised.
To get input from Council.
Get MEC s Office to intervene, through IGR meetings.
NNTAS 2010 (DRAFT)
Page 15
No.
National KPA
January 2010
Municipal Action
No Relationship with District 57 Delegation of functions between political and administration No delegations Draft delegation Approved by Council Finalise the delegation policy and implementation with annual review. COGTA and Provincial Treasury Manager Legal Service M. Nkosi
There is a perception that politics has filtered down to the administration Council to identify training needs Need for councillors to understand the administration .
Council
58
Training of Councillors
Planning the workshop on Roles and Responsibility
Roles and responsibility work shop in Feb 2010
Continuous annual workshop on roles, responsibility and protocol
COGTA and Whips
Mr Hauptfleisch
59
Councillor Oversight Framework (functioning scopa)
Does not have a oversight framework. Cllrs not aware of oversight role, and indicate they receive no monthly reports. Reports from Exco to Council are submitted, but no feedback on resolutions taken. Council not aware of systems and procedures in place in the
No Oversight Framework
Develop an oversight Framework.
Implementation and review of Framework
None
MUNICIPAL MANAGER/SED s
No follow up on implementation of resolutions.
Workshop Councillors on oversight roles. Reintroduce the execution of resoultion reports.
SED to submit and/or present reports on execution of resolutions monthly to Portfolio Committees
NNTAS 2010 (DRAFT)
Page 16
No.
National KPA
January 2010
Municipal Action
municipality. 60 Feedback to communities (Ward councillor to ward committee and vice versa) Perception council does not take community view into consideration. Communicatio n takes place on ad hoc basis. Perception council does not take community view into consideration 61 Oversight Committee/ Municipal SCOPA composition 62 Finalise strategies for development of high Priority Sector Plans 63 Evaluate effectiveness of Organisational Structure Finalise the Micro Structure MM Departments to draft sector plans in house Dysfunctional Oversight COmmittee Establish a SCOPA by June 2010 Establish and ensure a functional Municipal SCOPA Cogta to render technical support Speaker/ COO Public participation framework will address the issue. Steamlining of communication through ward publi meetings. Mthi
NNTAS 2010 (DRAFT)
Page 17
No.
National KPA
January 2010
Municipal Action
aligned to IDP 64 Institution al developme nt and transforma tion 65 Vacancies (S57) Status of filling of vacant positions MM & 1 S57 offical is on suspension but would appear that the process is not in accordance with the regulations Approx 50% vacancy rate In progress to be finalized by Council in May 2010 All section 57 positions to be filled Fill all Section 57 positions T Mjilo Included in 2010/11 Budget HR Policies availability, adoption and implementation Council not aware of systems and procedures in place in the municipality. All HR policies and procedures in place however subject to review and workshop as and when required Workshop targeted stakeholders on all current HR policies and procedures Annually to review SALGA to at least 3 policies as provide generic and when required policies and assistance To develop and approve HR Plan by 2011 T Mjilo Nil R1m for 2010/11 required for consulta nts to assist
66
% Vacancies in other levels Status of filling of critical vacant positions
30 Critical vacancies to be filled
All critical positions as identified and funded and approved by MM to be filled prior to December 2010
Critical positions to be filled as and when vacancies occur Workstudy to be involved in identifying critical vacancies and advise MM on the urgent filling thereof All Section 57 Agreements to be finalized within 1 month of approval of budget
LLF and MM
T Mjilo
67
S57 appointed with signed Performance Agreements
MM and SED Corporate Services suspended, vacancy for SED Community Services
All section 57 agreements finalized. To finalise agreements for Acting posts
All Section 57 agreements finalized and implemented. Monthly evaluations and monitoring in line with PA
None
MM/N TickaRagunanan IDP/PM & Mayor
NNTAS 2010 (DRAFT)
Page 18
No.
National KPA
January 2010
Municipal Action
68
Performance Evaluations processes not finalised Has a Skills Audit been conducted for all employees No info and as well there is a gap identified regarding the implementatio n of WSP
2007/08 and 08/09 evaluations outstanding
Performance evaluations finalized upto 2009/10 Skills Audit report will be presented by December 2010 Will have Skills Audit Report by 2011. Quarterly reports to be submitted to LLF and Manco on the implementation of the WSP Annually review WSP and implement SALGA, LGSETA, LOGOLA to rollout training T Mjilo D Jansen CoGTA to render technical support on Skills audit D Jansen N/A
69
In progress with Skills Audit for all employees
70
Does the municipality have a Workplace Skills plan
No info- non compliance with minimum competency levels and need for the development of strategies
2009/10 WSP in place with compliance certificate and in progress with 2010/11 WSP
WSP will approved and submitted to LGSETA by 30 June 2010 and incorporate the Minimum Competency levels in WSP Establish committee to undertake minimum competency assessments and submit recommendati ons to comply with Regulations
71
Comply with Minimum Competency Levels for senior managers
LGSETA and Kwanaloga to offer technical support/funding
D Jansen /T Mjilo
?????
No accredited training plan for Councillors
Develop a Councillor Training Policy Skills Audit and PDPs for all Councillors finalised and Accredited Training Plan incorporated
Develop and implement an Accredited Training Plan for all Councillors
Cogta and Kwanaloga to offer funding and on-going training support
SED : Corporate Services/ Directors HR and Administration
NNTAS 2010 (DRAFT)
Page 19
No.
National KPA
January 2010
Municipal Action
into WPSP 72 Functionality of LLF Relationship between management and unions is poor. No regular meetings. LLF meetings take place and workshop has been conducted by Kwanaloga to enhance the good relationship between the unions and managementEmployer side should be represented(all SEDs to attend) MM and all SEDs to attend LLFs To review the composition of management , EXCO and Portfolio Committee members in the LLF. All SEDs to attend and have LLF meetings at least once a month to comply with the agreements but if no items there will be no meeting To be approved by December 2010 Will have the plan in place by December 2010 Quarterly reports to the Portfolio Committee on implementation of EEP 74 Decentralized Office Accommodation office accommodatio n Appointment of Consortium for Office accommodation proposals Appointment of Contractor 75 Finalise office rental arrangements as an interim measure (if Implement Phase 1 by 2010/11 To consider office rental as an interim measures Manco 30% of Planning Phase 1 complete Finalise extension plans for Civic Building for centralization of office accommodation E Hauptfleisch R10m Capital LLF, Manco, Porfolio, Exco and Council T Mjilo T Mjilo
73
Employment equity plan
No Info
Draft EEP in the process of consultation
NNTAS 2010 (DRAFT)
Page 20
No.
National KPA
January 2010
Municipal Action
approved by Manco) 76 ICT - Upgrade infrastructure 77 No IT Section Recruitment Process for ICT Manager Establish IT Section and develop IT policies IT Manager N Kadiramwando
Draft ICT policies
Proposed ICT Section Structure
78
Health and safety issues not managed in terms of Occupational Health and Safety Act Designation of official as a Chief Safety Officer
To comply with OHSA legislation
T Mjilo Director HR/MM
In-House
79
HR Plan does not include induction of new employees No induction process
Incorporation into the HR Plan
Induction programme for all employees
T Mjilo
80
Training for senior managers for conducting induction departmentall y for new employees
81
Labour matters Collective
Supervisors not being held
All disciplinary matters referred
Training on Disciplinary
To identify and train supervisors to conduct
Kwanaloga to support
M Nkosi MMs office/ V
In-house
NNTAS 2010 (DRAFT)
Page 21
No.
National KPA
January 2010
Municipal Action disciplinary processes
agreements and procedures non compliance 82 Revenue enhancement strategies incomplete
accountable/re sponsible for discipline of subordinates Revenue Enhancement Strategy has been developed. RES has been submitted to Exco and was referred to the FSPC. to HR
Nzuza
Procedures for all levels of management Implement the RES.
Financial Viability
Employ Staff, coordinate departments within the Municipality and public participation. Review TOR for appointment of a new service provider. Intervention by Provincial Treasury to assist in the recovery of Government Debt.
R2 000 0 00 SED: BTO
R2 500 000
83
Debtors management
A credit control, Customer Care and Debt Management Policy is in place.
Outstanding Debtors of R500m
Reduce debt by at least 20%
Manager : Income J Muir
Implement incentives scheme to recover outstanding debt. Install flow regulators(pha sed Approach annually) Verification of Indigents (10% per ward) 90% of verification processed to be phased Implement the Revenue Enhancement Strategy.
SED : Technical and BTO SED : BTO
R3m ????
????
84
Cash flow management
A cash and investment policy as well credit control and debt collection policy is in place. Provision is note adequately
Low payment factor (75%), however municipal commitments are honored.
Increase payment factor by at least 20%
Manager: Budget Implementatio n
85
Repairs and maintenance provision
Investigate cost allocation model for repairs and
SED : BTO
NNTAS 2010 (DRAFT)
Page 22
No.
National KPA
January 2010
Municipal Action maintenance of assets
made on the budget. As the capital budget provision increase, this provision must also increase proportionally. 86 Capital expenditure Slow spending 24% spent 50% Monthly reporting of turnaround times for SCM and Creditors
Employ and train staff in the SCM Unit. (Critical Posts) SCM processes to kick in May 2010.
Manager: SCMU/ALL SEDs
?????
Communicate SCM norms and standards to all internal role-players by July 2010 87 Clean Audit Unqualified audit 2007/2008. Qualified Audit 2008/2009. Budget not aligned to IDP of local or district. Favourable audit opinion for 09/10 Complete the asset classification ito GRAP 17. Consolidate the AFS . Clean audit for 10/11 and onwards
Assets not classified according to GRAP 17. Consolidated AFS has not been achieved due to non submission from Uthukela Water. Budget aligned to IDP locally
Engage Auditor General/ MEC CoGTA
SED : BTO
Consult with Uthukela Water and the AG due to the backlog of financial statements.
MM to intervene when necessary
NNTAS 2010 (DRAFT)
Page 23
No.
National KPA
January 2010
Municipal Action Consult with Uthukela Water and the AG due to the backlog of financial statements.
Unblocking Action Needed from other Spheres and Agencies MM/AG/MEC CoGTA
88
Submission of Annual Financial Statements
Submitted on time. Consolidated AFS has not been achieved due to non submission from Uthukela Water.
Consolidated AFS has not been achieved due to non submission from Uthukela Water.
Submit Consolidated AFS.
SED : BTO
89
To internally prepare financial statements for Financial Year 10/11 by August 2010 Asset management Current Asset Register is not GRAP compliant. A service provider was appointed to verify and tag assets. To have a GRAP compliant asset register. Implement recommendation of the Service Provider ito business processes and asset management policy. Develop and implement an Asset Management Plan Credibility, and transparency of Supply Chain Management Council aware they are not involved in SCM system, but unaware of oversight role. Reports on the implementation of the Supply Chain Management Policy and Deviations are submitted quarterly since July 2009 Workshop on roles and responsibilities on SCM matters for Councillors and officials Implement the new FMS. New Service Provider Manager : SCMU Manager: Budget Implementatio n R2 000 000
90
91
???
92
Concerns regarding the effectiveness
A report on the different ranges of procurement will be
R4,5m
NNTAS 2010 (DRAFT)
Page 24
No.
National KPA
January 2010
Municipal Action
of SCM systems and possibility of maladministra tion.
submitted with the implementatio n of the new FMS quarterly
Appoint staff (Critical Posts)
Appointment of additional staff with required competency standards Review of the composition of Bid Committees By June 2010 Workshop/Trai ned Committees on SCM related matters and case law 93 and Anti Fraud and Corruption Approval of Anti Fraud and Corruption Policy by July 2010 Risk Manager
NEWCASTLE MUNICIPALITY TOP 10 TURN AROUND PRIORITIES

1. Service Delivery (Maintenance existing levels , Rehabilitation of infrastructure and backlogs)
NNTAS 2010 (DRAFT)
Page 25
2. Fast Track Sustainable Human Settlements through Housing and Rural Development Program 3. Finalise Consolidated Infrastructure Plan and Capital program implementation 4. Debt Management increase payment factor
5. Finalisation of Micro Structure, Filling of critical posts & Compliance Minimum Competency levels and training of
Councillors by 2012 6. Clean Audit 2014 7. Effective functioning of municipal SCOPA 8. Effective and functioning ward committees 9. Anti- Corruption and Fraud Prevention program 10. Halving poverty and unemployment by 2014
NNTAS 2010 (DRAFT)
Page 26

Annex J3 Newcastle Turnaround Strategies (NNTAS)

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Annex J3 Newcastle Turnaround Strategies (NNTAS)

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NEWCASTLE MUNICIPALITY DRAFT TURNAROUND STRATEGY 2010

BASIC SERVICE DELIVER Y

Lack of funding(Limited allocation from funders& internal fund)

Develop & implement Water Conservation and Demand Management Plan

BASIC SERVICE DELIVERY

Installation of standpipes within 200m from each household

BASIC SERVICE DELIVERY

No WCDM and water balance

Final WCDM Plan

DWA to consider funding support

BASIC SERVICE DELIVERY

Outdated SLA with WSP & NO SLA for Seme Municipality.

Complete review for all SLA

COGTA to finalise sect.78 processes

BASIC SERVICE DELIVERY

Verification of Baseline information in Draft CIP

Conduct a Comprehensive Backlog Study for all basic services

BASIC SERVICE DELIVERY

Installation of VIPs in rural areas

NNTAS 2010 (DRAFT)

Priority Turn Around Focal Area

Capacity Assessment Findings

Target for December 2010

Budget Allocat ed Project ed

BASIC SERVICE DELIVERY

Management and maintenance of water and sanitation

Management Information System(water management systems) for WSP

Service Level Agreement outdated for WSP

Review arrangements with regards to water service provision

BASIC SERVICE DELIVERY

Management and maintenance of water and sanitation

Business Plan from WSP (SP2030)outdated/ not in place

Business Plan reviewed 100%

Implement Business Plan

MEC to finalise recommendation s regarding intervention at Uthukela Water

BASIC SERVICE DELIVERY

Management and maintenance of water and sanitation

Ad hoc reporting by Entity

Final PMS for WSP by July 2010

Develop and Implement PMS for Entity

BASIC SERVICE DELIVERY

Management and maintenance of water and sanitation

Finalise and Implement WSDP (to include rehabilitation of infrastructure)

MIG to increasing funding for new projects

Mr Ncube DWA /Cogta to assist with Technical and Financial Support

BASIC SERVICE DELIVERY

Management and maintenance of water and

Insufficient provision in Budget for Operating and

Deteriorating condition of main bulk line

Investigate options regarding Bulk supply line from

Install new bulk supply line from Ntshingwayo Dam

DWA to consider funding of project on submission of a

NNTAS 2010 (DRAFT)

Priority Turn Around Focal Area

Capacity Assessment Findings

Target for December 2010

Budget Allocat ed Project ed

Maintenance No maintenance program in place Ad hoc maintenance plans by WSP

Cogta to assist to technical support

WSA Manager : N Ncube

BASIC SERVICE DELIVERY

Management and maintenance of water and sanitation

High Water loss